Promotion & Tenure Promotion & Tenure WorkshopWorkshop

September 5 & 6, September 5 & 6, 20072007

AgendaAgenda

• Eligibility for Tenure ReviewEligibility for Tenure Review

• Eligibility for Promotion to Associate ProfessorEligibility for Promotion to Associate Professor

• Eligibility for Promotion to ProfessorEligibility for Promotion to Professor

• Review ProcessReview Process

• Creating your Review PacketCreating your Review Packet

• Areas Evaluated – Artifacts to include in Areas Evaluated – Artifacts to include in packetpacket

• TimetableTimetable

• QuestionsQuestions

Eligibility to Apply for TenureEligibility to Apply for Tenure• When can I apply for tenure?When can I apply for tenure?

– Hires after July 1, 2005 – Review will occur Hires after July 1, 2005 – Review will occur during 6during 6thth year of Tenure-track status year of Tenure-track status

– Hires before July 1, 2005- Review will occur in Hires before July 1, 2005- Review will occur in the year designated in your contract.the year designated in your contract.

• Can I delay tenure review?Can I delay tenure review?– Serious Illness, Pregnancy, Caregiver, etcSerious Illness, Pregnancy, Caregiver, etc– Submit application: chair Submit application: chair dean dean provost provost– Typically delays tenure one year.Typically delays tenure one year.– Cannot delay a negative review.Cannot delay a negative review.

• ““Degree status is not a tenure criterion Degree status is not a tenure criterion unless contractually stipulated.” PG, p72.unless contractually stipulated.” PG, p72.

Eligibility to Apply for Eligibility to Apply for Promotion to Associate Promotion to Associate ProfessorProfessorMust teach full time as Assistant Professor at Must teach full time as Assistant Professor at

MWSU for at least:MWSU for at least:– six yearssix years*, if you hold the appropriate *, if you hold the appropriate

terminal degree or “have made exceptional terminal degree or “have made exceptional contributions to the university or the contributions to the university or the profession”profession”

– ten yearsten years, if you have MA+30 status, if you have MA+30 status– fourteen yearsfourteen years, otherwise. PG, p.75, otherwise. PG, p.75

* 5 yrs, if hired before July 1, 2005 and have earned tenure or are applying for tenure at the same time.

Performance Levels for Performance Levels for Promotion to Associate ProfessorPromotion to Associate Professor

• Strong teaching effectiveness when Strong teaching effectiveness when compared with other MWSU faculty.compared with other MWSU faculty.

• Continuous, significant growth in Continuous, significant growth in scholarship/creative activityscholarship/creative activity

• Active, constructive service to benefit Active, constructive service to benefit students, the institution, the students, the institution, the discipline/profession and/or communitydiscipline/profession and/or community

Eligibility to Apply for Eligibility to Apply for Promotion to ProfessorPromotion to Professor• A minimum of 5 years full time experience as A minimum of 5 years full time experience as

Associate Professor at MWSU (application Associate Professor at MWSU (application made during 5made during 5thth year). year).– Absence without pay does not count toward Absence without pay does not count toward

minimum timeminimum time– Sabbatical Leave or reassigned time does Sabbatical Leave or reassigned time does

count toward 5 years experience.count toward 5 years experience.• Must hold appropriate terminal degree in the Must hold appropriate terminal degree in the

discipline of faculty appointment discipline of faculty appointment •Under Under exceptionalexceptional cases, a candidate may cases, a candidate may

be considered without the terminal degree.be considered without the terminal degree.

Performance Levels for Performance Levels for Promotion to ProfessorPromotion to Professor

• High quality teaching when compared High quality teaching when compared with other MWSU faculty.with other MWSU faculty.

• Significant professional service to Significant professional service to benefit students, the institution, the benefit students, the institution, the discipline/profession, and/or the discipline/profession, and/or the community.community.

• A pattern of consistent, significant A pattern of consistent, significant professional growth.professional growth.

