provided by: food services division training for the after school snack program 2013-2014
TRANSCRIPT
Provided by:Food Services Division
Training for the After School Snack Program
2013-2014
Overview
What are After School Snacks?How do programs receive snacks?What records must be maintained?What is the role of the Food Services
Manager?What is the role of the afterschool program
staff?Snack Program Reminders
What are After School Snacks?
National School Lunch Program (NSLP) provides reimbursements for snacks served to children after school Programs must include
educational/enrichment activities
Food Services Division (FS Divison) sponsors the after school snack program
FS Division enters into an agreement with the California Department of Education (CDE) and assumes full responsibility for meeting all requirements for reimbursements
How do programs receive snacks?
Snack Program Coordinator completes a “Request to Begin or Change Meal Service” and submits this to the FS Division.
Allow 6-8 weeks for new program! Only one program per request.
FS Division will review request and notify AFSS and Food Services Manager of approval or denial.BTB and LA’s Best approved programs are listed on the
Food Services website under the Afterschool Program page Please refer to latest 2013-2014 approved sites list for
your school informationProgram must be approved before snack service
begins: Training for BTB and LA’s Best has been completed
through the Central Office
What records are needed?
Snack Service Agreement – signed yearly by all snack program staff training participants
Snack Training Verification – signed yearly by the Food Services staff
Attendance Records – provided to the FS Manager weekly by the snack program staff
Snack Count Form – verified daily and filed in the current year filing
Production Records – completed daily in CMS for the snack program
What is the role of the Food Services Manager?Follow up on training/provide additional training
as necessary for snack program staff and FS staff The majority of BTB LA’s Best and City year staff have
been trained. Each staff member must have a Service Agreement completed and signed as proof of training. If they do not have the agreement, managers are required to train the snack program staff and provide them the agreement to sign
File the signed agreement in the current filing in the Provide Menus to the snack program staff Order Snacks –
EZ Steps Menu Plan Quantities must be completed for each snack program
Adjustments to orders will be made based onProduction historyFeedback from onsite snack program staff
Production Records must be created and completed within CMS for each snack program
FS Manager role …continuedPrepare Snacks –
Snacks must be provided in Styrofoam containersMilk and juice will be provided on ice and must be
kept cold until service to childrenFood Services Managers are required to place a
thermometer inside the Styrofoam containerSnack program staff must use this thermometer to record the
temperature of the cold snack items on the Snack Count Form
Provide the Snack Count form to afterschool program staff Notify AFSS (supervisor) when required paperwork has
not been submittedWithout required paperwork and correct distribution of
snacks, program will be suspended or terminatedFile all paperwork for 3 years plus current school
year
FS Manager role …continued
Review/Verify the Snack Count Forms dailySnack program staff must complete forms and sign
daily
Provide And Justice for All poster – Tape to the Styrofoam box or provide to the snack
program staff for posting
Submit daily claim of reimbursable snacks served within the CMS system
Discard all leftovers returned – milk cannot be recycled
FS Manager role …continued
Conduct 2 Site Monitoring Reports to ensure program is following proper policies & proceduresCoordinate with the AFSS and communicate any
concerns or issues discovered during the monitoring
Facilitate Communication between Program Coordinator & Cafeteria Adjustment of orders and accuracy of paperwork must be
communicated to the snack program staffCommunication with onsite snack program staff is vital to
success of filing accurate reimbursementsFollow up to ensure they understand all point of
service and Snack Count form procedures
FS Manager role continued
Approved snack programs are posted on the Food Services website under the Afterschool Program tabPlease refer to this for an updated list of
approved snack programs at your siteIf the program is not listed on the website
Do not serve them until you know the program is approved
Contact your AFSS for confirmation of approval
FS Manager role continued
If the program is approved as an Area Eligible site (50% or more of the students are eligible for the NSL program)Onsite snack program staff count children as they
