Equinox NE® Property Management

MANAGEMENT REPORT Administrative & Maintenance

Report

SAMPLE Homeowners Association

April 2007 Reporting Period

Prepared By:

Brenda Dentler Community Association Manager

AOMINISTRA TlVE &MAINTENANCE REPORT

ADMINISTRATTVE UPDATE

~ Financial reports are enclosed for your review. Please review the fInancial package prior to the meeting and let me know if additional reports are needed or reports were included that you do not wish to receive in the future.

:J Governor Napolitano vetoed SB 1330 (the homestead act).

:J Legislation is still in session for new HOA laws

:J Triple Pool Payment: Invoices for October, December and March were paid in March

:J Insurance is paid annually

o $200 tax preparation fee is included with the audit/compilation that MC Patten is handling

:J Accounting was unable to detennine postage cost for the month of March. Were there mass mailings that went out?

MAINTENANCE UP-DATE

:J Please refer to enclosed Action Item List

BIDS AND PROPOSALS

:J Tone at this time

MANAGEMENT RECOMMENDATIONS

:J !\one at this time.

ACTION ITEMS

o Refer to Action Item List

REQUEST FOR WAIVING FEES

[] None at this time

DELfNQUE1'.'T REpORT:

u Report included for review.

VIOLATIONS REpORT:

:::J Report included for review

End of Report

Manager Vice President:

1/16/2007 ICheck wI landscapers if the irrigation timers have

I Robert Moody does not have key for timer boxes, but is seeing if he has a skeleton key

been changed for the winter. that will work. He does manually test water on each visit 5/2 SNV Robert Picking up skeleton key today.

2 I 1/16/2007 IContact Mark Reece to aet actual cost for I 5/7/2007 5f7 Emailed Mark Reece. Not handling Charter Point

3 I 1/16/2007 Change meeting dates to 3rd Thursday of every N/A 4/18 Emailed BOD. Meeting already scheduled for 3rd Thursday. Need to change. auarter startina with April.

4 5/1/2007 Email last 2 years of minutes to Board (Board to put 5/3/2007 5/02 Megan pulling minutes 5/3 Emailed information to BOD. tooether Action List from them)

5 5/1/2007 BOD to email info on pool inspection (wall heiahtl 6 51112007 Research March postaae cost 5/11107 7 511/2007 Research insruance payment 5111/07 8 5/112007 Tax Prep: included in what? 5f7J07 9 5/112007 Who is performino audit? 5f7J07 10 5/1/2007 Research triple pool payment in March 5111/07

11 5/112007 Landscaper: Pool area (dead shrubbery) 5/3/07 12 5/112007 Pool LiQht out in pool & paQoda 5/2107 13 51112007 Pool water is filmy & debris on bottom of pool 5/2/07 14 5/1/2007 Rossmar & Graham Fee Increase 5/19/07

Action Item List 01-16-07

Report - Violations By enit Page 1 of 3

,. Violations By Unit Date Unit Address Violation Action

5/11/2007 V Sun Coast Dr Trash - Container Visible on Non-Collection 1st Notice day

Correct In Days: 0

Owner Name1

Comments:

Notes: Conceal blue recycle container

L~tter History: Date: File Name:

5/11/2007 N Sun Coast Dr Trash - Container Visible on Non-Collection 1st Notice day

Correct In Days:.0

Owner Name}:

Comments:

~ Conceal recycle container File Name:etter History: Date:

5/11/2007 I Sun Coast Dr Trash - Container Visible on Non-Collection 1st Notice day

Correct In Days: 0

Owner Name1:

Comments:

Notes: Conceal ilue recycle container File Name:.etter History: Date:

5/30/2007 W Sun Coast Dr Vehicles - Commercial Vehicle 1st Notice

C9rrectJll Da~ 0

9_w-.fl§" f'ii!lll~L

QLmments: It's been reported to management that you're storing a commercial vehicle In the street/drive. Please refrain from having the vehicle at the property.

Notes: Violatlonieported by Rebecca Sardon/480 459 1836/822 w suncoast drive

Letter History: Date: File Name:

5/30/20072:50:00 PM 1stNotice_2007530 145015_629. pdf

5/11/2007 I Sun Coast Dr Landscaping - Remove Weeds 2nd Notice W/O Hearing

Correct In Days: 0

Owner Name1 .

Comments: Please remove the weeds In the grass and granite areas.