The Review ProcessThe Review Process• Annual ReviewsAnnual Reviews

– Self EvaluationSelf Evaluation– Chair EvaluationChair Evaluation– Dean / Provost EvaluationDean / Provost Evaluation

• Mid Term Tenure ReviewMid Term Tenure Review

• Tenure/PromotionTenure/Promotion– Packet Creation (self-review)Packet Creation (self-review)– External ReviewerExternal Reviewer– Department CommitteeDepartment Committee– Department Chair Department Chair – DeanDean– Faculty Senate Promotion and Tenure CommitteeFaculty Senate Promotion and Tenure Committee– ProvostProvost

Mid Term ReviewMid Term Review• Occurs in the 3Occurs in the 3rdrd year (or at midpoint) of year (or at midpoint) of

probationary period.probationary period.• Department Chair is responsible for initiating Department Chair is responsible for initiating

reviewreview• Same procedure as Tenure reviewSame procedure as Tenure review

– Packet Creation (self evaluation)Packet Creation (self evaluation)– Department CommitteeDepartment Committee– Department ChairDepartment Chair– DeanDean

• Review should document candidates strengths as Review should document candidates strengths as well as areas in which additional work should be well as areas in which additional work should be focused in subsequent yearsfocused in subsequent years

• Review documentation should appear on Review documentation should appear on candidates annual evaluation form, or as candidates annual evaluation form, or as attachment.attachment.

• Opting Out of Mid Term ReviewOpting Out of Mid Term Review

External ReviewExternal Review • Chair and candidate confer on 2-3 peers to perform Chair and candidate confer on 2-3 peers to perform

reviewreview• Candidate submits brief disclosure statement to Candidate submits brief disclosure statement to

chair, giving any knowledge/relationships to chair, giving any knowledge/relationships to proposed reviewersproposed reviewers

• Candidate provides chair with packet of scholarly Candidate provides chair with packet of scholarly work to submit to reviewer.work to submit to reviewer.

• Chair contacts reviewers to solicit confidential Chair contacts reviewers to solicit confidential review.review.

• Confidential reviews (at least one) are returned to Confidential reviews (at least one) are returned to chair (by Oct 17) and included in packet by dept. chair (by Oct 17) and included in packet by dept. chair.chair.

• Confidential reviews are removed from packet by Confidential reviews are removed from packet by Provost before packets are returned to candidate.Provost before packets are returned to candidate.

Department Committee ReviewDepartment Committee Review

• Department Chair appoints committee (with Department Chair appoints committee (with consultation from candidate)consultation from candidate)

• Committee Membership:Committee Membership:– From candidate’s discipline, or allied From candidate’s discipline, or allied

disciplinesdisciplines– Tenured facultyTenured faculty– Committee should be smallCommittee should be small

• Members review the candidate’s packet and Members review the candidate’s packet and submit their evaluation to candidate and to submit their evaluation to candidate and to department chair.department chair.

• Where possible, same committee serves for Where possible, same committee serves for Mid Term Review and Tenure Review.Mid Term Review and Tenure Review.

The Evaluation PacketThe Evaluation Packet

• One three-ring notebook, not to exceed One three-ring notebook, not to exceed TWO INCHESTWO INCHES in thickness. in thickness.– All material should be easily accessible All material should be easily accessible

without having to be removed to be read.without having to be removed to be read.– Tabbed index dividers are encouraged to Tabbed index dividers are encouraged to

help evaluators locate documentationhelp evaluators locate documentation– Plastic page protectors are not required.Plastic page protectors are not required.

• A second notebook containing ALL A second notebook containing ALL student evaluations received during the student evaluations received during the rating period, or for the most recent five rating period, or for the most recent five years.years.

Organization of the PacketOrganization of the Packet

• Table of Contents Table of Contents • Narrative Narrative

– Explain to reviewers what you have done to qualify Explain to reviewers what you have done to qualify for tenure and/or promotion.for tenure and/or promotion.

– Include qualitative and quantitative comparisons Include qualitative and quantitative comparisons which demonstrate your performance in relation to which demonstrate your performance in relation to other departmental and institutional faculty.other departmental and institutional faculty.

