PROPOSAL TO HOST CAUTHE 2017 UNIVERSITY OF OTAGO

DUNEDIN, NEW ZEALAND

CONTENTS

Letter of Introduction 3

Conference Hosts 4

Conference Organisation 5

Conference Theme 6

Location 7

Venue 8

Accessibility 9

Accommodation 10

Conference Schedule

Workshops and meetings

11

12

Budget 13

3.LETTER OF INTRODUCTION

8 June 2015

Dear Judith,

I am delighted to propose a bid by the Department of Tourism, University of Otago to host CAUTHE 2017 in Dunedin, New Zealand. The Department of Tourism was established in 1989 and is one of the most innovative providers of tourism education and research in New Zealand and the world.

We are home to an array of leading, internationally recognised researchers and have an extensive and highly active Masters of Tourism and PhD programme with students from around the globe. The Department successfully hosted the 10th Australian and New Zealand Association for Leisure Studies (ANZALS) biennial conference in 2011 and we would like to build on this success.

Dunedin is a university city and an increasingly popular tourist destination. The University of Otago is New Zealand’s oldest and most research intensive university. Its campus was recently listed as one of the most beautiful campuses in the world along with Harvard, Yale, Oxford, Cambridge, Princeton and a handful of others.

We hope to be given an opportunity to welcome CAUTHE members to Dunedin.

Sincerely Associate Professor Neil Carr Head of Department - Tourism

4. CONFERENCE HOSTS

Department of Tourism, University of Otago

The University of Otago provides a research-led learning environment that is second to none with a richly deserved reputation for excellence. University of Otago caters to over 20,000 students from around New Zealand and more than 100 nations around the world. We work in close partnership with Ngāi Tahu, the Māori people of the South Island, and we enjoy strong links with other iwi/tribes.

Otago’s Department of Tourism is renowned for high quality, theoretically-informed work in tourism studies. The Department of Tourism staff hold a wide range of research interests and expertise. We have a Managing Editor of Annals of Leisure Research within the Department and our academic staff members are on multiple editorial boards of major journals in our field and regularly serve as journal and conference paper reviewers and guest editors.

We also have academic staff within the Department who are on the CAUTHE Executive Committee and are hence familiar with CAUTHE annual conference organisation processes. The Department has a dedicated team of administration staff who will be happy to help delegates with any enquiries.

5. CONFERENCE

ORGANISATION

The conference organising committee will be drawn from the current cohort of full-time academic staff members in the Department of Tourism:

Associate Professor Neil Carr - Head of Department Associate Professor Hazel Tucker Professor James Higham Associate Professor Brent Lovelock Dr Anna Thompson - Senior Lecturer Dr Tara Duncan - Lecturer Dr Sebastian Filep - Senior Lecturer Dr Willem Coetzee - Senior Lecturer Dr Julia Albrecht - Senior Lecturer

The conference organising committee will consist of Conference Chair Dr Sebastian Filep, Chapter Director Associate Professor Neil Carr and two other academics from the Department. The organising committee will be supported by two sub-committees:

Scientific committee; and PhD/ECR workshop committee

CONFERENCE DATES The conference will run from Wednesday, 8 February 2017 until Friday, 10 February, 2017 with a PhD/ECR workshop being held on Tuesday, 7 February. There will be a usual welcome function on 7 February and a Gala Dinner event on the last day of the conference.

6.CONFERENCE THEME

The proposed conference theme is:

“Time for big ideas? Re-thinking the field for tomorrow”.

Our field is rich and diverse with decades of sustained scholarship. The issues we study are dynamic, complex and fast changing. The current era is characterised by rapid technological advances, global sustainability pressures, inequalities at various levels, but also significant growth of industries and sectors that we work in. At the same time, academic studies of tourism, hospitality and events are under increasing pressures to demonstrate their wider relevance to businesses and societies and to further develop and create new knowledge in our field.

The conference deals with the important issues confronting the future of tourism, hospitality and events research and education. We call for innovative ideas, concepts and methodological approaches that will challenge the thinking in our field as we move deeper into the 21st century.