receive a reimbursable meal at the point of serviceCounting method can be theater tickets, hash
marks on a piece of paper, or clickersChildren are not counted by meal eligibility for Area
Eligible sitesDaily Entry for meal counts at an Area Eligible site
claim meals as a total served per snack program
FS Manager role continued
If the program is approved, but is a Non Area Eligible site (less than 50% of students qualify for the NSL program)Train onsite snack program staff on proper point
of service proceduresSnack program staff must use a check off list
with student names and eligibilityCheck each child off the list by name as they
receive their mealDaily Entry for meal counts at a Non Area Eligible
site claim meals according to eligibility
Daily Entry for Snacks
Daily Entry for Snacks (refer to slide above for explanation of letters) Area Eligible Sites
Daily Entry for Snacks (refer to slide above for explanation of letters) Non Area Eligible Sites
What is the role of the onsite snack program staff? Overview…Attend training, sign training roster
Read & Sign “Snack Service Agreement” BTB, LA’s Best and City Year staff have been asked to
provide a copy of the Snack Service Agreement signed as proof of their participation in annual training to the Food Services Manager
If they do not provide the agreement, managers must train them in the correct snack program procedures
FS Managers will file the copy of the Snack Service Agreement in the current filing
Post “And Justice For All” sign (provided by FS Manager) Visible to participants during snack service
Snack program staff role onsite
Follow all point of service procedures for snack program
Return all completed forms on time
Order snacks from Food Services ManagerAdjust orders according to participation Manager must have 2 weeks notice to make
adjustments to snack ordersNotify Manager of any upcoming events that may
effect the snack counts
Snack program staff role onsiteServe snacks to students
“Area Eligible” Sites 50 % or more of students qualify for free or
reduced mealsCan use clickers, theater tickets, number sheet
to count studentsAccurate counts important – reimbursement
for our program depends on these meal counts
“Not Area Eligible” SitesLess than 50% of students eligible for free or
reduced mealsSee Food Services Manager for procedures
Snack program staff role onsite
Meal Service -- what is considered a reimbursable snack? Complete meal must be given to each childChild cannot take milk or juice only as snackStudents must be counted or checked off after they
receive the complete snack at the point of service
Meal Service SchedulesServe snacks no earlier than ½ hour after school
ends School sites with more than one snack program
must make every effort to serve snacks at the same time in the same designated eating area, this will help avoid children receiving more than one snack
Snack program staff role onsite
Weekly attendance/enrollment informationProvide weekly (each Monday morning)
to the Food Services Manager
Snack Count Form requirementsSnack Count form must be completed
and returned daily to managerPaperwork not returned will jeopardize the
program
Snack program staff role continued…Snack Count Form completion
Snack Count form completionColumns: (highlighted in green on above slide)
Column 4 – amount received from cafeteriaColumn 5 – record your initials, verify the time
snack is picked up, record the temperature of milk or juice or cold products
Column 6 – record beginning time of serviceColumn 7 – no adult meals are servedColumn 8 – enter number of snacks servedColumn 9 – enter number of snacks leftoverRow 10 – enter number of children counted
after receiving a reimbursable snack Row 12 – enter total number from row 10Sign and date the form
Snack Program RemindersNO GOODIE BOX – no recycled foods
due to California Health Code
Return all un-served snacks to cafeteria
Ensure snacks are consumed only by students enrolled in the program and onsite during program hours. Any snacks served to students must be eaten or thrown away before leaving the snack area. Violations of this will cause immediate suspension of the program.
Number of students served snacks CANNOT exceed number of students in attendance.
Children must receive all snack menu items
Steps to completing Snack Training process for the school site
Manager and food services staff complete the following:Log on to the website with their own Single Sign On
Read the Snack Training pamphletRead the Snack Training powerpointClick on the Snack Assessment, complete and click the
submit button in the right hand cornerSnack Training Verification
Read, sign and return to the Beaudry 28th Floor Attn: Ana Rojas by
August 20, 2011File a copy with current 2012-2013 paperwork
Thank you!
LAUSD Food Services Division: Nourishing Children to Achieve Excellence