– Analyze, explain, and contextualize data presented in Analyze, explain, and contextualize data presented in terms of teaching, scholarly/ creative activity, and terms of teaching, scholarly/ creative activity, and service.service.

– Reference specific documentation as evidence in your Reference specific documentation as evidence in your narrative.narrative.

• DocumentationDocumentation– Well organized, referenced artifacts supporting Well organized, referenced artifacts supporting

narrative.narrative.

Required Documentation Required Documentation

• From Each Year of Evaluation Period:From Each Year of Evaluation Period:– Annual Faculty Self-evaluation FormsAnnual Faculty Self-evaluation Forms– Annual Faculty Evaluation FormAnnual Faculty Evaluation Form– Chairperson Annual Evaluation Forms Chairperson Annual Evaluation Forms

• Mid Term EvaluationMid Term Evaluation• Statement authorizing release of Statement authorizing release of

materials from the candidate’s personnel materials from the candidate’s personnel faculty file in the office of the faculty file in the office of the Provost/Vice-President for Academic and Provost/Vice-President for Academic and Student Affairs for use by appropriate Student Affairs for use by appropriate committee members. committee members.

• All Student Evaluation Forms from every All Student Evaluation Forms from every year of evaluation period.year of evaluation period.

Evidence of Teaching QualityEvidence of Teaching Quality

• A narrative explaining the instructor’s development as A narrative explaining the instructor’s development as a teacher and his or her application of pedagogical a teacher and his or her application of pedagogical theorytheory

• Syllabi, teaching resource guides, web materials, Syllabi, teaching resource guides, web materials, posted notes, and other teaching materialsposted notes, and other teaching materials

• Creative, challenging, and competent student learning Creative, challenging, and competent student learning evaluation measures such as examinations, quizzes, evaluation measures such as examinations, quizzes, writing assignments, and other assignments writing assignments, and other assignments appropriate for the subject matterappropriate for the subject matter

• Copies of graded material that shows appropriate rigor Copies of graded material that shows appropriate rigor and engagement in the assessment of student workand engagement in the assessment of student work

• New course preparation or course component, special New course preparation or course component, special pedagogical practices, and/or special tutorial/ pedagogical practices, and/or special tutorial/ individualized workindividualized work

• Curriculum developmentCurriculum development

Evidence of Teaching Quality Evidence of Teaching Quality (continued)(continued)

• Records of advising, and/or counselingRecords of advising, and/or counseling

• Peer evaluations from colleaguesPeer evaluations from colleagues

• Letters of support from studentsLetters of support from students

• Evidence of student learning opportunities beyond the Evidence of student learning opportunities beyond the classroom that are relevant to the discipline such as a classroom that are relevant to the discipline such as a film program, a class trip, a campus event, or some film program, a class trip, a campus event, or some similar co-curricular opportunitysimilar co-curricular opportunity

• Documentation showing participation in campus Documentation showing participation in campus initiatives related to teaching such as learning initiatives related to teaching such as learning communities, honors programs, and applied learningcommunities, honors programs, and applied learning

• Documentation showing respect for students.Documentation showing respect for students.

Evidence of Evidence of Scholarship/Creative ActivityScholarship/Creative Activity

• All evidence of scholarship or creative activity All evidence of scholarship or creative activity must be accompanied by, or show evidence must be accompanied by, or show evidence of, peer review.of, peer review.

• Types of Scholarship Activity:Types of Scholarship Activity:– Scholarship of DiscoveryScholarship of Discovery– Scholarship of IntegrationScholarship of Integration– Scholarship of ApplicationScholarship of Application– Scholarship of TeachingScholarship of Teaching

Evidence of Scholarship of Evidence of Scholarship of DiscoveryDiscovery• A published article, monograph, or book that A published article, monograph, or book that

advances understanding (Such artifacts have been advances understanding (Such artifacts have been reviewed by peers in the publication process)reviewed by peers in the publication process)

• Original research presented in an academic paper Original research presented in an academic paper or other academic venue (Such artifacts have been or other academic venue (Such artifacts have been judged by peers in the review process as worthy of judged by peers in the review process as worthy of public discussion)public discussion)

• Artifacts such as poems, paintings, theatrical Artifacts such as poems, paintings, theatrical productions (or other works of original expression) productions (or other works of original expression) that have been reviewed in a jury processthat have been reviewed in a jury process

• A successful grant application for basic research/ A successful grant application for basic research/ scholarly/ creative activity.scholarly/ creative activity.