Sub-Themes:

The future of tourism, hospitality and events Emerging technologies Sustainability Ethics, morality, justice, equality Well-being, wellness, quality of life Cross cultural and indigenous perspectives New markets and destinations Changing consumers Critical approaches in the field Innovation and methodological advances Other topics that relate to the conference theme

7.LOCATION

Encircling hills and the Otago Peninsula, Dunedin is a compact and lively city of around 130,000 people. The Octagon, the eight sided city centre, is the city’s anchor and home to some of the city's key venues, bars and restaurants.

Dunedin is known for its warm hearted generosity and proudly welcomes all visitors to our city. The knowledge of the locals and their willingness to share it set Dunedin apart from other destinations.

Dunedin boasts world class and unique heritage buildings with Edwardianand Victorianarchitectural excellence .

The city also sits alongside stunning coastal scenery and remarkable wildlife experiences. Delegates will get a sense that the whole city is their venue, an experience not felt in the larger cities around the world.

8.VENUE

The conference will be held at the University of Otago, St David Theatre Complex, with the exception of Gala Dinner and awards ceremony which is planned off-site in an accessible location in the city centre (most likely Toitū Otago Settlers Museum).The university’s theatre complex is located in the north-west region of the campus, on the corner of St David and Cumberland Streets.

The complex accommodates seven teaching spaces, one lecture theatre and six seminar rooms and the venue is accessible to people with disabilities. The modern facilities will be used for all concurrent conference sessions. The complex will also be used for keynote presentations during the conference. The venue is about 20 minutes walk to the centre of the city (the Octagon) and there are taxis and local buses throughout the city centre. A shuttle service or alternative free transport will be made available for delegates in the mornings and evenings from nominated hotels to the venue. The local child care centres accept short term stays and have confirmed that they will be available to cater to conference delegates and their children. The childcare centre rates will be advertised on the conference website if available in advance.

9.ACCESSIBILTY

Dunedin Airport

Dunedin International Airport is located 22km (13.67mi) southwest of the city. It is the third-busiest airport in the South Island, after Christchurch and Queenstown. It is primarily used for domestic flights, with regular flights to and from Auckland, Christchurch, Wellington and charter flights to and from Queenstown, Wanaka, and Invercargill, but it also has international flights arriving from and departing to Brisbane year round. New Zealand is approximately a 10 hour direct flight from most places in the Pacific Rim, including Singapore, Hong Kong, Tokyo and the west coast of the USA. It is only a 3 hour flight from the eastern seaboard of Australia. Numerous daily flights connect Dunedin with Auckland (New Zealand's main international airport) with a two hour flight time.

Getting to the City

By shuttle

The cost varies according to the number of passengers. Shuttles are the most economical option for getting to the city. Approximate cost is $60 (NZD) for 4 people or $35 for an individual travelling alone.

By taxi

Southern Taxis operate an exclusive rank at Dunedin Airport directly outside the main terminal building. The typical fare to Dunedin City from the Airport is around $90 (NZD).

10.ACCOMMODATION

Dunedin accommodation options are diverse and suit all budgets and preference; many also cater to people with disabilities. Accommodation in Dunedin ranges from 4.5 star hotels to friendly bed and breakfast accommodation providers and youth hostels. Key providers within walking distance of the University of Otago are shown below.

Hotels (from $150 NZD per night single room) Distinction Dunedin Hotel Stay at Dunedin's newest hotel in the heart of the city, opening 1 October 2015. The 1930s building has been transformed into an elegant 4 1/2 star hotel consisting of 121 hotel suites & studios, FREE unlimited WiFi, restaurant, bar, gym.

Scenic Hotel, Southern Cross Dunedin The Scenic Hotel Southern Cross provides stylish inner city accommodation, giving the convenience of having entertainment, shopping and restaurants close at hand. Just a short walk from the Octagon, railway station, theatres, shops, and close to Otago university, it is the perfect location from which to explore Dunedin.

