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MESSAGE FROM G-4 LEADERSHIP

Welcoming the new Army G-4 Sergeant Major, SGM Jimmy J. Sellers

Greetings from the Army G-4 in the Pentagon.

As the newest member of the Army G-4 team, I would take this opportunity to in-troduce myself. I’m SGM Jimmy Sellers and prior to arriving to the Army G-4 my last assignment was at Fort Bliss, TX; where I served our Army as the Comman-dant of the NCO Leadership Center of Excellence and Sergeants Major Academy.

I’m a 92Y by trade whose previous duty assignments range from Supply Clerk/Unit Armor to Command Sergeant Major at the nominative level. It is with great pride and humility that I accept the tremendous responsibility of developing and taking care of the workforce assigned to the G-4. As the Army G-4 Sergeant Major (SGM) and Senior Enlisted Advisor to LTG Duane Gable, DCS, G-4, it is my belief that building and sustaining readiness is key and paramount in all we do.

Part of my responsibilities is to assist with the timely staffing, implementation and oversight of logistics poli-cies, programs, and regulations. Many times before we all have heard, change in the Army is constant and consistent. I think it’s important for us to remain informed and educated on existing and emerging policy changes, procedures, and regulatory requirements which help us increase readiness and enable moderniza-tion efforts. Some of the best ways to understand what this means is by reading the supply publications, for example FM 4-0 (Sustainment Operations), the Army Sustainment Magazine, and the Property Accountabil-ity newsletter just to name a few.

These are particularly challenging times with the COVID-19 pandemic happening across the world and our great Nation. Nevertheless, during these era we will continually be charged with providing uninterrupted lo-gistical support to our organizations. As Soldiers and Logisticians we have to be immediately responsive to the point of need and focus on achieving positive results. Everyone has to remain engaged and focused on executing the Commander’s Intent with vigor.

Sergeant Major of the Army, Michael A. Grinston, once said, “Leadership is mission essential, period. Even if you are not physically going to work every day, your leadership matters in the U.S. Army.” That statement is extremely important today, it will also apply to how we execute in the future. As your Army G-4 Sergeant Ma-jor I ask that you take exceptional pride in being a Soldier first and Logistician always. Know your job, under-stand how to employ your weapon system (Global Combat Support System-Army) and do your part to in-crease readiness and property accountability throughout our Army.

Thanks for what you do!

“Enabling Readiness!”

PROPERTY ACCOUNTABILITY MONTHLY NEWSLETTER, September 2020

HEADQUARTERS, DEPARTMENT OF THE ARMY

SGM Jimmy J. Sellers

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Product Manager Aerial Enhanced Radar, Optics, & Sensors (PdM AEROS), Project Manager Sensors Aer-ial Intelligence (PM SAI), Program Executive Office Intelligence Electronic Warfare and Sensors (PEO IEW&S), would like to announce the second phase of transition to sustainment of the Common Sensor Payload (CSP) AN/AAS-53 from PdM AEROS to CECOM Integrated Logistics Support Center (ILSC).

Earlier this year, PdM AEROS (formerly PdM EOIR Payloads) announced the transition of homestation CSP support to CECOM. In FY21, all CONUS and OCO-NUS units will be required to submit requisitions for replacement CSP LRUs.

This transition is effective as of 1 October 2020 and applies to units at homestation as well as units sup-porting Overseas Contingency Operations (OCO).

Units that require replacement materiel for the CSP system must submit their requisition through Global Combat Support System-Army (GCSS-Army). Units will turn in unserviceable parts to their Supply Sup-port Activity (SSA).

Please do not DEMIL or dispose of unserviceable as-sets. CSP Line Replaceable Units (LRU) are repair only!

Turn-in credit will only be issued after CECOM re-ceives an unserviceable Line-Replaceable Unit (LRU) and a funded requisition for a replacement has been ordered.

CECOM ILSC will not release and fill the funded requi-sition for the replacement LRU until the unservicea-ble asset has been received to be inducted into repair.

At this time units will be able to requisition the follow-ing CSP LRUs:

MOTION DETECTOR, (TURRET UNIT) NSN 6350-01-640-8885

RECORDING SET, ELECTRONICS ELECTRONICS UNIT NSN 7025-01-640-8847 The Logistics Management Specialist for the CSP sys-tem is: Mr. Woo S. Yoo, (812) 854-8900, woo.yoo@navy.mil

The Item Manager for the CSP system is: Mr. Christopher Dinges, (443) 861-2942, christopher.d.dinges.civ@mail.mil

Common Sensor Payload (CSP) AN/AAS-53 Transition to Sustainment

MYTH OF THE MONTH

“Hey Chief, we’re good on filing if I have all my complete

FLIPLs stored in Army FLIPL Tracker, right?”

