proposed police station/eoc overview special city council meeting march 26, 2013
TRANSCRIPT
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PROPOSEDPOLICE STATION/EOC
OVERVIEW
Special City Council Meeting
March 26, 2013
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Opening Remarks
Vision NeedSizeLocationCostLocal Economic Impact
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HISTORICAL PERSPECTIVE OVER A DECADE1999-2013
Vision
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1999-2010
Since 1999 the current site was a temporary measure
Considerable discussion and analysis 2001 Minute Excerpts forward on this projectDialogue on location- on or off of US 17 and
even @ ASACC Site on MLK BoulevardIn 2010 Design Plans were provided to
Council and approved
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1999-2010
In 2010, $230 s.f.; $5 M Construction costs; 16,000 s.f. heated/cooled
Build for future- 30 yearsPopulation Projection: 30,000; Surge 12-
13,000Meet our Vision PlanPrequalify contractors
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1999-2010
National avg 230 s.f./employeePlan was for 213 s.f./employee Service Standard 2.2 officers/thousand
populationAnticipate 66 sworn and 15 civilian
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2011 - 2013
April 19, 2011 – Project overview 14 page agenda item, photos, size, cost, location
May 17, 2011 – Funding Strategy PlanFebruary, 2012 - Vision Plan UpdateMay 15, 2012 - Comprehensive update on this
Capital Project: Sources and Uses, Site Readiness to Proceed, Action Steps, and Council direction
July 3, 2012 – Adopt Rezoning OrdinanceJuly 17, 2012 - Funding Strategy Update (2nd
time)
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2011-2013
July 26, 2012 - Planning & Zoning Board approved the Site Plan. In their packet it showed the building footprint, square footage, and building façade
August 7, 2012 - Adopt Ordinance to re-open Wilson Avenue due to land rights
August 7, 2012 - Council approved the Site Plan
October 2, 2012 - Council approved addtl architectural fees due to building footprint shift from closure of Wilson Avenue
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2011-2013
November 7, 2012 - Council adopts plan for adaptive reuse of former police station site
December 4, 2012 - Council approves Request for Qualifications (RFQ) process with a tentative timeline subject to change
December 4, 2012 - Funding Strategy Update (3rd time)
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March, 2013
March 5, 2013 - Mayor asks for City Manager to give brief update under Comments section of agenda
March 26, 2013 - Special Council Meeting
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20-MINUTE VIDEO CURRENT FACILITY 205 SPRING ST
CURRENT ORGANIZATIONFUTURE FACILITY COMPONENTS
Need
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Need
The Honorable Rick Beseler, Sheriff , Clay County
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Green Cove Springs Police Department
Citizens
Volunteer ChaplainP/T Crime AnalystDEA Federal Task
Force
Detective Criminal Investigations
Detective Criminal Investigations
Clay County Drug Task ForceSr Police Secretary
City Counc il
City Manager
Chief of Police
P/T Evidence/Property Room Alpha Day Shift
Patrol Sergeant
Patrol Officer
Patrol Officer
Alpha Night ShiftCommunications
E911 Section
Patrol Sergeant
Patrol Officer
Patrol Officer
Communications Supervisor
Communications Officer
Communications Officer
Communications Officer
P/T Communications Officer
P/T Communications Officer
P/T Communications Officer
P/T Communications Officer
Bravo Day Shift
Patrol Sergeant
Patrol Officer
Patrol Officer
Bravo Night Shift
Patrol Sergeant
Patrol Officer
Patrol Officer
P/T Officer
Peak Shift Officer4PM-2AM
P/T School Crossing Guard
P/T School Crossing Guard
Volunteer Evidence Room
Volunteer Evidence Room
Volunteer Admin. Services
Patrol Section P/T Officers
P/T Officer
P/T Officer
P/T Officer
P/T Officer
P/T Officer
Volunteer Marine Unit
Volunteer Marine Unit
Operations L ieutenant
Green Cove Springs Police DepartmentSworn Positions - 19Civilian Positions - 5Part-Time Sworn - 6Part-Time Civilian -7
Police Department Volunteers - 6
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Future Facility Components
LobbyStorageMechanical RoomsOfficesConference RoomsRestroomsEvidence Vaults
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Future Facility Components
