project spotlight
TRANSCRIPT
Crowdsourcing
for
Projects
by
Peepul Projects
CONCEPTTap into the knowledge & experience of the project community to complement & add value to project inputs & outputs.
TRADITIONAL PROJECT
CROWDSOURCED PROJECT
KNOWN
UNKNOWN
LIMITED USE OF AVAILABLE
KNOWLEDGE & EXPERIENCE
YOU’RE PAYING FOR THE
KNOWLEDGE & EXPERIENCE OF
YOUR EMPLOYEES, SO WHY NOT
USE IT MORE?
+
Traditional
▪ Use of knowledge & experience of a limited number of people in project
▪ Restricted input into quality processes
▪ Unidentified risks, issues, requirements, etc
▪ Limited community input & feedback
Traditional + Crowdsourced = Better Outcomes
+ Crowdsourcing
▪ Full access to project community knowledge & experience
▪ Extended input into quality processes
▪ Reduced risk of not indentifying risks, issues, etc
▪ Improved buy in, collaboration & engagement
Project Spotlight complements existing project methods. No overlap or replacement of existing methods or systems.
For the collection & evaluation of project inputs & outputs, including:
▪ Risks▪ Issues▪ Requirements▪ Quality▪ Assumptions▪ Ideas▪ Other
Complementary Approach
Open Project community & groups
Co-creation
community
Project B
Project A
Project E
Project D
Project C
Structure
Co-creation
communities
Workflow Stages
1 Collect
Risks Issues Requirements Quality Assumptions Ideas Other
Requirements, Risks, Quality, Issues, Ideas
• Individual or team submission
• Categorise for review &
evaluation
• Notify selected groups or
individuals
1 Collect
2 Review
• Send to panel for review
• Review according to category
• Update & amend input
• Fast track, progress or reject
Configurable workflow
Workflow Stages
1 Collect
2 Review
3 Discuss & vote • Open for comments &
discussion
• Vote submissions up or down
• Share with others
Configurable workflow
Workflow Stages
1 Collect
2 Review
3 Discuss & vote
4 Evaluate
• Formal evaluation
• Send to panel to evaluate
• Evaluate according to category
Configurable workflow
Workflow Stages
1 Collect
2 Review
3 Discuss & vote
4 Evaluate
5 ApproveManage*
• Approve
• Reject, put on hold, or
• Send back for further work
• Notify submitter of decision
* Use existing methods & systems for ongoing management
Workflow Stages
Customisable by project & input type:
▪ Define review/evaluation criteria by category
▪ Setup review/evaluation panels by category & invite
members
▪ Define any number of review or evaluation stages for each
type of input
▪ Each reviewer/evaluator can set own alerts & notifications
Reviews & Evaluations
▪ Discussion & voting can be restricted to submitters & teams, or open to everyone
▪ Configurable to move to next stage by variable criteria
▪ Share inputs for discussion & voting with groups & individuals
▪ Vote an input up or down
▪ Comment on input, and reply to other people’s comments
▪ Vote a comment up
▪ Add attachments to comments
Discussion & Voting
The wider Project community, including:
▪ Project team(s)▪ Management & Executive▪ Internal support & compliance functions - Finance, Audit, IT,
Regulatory, etc▪ PMO▪ Customers & users▪ Suppliers & Contractors▪ Other
Who is it for?
Project Risk is mitigated directly & indirectly:
Directly - by risk identification, review & mitigation planning & evaluation
Indirectly – by: quality evaluation of inputs issue & problem resolution requirements assessment identification of hidden risks, issues, requirements, etc increased people engagement, and more
Risk Mitigation
Waitrose – one of UK’s largest supermarket chain @ approx.
63,000 users
Aviva – multi-national insurance company @ approx. 35,000
users
NHS – UK’s National Health Service @ approx. 30,000 users
Metropolitan Police Service – London’s police service
Anglian Water @ approx. 4,000 users
Some Platform Users
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