provide niceville city hall 7:00 pm 3 march 2009 rboa inc 2009 annual mtg
TRANSCRIPT
Provide Provide
Niceville City Hall7:00 PM3 March 2009
RBOA INC 2009 ANNUAL MTG
PURPOSE AND POWER OF THE PURPOSE AND POWER OF THE ASSOCIATIONASSOCIATION
““This Association is non-profit, does not This Association is non-profit, does not contemplate pecuniary gain or profit to contemplate pecuniary gain or profit to the members thereof. The specific the members thereof. The specific purposes for which it is formed are to purposes for which it is formed are to provide for maintenance, preservation provide for maintenance, preservation and architectural control of the residential and architectural control of the residential properties and to promote the health, properties and to promote the health, safety and welfare of the residents of said safety and welfare of the residents of said properties.” (Article III of the By Laws)properties.” (Article III of the By Laws)
AGENDAAGENDA
CALL TO ORDERCALL TO ORDER PRESIDENT’S OPENING REMARKSPRESIDENT’S OPENING REMARKS QUORUM VALIDATIONQUORUM VALIDATION ANNOUNCEMENT OF STANDARDSANNOUNCEMENT OF STANDARDS ELECTION OF DIRECTORSELECTION OF DIRECTORS TREASURER’S REPORTTREASURER’S REPORT PROPOSED 2009 BUDGETPROPOSED 2009 BUDGET COMMITTEE REPORTSCOMMITTEE REPORTS FINING AMENDMENTFINING AMENDMENT OPEN DISCUSSION OPEN DISCUSSION
RBOA INCRBOA INC
Welcome -- thanks for coming Welcome -- thanks for coming
Your participation in conduct of RBOA Your participation in conduct of RBOA is is greatly appreciatedgreatly appreciated
400 members strong400 members strong Board of Directors, Committees Board of Directors, Committees
All VolunteersAll Volunteers
ELECTION OF OFFICERSELECTION OF OFFICERS
QUORUM VALIDATION (need 26%, 104)QUORUM VALIDATION (need 26%, 104)
ANNOUNCEMENT OF STANDARDSANNOUNCEMENT OF STANDARDS
VOTE COUNTVOTE COUNT
RESULTS -- ELECTION OF OFFICERSRESULTS -- ELECTION OF OFFICERS
TREASURER’S REPORTTREASURER’S REPORT
$44K Annual $44K Annual ProgramProgram 400 mbrs x $110400 mbrs x $110
Money Market: Money Market: $33k $33k
Checking: $32kChecking: $32k Dam fund: $5.3kDam fund: $5.3k
2009 Annual Budget2009 Annual Budget Income Income
Annual DuesAnnual Dues $44,000$44,000 Interest (money market)Interest (money market) 1,000 1,000
Total incomeTotal income $45,000$45,000 Expenses Expenses
Accounting Accounting 3,000 3,000 AdministrativeAdministrative 1,200 1,200 Grounds KeepingGrounds Keeping 8,000 8,000 InsuranceInsurance 6,000 6,000 LandscapingLandscaping 6,500 6,500 Legal & Professional 5,000Legal & Professional 5,000 Newsletter 500Newsletter 500 Projects 4,500Projects 4,500 Repairs & Maintenance 3,000Repairs & Maintenance 3,000 Entrance Ways 1,000 Entrance Ways 1,000 Taxes Taxes 500 500 Utilities (elect/water)Utilities (elect/water) 5,500 5,500 OtherOther 300 300
Total Expenses Total Expenses $45,000$45,000
Net Income (Loss)Net Income (Loss) 000 000
COMMITTEE REPORTSCOMMITTEE REPORTS
ENVIRONMENTALENVIRONMENTAL
ARCHITECTURAL CONTROL ARCHITECTURAL CONTROL
MAINTENANCEMAINTENANCE
COMPLIANCECOMPLIANCE
ENVIRONMENTALENVIRONMENTAL
ENVIRONMENTALENVIRONMENTAL
LAKE MAINTENANCELAKE MAINTENANCE::
“LAKE DOCTOR” CONTRACT FOR VEGETATION CONTROL ON LAKE HENDERSON/LAKE WERK
LAKE WERK IS PROBLEMATICAL
VEGETATION CAN BE CONTROLLED - NOT ELIMINATED