Notes: File Name:Date:

5/23/20075:29:00 PM 2ndNoticeWOHearing_2007523172912_50 .pdf Letter History:

5/11/2007 'N Sun Coast Dr Trash - Container Visible on Non-Collection 1st Notice day

Correct In Days: 0

Owner Name1:

Comments:

Notes: Please conceal blue recycle container

File Name:_etter History: Date:

6/8/2007Custom/report_violations_by_unit_detail.asphnp:/

Equinox NE® Property Management

FINANCIAL STATEMENT REPORT

SAMPLE Homeowners Association

April 2007 Reporting Period

Prepared By:

Brenda Dentler Community Association Manager

FINANCIAL HIGHLIGHTS

CASH ANALYSIS REPORT

Beginning Balance 4/01/07 $ 14,589.85

Ending Balance 4/30/07 $ 15,265.11

et Change in Cash $ 675.26

NET INCOME REPORT

Current Month Year-to-Date

Total Revenue $ 2,159 $ 8,970

Less: Operating Expenses $ 1,484 $ 7,551

Less: Reserve Contribution $ 10 $ 71

et Income (loss) $ 665 $ 1,348

DELINQUENT ACCOUNT REPORT

Status Amount

Under 30 days $ 1,285.00

Over 30 Days $ 0.00

Over 60 Days $ 0.00

Over 90 Days $ 0.00

Total $ 1,285.00

VARlANCE ANALYSIS REpORT

I COME STATEMENT REVIEW

~ INCOME: Total assessment income for the month of April was $2,159.

::J ADMINISTRATIVE EXPENSE: Administrative expenses paid for the month were under budget by $938. The savings resulted from many non-reporting line items as the management fee, printing/postage, and storage were billed.

::J UTILITIES EXPENSE: Total utility expenses paid for March are under budget by $86.

::J LANDSCAPE EXPENSE: Total landscape expenses are over budget by $158.

~ POOL / SPA / CLUBHOUSE EXPENSE: Total pooUspa/clubhouse expenses were under budget by $2.

D COMMON AREA EXPENSE: Total expenses paid for April were $25 under budget.

u SURPLUS / DEFICIT BEFORE RESERVES A surplus of $675 was reported after all expenses had been paid.

::J RESERVE CONTRIBUTIONS There was no reserve contribution made for the month, but $10 in interest was earned.

o TOTAL SURPLUsIDEFlCIT: A total deficit of $665 was reported for the month after all expenses and reserve contributions were paid.

End of the Report

CASH BASIS FINANCIAL STATEMENT

April-07

BALANCE SHEET

REFUNDABLE DEPOSIT REPORT (If Applicable)

MONTHLY RESERVE EQUITY REPORT (General Ledger)

BUDGET COMPARISON REPORT

STATEMENT OF OPERATIONS

AlP CHECK HISTORY

PREPAID REPORT (If Applicable)

DELINQUENT REPORT

BANK RECONCILIATIONS (If Available)

GIL TRANSACTION REGISTER

NOTE: Bank Reconciliations mayor may not be included as part of

this package - Dependant upon receipt of the monthly bank

statement.

1 Page:OS/25/2007 8:53 AM

FNB OPERATING

OPERATING FUNDS

5,831.26

TOTAL OPERATING FUNDS 5,831.26

FNB RESERVE FUNDS

RESERVE SAVINGS GENERAL 9,383.85

TOTAL RESERVE FUNDS 9,383.85

OTHER REFUNDABLE

ASSETS DEPOSITS OTHER 50.00

TOTAL OTHER ASSETS 50.00

TOTAL ASSETS 15,265.11 ======;:::=========

LIABILITIES & EQUITY

HOMEOWNERS EQUITY

RESERVE GENERAL

EQUITY 9,383.85

TOTAL RESERVE EQUITY 9,383.85

OPERATING SURPLUS/(DEFICIT) ply SURPLUS (DEFICIT) CURRENT SURPLUS/(DEFICIT)

4,532.67 1,348.59

TOTAL SURPLUS/(DEFICIT) 5,881.26

TOTAL LIABILITIES & EQUITY 15,265.11 =================

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.:-: ..,..•. :·:O:N· Page:OS/25/2007

