prvoct2010 board

8/8/2019 PRVOct2010 Board

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P.R.V.W.S.D. - Regular Meeting October 21, 2010Page 1

1MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORSOF THE PEARL RIVER VALLEY WATER SUPPLY DISTRICT HELD ONTHURSDAY, OCTOBER 21, 2010 AT 9:30 A.M. IN THE OFFICE OF THE

DISTRICT LOCATED AT 115 MADISON LANDING CIRCLE, RIDGELAND,MISSISSIPPI 39157

The regular meeting of the Board of Directors of the Pearl River Valley Water SupplyDistrict was held at 9:30 a.m. on Thursday, October 21, 2010 at the Districts Main Office. Themeeting was called to order by Jack Winstead, Chairman, who presided.

Those Present: Don Brazil, Jim Carraway, Vernard Murrell, Jack Winstead, W. C.Gorden, Phillip Crosby, John Locke, Pete Burkes, Robert Webb, KennyLatham, Trey Bobinger, Samuel Mitchell

Those Absent: John Arledge, Keith Allen

Others Present: Jim Tohill, John Sigman, Michelle Harrison, Susan McMullan, GregBurgess, Craig Hunt, Perry Waggener, Jim McDowell, Wood Brown,Steve Clark, Ricky Callaway, Charlie McCarty

Upon consideration of the Minutes of a regular meeting held on September 16, 2010, amotion was made by Robert Webb, seconded by John Locke, that there minutes be approved, as

presented. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby,Locke, Burkes, Webb, Latham, Bobinger, Mitchell. Abstaining: None. Against: None.MOTION CARRIED UNANIMOUSLY.

Don Brazil presented the monthly report on behalf of the Department of Wildlife,

Fisheries and Parks. He stated that this years alligator season has been successful. There were132 alligators harvested from the Barnett Reservoir. He stated that the number of permits for this season continues to go up and this seems to be the new hot area for hunting.

John Locke presented an update on the behalf of the Mississippi Forestry Commission.He stated that the recent drought has resulted in many fires around the state. He stated thatapproximately 50 acres have been burned. Recently, 510 acres near Canton were burned. Mr.Locke stated that the recent rain was just enough to calm things a little bit, but more rain isneeded. He stated that many of the volunteer fire departments have been exceptional in helpingwith these fires.

Samuel Mitchell presented the following Audit Committee recommendations for approval:

a. Board per diem and travel for the month of September

b. MCWWA re-payment agreement -John Sigman stated in March 2007, the Board approved an interim payment

agreement with Madison County Wastewater Authority for a portion of an approximate $17.5Mtreatment system line of credit loan for Madison County. He stated that all the funding that wasanticipated by the Corps of Engineers for a match grant was not received due to someexpenditures not being eligible, and the line of credit was necessary. He stated that MadisonCounty is now seeking a long term repayment agreement for funds needed to complete the

project. He stated that MCWWA did seek several proposals for the long term loan and are nowseeking permission to accept Trustmark Bank as the loan issuer at an interest rate of 3.75% for afifteen year $4,000,000.00 loan. The Districts portion of this cost will be $5800.00/month for fifteen years. He stated that the District has benefited from the Authority extending sewer linesto Lost Rabbit and Twin Harbor as well as opening new areas for development.

c. Request for approval of a patrol grant for bulletproof vests -

Chief Waggener stated that this request is for acceptance of an annual grant in the amountof $2726.00 for the purchase of bulletproof vests. This grant is a 50/50 grant match program.

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d. Donation of highway work sign from Perry Waggener -

Chief Waggener stated that due to the purchasing laws for the State of Mississippi, theDistrict was not able to purchase this sign; however, he purchased the sign individually andwould like to donate this property to the District.

A motion was made by Samuel Mitchell, seconded by Robert Webb, for approval of theabove listed items a - d, Audit Committee recommendations, as presented. The vote was asfollows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes, Webb,Latham, Bobinger, Mitchell. Abstaining: None. Against: None. MOTION CARRIEDUNANIMOUSLY.

Jim Carraway presented the following Shoreline Development and EnvironmentalQuality Committee recommendations for approval:

e. Status Report on Property Maintenance Code

Steve Clark presented a monthly status report on the newly established PropertyMaintenance Code. He stated that there have been 131 claims to date; 8 citations - three of which have been to court; closed 38 files; issued 2 letters of progress and 39 re-inspections. Hestated that the three which have been to court have pleaded guilty.

f. Status Report on Rental Property licensing and inspections

Ricky Callaway presented a monthly status report on the rental property licensing andinspections. He stated that he has inspected 82 rental properties and issued 209 rental licenses, todate. He stated that he is averaging approximately 8-10 inspections a month, with each rental

property requiring one inspection during a twelve-month period if the renters do not changewithin that same year. Mr. Callaway also stated that 71 yearly boat inspections have beencompleted, to date. Ricky Callaway gave an update on a recent situation with an accessory

building on Causeway Boulevard.