2008 COST - $ 2,703 + $1,590 = $4,2932008 COST - $ 2,703 + $1,590 = $4,293
2009 BUDGET - $3,0002009 BUDGET - $3,000
ENVIRONMENTALENVIRONMENTAL LAKE MAINTENANCE (CONTINUED)LAKE MAINTENANCE (CONTINUED) LAKE HENDERSONLAKE HENDERSON
GROWTHGROWTH ALONG SHORELINEALONG SHORELINE
ALLIGATOR WEEDSALLIGATOR WEEDS TORPEDO GRASSTORPEDO GRASS WATER PENNYWORTH (AKA DOLLAR WEED ON LAND)WATER PENNYWORTH (AKA DOLLAR WEED ON LAND)
ENVIRONMENTALENVIRONMENTAL LAKE MAINTENANCE (CONTINUED)LAKE MAINTENANCE (CONTINUED)
LAKE WERKLAKE WERK
GROWTHGROWTH WATER LILIESWATER LILIES NORTH END PROBLEMATICNORTH END PROBLEMATIC REQUIRED THREE TREATMENTSREQUIRED THREE TREATMENTS
COVENANT COMPLIANCECOVENANT COMPLIANCE
COVENANT COMPLIANCECOVENANT COMPLIANCE COVENANT COMPLIANCECOVENANT COMPLIANCE
APPROACHAPPROACH
DIRECT NOTIFICATION TO PROPERTY OWNERSDIRECT NOTIFICATION TO PROPERTY OWNERS
ATTORNEY ACTION AS REQUIREDATTORNEY ACTION AS REQUIRED
DISCREPANCIESDISCREPANCIES
GENERALLY A LACK OF KNOWLEDGE OF COVENANTS GENERALLY A LACK OF KNOWLEDGE OF COVENANTS SPECIFICSSPECIFICS
THIRTEEN (13) SEPARATE UNITS WITH INDIVIDUAL THIRTEEN (13) SEPARATE UNITS WITH INDIVIDUAL COVENANTSCOVENANTS
COVENANT COMPLIANCECOVENANT COMPLIANCE COVENANT COMPLIANCE (CONTINUED)COVENANT COMPLIANCE (CONTINUED)
20072007
30 DISCREPANCY LETTERS MAILED OUT30 DISCREPANCY LETTERS MAILED OUT
RESULTSRESULTS
26 HOMEOWNERS CORRECTED THEIR PROBLEM AREAS26 HOMEOWNERS CORRECTED THEIR PROBLEM AREAS
4 NON-RBOA MEMBERS IN UNITS 1/2 FAILED TO COMPLY4 NON-RBOA MEMBERS IN UNITS 1/2 FAILED TO COMPLY
COVENANT COMPLIANCE cont’dCOVENANT COMPLIANCE cont’d INCREASED COVENANT ENFORCEMENT IN 2007 INCREASED COVENANT ENFORCEMENT IN 2007
RESULTEDRESULTED IN SIGNIFICANT IMPROVEMENT IN 2008IN SIGNIFICANT IMPROVEMENT IN 2008
MAIN PROBLEM AREA REMAINED BOATS/TRAILERS PARKED IN MAIN PROBLEM AREA REMAINED BOATS/TRAILERS PARKED IN DRIVEWAYS, BUT OVER 60% REDUCTION IN VIOLATIONS FROMDRIVEWAYS, BUT OVER 60% REDUCTION IN VIOLATIONS FROM
2007 TO 20082007 TO 2008 3 0F 4 HOMEOWNERS COMPLIED AFTER NOTIFICATION3 0F 4 HOMEOWNERS COMPLIED AFTER NOTIFICATION
IMPROVEMENT IN OVERALL APPEARANCEIMPROVEMENT IN OVERALL APPEARANCE LOT CONDITION, FENCE REPAIR, YARD WASTE, ETC.LOT CONDITION, FENCE REPAIR, YARD WASTE, ETC.
WAY AHEADWAY AHEAD REQUIRES CONTINUED VIGILENCEREQUIRES CONTINUED VIGILENCE
CONDITION OF SOME YARDS BECOMING AN ISSUE AGAINCONDITION OF SOME YARDS BECOMING AN ISSUE AGAIN YARD WASTE/HOUSEHOLD REFUSE IN YARDS FOR EXTENDED PERIODSYARD WASTE/HOUSEHOLD REFUSE IN YARDS FOR EXTENDED PERIODS TRAILERS IN DRIVEWAYSTRAILERS IN DRIVEWAYS
LETS KEEP OUR NEIGHBORHOODS LOOKING LETS KEEP OUR NEIGHBORHOODS LOOKING GOODGOOD
COVENANT COMPLIANCECOVENANT COMPLIANCE
WHERE CAN YOU FIND YOUR COVENANTSWHERE CAN YOU FIND YOUR COVENANTS
WWW.RBOA.NET
COVENANT COMPLIANCECOVENANT COMPLIANCE
COVENANT COMPLIANCECOVENANT COMPLIANCE
WHAT UNIT ARE YOU IN?WHAT UNIT ARE YOU IN?
OKALOOSA COUNTY PROP APPRAISEROKALOOSA COUNTY PROP APPRAISER
WWW.OKALOOSAPA.COMWWW.OKALOOSAPA.COM
WWW.QPUBLIC.NET/OKALOOSA/SEARCH1.HTMLWWW.QPUBLIC.NET/OKALOOSA/SEARCH1.HTML
COVENANT COMPLIANCECOVENANT COMPLIANCE
COVENANT COMPLIANCECOVENANT COMPLIANCE
ARCHITECTURAL CONTROLARCHITECTURAL CONTROL
ARCHITECTURAL CONTROLARCHITECTURAL CONTROL
Who is the Committee?Who is the Committee?