8: 54 AM ~~~J1~1}lti.~;tll~lt~!;~~~~lt~L

I N COM E

2,127 5,211 (3,085) 4000 ASSESSMENT INCOME 8,802 10,422 (1,621) 20,844

11 0 11 4030 INTEREST INCOME 43 0 43 0

20 0 20 4070 LATE FEE INCOME 40 0 40 0

0 0 0 4900 VIOLATION FINES 35 0 35 0

0 0 0 4950 REBILL FEE 45 0 45 0

2 0 2 4990 MISCELLANEOUS INCOME 6 0 6 0

2,159 5,211 (3,052) TOTAL INCOME 8,970 10,422 (1,452) 20,844

---------- ---------- ---------.---- ----------- -------- --------- -------­

X P E N S E S

ADM N S T R A T I V E

501 1 5000 HANAGEMENT FEE 2,013 2,004 9 6,007

0 25 (25) 5009A REB ILL FEE EXPENSE 30 100 (70) 300

0 17 (17) 5010 LEGAL EXPENSE 0 68 (68) 200

0 21 (21) 5020 LIEN/COLLECTION COST 60 84 (24) 250

0 650 (650) 5030 AUDIT/TAX PREPARATION 200 650 (450) 650

0 17 (17) 5043 BILLING STATEMENTS 0 68 (68) 200

22 83 (61 ) 5052 PRINTING 264 332 (68) 1,000

13 33 (20) 5059 POSTAGE 284 132 152 400

0

502

0 0 5070 PROPERTY TAXES 0 0 0 25

0 60 (60) 5080 CORPORATE TAXES 60 60 0 60

0 71 (71 ) 5090 INSURANCE 827 284 543 850

18 15 3 5096 STORAGE 72 60 12 180 ------------ ------------ -------- --_.--------­

555 1,493 (938) TOTAL ADMINISTRATIVE 3,810 3,842 (2) 10,122

U T I LIT I E S

44 117 (73) 5100 \.lATER/SEilER 220 468 (248) 1,400

86 100 (14) 5120 ELECTRIC 408 400 8 1,200

(86) TOTAL UTILITIES 628 868 (240) 2,600131 217

L AND S C A P I N G

242 5200 LANDSCAPE CONTRACT 1,255 1,432 (177) 4,300

0 600 358

8 (8) 5210 LANDSCAPE SUPPLIES/MATERIAL 0 32 (32) 100

0 17 (17) 5220 IRRIGATION REPAIRS 200 68 132 200

0 17 (17) 5222 BACKFLOII INSPECTION 0 68 (68) 200

0 42 (42) 5240 TREE TRIMMING/REMOVAL 350 168 182 500

---------- --------------

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-------- ------------- ------------- ---------- ---------- ------------ ------------

2 Page:OS/25/2007 8:54 PJ'I

442 TOTAL LANDSCAPE 1,768 37 5,300

P 0 0 L / S P A / C L U B H 0 U S E

156 158 (2) 5300 POOL MAINTENANCE 936 632 304 1,900

42 17 25 5310 POOL SUPPLIES/CHEMICALS 336 68 268 200

0 8

600

(8) 5315 POOL REPAIRS 35 32 3 100

0 17 (17) 5330 PERI1ITS/LICENSE 0 68 (68) 200

-------_.- -------- ---~------- --------- ------- ­(2) TOTAL POOLS 1,307 800 507 2,400

C 0 M M 0 N A R E A

198 200

25 (25) 5770 GENERAL MAINTENANCE 0 100 (100) 3000 ------------- ------- -------- ---_._--- -------- ­

0 25 (25) TOTAL COMMON AREA 0 100 (100) 300

(893) TOTAL EXPENSES 7,551 7,378 173 20,7221,484 2,377

675 2,834 (2,159) SURPLUS (DEFICIT) BEFORE RE 1,420 3,044 (1,624) 122

RES E R VEe 0 N T RIB UTI 0 N S

o 10 (10) 6010 GENERAL 30 40 (10) 122

10 o 10 6034 RESERVE INTEREST 41 o 41 o --_._----- ------------ ------- ­

o TOTAL RESERVE CONTRIBUTIONS 71 40 31 12210 10

665 2,824 (2,159) TOTAL SURP~US (DEFICIT) 1,349 3,004 (1,655) o

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Pllge:05 /25/2007 8:55 AM

1@f1t,r!!yt~~\ff~~I:'t;~ij~~·

~~IIIIII)I••_lI_lilBtl_i

INCOME

ASSESSMENT INCOME 4,456 97 2,123 2,127 a 0 0 a 0 a a a 8,802 INTEREST INCOME 11 10 11 11 0 a 0 0 0 0 0 a 43

LATE FEE INCOME 0 a 20 20 a D 0 0 0 0 0 a 40

VIOLATION FINES 35 0 a 0 0 0 a 0 0 0 0 a 35 REBILL FEE 15 a 30 0 a a a 0 0 0 0 a 45

