proofreaders’ marks basic tools for proofreading and editing

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Proofreaders’ Marks Basic Tools for Proofreading and Editing

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Page 1: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Proofreaders’ MarksBasic Tools for

Proofreading

and

Editing

Page 2: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Editing Printed Documents

Use a pen with contrasting-colored ink.Use standard proofreaders’ marks to show corrections.Mark all corrections clearly.

Page 3: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Correcting General Errors

Use a caret () to show an insertion.

Place a diagonal (/) through an unwanted letter.

Change a letter by placing a diagonal throughit and writing the correct letter above it.

Page 4: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Deleting and Changing

Delete words and phrases by running a horizontal line through them.

Change text by first deleting it and then writing the correction above the deletion.

Page 5: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Transposing

Use the transposition symbol to indicate a reversal of keystrokes, words, phrases, and even sentences.

Page 6: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Closing Up and Inserting Spaces

Close up an extra space with loops above and below the space.

Show where a space is needed by using the insertion caret and placing the number sign directly above the caret.

Page 7: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Just a few moreproofreaders’

marks . . .

Page 8: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Changing Internal Punctuation

+ To add internal punctuation, place the comma, semicolon,or colon inside a caret at the point of insertion.

– To delete internal punctuation, place a diagonal throughthe mark.

± To change internal punctuation, delete the incorrect mark and insert the correct one.

Page 9: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Changing Closing Punctuation

+ To add closing punctuation, write periods, question marks, and exclamation marks—and circle them.

– To delete closing punctuation, place a diagonal through the mark.

± To change closing punctuation, delete the incorrect mark and add the correct one; circle the new mark.

Page 10: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Other Punctuation

Add quotation marks or an apostrophe by placing the mark in an inverted insertion mark ().

Add a hyphen by using the insertion mark () at the point of entry and placing an equal sign (=) directly above the caret.

Page 11: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Capitalizing Words

To show that a single letter should be capitalized, place three short lines under it.

To show that entire words should be capitalized, underline the word or word group three times.

Page 12: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Correcting Capitalized Words

Place a diagonal ( / ) through a capital letter that should appear in lowercase form.

Use a diagonal and a straight line to show which letters should not be capitalized in words appearing in all capital letters.

Page 13: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Number Usage

If a figure should be written in words, circle the figure.

If a number written in word form should be in figures, draw a horizontal line through it and write the correct figure or figures above it.

Page 14: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Abbreviations

If an abbreviation should be spelled out, circle the abbreviation.

If a word or words should be abbreviated, draw a horizontal line through the word or words and write the abbreviation above the lined-out text.

Page 15: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Paragraphs

To insert a new paragraph, place a paragraph mark (¶) at the point of insertion.

To delete a new paragraph beginning, write No ¶ where the paragraphs are to be combined.

Page 16: Proofreaders’ Marks Basic Tools for Proofreading and Editing

Italics and Bold

Underline any words that should appearin italics.

Place a wavy line under any words that should be bolded.

11th

Page 17: Proofreaders’ Marks Basic Tools for Proofreading and Editing

The Finished Document

Template courtesy of

PresentersUniversity.com,

sponsored by InFocus

Corporation.

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