prs and the survey of organizational excellence texas department of protective and regulatory...
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PRS and the Survey of Organizational ExcellenceTexas Department of Protective and
Regulatory Services
Using the Survey of Organizational Excellence in
Agency Planning and Development
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PRS and the Survey of Organizational Excellence
PRS Mission and OrganizationSurvey Participation History2001 Survey IterationPRS Planning and the Survey
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PRS and the Survey of Organizational Excellence
The mission of the Texas Department of
Protective and Regulatory Services is to
protect the State’s most vulnerable citizens -
children and the elderly - from abuse, neglect, and exploitation.
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PRS and the Survey of Organizational Excellence
PRS Organization Structure
Child Protective Services
Adult Protective Services
Child-Care Licensing
Prevention and Early Intervention
Statewide Intake
Legal Services
Administration
Information Technology
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PRS and the Survey of Organizational Excellence
Child Protective Services
4,603 CPS Staff (69% of all PRS Staff)
Investigate reports of child abuse and neglect
Ensures the safety of children while promoting the
integrity and stability of families
Finding permanent placements for children in care as
quickly as possible
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PRS and the Survey of Organizational Excellence
Child Protective Services 2002 Data
184,924 alleged victims of abuse and neglect
125,258 CPS completed investigations
47,409 confirmed victims of child abuse/neglect
203 child-abuse related fatalities
21,146 children in PRS conservatorship
19,516 children in substitute care
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PRS and the Survey of Organizational Excellence
Adult Protective Services
649 APS Staff (10% of all PRS Staff)
Investigate reports of abuse, neglect, and exploitation of
elder Texans and adults with disabilities
Investigate reports of abuse,neglect, and exploitation of
persons served through MHMR facilities
Guardianship services to prevent further abuse and for
disabled children who “age out” of CPS conservatorship
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PRS and the Survey of Organizational Excellence
Adult Protective Services 2002 Data
66,143 APS completed investigations
9,237 completed MHMR investigations
42,213 confirmed cases of abuse, neglect, and/or
exploitation
49,167 services delivered in in-home cases
Rent/utilities restoration
Emergency shelter and placement
Guardianship/Legal services
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PRS and the Survey of Organizational Excellence
Child-Care Licensing
433 CCL Staff (7% of all PRS Staff)
Protects children outside their home by regulating
settings in which they are kept
Develops minimum standards regarding health, safety,
and well-being of children in care
Regulates day care, 24-hour residential care, maternity
homes, administrators of residential child-care
facilities, and agencies that place children in foster
care and adoption
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PRS and the Survey of Organizational Excellence
Child-Care Licensing 2002 Data
38,915 day care facility investigations
1,210 residential facility investigations
1,080 day care facility abuse and neglect completed
investigations
727 residential facility abuse and neglect completed
investigations
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PRS and the Survey of Organizational Excellence
Prevention and Early Intervention
57 PEI staff
Consolidate prevention and early intervention services
focused on at-risk behaviors that lead to child abuse,
delinquency, running away, truancy, and school
dropouts. Programs include:
Communities in Schools
Runaway Hotline
Services to At-Risk Youth (STAR)
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PRS and the Survey of Organizational Excellence
Prevention and Early Intervention 2002 Data
33,520 registered STAR participants receiving services
44,017 runaway hotline calls taken
64,069 students served by Communities in Schools
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PRS and the Survey of Organizational Excellence
PRS’ Guiding Principles for Department Operation
We protect the unprotected
We find a way to get it done
We manage for outcomes
We focus on customer service
We value our people I am PRS
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PRS and the Survey of Organizational Excellence
PRS Survey Participation History
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PRS and the Survey of Organizational Excellence
2001 Survey is PRS’ fourth time to participate Survey results help the Department develop customer service enhancements Staff feedback tells management where time and resources need to be devoted Survey results help in on-going effort to retain and recruit staff Participation over time affords clear picture of success (or failure) of initiatives implemented due to Survey results
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PRS and the Survey of Organizational Excellence
All automated 6,671 employees invited
to participate 4,000 employees
responded to the survey Nearly double previous
participation rate Excluding Fair Pay,
PRS scored higher in 18 of 19 Constructs
60%
36%
44%
40%
0%
10%
20%
30%
40%
50%
60%
70%
1996 1998 2000 2001
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PRS and the Survey of Organizational Excellence
PRS’ Division of Management Analysis central point for survey administration and data integration and dispersal Detailed reports for each program, division, and region Assists with data interpretation for special projects Crosswalks Survey data, PRS Strategic Initiatives and Strategic Plan items into the Department’s Business Plan
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PRS and the Survey of Organizational Excellence
Building the Business Plan
Operational activities identified Activities mapped to Strategic Plan items and/or Survey constructs, and/or Strategic Initiatives Department ‘master plan’ and component plans developed from database Queries and reports developed and published to track items of interest at management discretion
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Business Plan Item
PRS Strategic Initiative/SOE Constructs
Area Activity Partner
OSD 19 SOE: External Communication
OSD Develop and maintain e-Provider website that focuses on the relationship between the Department and its licensees and contracted providers and makes information accessible in a timely, complete, and consistent manner
CCL, CPS, CAD
PRS and the Survey of Organizational Excellence
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PRS and the Survey of Organizational Excellence
Data Integration
Benefits of Survey Construct Integration
Clear identification of activities which impact employee attitudes Tool for effective internal assessment of employee attitudes vs. operation activities Construct components (Survey questions) assist in development of targeted strategies and operation activities
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PRS and the Survey of Organizational Excellence
Data Integration
Getting the information out there
Entire business plan published to the Intranet and available to all employees Specialized reports generated
BP items by PRS Strategic Initiative BP items by SOE Construct
Ad hoc reporting
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PRS and the Survey of Organizational ExcellenceTexas Department of Protective and
Regulatory Services
Using the Survey of Organizational Excellence in
Agency Planning and Development