MISCELLANEOUS INCOME 1 1 2 2 a 0 0 0 a 0 0 a 6

TOTAL INCOME 4,517 108 2,186 2,159 0 0 0 0 a 0 a a 8,970

EXPENSES

ADM I N 1ST RAT I V E

MANAGEMENT FEE 507 502 502 502 0 0 0 0 0 0 0 0 2,013 REBILL FEE EXPENSE a a 30 0 a 0 0 0 0 0 0 0 30 LIEN/COLLECTION COST 60 0 0 0 0 0 0 0 0 0 0 a 60 AUDIT/TAX PREPARATION a 0 200 0 0 0 a 0 0 0 0 0 200 PRINTING 30 75 137 22 0 0 0 0 0 0 0 (1 264 POSTAGE 6 4 261 13 0 0 0 0 0 0 0 0 284 CORPORATE TAXES 0 0 60 0 0 0 0 0 0 0 0 0 60 INSURANCE 0 0 827 0 0 0 a 0 0 0 a 0 827 STORAGE 18 18 18 18 0 0 a 0 0 0 0 0 72

TOTAL ADMINISTRATIVE 621 599 2,035 555 0 0 0 0 0 0 0 0 3,810

UTI LIT I E S

Page: 305/25/200 8: 55 All

GENERAL 10 10 10 0 0 0 0 0 0 0 0 0 30

RESERVE INTEREST 11 10 11 10 0 0 0 0 0 0 0 0 41

---------­ --------­ -~------- -- ....------ --------­ --_._----­ --------- ---------­ --------- ---------­ -------­ --------- ---------­

TOTAL RESERVE CONTRIBUTIONS 21 20 21 10 0 0 0 0 0 0 0 0 71 __________ __________ ______________________________________________________________________________ N _____________________

TOTAL SURPLUS (DEFICIT) 2,614 (846) (1,084) 665 0 0 0 0 0 0 0 0 1,349

~~;;=~=~ C~~~~=~=~ ~:======== =======::= ======--:=; =======c=~ ========== =========e =======:== ========== ========:: =~====c== ======~~=

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2 Page:OS/2.5/2007 8 :55 A.M

;t~~.1I14t_B_~_ WA. TEll/SEilER ELECTRIC

TOTAL UTlLITIES

LAN D S CAP I N G

LANDSCAPE CON1RACT 305 0 350 600 0 0 0 0 0 0 0 0 1,255 IRRIGATION REPAIRS 200 0 0 0 0 0 0 0 0 0 0 0 200

TREE TRIM~ING/REMOVAL 350 0 0 0 0 0 0 0 0 0 0 0 350

---------- ---------- ---------- ~._-------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- ----------TOTAl LANDSCAPE 855 0 350 600 0 0 0 0 0 0 0 0 1,805

P 0 0 L / SPA / C L U B H 0 USE

POOL MAINTENANCE 156 156 468 156 0 0 0 0 0 0 0 0 936 POOL SLJPPLIES/CHEMICALS 35 35 224 42 0 0 0 0 0 0 0 0 336 POOL REPAIRS 0 0 35 0 0 0 0 0 0 0 0 0 35

---------- ---------- ---------- ---------- ~--------- ---- ----- ---------- ---------- ---------- ---------- ---------- ---------- ---------­TOTAL POOLS 191 191 727 198 0 0 0 0 0 0 0 0 1,307

TOTAL EXPENSES 1,883 935 3,250 1,484 0 0 0 0 0 0 0 0 7,551

~---------

SURPLUS (DEfICIT) BEfORE RESER 2,634 (826) (1,064) 675 0 0 0 0 0 0 0 0 1,420

---------- ---------- ---------- ------~--- ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------­

