protecting paper-based information: uniflow review -...
TRANSCRIPT
DOCUTREND WEBINAR SERIES:
Protecting Paper-Based Information:
uniFLOW Review
January 18th, 2012
12:15pm – 1:15pm EDT
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For Telephone / Audio:
Dial: 1 (314) 627-1516
Access Code: 552-347-570
Audio Pin: Shown after joining the webinar
DOCUTREND
Docutrend
Office Equipment
Document Applications
Managed Print
Services
Imaging Supplies
• Webinar Housekeeping:
– Everyone is muted during the webinar
– If you have a question as we proceed,
please type it into the box on your screen
– Questions will be addressed both during
and after the webinar
– We will send everyone the PowerPoint
after the webinar
– The Webcast will be recorded
AGENDA uniFLOW Overview
Preliminary review of the uniFLOW software suite
Universal Secure Print
Print jobs are not released until user authenticates at the device
Secure Audit Manager Express
Tool that analizes which content was produced when and by whom
uniFLOW e-mail Security / Intercept Workflow
Prevent emails from being sent from the device
uniFLOW Mobile Printing
E-mail , Cloud, Internet and wireless web printing to our MFP’s
uniFLOW – One Platform
uniFLOW Review
Contact Info:
Robbie Jacobs
Director of Sales
646-293-1757
Overview
Presented By: Heather Miller & Shalin Shah
Security w/uniFLOW solution
How to Look at the Security Risk
(uncatchable)
Risk Level
Effort
Uncontrolled
Access
Device
Access
Control
Login Manager
PIN or Card
Prevent
unauthorized
access. Trace
scans back to an
individual
Secure Print
Print to
Memory Only
Prevent
unintended
exposure of
information
Function
Level Access
Control
ACLs and AMS
Function level
access
More control
where needed (eg
selectively
prevent scan to
external email)
iW SAM Workflow
Monitor
Content
Deter information
theft by paper
Set workflow to
intercept action
Prevent
Content
Prevent
information from
being printed or
scanned
1 2 3
uniFLOW - Universal Secure Print
uF Server
Canon iR 3045 PCL
HP LJ 8150 PCL
HP LJ 4300 PS
One “uniFLOW OM
universal” printer driver
installed to allow
printing to all PCL and
PS devices
•Print job is not printed until released
by User after authentication
•Print job is always printed correctly
Secure Print
Print to
Memory Only
Prevent
unintended
exposure of
information
1
With uniFLOW universal driver:
One common interface for user
User gets correct output regardless of device
One secure print “input queue” for all devices
IT department does not have to update universal driver to add new devices
uniFLOW Universal Secure Print
Secure Print
Print to
Memory Only
Prevent
unintended
exposure of
information
1
uniFLOW Security Proposition
(uncatchable)
Risk Level
Effort
Uncontrolled
Access
Device
Access
Control
Login Manager
PIN or Card
Prevent
unauthorized
access. Trace
scans back to an
individual
Secure Print
Print to
Memory Only
Prevent
unintended
exposure of
information
Function
Level Access
Control
ACLs and AMS
Function level
access
More control
where needed (eg
selectively
prevent scan to
external email)
iW SAM Workflow
Monitor
Content
Deter information
theft by paper
Set workflow to
intercept action
Prevent
Content
Prevent
information from
being printed or
scanned
1 2 3
A document security tool that enables to investigate and analyze which content was outputted when, by whom, and to where, by storing job logs and image logs of copies, faxes, prints and scans.
As a Deterrent:
Employees know that copy, print, scan content is monitored and will behave responsibly.
Enables Quick Reaction:
In case of an information leak the culprit can be quickly caught and eliminated.