Motels and Bed and Breakfast providers (from $95 NZD per night single room)

Amross Motel, 660 George St, Dunedin. Telephone 471 8924, fax 471 9618, email amross.dunedin@xtra.co.nz

Bella Vista Motel, 714 Great King St, Dunedin. Telephone 0800 20 10 60, 477 2232, fax 477 2252, email reservations@bellavista.co.nz

Executive Residence, 68 Forth St, Dunedin. Telephone 479 9150, Free Phone 0800 685 685 (reservations only) Fax 479 9180. Website www.otago.ac.nz/execres

Backpackers (from $22 NZD per night dorm room or $40 NZD per night single)

Kiwis Nest, 597 George St, Dunedin. Telephone/fax 471 9540, email kiwisnest@ihug.co.nz

Central Backpackers, 243 Moray Place, Dunedin. Telephone 477 9985, fax 477 9822, email bookings@centralbackpackers.co.nz

11.CONFERENCE SCHEDULE

The conference will consist of a mixture of keynote speeches, panel discussions, concurrent paper presentation sessions and a research sharing session (poster presentations). All forms of equity will be observed in the selection of keynote speakers and session chairs. Social events and marketing initiatives will consider full and sensitive inclusion, as appropriate, and be respectful of all ethnic groups, including indigenous groups, religious groups, women, and members of the LGBT community, and efforts will be made to develop leadership potential of emerging scholars in a fully inclusive manner. The keynotes will represent the reality of tourism as a social and economic phenomenon and as an area of significant academic interest. Panel discussion on the last day will include both industry and academic speakers and will consist of a discussion of current trends and future challenges for tourism, hospitality and events. Speakers will need to propose a ‘big new idea’ that they believe will help us tackle the future challenges and respond to the current trends. The use of humour will be encouraged as this will be a light-hearted panel session which will serve as an alternative to the Great debate. There will be up to five concurrent sessions which will allow researchers to present their work to their peers in a traditional presentation style. The research sharing/poster session will allow delegates to present their work in an interactive, collaborative style.

CAUTHE 2017 Activities

7 February Morning and afternoon: fully catered PhD/ECR workshop Late afternoon and evening: Registration and welcome drinks

8 February Morning Registration; opening ceremony; first keynote speech; morning tea

Afternoon Concurrent sessions; poster session; afternoon tea special interest groups (SIGs) meetings

Evening Informal evening reception

9 February Morning Chapter Directors’ (or nominees’) breakfast; plenary session and second keynote speech; morning tea

Afternoon Concurrent sessions; AGM and Board of Directors’ meeting; afternoon tea; research assessment workshop

Evening Free evening

10 February Morning Concurrent sessions; morning tea

Afternoon Panel discussion, afternoon tea; closing ceremony; conference Gala dinner and awards ceremony

12.PhD AND ECR WORKSHOP The annual CAUTHE PhD and ECR workshop will be held on 7 February, 2017. The workshop will allow PhD students and ECR's to discuss key issues and seek feedback from more experienced academics from around the world. It will provide opportunities for further development of research skills that will be of help to emerging scholars in achieving their academic goals. The workshop will finish with a networking session, welcome drinks.

RESEARCH ASSESSMENT WORKSHOP A special, research assessment workshop is scheduled for 9 February in the late afternoon, early evening hours. This workshop will incorporate a wider debate surrounding the position of tourism, hospitality and events and the variously named research assessment exercises and research management initiatives, such as Performance-Based Research Fund (PBRF) in New Zealand, Excellence in Research for Australia (ERA) and Research Excellence Framework (REF) in the United Kingdom.

SPECIAL INTEREST GROUP (SIG) MEETINGS AND CAUTHE MEETINGS Two 1.5 hour sessions will be arranged for the SIG groups to meet on 8 February before the informal evening reception which will include a BBQ and

drinks. CAUTHE AGM will be held on 9 February which will be followed immediately by the Board of Directors’ meeting. The usual Chapter Directors’ (or

nominees’) breakfast is scheduled for the same day in the morning before the plenary session.