Wrong! While AR 735-5 paragraph 13-10 does allow elec-

tronic methods while processing FLIPLs, all final FLIPL

records must be filed in hard copy. This requirement was

reinforced in April 30, 2019 with document retention

standards in Appendix 1, FRAGO 1 to HQDA EXORD 223-

17 Army Auditability Plan.

HQDA G-4 has not approved any exceptions to policy al-

lowing electronic-only filing of final FLIPL records in any

form, whether AFT, SharePoint, or other media. Any Army

organization without hard copy files of final FLIPL records

is not in compliance with Army policy. These final records

must be accessible in hard copy format to the originating

command for six years. This supports Command Supply

Discipline Programs, causative research, and requests

from external agencies and higher headquarters.

As the new eFLIPL program deploys to the entire Army in

FY21, hard copy final FLIPL records are still required.

Once eFLIPL is certified as an auditable system of record,

planned policy changes will allow eFLIPL to serve as the

single archive for all completed FLIPLs.

VERDICT: FALSE!

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Can a Contractor for Sign for Equipment Using a Depart-ment of the Army (DA) Form 1687?

Through the years there has been a misconception that contractors can be delegated on a DA Form 1687 (Notice of Delegation of Authority Receipt for Supplies) to sign for equipment in place of a Government representative. This article is to help you understand what the truth is and what must be done if a contractor is to sign for equipment.

Contractor personnel are not authorized to be delegated or appointed to sign for, turn in, or transfer Government equipment or supplies using a DA Form 1687 authority. The only individual authorized to allow a contractor to have Government equipment is the Contracting Officer (KO) or if he delegates the Contracting Officer Representa-tive (COR) or the Property Administrative (PA).

When a contract is awarded and the performance work statement states that the contractor will receive and turn in equipment, the DA Form 1687 is not the required docu-ment to authorize them to do that. The DA Form 1687 is used by the accountable or responsible person to desig-nate personnel as their authorized representatives to re-quest and/or sign for supplies requiring formal accounta-bility at the user level.

The KO, COR, PA or any individual cannot delegate authori-ty for a contractor on a DA Form 1687.

The Contractor will be appointed on a memorandum de-signed by Unit Identification Code and Department of De-fense Activity Address Code requiring support from an ex-ternal origination. The memorandum will be signed by the KO, COR or the PA using both digital and wet signature.

Once the memorandum is signed the contractor will dis-seminate the memorandum to all support organizations providing a service in support of a contract. The point of contact for this article is Christine H. Stinson at (703) 692-9522 or email christine.h.stinson.ctr@mail.mil.

DA Form 1687 vs. Memorandum for Record for Contractors

As part of the Global Combat Support System-Army (GCSS-Army) Wave 1 and Wave 2 fieldings 2014-2017, units were directed to repurpose compatible legacy hardware. The December 2015 HQDA EXORD 070-16 “Converting Legacy Logistics Information System (LIS) To Tactical En-terprise Logistics System (TELS) Equipment Line Item Number (LIN) Accountability” directed GCSS-Army hard-ware conversion from Standard Army Retail Supply Sys-tem (SARSS), Property Book Unit Supply-Enhanced (PBUSE), and Standard Army Maintenance System-Enhanced (SAMS-E) variations, repurpose the laptops and office printers, and turn in all obsolete hardware. From 2015-2019, the Army successfully completed ef-forts to convert the primary LINs C27707 and C27775 (PBUSE); C27838, C27906, and C67686 (SAMS-E); and C78827, C18684, and C78554 (SARSS) into the new TELS LINs CO5070-C05077. Feedback from the field indicates many units still have this obsolete hardware on hand and are uncertain how to dispose of it. EXORD 076-16 simply directed local turn-in. The 2015 STAMIS/LIS guide can assist with identifying material numbers and provides photos of the now obsolete hardware originally issued with the legacy STAMIS sys-tems. Do not expend resources investigating losses of

component items or assessing liability. Many of these leg-acy systems did not receive full suites of the component items are to be disposed of “as-is”. The legacy STAMIS guide is available on our milSuite at https://www.milsuite.mil/book/docs/DOC-873333 Some examples include: Intermec and Zebra thermal label printers (all) Handheld Intermec scanners and chargers (all) Transit cases (if not repurposed) Monitors and docking stations (if not repurposed) Obsolete laptops/printers, not Cyber-compliant

Turn these items in to Defense Logistics Agency-Disposition Services DLA-DS following local SOP and DLA-DS Turn In Tool Box instructions at: https://www.dla.mil/DispositionServices/DDSR/TurnIn/ Point of contact is CW4 Gregory W. Besaw, gregory.w.besaw.mi@mail.mil, (703) 693-1584

Legacy Automation Hardware Disposition

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LOG WARRIOR OF THE MONTH

SSG Marquita Jackson currently serves as a Platoon/Supply Ser-geant for Headquarters and Headquarters Company, 707th Military Intelligence Battalion, which supports the National Se-curity Agency/Central Security Service Georgia.