iW Secure Audit Manager Express (iW SAM)
iW SAM Workf low
Monitor
Content
Deter information
thef t by paper
2
Canon Inc. developed iWSAM and iWSAM Express
iWSAM:
Data Server + Service Provider
iR Agent – MEAP applet on imageRUNNER
Oracle database Server
iWSAM Express:
Express Server + Service Provider without search UI
iR Agent – MEAP applet on imageRUNNER
No Database Server
About iWSAM & iWSAM Express
iW SAM Workf low
Monitor
Content
Deter information
thef t by paper
2
Already Available
in USA
Basically, there are two integrations made by NT-ware
iW SAM export to uniFLOW
iWSAM sends scanned images to uniFLOW
uniFLOW provides UI and enhanced scan processing
uniFLOW provides forwarding to various databases / document management systems
uniFLOW export to iW SAM
For the iW SAM – uniFLOW sends print job information from non-Canon devices to iW SAM
To also capture print job data of non-MEAP devices and inserts these in its own Secure Audit Workflow
iW SAM <-> uniFLOW integration
iW SAM Workf low
Monitor
Content
Deter information
thef t by paper
2
Confidential
Document Print
Documents checked for
restricted keywords
uniFLOW Server
Copies of each print, copy, scan and fax are
sent to the uniFLOW Server
(At regular intevals)
Copy
Stefanie Ben Helen
iWSAM Express
Export
Folder
log + image
uniFLOW + iWSAM Express Integration
Canon iR ADV
Document Mgt
System
Documents
compressed and
stored in the
DMS for future
reference
CEO - Frank
informed that Helen
has scanned a
restricted document
uniFLOW Security Proposition
(uncatchable)
Risk Level
Effort
Uncontrolled
Access
Device
Access
Control
Login Manager
PIN or Card
Prevent
unauthorized
access. Trace
scans back to an
individual
Secure Print
Print to
Memory Only
Prevent
unintended
exposure of
information
Function
Level Access
Control
ACLs and AMS
Function level
access
More control
where needed (eg
selectively
prevent scan to
external email)
iW SAM Workflow
Monitor
Content
Deter information
theft by paper
Set workflow to
intercept action
Prevent
Content
Prevent
information from
being printed or
scanned
1 2 3
Stop
Send to Fax
Prevent prints from printing
Prevent scans from happening
Prevent emails from device being sent
Intercept Workflow
Set workf low to
intercept action
Prevent
Content
Prevent
information f rom
being printed or
scanned
3
OCR
Send to File/email
Scan Job
Check for Keyword
Convert to Word
Send to SharePoint
Unique advantage of uF v5 Worflow
Will work for prints and scans (sends)
Helen is trying to scan a document from
Canon iR ADV
Document
emailed to Helen
Frank informed via
email that Helen has
scanned a restricted
document
- Scanned document is processed at
uniFLOW server - Document checked
for restricted key words
Helen
uniFLOW E-mail Security (Intercept Workflow)
CEO
Canon iR ADV
OK
Key word found
Set workf low to
intercept action
Prevent
Content
Prevent
information f rom
being printed or
scanned
3
Example of e-mail from MFP being intercepted and stopped
uniFLOW
Mobile Printing
Secure - Managed - Configurable
Corporate Users
1) Emails
Spreadsheet attachments
PDF attachments
Word attachments
2) PDFs stored in Apps (eg iBooks)
3) PDFs, Word docs, Spreadsheets stored on the
Cloud
4) Downloaded data from corporate databases
(billing system, ordering system, reporting
system etc
5) Documents written on the mobile device
Professionals carry more work content than ever in their mobile devices:
Mobile Printing, for Whom?
Visitor, Contractor,
Employee
Airport
Library, etc Any corporate
Visitor
University
Student / Visiting Lecturer
Visitor
Printing managed by
uniFLOW Printing managed by
uniFLOW
Printing managed by
uniFLOW
PC Content = Mobile Content
Mobile:
Carry content around – Efficient!
Make notes on the fly – Efficient!
Print out for review, sharing, confirmation, discussion, etc Not Possible, Not Seamless, Not Efficient
Need mobile printing to be EASY – same as PC !
Want to pick up my mobile print from ANY device!
Users Have a Problem
How do I enable and manage mobile printing in my organization:
IT Managers Have a Problem
for Outside People: Securely, without access to my local network
With full control over costs
Restricting device functions (like email, colour print etc)
Without additional management overhead for IT
for Company Staff: Support for Apple AirPrint
Staff from overseas or branch offices
Others: focus only on the user’s ability to print a job eg. send a job via email to a printer
Us: We focus on the owner of the printing equipment:
Security - Who do I want to allow to print via mobile?
Management - How will I charge for the
print jobs?
How will I integrate it into my managed print environment?
How is our Mobile Printing Different
(c) 2010 Canon U.S.A., Inc. For dealer use only
Job Submission – all possibilities
uniFLOW
Internet
Gateway
Server
printing
Cloud
printing
Internet
printer
driver
Driverless
web upload
Windows
Mac
UNIX/LINUX
Host
printing
AirPrint
(c) 2010 Canon U.S.A., Inc. For dealer use only
Multiple identities
Company email address [email protected]
Company AD Login Username : jsmith
Company ID card ID card no : BF34D3
Personal email address [email protected]
Personal email address [email protected]
Google Docs Login Username : [email protected] Password : *******
2nd Company ID card ID card no : 1001232112
uniFLOW V5 Identities
uniFLOW V5.1 Identities
manage! easily easily
The uniFLOW Platform
easily
print! scan! copy!
easily
Users IT Manager Business Leader
pay! achieve!
be!
less
more
safe
(c) 2010 Canon U.S.A., Inc. For dealer use only
uniFLOW – One Platform !