Your neighbors!!Your neighbors!!
Al HaberbuschAl Haberbusch
Gary CatheyGary Cathey
Paul GrimmigPaul Grimmig
ARCHITECTURAL CONTROLARCHITECTURAL CONTROL
What Happened Last YearWhat Happened Last Year
55 Additions to driveways/redo drivewaysAdditions to driveways/redo driveways4 Fence/wall4 Fence/wall4 Glass in/enclose patio/porch4 Glass in/enclose patio/porch2 Pools2 Pools2 Sheds2 Sheds2 Children’s play set/equipment 2 Children’s play set/equipment 1 House addition1 House addition1 Deck1 Deck1 Arbor1 Arbor1 Satellite dishes 1 Satellite dishes
ARCHITECTURAL CONTROLARCHITECTURAL CONTROL
ACC Application – for any new house or addition ACC Application – for any new house or addition to the property after a house is in placeto the property after a house is in place Download application at rboa.net (first column)Download application at rboa.net (first column) Info required: what is it; what will it look like; what’s Info required: what is it; what will it look like; what’s
it made of; it made of; where will it be sited on the lot where will it be sited on the lot (include (include drawings/pictures, specs, site plan)drawings/pictures, specs, site plan)
Owner (not realtor or contractor) agrees/certifiesOwner (not realtor or contractor) agrees/certifies Restrictive covenants are on the web site (click Restrictive covenants are on the web site (click
Documents)Documents) ACC will retain drawings for file – submit in 11” x 14” ACC will retain drawings for file – submit in 11” x 14”
formatformat ACC has 30 days to approve/disapprove ACC has 30 days to approve/disapprove
ARCHITECTURAL CONTROLARCHITECTURAL CONTROL Variance to Restrictive CovenantsVariance to Restrictive Covenants
Provide rationale – why can’t your project comply?Provide rationale – why can’t your project comply? Provide written concurrence from owners adjoining your Provide written concurrence from owners adjoining your
property, or owners that might be affected (e.g. across the property, or owners that might be affected (e.g. across the street) street)
In granting set back waivers RBOA assumes no responsibility In granting set back waivers RBOA assumes no responsibility for encroachment into Utilities/Drainage setbacks from County for encroachment into Utilities/Drainage setbacks from County or other government agency. This is always noted in ACC or other government agency. This is always noted in ACC approval “Notes” approval “Notes”
Working with County to link ACC Process and Permit Working with County to link ACC Process and Permit Issue ProcessIssue Process
MAINTENANCEMAINTENANCE
MAINTENANCEMAINTENANCE
MAINTENANCE CONTRACTMAINTENANCE CONTRACT S&P Landscaping has the current (2009) contractS&P Landscaping has the current (2009) contract Contract expanded to yearly in 2008 (April thru Contract expanded to yearly in 2008 (April thru
March) and the scope of the contract was slightly March) and the scope of the contract was slightly increasedincreased
Board very pleased with current contractor Board very pleased with current contractor effort/price and has no plans to put the contract out effort/price and has no plans to put the contract out for bids.for bids.
LAKE HENDERSONLAKE HENDERSON Significant weed problems led to introduction of 150 Significant weed problems led to introduction of 150
more carp in Oct, 2008 at a cost of $1,590more carp in Oct, 2008 at a cost of $1,590
MAINTENANCEMAINTENANCE
BOARD’S GOAL IS AN ATTRACTIVE BOARD’S GOAL IS AN ATTRACTIVE COMMUNITYCOMMUNITY
SUGGESTIONS FOR IMPROVEMENTS AND SUGGESTIONS FOR IMPROVEMENTS AND NEW PROJECTS MOST WELCOMENEW PROJECTS MOST WELCOME
DON’T BE BASHFUL!!!!!DON’T BE BASHFUL!!!!!
PRESIDENT’S REMARKSPRESIDENT’S REMARKS
COMPLETED PROJECTSCOMPLETED PROJECTS Entrance waysEntrance ways
CarrCarr JasonJason Ruckel x 2Ruckel x 2
IslandsIslands CarrCarr JasonJason
tureture
CC
RERE
PRESIDENT’S REMARKSPRESIDENT’S REMARKS
Future projectsFuture projects Island on Ruckel Dr near dam: Island on Ruckel Dr near dam:
landscapinglandscaping Island on Lindsay Lane: landscapingIsland on Lindsay Lane: landscaping
FINING AMENDMENTFINING AMENDMENT
BACKGROUNDBACKGROUND MOTIONMOTION DISCUSSIONDISCUSSION SECOND THE MOTIONSECOND THE MOTION VOTEVOTE
SIMPLE MAJORITY REQUIREDSIMPLE MAJORITY REQUIRED RESULTSRESULTS
amam
OPEN DISCUSSIONOPEN DISCUSSION