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TURKEYINHORIZON2020ALTUN/HORIZ/TR2012/0740.14-2/SER/005

H2020GeneralTraining

ProposalStructureEvaluation

TURKEYINHORIZON2020ALTUN/HORIZ/TR2012/0740.14-2/SER/005

PROPOSALSUBMISSIONANDEVALUATION

ProposalSubmission

Eligibility

Evaluationby

Experts

Commissionranking

EthicalReview(ifneeded)

Commissionrejectiondecision

GrantPreparation

SignatureofContract

ProjectStart

SecurityScrutiny(ifneeded)

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Evaluation

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ProposalPreparation

WhenyouprepareaproposalforH2020youhavetotelltheEC:

A:whoyouare,andB:whatyouwanttodo

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OverallProposalStructure

Everyproposalconsistsof2parts:

PartA: Inthispartyouhavetoprovidetheadministrativedetailsthatwillbeusedintheevaluationandfurtherprocessingofyourproposal.PartAformsanintegralpartofyourproposal.

PartB: Containsthedetailsoftheworkyouintendtocarryout,the"technicalannex".Proposalsmustbesubmittedelectronically,usingtheCommission’sParticipantPortal

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OntheParticipantPortalundertherelevantcallyoucandownloadthe

Proposaltemplate(technicalannex)

Thesetemplatesaredifferentfor• CoordinationandSupportActionsCSA• InnovationActionsIA• ResearchandInnovationActionsRIA

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OverviewPartB1

Section1:Excellence1.1 Objectives1.2 Relationtotheworkprogramme1.3 Conceptandapproach1.4 AmbitionSection2:Impact2.1 Expectedimpacts2.2 MeasurestomaximiseimpactSection3:Implementation3.1 Workplan—Workpackages,deliverablesandmilestones3.2 Managementstructureandprocedures3.3 Consortiumasawhole3.4 Resourcestobecommitted

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OverviewPartB2

Section4:Membersoftheconsortium4.1. Participants(applicants)4.2. ThirdpartiesinvolvedintheprojectSection5:EthicsandSecurity5.1 Ethics5.2 Security

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EvaluationCriteria

Therearethreeevaluationcriteriaforfullproposals:1. Excellence(relevanttothedescriptionofthe

callortopic)2. Impact3. Qualityandefficiencyoftheimplementation

Foreachcriteriascoresbetween0and5aregiven.Maximumscore=15

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EXCELLENCE

Totheextentthattheproposedworkcorrespondstothetopicdescriptionintheworkprogramme:• Clarityandpertinenceoftheobjectives• Soundnessoftheconcept,andcredibilityofthe

proposedmethodology• Extentthatproposedworkisbeyondthestateofthe

art,anddemonstratesinnovationpotential(e.g.ground-breakingobjectives,novelconceptsandapproaches,newproducts,servicesorbusinessandorganisationalmodels)

• Appropriateconsiderationofinterdisciplinaryapproachesand,whererelevant,useofstakeholderknowledge

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IMPACT

• Theexpectedimpactslistedintheworkprogrammeundertherelevanttopic

• AnysubstantialimpactsnotmentionedintheWP,thatwouldenhanceinnovationcapacity;createnewmarketopportunities,strengthencompetitivenessandgrowthofcompanies,addressissuesrelatedtoclimatechangeortheenvironment,orbringotherimportantbenefitsforsociety

• Qualityofproposedmeasurestoexploitanddisseminateprojectresults(includingIPR,managedataresearchwhererelevant);communicatetheprojectactivitiestodifferenttargetaudiences(n/aSMEPhase1)

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IMPLEMENTATION

• Qualityandeffectivenessoftheworkplan,includingextenttowhichresourcesassignedinworkpackagesareinlinewithobjectives/deliverables

• Appropriatenessofmanagementstructuresandprocedures,includingriskandinnovationmanagement

• Complementarityoftheparticipantswhichtheconsortiumasawholebringstogetherexpertise

• Appropriatenessofallocationoftasks,ensuringthatallparticipantshaveavalidroleandadequateresourcesintheprojecttofulfillthatrole

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Interpretationofthescores

Theproposalfailstoaddressthecriterionorcannotbeassessedduetomissingorincompleteinformation.Poor.Thecriterionisinadequatelyaddressed,orthereareseriousinherentweaknesses.Fair.Theproposalbroadlyaddressesthecriterion,buttherearesignificantweaknesses.Good.Theproposaladdressesthecriterionwell,butanumberofshortcomingsarepresent.VeryGood.Theproposaladdressesthecriterionverywell,butasmallnumberofshortcomingsarepresent.Excellent.Theproposalsuccessfullyaddressesallrelevantaspectsofthecriterion.Anyshortcomingsareminor.