SOCIAL FUNCTIONS The conference will provide delegates with networking and social opportunities: • Welcome reception • Gala Dinner and informal evening reception • Morning and afternoon teas • Lunches

PRODUCTION OF PROCEEDINGS Submissions will include both full papers and working papers. The conference proceedings (conference programme, abstracts for all full papers and all working papers) will be made available to all delegates via a CD. A selection of high quality full papers will be selected by the scientific committee for a special issue of CAUTHE’s official journal, the Journal of Hospitality and Tourism Management for publication in one special issue after the conference. The special issue will be edited by the conference organisers and will relate to the theme of the conference. The full papers that are not selected for the special issue will be available on the CD as part of the official conference proceedings. The call for papers for this conference will be issued via the CAUTHE website and mailing lists and will also be disseminated through other key email lists (e.g. Trinet). The copyright for all papers will be assigned to CAUTHE and the conference proceedings will have an ISBN number provided by the CAUTHE secretariat. The scientific committee will control the call for papers and will be responsible for the paper review process (double blind reviewing).

13.MARKETING, WEBSITE, SPONSORSHIP

The conference will have a dedicated website which will be ready to go live at the conclusion of the 2016 CAUTHE conference in Sydney. The conference will be promoted through networks such as TRINET, CHRIE, TTRA, ITSA. Kindred associations ANZALS and SMAANZ will also be approached to help promote the conference. Efforts will be made to raise a modest amount of sponsorship funds from the tourism industry, government and publishers.

SUSTAINABILITY INITIATIVES

Care has been taken in selecting a conference venue that is within walking distance of most accommodation providers in town and that is close to public transportation. This makes additional means of transportation unnecessary, reducing costs and carbon emissions. Single-use plastic water bottles will not be used to prevent plastic waste. Use of paper will be minimised at the conference by not having a conference gift bag with numerous brochures and pamphlets. A hard copy of the program however will be available to conference delegates.

TIMELINE

August 2015: present conference bid September 2015: committee starts work January 2016: organise venues including welcome reception and dinner February 2016: report to CAUTHE at AGM in Sydney, formal launch of

2017 conference and website March 2016: begin communication with potential delegates July 2016: update CAUTHE at mid-year meeting August 2016: open registration October 2016: closing date for papers October-December 2016: finalise keynote speakers and program December 2016: early bird deadline closes February 2017: conference March-April 2018: finalise conference proceedings and reporting July 2018: present conference report to CAUTHE Executive

CONFERENCE BUDGET The Department will take full responsibility for organising, financing and marketing the event. In addition to potential sponsorship a major source of income will consist of registration fees. The main sources of expenditure will be for food and beverage, venue hire and keynote presenters. In line with CAUTHE requirements a payment of $25 NZD per delegate will be paid to CAUTHE as a name levy. Full budget table in NZD is shown on the following page.

CONFERENCE BUDGET

INCOME Registration Fee (Based on 150 delegates)

PAX Per Person Total CAUTHE Member - Standard 15 $1000 $15,000 CAUTHE Member - Early Bird 70 $900 $63,000 CAUTHE Non Member - Standard 15 $1,100 $16,500 CAUTHE Non Member - Early Bird 20 $1,000 $20,000 Student Member – Standard 10 $550 $5,500 Student Member - Early Bird 10 $500 $5,000 Student Non Member - Standard 3 $600 $1,800 Student Non Member - Early Bird 3 $550 $1,650 1 day registration - Member Early bird 3 $375 $1,125 1 day registration - Member Standard 3 $400 $1,200 1 day registration - Non Member Early Bird 3 $425 $1,275 1 day registration – Non Member Standard 3 $450 $1,350 ECR/PhD workshop for those attending 30 $50 $1,500 conference

ECR/PhD workshop only 5

$100 $500 TOTAL REGISTRATION INCOME $135,400 Social Functions Welcome Reception – Additional Tickets 10 $80 $800 Conference Dinner – Additional Tickets 10 $130 $1,300 Sponsorship/UO seed funding $20,000 CAUTHE contribution to PhD/ECR Workshop $1,500 TOTAL INCOME $159,000

EXPENSES Venue Costs $26,000 Catering $34,000 Consumables (printing, conf packs) $30,000 Keynote travel and accommodation $10,000 Welcome reception 120 80 $9,600 Conference dinner 180 130 $23,400 Informal reception 120 80 $9,600 Contingency $10,000 CAUTHE name levy 150 25 $3,750 CAUTHE membership fees (Full) 20 123 $2,460 CAUTHE membership fees (Student) 20 61 $1,220 TOTAL EXPENSES $160,030 NET POSITION -$1,030