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Proofreading Proofreading Ms. Clarke’s way to happiness and Ms. Clarke’s way to happiness and success with writing. success with writing. A SEVEN STEP PROCESS A SEVEN STEP PROCESS

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Page 1: Proofreading (1)

Proofreading Proofreading

Ms. Clarke’s way to happiness and Ms. Clarke’s way to happiness and success with writing.success with writing.

A SEVEN STEP PROCESSA SEVEN STEP PROCESS

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Seven StepsSeven Steps

• When you have completed all seven steps you When you have completed all seven steps you will have identified all the possible errors.will have identified all the possible errors.

• Checking your paper sentence by sentence Checking your paper sentence by sentence ensures that you are focusing on what is actually ensures that you are focusing on what is actually on the page, not just what you think should be on the page, not just what you think should be on the page!on the page!

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The Seven StepsThe Seven Steps

• 1. Check for complete sentences1. Check for complete sentences• 2. Check for words that are left out and check 2. Check for words that are left out and check

for words or ideas that are repeatedfor words or ideas that are repeated• 3. Check all words for capitalization mistakes.3. Check all words for capitalization mistakes.• 4. Check for all punctuation mistakes.4. Check for all punctuation mistakes.• 5. Check for subject-verb agreement.5. Check for subject-verb agreement.• 6. Check for problems in usage.6. Check for problems in usage.• 7. Check for misspelled words.7. Check for misspelled words.

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Step 1 – Complete SentencesStep 1 – Complete Sentences

• A sentence is complete when it has:A sentence is complete when it has:– A Subject – What or who is the sentence about.A Subject – What or who is the sentence about.– A Verb – What is being said about the subject, or A Verb – What is being said about the subject, or

what did the subject do.what did the subject do.– A Capital letter at the beginning.A Capital letter at the beginning.– An end mark at the end.An end mark at the end.– It makes complete sense.It makes complete sense.

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Step 2 – Are Words left out or Step 2 – Are Words left out or repeated?repeated?

• Sometimes we start a sentence with an idea and Sometimes we start a sentence with an idea and then restate the idea at the end because we then restate the idea at the end because we forgot what we said.forgot what we said.

• Sometimes we accidentally repeat or leave out Sometimes we accidentally repeat or leave out words because we know what we meant to say, words because we know what we meant to say, but forget to actually say it.but forget to actually say it.

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Step 3 – Check for Capitalization Step 3 – Check for Capitalization MistakesMistakes

• All proper nouns should be capitalized.All proper nouns should be capitalized.• All proper adjectives should be capitalized.All proper adjectives should be capitalized.• Important words in Titles should be capitalized.Important words in Titles should be capitalized.• Common nouns should not be capitalized.Common nouns should not be capitalized.• If you aren’t sure LOOK IT UP!If you aren’t sure LOOK IT UP!

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Step 4 – Check for Punctuation Step 4 – Check for Punctuation MistakesMistakes

• Five Punctuation marks:Five Punctuation marks:– Commas,Commas,– Periods,Periods,– Apostrophes,Apostrophes,– Quotation MarksQuotation Marks– Underlining.Underlining.

• Check for each kind of mistake.Check for each kind of mistake.• If you aren’t sure LOOK IT UP!If you aren’t sure LOOK IT UP!

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Step 5 – Subject-Verb AgreementStep 5 – Subject-Verb Agreement

• If you have a singular subject you should have a If you have a singular subject you should have a singular verb.singular verb.– The cat plays with the yarn (correct)The cat plays with the yarn (correct)– The cats plays with the yarn (incorrect)The cats plays with the yarn (incorrect)– The cat play with the yarn (incorrect)The cat play with the yarn (incorrect)

• If you have a plural subject you should have a If you have a plural subject you should have a plural verb.plural verb.

• Be careful in identifying the correct subject so Be careful in identifying the correct subject so you know which type of verb to use.you know which type of verb to use.

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Step 6 – Check for problems in Step 6 – Check for problems in usage.usage.

• Pronoun usage – does the pronoun refer to a Pronoun usage – does the pronoun refer to a specific, already identified noun within the specific, already identified noun within the paragraph.paragraph.

• Double negatives – two ‘not’s make a do.Double negatives – two ‘not’s make a do.• A/an choices – An comes before a …A/an choices – An comes before a …

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Step 7 - Check for Misspelled WordsStep 7 - Check for Misspelled Words

• Keep an eye out for misused homonyms (words that Keep an eye out for misused homonyms (words that sound alike but have different spellings and meanings)sound alike but have different spellings and meanings)

• Check each word starting from the end of the sentence Check each word starting from the end of the sentence and working toward the beginning. (this keeps you and working toward the beginning. (this keeps you from assuming what the word will be because of from assuming what the word will be because of context and helps you see what is actually on the page)context and helps you see what is actually on the page)

• IF YOU AREN’T ABSOLUTELY POSITIVE IF YOU AREN’T ABSOLUTELY POSITIVE LOOK LOOK IT UP!IT UP!

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Benefits of Ms. Clarke’s approachBenefits of Ms. Clarke’s approach

• There are seven types of errors you can make.There are seven types of errors you can make.• The hunt and find method of proofreading is The hunt and find method of proofreading is

based on finding a percentage of your mistakes.based on finding a percentage of your mistakes.• My system ensures you will find 100% of the My system ensures you will find 100% of the

errors in your paper.errors in your paper.

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