Property and Supply Management in Local Government Units

Section  355 -  ScopeThis Title shall govern the procurement, care utilization, custody, and disposal of supplies, as defined herein, by local government units and the other aspects of supply management at the local levels.

Section  356 -  General Rule in Procurement or DisposalThis Title shall govern the procurement, care utilization, custody, and disposal of supplies, as defined herein, by local government units and the other aspects of supply management at the local levels.

Section  357 -  Definition of TermsWhen used in this Title, the term: (a) "Lowest Complying and Responsible Bid" refers to the proposal of one who offers the lowest price, meets all the technical specifications and requirements of the supplies desired and, as a dealer in the line of supplies involved, maintains a regular establishment, and has complied consistently with previous commitments; (b) "Suitable Substitute" refers to that kind of article which would serve substantially the same purpose or produce substantially the same results as the brand, type, or make of article originally desired or requisitioned; (c) "Supplies: include everything, except real property, which may be needed in the transaction of public business or in the pursuit of any undertaking, project, or activity, whether in the nature of equipment, furniture, stationary materials for construction or personal property of any sort, including non-personal or contractual services such as the repair and maintenance of equipment and furniture, as well as trucking, hauling, janitorial, security, and related services; and (d) "Terms and Conditions" refer to other requirements not affecting the technical specifications and requirements of the required supplies desired such as bonding, terms of delivery and payment, and related preferences.

Section  358 -  Requirement of RequisitionAny order for supplies shall be filled by the provincial or city general services officer of the municipal or barangay treasurer, as the case may be, for any office or department of a local government unit only upon written requisition as hereinafter provided.

Section  359 -  Officers Having Authority to Draw RequisitionsRequisitions shall be prepared by the head of office or department needing the supplies, who shall certify as to their necessity for official use and specify the project or activity where the supplies are to be used.

Section  360 -  Certification by the Local Budget Officer, Account, and TreasurerEvery requisition must be accompanied by a certificate signed by the local budget officer, the local accountant, and the local treasurer showing that an appropriation therefor exists, the estimated amount of such expenditure has been obligated, and the funds are available for the purpose, respectively.

Section  361 -  Approval of RequisitionsApproval of the requisition by the head of office or department concerned who has administrative control of the appropriation against which the proposed expenditure is chargeable is deemed sufficient, except in case of requisition for supplies to be carried in stock which shall be approved by the local chief executive concerned: Provided, That such supplies are listed or included in the annual procurement plan and the maximum quantity thereof does not exceed the estimated consumption corresponding to a programmed three-month period: Provided further, That nothing herein contained shall be held as authorizing the purchase of furniture and equipment for stock purposes.

Section  362 -  Call for BidsThe call for bids shall be given the widest publicity possible, sending, by mail or otherwise, any known prospective participant in the locality, of copies of the call and by posting copies of the same in at least three (3) publicly accessible and conspicuous places in the provincial capitol or city, municipal, or barangay hall, as the case may be. The notice of bidding may likewise be published in a newspaper of general circulation in the territorial jurisdiction of the local government unit concerned when the provincial or city general services officer or the municipal or barangay treasurer, as the case may be deems it necessary in order to obtain the lowest responsible and complying bid. The opening of bids shall only be made in the presence of the provincial or city auditor or his duly authorized representative who shall initial and secure copies of the bids and certify the abstract of the bidding.

Section  363 -  Publication of Call for Bids

Section  355 -  ScopeThis Title shall govern the procurement, care utilization, custody, and disposal of supplies, as defined herein, by local government units and the other aspects of supply management at the local levels.

Section  356 -  General Rule in Procurement or DisposalThis Title shall govern the procurement, care utilization, custody, and disposal of supplies, as defined herein, by local government units and the other aspects of supply management at the local levels.

Section  357 -  Definition of TermsWhen used in this Title, the term: (a) "Lowest Complying and Responsible Bid" refers to the proposal of one who offers the lowest price, meets all the technical specifications and requirements of the supplies desired and, as a dealer in the line of supplies involved, maintains a regular establishment, and has complied consistently with previous commitments; (b) "Suitable Substitute" refers to that kind of article which would serve substantially the same purpose or produce substantially the same results as the brand, type, or make of article originally desired or requisitioned; (c) "Supplies: include everything, except real property, which may be needed in the transaction of public business or in the pursuit of any undertaking, project, or activity, whether in the nature of equipment, furniture, stationary materials for construction or personal property of any sort, including non-personal or contractual services such as the repair and maintenance of equipment and furniture, as well as trucking, hauling, janitorial, security, and related services; and (d) "Terms and Conditions" refer to other requirements not affecting the technical specifications and requirements of the required supplies desired such as bonding, terms of delivery and payment, and related preferences.

Section  358 -  Requirement of RequisitionAny order for supplies shall be filled by the provincial or city general services officer of the municipal or barangay treasurer, as the case may be, for any office or department of a local government unit only upon written requisition as hereinafter provided.

Section  359 -  Officers Having Authority to Draw RequisitionsRequisitions shall be prepared by the head of office or department needing the supplies, who shall certify as to their necessity for official use and specify the project or activity where the supplies are to be used.

Section  360 -  Certification by the Local Budget Officer, Account, and TreasurerEvery requisition must be accompanied by a certificate signed by the local budget officer, the local accountant, and the local treasurer showing that an appropriation therefor exists, the estimated amount of such expenditure has been obligated, and the funds are available for the purpose, respectively.

Section  361 -  Approval of RequisitionsApproval of the requisition by the head of office or department concerned who has administrative control of the appropriation against which the proposed expenditure is chargeable is deemed sufficient, except in case of requisition for supplies to be carried in stock which shall be approved by the local chief executive concerned: Provided, That such supplies are listed or included in the annual procurement plan and the maximum quantity thereof does not exceed the estimated consumption corresponding to a programmed three-month period: Provided further, That nothing herein contained shall be held as authorizing the purchase of furniture and equipment for stock purposes.

Section  362 -  Call for BidsThe call for bids shall be given the widest publicity possible, sending, by mail or otherwise, any known prospective participant in the locality, of copies of the call and by posting copies of the same in at least three (3) publicly accessible and conspicuous places in the provincial capitol or city, municipal, or barangay hall, as the case may be. The notice of bidding may likewise be published in a newspaper of general circulation in the territorial jurisdiction of the local government unit concerned when the provincial or city general services officer or the municipal or barangay treasurer, as the case may be deems it necessary in order to obtain the lowest responsible and complying bid. The opening of bids shall only be made in the presence of the provincial or city auditor or his duly authorized representative who shall initial and secure copies of the bids and certify the abstract of the bidding.

Section  363 -  Publication of Call for Bids