LockersPhysical Fitness Training AreaArmoryBriefing RoomTraining RoomInterview RoomPrisoner Booking Room
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Future Facility Components
CommunicationsBreak RoomSallyport
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Sworn Strength
16 17 1829
5566
10
60
1990 2000 2010 2020 2030 2040
Officers
Officers
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All Calls for Service
15
25
35
2006 2007 2008 2009 2010 2011 2012
Thou
sand
s
Calls
Calls
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20,000 SQUARE FOOTEMERGENCY OPERATIONS CENTER (EOC)
POPULATION PROJECTIONSDESIGN ELEMENTS
Size
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Emergency Operations Center (EOC)
Video EOCChief Lorin Mock, Director, Clay County
Emergency Management John Ward, Asst Director, Clay County
Emergency Management
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Critical Facility
Serve dual purpose as Community Meeting Room
Serve dual purpose as Emergency Operations Center
Provide Veteran’s Memorial @ EntranceShare Local HistoryBuild Capital WealthAttract Business and Industry
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Population Projections
Exclude impact from Outer BeltwayExclude impact from Reynolds Industrial Park
Build-outPotential Impact from Reynolds per
Comprehensive Plan is 3,919 dwelling units 10,133 population and 8 M S. F. Development, 1,500 Time Share Units, 1,650 Boat Slips
Exclude Annexations
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Population Projections
2015 2020 2025 2030 2035 2040
193,700 206,500 216,800 224,700 230,200 233,700
204,800 229,200 252,500 274,700 295,700 315,700
218,400 252,400 287,400 323,300 360,100 398,000
Source: UF Bureau of Economic Business Research (BEBR)
Low
Medium
High
Clay County, Florida 191,143
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Population Projections
2010 2020 2030 2040 2060
190,865 237,400 284,400 325,900 417,090
Source: Northeast Florida Regional Planning Council
Clay County, Florida
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Population Projections
2015 2020 2025 2030 2035 2040
212,698 237,398 261,502 284,400 305,802 325,898
7,361 7,816 8,199 8,590 8,931 9,241
Source: UF Shimberg Center
Clay County
Green Cove Springs
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Population Projections
Area 2010 2020 2025
Clay County 221,293 303,040 330,703
Green Cove Springs
9,294 13,940 15,874
Source: City of Green Cove Springs Comprehensive Plan for 2025 Data & Analysis
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LAND PURCHASEDISCUSSION
Location
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Idlewild Avenue Site Expenses
Final Land parcel purchase was in 2008Architect$1.4 Million inception to date
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Site Characteristics
3.1 acresFrontage on SR 16 (1001 Idlewild Avenue)Abuts Wilson AvenueAdjacent to Melrose AvenueOn-site StormwaterOff-street Parking
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COMPARE & CONTRASTPER SQUARE FOOT
Cost
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Funding Strategy: Sources
Forfeiture
Surtax Grant E-911 ExcessReserves
Loan Balance
Cost
$750,000 $630,000 $400,000 $175,000
$289,093
$3,100 $5.3M
Federal 14%
Local 12%
State 8% Local 3%
Local 5%
Debt 57%
Total100%
Source: December 4, 2012 Staff Report
$2.244M = 43%
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Funding Strategy: Uses
Element Range Range
Construction $3,600,000 $4,200,000
Site Work $842,000 $912,000
Demolition $75,000 $85,000
E-911 Equipment $175,000 $175,000
FFE $125,000 $125,000
Subtotal $4,817,000 $5,497,000
Contingency @7.5%
$361,275 $412,275
Part-timeConstr Mgr
$55,600 $55,600
Inspector $30,000 $30,000
TOTALS $5,263,875 $5,994,875
Source: December 4, 2012 Staff Report
$4.5 M $5.1M
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Bid Tabulations
Bid Item Batson-Cook
Charles Perry Partners
Dana B. Kenyon
McCree Design Builders
Sauer
Construction
$5,195,000
$5,193,000
? $4.975M $5,429,635
Sitework $380,000 $369,000 ? $788,565 $386,565
Demolition $22,000 $35,000 ? $60,000 $80,800
TOTALS $5,597,000
$5,597,000
$5,773,330
$5,823,565
$5,897,000
Cost S. F. $279.85 $279.85 $288.67 $291.18 $294.85
Time 300 days ? 395 days 305 days 442 days
Source: March 25, 2013 Bid Tabulation
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Funding Strategy: UsesElement Range
$180 s.f.Range $210 s.f.
Low Bid $280 s.f.