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PageLimits

Forfullproposals,thelengthofthesections1,2and3islimited,usuallyto70pages.

Theon-linesubmissionsystemwillnotacceptlongertext!!

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Section1:Excellence

Section1:Excellence1.1 ObjectivesDescribethespecificobjectivesfortheproject,whichshouldbeclear,measurable,realisticandachievablewithinthedurationoftheproject.Objectivesshouldbeconsistentwiththeexpectedexploitationandimpactoftheproject.1.2 RelationtotheworkprogrammeIndicatetheworkprogrammetopictowhichyourproposalrelates,andexplainhowyourproposaladdressesthespecificchallengeandscopeofthattopic,assetoutintheworkprogramme.

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Section1:Excellence

1.3 Conceptandapproach• Describeandexplaintheoverallconceptunderpinningtheproject.Describethemainideas,modelsorassumptionsinvolved.Identifyanytrans-disciplinaryconsiderations;

• Describethepositioningoftheprojecte.g.whereitissituatedinthespectrumfrom‘ideatoapplication’,orfrom‘labtomarket’.RefertoTechnologyReadinessLevelswhererelevant.

• Describeanynationalorinternationalresearchandinnovationactivitieswhichwillbelinkedwiththeproject,especiallywheretheoutputsfromthesewillfeedintotheproject;

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Section1:Excellence(1.3cont’d)

• Describeandexplaintheoverallapproachandmethodology,distinguishing,asappropriate,activitiesindicatedintherelevantsectionoftheworkprogramme,e.g.forresearch,demonstration,piloting,firstmarketreplication,etc;

• Whererelevant,describehowsexand/orgenderanalysisistakenintoaccountintheproject’scontent.

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Section1:Excellence

1.4 Ambition• Describetheadvanceyourproposalwouldprovide

beyondthestate-of-the-art,andtheextenttheproposedworkisambitious.Youranswercouldrefertotheground-breakingnatureoftheobjectives,conceptsinvolved,issuesandproblemstobeaddressed,andapproachesandmethodstobeused.

• Describetheinnovationpotentialwhichtheproposalrepresents.Whererelevant,refertoproductsandservicesalreadyavailableonthemarket.Pleaserefertotheresultsofanypatentsearchcarriedout.

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Section2:Impact2.1 ExpectedimpactsPleasebespecific,andprovideonlyinformationthatappliestotheproposalanditsobjectives.Whereverpossible,usequantifiedindicatorsandtargets.Describehowyourprojectwillcontributeto:• theexpectedimpactssetoutintheworkprogramme,undertherelevant

topic;• improvinginnovationcapacityandtheintegrationofnewknowledge

(strengtheningthecompetitivenessandgrowthofcompaniesbydevelopinginnovationsmeetingtheneedsofEuropeanandglobalmarkets;and,whererelevant,bydeliveringsuchinnovationstothemarkets;

• anyotherenvironmentalandsociallyimportantimpacts(ifnotalreadycoveredabove).

Describeanybarriers/obstacles,andanyframeworkconditions(suchasregulationandstandards),thatmaydeterminewhetherandtowhatextenttheexpectedimpactswillbeachieved.(Thisshouldnotincludeanyriskfactorsconcerningimplementation,ascoveredinsection3.2.)

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Section2:Impact

2.2 Measurestomaximiseimpacta) Disseminationandexploitationofresults• Provideadraft‘planforthedisseminationandexploitationof

theproject'sresults’.Forinnovationactionsdescribeacrediblepathtodelivertheinnovationstothemarket.Theplan,whichshouldbeproportionatetothescaleoftheproject,shouldcontainmeasurestobeimplementedbothduringandaftertheproject.

Disseminationandexploitationmeasuresshouldaddressthefullrangeofpotentialusersandusesincludingresearch,commercial,investment,social,environmental,policymaking,settingstandards,skillsandeducationaltraining.