Evidence of Scholarship of Evidence of Scholarship of IntegrationIntegration• Published article or textbook or a juried Published article or textbook or a juried

presentation that summarizes or synthesizes presentation that summarizes or synthesizes earlier scholarly work and/or crosses disciplinary earlier scholarly work and/or crosses disciplinary boundaries.boundaries.

• A published book or software review or a review A published book or software review or a review article. article.

• Presentations selected for a scholarly/professional Presentations selected for a scholarly/professional meeting which present a critique or frame a meeting which present a critique or frame a position (paper) in a scholarly/professional debateposition (paper) in a scholarly/professional debate

• Published bibliographiesPublished bibliographies• Artifacts that are published or presented that Artifacts that are published or presented that

provide critical analysis of scholarly projects, provide critical analysis of scholarly projects, artistic exhibits or performances, or museum artistic exhibits or performances, or museum exhibitsexhibits

• Successful grant applications for projects that Successful grant applications for projects that integrate already existing scholarly resources.integrate already existing scholarly resources.

Evidence of Scholarship of Evidence of Scholarship of ApplicationApplication

• Artistic exhibits or performances, or Artistic exhibits or performances, or museum exhibitsmuseum exhibits

• Publications or juried presentations that Publications or juried presentations that focus on applications or practical problems focus on applications or practical problems in the fieldin the field

• Activities to acquire or maintain Activities to acquire or maintain certification for disciplinary specialties certification for disciplinary specialties (process should be described)(process should be described)

• Consulting (peer reviewed)Consulting (peer reviewed)

• Successful grant applications for projects Successful grant applications for projects that focus on application problemsthat focus on application problems

Evidence of Scholarship of Evidence of Scholarship of TeachingTeaching

• Publications or juried presentations that Publications or juried presentations that focus on issues of pedagogy or any aspect focus on issues of pedagogy or any aspect of the instructional mission of the of the instructional mission of the institutioninstitution

• Written studies or reviews (that include a Written studies or reviews (that include a peer review element), which focus on peer review element), which focus on assessmentassessment

• Successful grant applications for projects Successful grant applications for projects that focus on practical problems linked to that focus on practical problems linked to any dimension of instruction.any dimension of instruction.

Evaluation of ServiceEvaluation of Service

• Service is typically from a variety of the Service is typically from a variety of the following areas:following areas:– Service to StudentsService to Students– Service to InstitutionService to Institution– Discipline/ProfessionDiscipline/Profession– CommunityCommunity

Evidence of Service to Evidence of Service to StudentsStudents

• Examples of student projects not associated Examples of student projects not associated with the faculty member’s assigned workloadwith the faculty member’s assigned workload

• Notes, slides, and or programs for out-of-class Notes, slides, and or programs for out-of-class seminars to students on academic and seminars to students on academic and student affairs topicsstudent affairs topics

• Documentation of academic advising Documentation of academic advising (including number of advisees) and mentoring (including number of advisees) and mentoring activities such as sponsorship of independent activities such as sponsorship of independent student work.student work.

Evidence of Service to Evidence of Service to InstitutionInstitution

• Documentation showing leadership provided for a Documentation showing leadership provided for a committee or an academic unit, such as reports, committee or an academic unit, such as reports, memos, and so forth memos, and so forth ((i.e., This PowerPoint may i.e., This PowerPoint may appear in my Promotion Packetappear in my Promotion Packet))

• Documentation showing membership on Faculty Documentation showing membership on Faculty Senate or active membership on a Faculty Senate or active membership on a Faculty Senate, institutional, or departmental committee, Senate, institutional, or departmental committee, such as bills proposed, assignments completed such as bills proposed, assignments completed and so forthand so forth

• Documentation of representation of the Documentation of representation of the institution on a community project or in a institution on a community project or in a partnership project.partnership project.

