prospector colorado horizon users group george machovec associate director colorado alliance of...
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ProspectorColorado
Horizon Users Group
George MachovecAssociate Director
Colorado Alliance of Research LibrariesApril 21, 2006
http://prospector.coalliance.org
Original Project Goals
• To create a regional union (global) catalog for many of the major academic and public libraries in Colorado & Wyoming
• To allow patrons to easily request items from other participating libraries and have them delivered to a nearby local library
Prospector Operations
• Operated out of offices for Colorado Alliance of Research Libraries by consortium staff
• Prospector Committees– Prospector Directors annual meeting
– Prospector Cataloging Reference Committee
– Prospector Document Delivery Committee (circ)
Participating Libraries – Academic/Special
• CU/Boulder (III)
• CU/Health Sci (III)
• CU/Colo Springs (III)
• Auraria Library (III)
• CU/Law Library (III)
• CSU (III)
• UNC (III)
• DU/Penrose (III)
• Mesa State College (III)
• DU/Law (III)• Colorado College (III)• Fort Lewis (III)• Regis Univ (III)• CSM (Voyager) • U of Wyo (Voyager)• Colorado State
Publications (III)• Center for Research
Libraries (III)
Participating Libraries - Public
• DPL (CARL)• Jefferson County
Public Library (III)• Arapahoe Library
District (III)• Aurora Public Library
(III)
• Boulder Public Library (III)
• Broomfield Public Library (III)
• Louisville Public Library (III)
• Fort Collins Public Library (III)
How is Prospector Built?
• Uses INN-Reach Union Catalog software from Innovative Interfaces Inc.
• Real-time updating of records from local systems
• Generic record concept
Prospector Database Size(in Millions)
0
5
10
15
20
25
1999 2000 2001 2002 2003 2004 2005 2006
Unique BibsItems
Database Size (April 2006)
• Current Database 6.7 million MARC records• Over 21 million item records• 65.31% of records held by 1 library• 12.77% of records held by 2 libraries• 6.67% of records held by 3 libraries• 5.13% of records held by 4 libraries• 3.61% of records held by 5 libraries• 6.52% of records held by 6+ libraries
INN-REACHServer
LocalSystem
LocalSystem
LocalSystem
LocalSystem
LocalSystem
LocalSystem
Environment
Record Types in Prospector
• Bibliographic records
• Item records– including circulation status codes
• Summary serial holdings records
• Order records
How are Bib Records Added?
• First match point is OCLC number.
• Secondary match point is ISBN or ISSN combined with title key match
• If a match occurs the encoding level is checked (highest prevails)
• If match occurs and encoding levels are equal then the precedence table is checked
Prospector Access
• Prospector Staff Website: http://www.coalliance.org/prospector
• Prospector System: http://prospector.coalliance.org
• Prospector Borrowing/Lending Statistics http://prospector.coalliance.org:4444/olinkpatrep/report2/0//?
Unique Features
• Multi-state (Colorado/Wyoming)
• Multi-library type (academic, public, special)
• Multi-system (III/CARL/Voyager)
Document Ordering
• User is prompted for affiliation, name and library card number
• System checks with local OPAC to ensure their good standing
• User selects pick-up location (options predefined by each library)
• The system does load balancing to determine who gets the request (users do not select)
Lending/Borrowing
INN-ReachCatalog Server
LocalSystem
LocalSystem
LocalSystem
LocalSystem
Patron Request
Item Circulated
Patron Verified
Request Filled
Item Request
Item Sent
RecordContribution
Document Ordering Features
• Libraries have local control over what items can be delivered
• Libraries have local control over which of your patrons can borrow
• If local copy is checked-out or missing it may be requested through Prospector
• System is sensitive to multi-volume sets so particular volumes may be selected
Primary Circulation Policy
• 21 day loan period
• 1 renewal
• Holds permitted but no recalls
• 40 requests/check-outs per person
• Delivery via existing courier
• Overdue fines and lost book fees are set by each local library
Additional Circulation Policies
• Media. 1 week, no renewals. To support sites who want to delivery videos, CDs and other special media. 1 week, no renewals.
• PASCAL Journals. 1 week, no renewals.
Use Statistics (Last 12 Months)
• Over 333,000 volumes were actually delivered
• 86.3% fulfillment rate
• Most common reason for non-fulfillment is that the item was not on the shelf
• Turnaround 3-4 days as most libraries pull & ship daily.
Prospector Lends
0
50000
100000
150000
200000
250000
300000
350000
1999 2000 2001 2002 2003 2004 2005
Deliveries
Volumes delivered
• 1999 – 9,794 (8 libraries for 5 months)
• 2000 – 39,754 (12 libraries)
• 2001 – 71,510 (14 libraries)
• 2002 – 100,000 (14 libraries)
• 2003 – 129,712 (17 libraries)
• 2004 – 272,768 (21 libraries)
• 2005 – 333,300 (21 libraries)
Prospector/Swift/OCLCReturnablesSource: Colorado State Library
0
20000
40000
60000
80000
100000
120000
140000
Q3/Q4 2003 Q1/Q2 2004
OCLCSWIFTProspector
Top Lenders in Prospector (by Volume)
October 2004-2005
0
10000
20000
30000
40000
50000
60000
JCPL ALD Aurora DPL FCPL CSU CUB
Lent
Top Borrowers in Prospector(by Volume)
October 2004-2005
0
10000
20000
30000
40000
50000
60000
70000
80000
JCPL FCPL ALD DPL Aurora CUB CSU
Borrowers
New Libraries added in 2006
• Colorado State Publications – January 2006
• University of Wyoming – April 2006
Adding non-III Libraries
• Direct programming to a proprietary API published by III– Difficult and expensive to do– We did it for DPL (CARL), CSM (Endeavor)
and the Univ of Wyoming (Endeavor)
Adding non-III Libraries
• Direct Consortial Borrowing (DCB)– Solution being developed by III– Allows INN-Reach systems to add non-
Innovative systems– Will be released in fall 2006– Being beta tested in Michigan where over 100
non-III libraries have been added in a statewide system (including Horizon libraries)
Direct Consortial Borrowing (DCB)
• It is an intermediate server that sits between your Horizon system and Prospector– It batch harvests bibs, items, circ transactions
and patron data (at least once per day)– It maps this data into an INN-Reach
understandable format and feeds it directly into Prospector
Direct Consortial Borrowing (DCB)
• One DCB server can support multiple libraries on different systems– Michigan supports >100 libraries on a single
server– III costs yet to be determined but based on
library size and number of branches
Costs for Joining Prospector
• DCB costs from III – yet to be announced
• Annual membership fee (varies year-to-year) but in the $8K-9K range
• One-time Prospector membership fee to help offset some of the embedded costs already expended
Some Prospector advantages
• Up and running for over 7 years• Professional managed by Colorado Alliance• Single physical union catalog. You always search
all libraries in one search• Super easy and fast for your patrons • You get access to all of the lendable items from
the major public and academic libraries – even private schools like Regis, Colorado College and DU!
Some Prospector advantages
• Article delivery integration with your link resolver (e.g. Gold Rush or other brand)
• High fulfillment
• Fast fulfillment
• Uses existing courier
Huge Success!
• Prospector is a huge success with both patrons and library staff!
• It is playing an important role in delivering materials in a time of declining budgets
• It leverages and promotes inter-institutional cooperation
• It is being used as a tool for shared collection development and other related projects