Theapproachtoinnovationshouldbeascomprehensiveaspossible,andmustbetailoredtothespecifictechnical,marketandorganisationalissuestobeaddressed.

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Section2:Impact(2.2cont’d)

• Explainhowtheproposedmeasureswillhelptoachievetheexpectedimpactoftheproject.Includeabusinessplanwhererelevant.

• Whererelevant,includeinformationonhowtheparticipantswillmanagetheresearchdatageneratedand/orcollectedduringtheproject,inparticularaddressingthefollowingissues:• Whattypesofdatawilltheprojectgenerate/collect?• Whatstandardswillbeused?• Howwillthisdatabeexploitedand/orshared/made

accessibleforverificationandre-use?Ifdatacannotbemadeavailable,explainwhy.

• Howwillthisdatabecuratedandpreserved?

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Section2:Impact(2.2cont’d)

Youwillneedanappropriateconsortiumagreementtomanage(amongstotherthings)theownershipandaccesstokeyknowledge(IPR,dataetc.).Whererelevant,thesewillallowyou,collectivelyandindividually,topursuemarketopportunitiesarisingfromtheproject'sresults.Theappropriatestructureoftheconsortiumtosupportexploitationisaddressedinsection3.3.

• Outlinethestrategyforknowledgemanagementandprotection.Includemeasurestoprovideopenaccess(freeon-lineaccess,suchasthe‘green’or‘gold’model)topeer-reviewedscientificpublicationswhichmightresultfromtheproject.

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Section2:Impact(2.2cont’d)

b)Communicationactivities• Describetheproposedcommunicationmeasuresfor

promotingtheprojectanditsfindingsduringtheperiodofthegrant.Measuresshouldbeproportionatetothescaleoftheproject,withclearobjectives.Theyshouldbetailoredtotheneedsofvariousaudiences,includinggroupsbeyondtheproject'sowncommunity.Whererelevant,includemeasuresforpublic/societalengagementonissuesrelatedtotheproject.

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Section3:Implementation

3.1 Workplan- Workpackages,deliverablesandmilestonesProvide:• briefpresentationoftheoverallstructureoftheworkplan;• timingofthedifferentworkpackagesandtheir

components(Ganttchartorsimilar);• detailedworkdescription,i.e.:• adescriptionofeachworkpackage(table3.1a);• alistofworkpackages(table3.1b);• alistofmajordeliverables(table3.1c);

• graphicalpresentationofthecomponentsshowinghowtheyinter-relate(Pertchartorsimilar).

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Section3:Implementation(3.1cont’d)Advice:Givefulldetails.Baseyouraccountonthelogicalstructureoftheprojectandthestagesinwhichitistobecarriedout.Includedetailsoftheresourcestobeallocatedtoeachworkpackage.Thenumberofworkpackagesshouldbeproportionatetothescaleandcomplexityoftheproject.Youshouldgiveenoughdetailineachworkpackagetojustifytheproposedresourcestobeallocatedandalsoquantifiedinformationsothatprogresscanbemonitored,includingbytheCommission.Youareadvisedtoincludeadistinctworkpackageon‘management’(seesection3.2)andtogiveduevisibilityintheworkplanto‘disseminationandexploitation’and‘communicationactivities’,eitherwithdistincttasksordistinctworkpackages.

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Section3:Implementation(3.1cont’d)

Advice(cont’d):

Youwillberequiredtoincludeanupdated(orconfirmed)‘planforthedisseminationandexploitationofresults’inboththeperiodicandfinalreports.(Thisdoesnotapplytotopicswhereadraftplanwasnotrequired.)Thisshouldincludearecordofactivitiesrelatedtodisseminationandexploitationthathavebeenundertakenandthosestillplanned.Areportofcompletedandplannedcommunicationactivitieswillalsoberequired.

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Section3:Implementation

3.2 Managementstructureandprocedures• Describetheorganisationalstructureandthedecision-making(

includingalistofmilestones(table3.2a))• Explainwhytheorganisationalstructureanddecision-making

mechanismsareappropriatetothecomplexityandscaleoftheproject.

• Describe,whererelevant,howeffectiveinnovationmanagementwillbeaddressedinthemanagementstructureandworkplan.