Evidence of Service to DisciplineEvidence of Service to Discipline

• Documentation of accreditation activitiesDocumentation of accreditation activities• Documentation of professional journal Documentation of professional journal

editorship or serving as a peer reviewer or editorship or serving as a peer reviewer or jurorjuror

• Documentation of professional conference, Documentation of professional conference, panel, or event organizationpanel, or event organization

• Documentation showing elected office in a Documentation showing elected office in a professional societyprofessional society

• Documentation showing other work in a Documentation showing other work in a professional associationprofessional association

Evidence of Service to CommunityEvidence of Service to Community

• Program from presentations or performances Program from presentations or performances open to the publicopen to the public

• Documentation from economic or community Documentation from economic or community development activitiesdevelopment activities

• Documentation showing service as a board Documentation showing service as a board member for a community non-profit member for a community non-profit organizationorganization

• Documentation showing program consultationDocumentation showing program consultation• Documentation showing work with area Documentation showing work with area

literacy groupsliteracy groups• Written or video work in non-academic media Written or video work in non-academic media

outlets.outlets.

Review Process Time TableReview Process Time Table ASAP – Chair requests confidential external reviews ASAP – Chair requests confidential external reviews Due: Due:

10/1710/17Oct 15 – Candidate submit packet to Department ChairOct 15 – Candidate submit packet to Department ChairOct 17 – Chair submits packet to Department Committee Oct 17 – Chair submits packet to Department Committee Dec 1 – Department Committee returns packet to Chair and Dec 1 – Department Committee returns packet to Chair and

delivers recommendation to candidate. delivers recommendation to candidate. Jan 7 – Department Chair submits packet to Dean and Jan 7 – Department Chair submits packet to Dean and

delivers recommendation to candidate. delivers recommendation to candidate. Feb 1 – Dean submits packet to Provost and delivers Feb 1 – Dean submits packet to Provost and delivers

recommendation to candidate. recommendation to candidate. Feb 3 – Provost submits packet to P & T CommitteeFeb 3 – Provost submits packet to P & T CommitteeApr 4 – P & T Committee returns packet to Provost andApr 4 – P & T Committee returns packet to Provost and

delivers recommendation to candidate. delivers recommendation to candidate. May 5 – Provost submits packet to President and delivers May 5 – Provost submits packet to President and delivers

recommendation to candidate. recommendation to candidate. May – President submits recommendation to Board of Governors.May – President submits recommendation to Board of Governors.

Responses to EvaluationsResponses to Evaluations

• Candidate can submit a written response to Candidate can submit a written response to each of the evaluations.each of the evaluations.

• Response must be submitted by 4:30 pm, on Response must be submitted by 4:30 pm, on the 3the 3rdrd working day after the candidate working day after the candidate receives the evaluation, or the deadline receives the evaluation, or the deadline (whichever is later).(whichever is later).

• Response is submitted to the person who Response is submitted to the person who receives the packet after the evaluator.receives the packet after the evaluator.

Appearance before Promotion Appearance before Promotion & Tenure Subcommittee& Tenure Subcommittee• The candidate has the option of appearing The candidate has the option of appearing

before the subcommittee reviewing his or her before the subcommittee reviewing his or her evaluation package to briefly discuss materials evaluation package to briefly discuss materials documented in the evaluation package. documented in the evaluation package.

• Applicants will not have the option of appearing Applicants will not have the option of appearing before the entire Promotion/Tenure Committee. before the entire Promotion/Tenure Committee.

• No new materials may be introduced. No new materials may be introduced. • To exercise this option, the candidate must To exercise this option, the candidate must

notify the Promotion/Tenure Committee notify the Promotion/Tenure Committee Chairperson in writing by February 3. Chairperson in writing by February 3.

Questions?Questions?