SSG Jackson is a LETHAL, RE-SPONSIVE, and RESILIENT leader dedicated to professionalism, mission accomplishment, and care of Soldiers. During this time of uncertainty regarding COVID-19, she took action in a time of need and used her Master Resilience Training (MRT) to bring positivity and hope to Soldiers throughout Fort Gordon. She did this by producing and sharing 15 videos discussing topics such as self-awareness, hope, optimism, think-ing traps, and establishing goals. Her unselfishness and passion for resiliency led her to boldly uploaded her self-made videos on social media platforms such as Facebook and YouTube. Members of the U.S. Army may have been her target audience but, her message has reached people across the world. Since May 2020, her videos have more than 20,000 views and she has been featured as a special guest on the popu-lar Facebook podcast “NCOPD Live.” SSG Jackson’s statement, “tough times don’t last forever but tough warriors do,” reassures our work force that we will prevail as a family.

CHIEF’S CORNER As full eFLIPL deployment ap-proaches for the remainder of the Regular Army and US Army Re-serve, it’s necessary to remind the field of some preparation require-ments. An HQDA EXORD will be published soon with specifics out-lining the implementation of eFLIPL, but one recurring question is the filing requirement for current users of Army FLIPL Tracker (AFT) as that system sunsets.

AR 735-5, paragraph 13-10, specifically and clearly requires all Army organization to maintain final records of FLIPLs in hard copy. Any Army organization that is not already main-taining hard copy files of finalized FLIPLs is not in compli-ance with Army policy. This is an inspectable regulatory requirement in CSDP. AFT is not an Army mandated stand-ard in all commands for processing FLIPLs, is not auditable, and is not universally deployed.

While AR 735-5 allows for electronic means during the pro-cessing of a FLIPL, the final records must be in hard copy. The G-4 has not approved any exceptions to HQDA policy in AR 735-5 which would allow electronic storage of final FLIPL records. The requirement to retain final FLIPL records for six years in hard copy was deliberately included in new document retention standards published April 30, 2019 in Appendix 1 to FRAGO 1, HQDA EXORD 223-17 Army Audita-bility plan, and will continue in the new AR 710-4, when published.

All final FLIPL records must be readily accessible to the orig-inating command in hard copy for the mandated six year retention period. This requirement supports local needs or external for archived FLIPLs, such as causative research for Accountable Officers, CSDP evaluations, and official Army responses to formal queries such as Freedom of information Acts (FOIA) requests or Army Board for Correction of Mili-tary Records (ABCMR) individual requests for redress on past FLIPLs.

AR 735-5 will continue to require hard copy final records of all FLIPLs in manual form, AFT or eFLIPL until the comple-tion of eFLIPL migration in FY21 and certification of eFLIPL as the Army’s electronic system of record for all FLIPL rec-ords in FY22. The plan is to complete this process and ac-companying policy changes in advance of an Office of the Secretary of Defense initiative to eliminate manual transac-tions in all business areas and close Records Holding Areas (RHA) by the end of FY22.

-CW5 Crow

CHIEF’S BOOKSHELF

Looking for self-training on the new eFLIPL? Training allows

users to become familiar with eFLIPL, understand the process,

and submit practice FLIPLs. Visit the eFLIPL training site:

https://training.eflipl.army.mil/Authenticate/Logon/Index

Additional information is posted on the HQDA G-4's FLIPL

milSuite page (see link on the bottom of this newsletter)

HQDA G-4 PROPERTY ACCOUNTABILITY TEAM WANTS YOUR INPUT!

Army G-4 Property Accountability Division is looking for best practices to publish in next month’s newsletter. Send your ideas to:

usarmy.pentagon.hqda-dcs-g-4.mesg.dcs-g44s-sup@mail.mil or call (703) 692-9522, (DSN 222).

Find previous Army G-4 Property Accountability Newsletters at:

https://www.milsuite.mil/book/community/spaces/sustainnet/quartermastercommunity/propertyaccountability/g-4propertyaccountabilityteam/

This periodical is nondirective in nature, IAW AR 25-30 Para 3-38. Information in this publication is used to clarify and increase knowledge of existing policy as well as motivate or improve performance.

CALL TO ACTION All U.S. Army AH-64E model Aircraft Part Numbers are now consoli-

dated under a single NSN. Property Book Officers must complete a

Material Number Change (MIGO 309) for all AH-64E with NIINs

01-617-0928 or 01-630-3403 to the new NIIN 01-599-2203.

See https://www.milsuite.mil/book/message/893581 for more infor-

mation and specific affected serial numbers by owning unit.

Point of contact for this correspondence is Leonard "Lenny" Neiman,

(256) 313-1403, leonard.l.neiman.civ@mail.mil.