• Describeanycriticalrisks,relatingtoprojectimplementation,thatthestatedproject'sobjectivesmaynotbeachieved.Detailanyriskmitigationmeasures.Pleaseprovideatablewithcriticalrisksidentifiedandmitigatingactions(table3.2b)

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Section3:Implementation

3.3 ConsortiumasawholeTheindividualmembersoftheconsortiumaredescribedinaseparatesection4.Thereisnoneedtorepeatthatinformationhere.

• Describetheconsortium.Howwillitmatchtheproject’sobjectives?Howdothememberscomplementoneanother(andcoverthevaluechain,whereappropriate)?Inwhatwaydoeseachofthemcontributetotheproject?Howwilltheybeabletoworkeffectivelytogether?

• Ifapplicable,describetheindustrial/commercialinvolvementintheprojecttoensureexploitationoftheresultsandexplainwhythisisconsistentwithandwillhelptoachievethespecificmeasureswhichareproposedforexploitationoftheresultsoftheproject(seesection2.3).

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Section3:Implementation

3.4 ResourcestobecommittedPleasemakesuretheinformationinthissectionmatchesthecostsasstatedinthebudgettableinsection3oftheadministrativeproposalforms,andthenumberofperson/months,showninthedetailedworkpackagedescriptions.Pleaseprovidethefollowing:• atableshowingnumberofperson/monthsrequired(table

3.4a)• atableshowing‘otherdirectcosts’(table3.4b)for

participantswherethosecostsexceed15%ofthepersonnelcosts(accordingtothebudgettableinsection3oftheadministrativeproposalforms)

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Table3.1a:Workpackagedescription

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Table3.1b:Listofworkpackages

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Table3.1c:ListofDeliverables

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Table3.2a: Listofmilestones

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Table3.2b:Criticalrisksforimplementation

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Table3.4a:Summaryofstaffeffort

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Table3.4b:‘Otherdirectcost’itemsPleasecompletethetablebelowforeachparticipantifthesumofthecostsfor’travel’,‘equipment’,and‘goodsandservices’exceeds15%ofthepersonnelcostsforthatparticipant(accordingtothebudgettableinsection3oftheproposaladministrativeforms).

PleasecompletethetablebelowforallparticipantsthatwouldliketodeclarecostsoflargeresearchinfrastructureunderArticle6.2oftheGeneralModelAgreement,irrespectiveofthepercentageofpersonnelcosts.

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Section4:Membersoftheconsortium

4.1.Participants(applicants)Pleaseprovide,foreachparticipant,thefollowing(ifavailable):• adescriptionofthelegalentityanditsmaintasks,withanexplanation

ofhowitsprofilematchesthetasksintheproposal;• acurriculumvitaeordescriptionoftheprofileofthepersons,

includingtheirgender,whowillbeprimarilyresponsibleforcarryingouttheproposedresearchand/orinnovationactivities;

• alistofupto5relevantpublications,and/orproducts,services(includingwidely-useddatasetsorsoftware),orotherachievementsrelevanttothe callcontent;

• alistofupto5relevantpreviousprojectsoractivities,connectedtothesubjectofthisproposal;

• adescriptionofanysignificantinfrastructureand/oranymajoritemsoftechnicalequipment,relevanttotheproposedwork;

• [anyothersupportingdocumentsspecifiedintheworkprogrammeforthiscall.]

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Section4:Membersoftheconsortium

4.2.Thirdpartiesinvolvedintheproject

Ifanyofthefollowingapply,providejustification:• Doestheparticipantplantosubcontractcertaintasks

(pleasenotethatcoretasksoftheprojectshouldnotbesub-contracted)

• Doestheparticipantenvisagethatpartofitsworkisperformedbylinkedthirdparties

• Doestheparticipantenvisagetheuseofcontributionsinkindprovidedbythirdparties

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Section5:EthicsandSecurity

5.1EthicsIfyouhaveenteredanyethicsissuesintheethicalissuetableintheadministrativeproposalforms,youmust:• submitanethicsself-assessment• providethedocumentsthatyouneedundernationallaw

5.2SecurityPleaseindicateifyourprojectwillinvolve:• activitiesorresultsraisingsecurityissues:(YES/NO)• 'EU-classifiedinformation'asbackgroundorresults:

(YES/NO)

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