RESERVE CONTRIBUTIONS

I

Page:0512512007 8:53 AM

For All Check Numbers

Check Vendor Type Ck Date Void Date GL Desc

000341 394883

C 040507-218

04/09/2007 04/09/2007 5200 LANDSCAPE CONTR 200.00

200.00 MARCH 2007 SERVICE

000342 393890 393890 393890

C 0704-94307 0704-94307 0704-94307

04/10/2007 04/04/2007 5000 04/04/2007 5052 04/04/2007 5096

MANAGEMENT PRINTING STORAGE

FEE 502.00 10.00 18.00

530.00 11/06-1-/07 MNGT CON FAX/ELECTRONIC COpy STORAGE FEE

000343 395854

C 04/13/2007 04/12/2007 5100 \,lATER/SEilER 44.41

44.41

000344 395246

C 041107-218

04/13/2007 04/11/2007 5200 LANDSCAPE CONTR 400.00

400.00 TROM/CLEAN! PROP IIKL

000345 395254 395254

C 041107-218 041107-218

04/13/2007 04/11/2007 5300 04/11/2007 5310

POOL MAINT POOL SUPPLI ES/C

156.00 41.83

197.83 LABOR FEE 18 TABS/1 L1Q CHLOR

00034t :svro;o 397846 397846

J039055 J039055 J039055

C 04/20/2007 04/19/2007 5052 04/19/2007 5059 04/19/2007 5059

PRINTING POSTAGE POSTAGE

12.20 9.36 3.60

25.16 COPIES POSTAGE ENVELOPES

Page:OS/2512007 8:52 AM

Project; 21

RM 04/23/20070001 03

CB REBILL FEE 15.00 15.00

0012 02 Jason RM 04/23/2007

CB REBILL FEE 15.00 15.0

C LATE CHARGE 10.00 10.00

0014 01 Albert RM 04/23/2007

AO ASSESSMENT·QUARTERLY 96.50 96.50

CB REBILL FEE 15.00 15.00

LC LATE CHARGE 10.00 10.00

0016 02 Rebecca RM 04/23/2007

CB REBILL FEE 15.00 15.00

LC LATE CHARGE 10.00 10.00

001704 Georg. RM 04/23/2007

AO ASSESSMENT-QUARTERLY CB REBILL FEE LC LATE CHARGE

96.50 15.00 10.00

96.50 15.00 10.00

RM BY

Reminder Notice Bankruptcy

OM BF

Demand Letter Bank Foreclosure

AT PP

At the Attorney Payment Plan

FP CC

Foreclosure Placed Client Comments

LP CL

Lien Placed CD = Collections Dept Clear Collections

• •

2 Page:0512512007 8:52 AM

Project: 21

0018 01 RM 01,123/2007

AQ ASSESSMENT-QUARTERLY 96.50 96.50 CB REBILL FEE 15.00 15.00 LC LATE CHARGE 10.00 10.00

0021, 01 RM 04/23/2007

AQ ASSESSMENT-QUARTERLY 96.50 96.50 CB REBILl FEE 15.00 15.00 LC LATE CHARGE 10.00 10.00

0028 01, il.M 04/23/2007

AQ ASSESSMENT-QUARTERLY 96.50 96.50 CB REB III FEE 15.00 15.00 LC LATE CHARGE 10.00 10.00

0029 01 RM 04/23/2007

AQ ASSESSMENT-QUARTERLY 96.50 96.50 CB REBI LL FEE 15.00 15.00 LC LATE CHARGE 10.00 10.00

0030 02 RM 01,/23/2007

Reminder Notice OM Demand Letter AT At the Attorney FP ~ Foreclosure Placed LP Lien Placed CD; Collections Dept

BY Bankruptcy BF Bank Foreclosure PP Payment P an CC Client Comments CL Clear Collections RM

Page: 3.0512512007 8:52 AM

Project: 21

CB REB! L FEE 15.00 15.00

0031 0, RM 04/23/2007..

AQ ASSESSMENT-QUARTERLY 96.50 96.50 CB REBILL FEE 15.00 15.00 LC LATE CHARGE 10.00 10.00

RM 04/23/20070032 03

AQ ASSESSMENT-QUARTERLY 86.50 86.50 CB REBI L FEE 15.00 15.00

LC LATE CHARGE 10.00 10.00

RM 04/23/20070036 02

AQ ASSESSMENT-QUARTERLY 96.50 96.50

CB RE61LL FEE 15.00 15.00

C LATE CHARGE 10.00 10.00

0045 031 RM 04/23/2007

AQ ASSESSMENT-QUARTERLY 96.50 96.50

CB REBILL FEE 15.00 15.00 LC LATE CKARGE 10.00 10.00

RM Reminder Notice OM Demand Letter AT At the Attorney FP Foreclosure Placed LP Lien Placed CD =Collections Dept

BY Bankruptcy BF Bank Foreclosure PP Payment Plan CC Client Comments CL Clear Collections

Page:05125f2007 8:57 AM

Project: 21­

Reroinder Notice OM Demand letter AT At the Attorney FP Foreclosure PLaced LP Lien PLaced CO = Collections DeptRM BY Bankruptcy BF Bank ForecLosure PP Payment Plan CC Client Comroents CL Clear CoLLections

AQ ASSESSMENT-QUARTERLY 955.00 0.00 0.00 0.00 955.00 -196.50 0.00 0.00 -239.30 -435.80

CB REBILL FEE 210.00 0.00 0.00 0.00 210.00 0.00 0.00 0.00 0.00 0.00

LC LATE CHARGE 120.00 0.00 0.00 0.00 120.00 0.00 0.00 0.00 0.00 0.00