g. Mandalay Foreclosure -

Jim Carraway stated that he held a special meeting of the Shoreline Development andEnvironmental Quality Committee to give an update on the Mandalay property and the recentforeclosure. Jim Tohill stated that District staff has met with Bank Plus, the current owner of the

property, and the Bank has requested that the property use be changed from multifamilyresidential to commercial. Mr. Tohill stated that ordinarily the District will seek a re-appraisalwhen the use of the lease changes, however, he is recommending consideration for the usechange, with the rent remaining the same until a specific use has been designated. Mr. Tohillstated that the District will still have to approve and future usage and transfer of lease, however,Bank Plus wants to change the property use prior to marketing the lease for sale. Bank Plus hasagreed to maintain and clean the property until a purchase is made. A motion was made by TreyBobinger, seconded by Robert Webb, for approval of the change in use of the Mandalay lease,from multi-family residential to commercial usage. The vote was as follows: For: Brazil,Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes, Webb, Latham, Bobinger,Mitchell. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

h. Appointment of Greg Burgess as primary representative for MEMA Katrina project -

John Sigman stated that Dan Gaillet was the previous primary representative for MEMAand Susan McMullan was the alternate. Susan has been serving during the transition of the newEngineer, but staff is requesting to make Greg Burgess, Chief Engineer, the permanent primaryrepresentative for the District. A motion was made by Jim Carraway, seconded by Robert Webb,approval of the appointment of Greg Burgess as primary representative for MEMA Katrina

project. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby,Locke, Burkes, Webb, Latham, Bobinger, Mitchell. Abstaining: None. Against: None.MOTION CARRIED UNANIMOUSLY.

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Don Brazil presented the following Park Policy Committee recommendations:

i. Request for acceptance of bids received for sheet pilings for Goshen Springs

Bid No. 10-800-13-04PRV # 945Goshen Springs Sheet Piling

Bid date: 10-1-2010 @ 10:00 a.m.

Bidder Base Bid

Seaboard Steel Company $88,218.00

Piling Products Rejected - bid sent via fax to PRV office, not sealed

Steel Rejected - Bid arrived late

Greg Burgess stated that the sheet pilings are needed for construction of the new boatramps at Goshen Springs, and once the boat ramps are complete, the sheet pilings can be re-usedin other areas. Mr. Burgess reported that two of the bids were nonconforming for the reasonsnoted and were not considered. A motion was made by Don Brazil, seconded by Robert Webb,for approval of the bid received by Seaboard Steel Company in the amount of $88,218.00 for sheet pilings for the District and to reject the nonconforming bids. The vote was as follows: For:Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes, Webb, Latham, Bobinger,Mitchell. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

j. Request for acceptance of bids received for sewer improvements at Coal Bluff Campground -

Greg Burgess presented a request for acceptance of the low bid received on the sewer improvements at Coal Bluff Campground. A complete bid tabulation is attached as an exhibitto minutes. He stated that staff received six bids and is recommending the low bidder of Blurton, Banks and Associates in the amount of $473,970.00. This work is for the elimination of two sewage discharges at Goshen Springs. A motion was made by Don Brazil, seconded byPhillip Crosby, for approval of the low bidder, Blurton, Banks and Associates in the amount of $473,970.00 for sewer improvements at Coal Bluff Campground, and to include a copy of thecomplete bid tabulation as an exhibit to minutes file. The vote was as follows: For: Brazil,Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes, Webb, Latham, Bobinger,Mitchell. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Don Brazil presented a special event request for a Hot Chocolate 5-K Run, scheduledfor January 29, 2011. Rankin County School District is requesting the use of one-lane of trafficon Spillway Road for the morning of January 29, 2011. A motion was made by Don Brazil,seconded by Phillip Crosby, for approval of the special event request by Rankin County SchoolDistrict for a Hot Chocolate 5-K Run on January 29, 2011. The vote was as follows: For:Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes, Webb, Latham, Bobinger,Mitchell. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Upon consideration of the Cash Balance report, a motion was made by Samuel Mitchell,seconded by Vernard Murrell, for approval of the Cash Balance report, as presented. The votewas as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes,Webb, Latham, Bobinger, Mitchell. Abstaining: None. Against: None. MOTION CARRIEDUNANIMOUSLY.

Upon consideration of the Claims Docket, a motion was made by Samuel Mitchell,seconded by Phillip Crosby, that the Claims Docket be approved in the amount of $848,246.84.The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Locke,Burkes, Webb, Latham, Bobinger, Mitchell. Abstaining: None. Against: None. MOTIONCARRIED UNANIMOUSLY.

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Chief Perry Waggener presented a monthly report on behalf of the Reservoir Patrol.

John Sigman presented the following Executive Directors comments:

$ He stated that the current water level is at winter pool and that winter pool

is usually experienced at the first of December, which is due to the currentdrought.$ He stated that Roy Nichols has received approval from Bank Plus for the

sale of Christmas tress at the Mandalay parking lot.

There being no further business to come before the Board at this time, the meeting wasadjourned at 10:05 a.m.

_______________________________ Jack H. Winstead, President

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