Construction $3,600,000 $4,200,000 $5,195,000
Site Work $842,000 $912,000 $380,000
Demolition $75,000 $85,000 $22,000
E-911 Equipment
$175,000 $175,000 $175,000
FFE $125,000 $125,000 $125,000
Subtotal $4,817,000 $5,497,000 $5,897,000
Contingency @7.5%
$361,275 $412,275 $442,275
Part-timeConstr Mgr
$55,600 $55,600 $55,600
Inspector $30,000 $30,000 $30,000
TOTALS $5,263,875 $5,994,875 $6,424,875
Source: December 4, 2012 Staff Report and March 25, 2013 Bid Tabulation
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Funding Strategy: Sources
Forfeiture Surtax E-911 ExcessReserves
Loan Cost
$750,000 $630,000 $175,000 $289,093 $1,785M $3.6M
Federal 14%
Local 12% Local 3% Local 5% 49% Total100%
Source: December 4, 2012 Staff Report and March 25, 2013 Bid Tabulation
$1.844M = 51% $181 s.f.20,000 s.f.
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Financing Options (Surtax Only)
Extend Surtax beyond December 31, 2019Surtax is a local option sales tax of an
additional penny $630K/year Pledge in various combinationsAllocate a portion of surtax, nte $255K for 7
years, =$1,785 MAllocate 100% of Surtax for 2 years = $1,260Impact other CIP uses in areas of parks and
recreation, streets, facilities
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Financing Options (Surtax Only)
Fixed vs. Variable Interest RatesAbility to RefinanceConstruction Drawdown BasisInterest only during ConstructionFlexible Repayment PeriodsDuration of Loan: 6 and 20 yearsNegotiate Prepayment
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Cost Comparisons
City Hall c. 200426,709 s. f.Built to Category 2, 110 mph standard ≠ EOC
CapabilityLimited Generator Power first floor only;
$200K1.4 acresNo parking requirements$4,037 Million$151.15 s.f.
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Cost Contrasts
Proposed Police Facility c. 201316,000 s.f. under air, total 20,000 s.f.1,940 s.f. for EOC portion @ $400,000 w
match = $533,500 is $275 s.f.Built to Category 5, 160 mph standard =EOC
CapabilitySelf-Sufficient for 72 hours: (Electric, Water,
Fuel, etc.)
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Cost Contrasts
3.1 acresParking requirements$4.5 Million$5.6 Million lowest bidder
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Construction Bid Costs and Time
$5.597 M - $5.897 M$279.85 s.f. - $294.85 s.f300 days – 442 days
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Re-Design Options
Investment in FutureDo not delete perceived arbitrary elementsLessen Impact New Construction Documents:
Architect, and civil, mechanical, electrical, plumbing, landscape architect
Recommend use of planned siteMaintain architectural style for
communications, no cell tower on site
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Cost Factors
Interest rates are at low pointConstruction costs are on riseConstruction TypeSquare Footage
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WORKFORCE$5 M CONSTRUCTION PROJECT
Local Economic Impact
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Jobs, Wages
Direct effect: 38 jobs, $1.3 M wages, $1.783 Value added to goods at each stage of process
Indirect effect: 26 jobs, $858,853 wagesEffects are during construction period which
is close to one year as a result of this economic stimulus
Source: State Department of Economic Opportunity
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APPROVE/REJECT BIDSLOAN ORDINANCE
Decision-Making Process
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ConclusionVisionProposed PlanTestimonialsBidsSources and Uses
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ConclusionCapital ImprovementsDirect accumulation of wealthPolicy Decision
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Policy Decision Develop 1001 Idlewild Avenue Site100% Construction Docs since 2010SJRWMD Permit expires October 26, 2015Geotechnical Report Site Plan approved August 7, 201212 months post site plan approval, begin
construction August 7, 2013
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Policy Decision Options Accept bids as is, Category 5 160 mph
wind speedAccept bids with value engineering
$500K, still Category 5 Redesign to building standard,
Category 3, 111-129 wind speed, retain 20,000 s.f. footprint
Redesign to building standard, Category 3, revise s.f. footprint
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Policy DecisionArchitect can provide on April 9th the time
and cost estimates associated with Options
Time for ClosureLoan Ordinance, $1,785M
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Closing RemarksPublic CommentCouncil CommentSet Special Session on April 9, 2013Bids, Loan Ordinance