PSAT 8/9 for 8th Grade Administration and Impacts to Students Who Need Additional Supports

Agenda Today we will review key information about the upcoming Spring 2019 administration of the SAT Suite of Assessments, focusing primarily on PSAT 8/9 for 8th grade.

The PSAT 8/9 will be administered to 8th graders in place of the M-STEP English Language Arts (ELA) and Mathematics assessments.• 8th graders will continue to take the M-STEP Science Field

Test and Social Studies assessments.

Topics Include:Test Dates and General InformationThe PSAT 8/9 and how it compares to M-STEPStaffingSupports for Students: English Learners and AccommodationsHow to apply and how to know what to apply forRecommendations for 8th grade accommodationsPlanning for testingSupporting You

Test Dates for 2019 and General Information

Initial Test DayMakeup Test

Opportunities

Accommodated

Testing Window*

PSAT 8/9 for

8th GradeApril 9

April 10-16,

April 23-24April 9-23

PSAT 8/9 for

9th GradeApril 9, 10, or 11

April 10-16,

April 23-24April 9-23

PSAT 10 April 9, 10, or 11April 10-16,

April 23-24April 9-23

SAT with

EssayApril 9 April 23 April 9-23

2019 Test Dates

• Schools must administer the PSAT 8/9 for 8th grade and SAT with Essay on April 9, 2019 (*unless students are approved with accommodations that designate them to test in the accommodated testing window).

• Schools must administer the PSAT 8/9 for 9th grade and PSAT 10 on April 9, April 10, or April 11, 2019 (*unless students are approved with accommodations that designate them to test in the accommodated testing window).

• Schools can choose which date works best for them as the initial test day.

• The same grade must test on the same day at the same time.

• Schools can administer multiple grades in one day.

• All students except those who are absent (or approved to test in the accommodated window) are expected to test on the initial test day.

Makeup Test Opportunities

• Schools can flexibly schedule students who miss the initial test day for PSAT 8/9 for 8th grade, PSAT 8/9 for 9th grade, and PSAT 10 for a makeup between April 10-16 or April 23-24. All makeup testing must be completed by April 24.

• Students that miss the primary test day for SAT with Essay must take the makeup on April 23.

Accommodated Testing Window

• All students with approved accommodations taking the PSAT 8/9 for 8th

grade, PSAT 8/9 for 9th grade and the PSAT 10, can flexibly be scheduled anytime in the accommodated testing window.

• Students with approved accommodations taking the SAT with Essay, as designated on the Nonstandard Administration Report (NAR) in SSD Online, can flexibly be scheduled anytime in the accommodated testing window.

Afternoon Testing

• Afternoon testing is allowed for PSAT 8/9 for 8th grade, PSAT 8/9 for 9th

grade, and PSAT 10.

• Afternoon testing is NOT available for SAT with Essay.

8th and 9th graders can test together in the same room, if necessary.

• Please note: This may change in future years but is allowable for 2019.

Other Information

NOTE: Do NOT place an order for the Michigan-provided spring PSAT 8/9 for 8th grade, PSAT 8/9 for 9th grade, PSAT 10, or SAT with Essay in the College Board Test Ordering System.

• Testing MUST be done in the morning.

• The schedule below does not include passing out and collecting test booklets or other test day administrative activities.

Administration Timing SAT

SAT SAT with Essay - Standard Room

(in minutes)

Reading 65

Break 10

Writing and Language 35

Math (no calculator) 25

Break 5

Math (with calculator) 55

Break 2

Book collection/ Essay distribution 15

Essay 50

Total (hours, minutes) 4 hours 22 minutes

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PSAT 10

(in minutes)

PSAT 8/9

(in minutes)

Reading 60 55

Break 5 5

Writing and Language 35 30

Math (no calculator) 25 20

Break 5 5

Math (with calculator) 45 40

Total Testing Time 2 hours 55 minutes 2 hours 35 minutes

Administration TimingPSAT 10 for 10th Grade and PSAT 8/9 for 8th and 9th Grades

• College Board will support morning or afternoon testing.

• Morning testing should begin early enough to complete before lunch.

• Afternoon testing should begin early enough to complete before dismissal.

• The schedule below does not include passing out and collecting test booklets or other test day administrative activities.

What is the PSAT 8/9?

Some Key Facts

• The PSAT™ 8/9 is designed for 8th‐ and 9th‐grade students.

• The PSAT 8/9 is a test that will help educators and students figure out what students need to work on most in the skills that are considered essential for success in high school, college, and career.

• Scores for the Michigan-provided SAT® Suite of Assessments (SAT with Essay, PSAT™ 10, and PSAT8/9) are reported on a common vertical scale, allowing educators and students to measure progress.

• Test length: 2 hours and 25 minutes.• NOTE: This is a timed test and students must be

administered the PSAT 8/9 according to the scripts in the testing manuals.

• There’s no penalty for guessing also known as “rights-only scoring.”

Scoring

Students will take 3 tests: Reading, Writing & Language, and Math.

From these 3 tests, 14 separate scores are derived and available to both students and educators.

Total Score (240-1440): Sum of 2 Section Scores

2 Section Scores (120-720)

3 Test Scores (6-36)

2 Cross-Test Scores (6-36)

6 Subscores (1-15)

How Does the PSAT 8/9 Connect to the PSAT 10, the PSAT/NMSQT, and the SAT?

Content and Domain Alignment

All tests in the SAT Suite of Assessments (SAT, PSAT/NMSQT, PSAT 10, and PSAT 8/9) are aligned to the same research backbone and focus on the same domain of knowledge and skills.

Scoring

All tests in the SAT Suite of Assessments are on a common score scale that provides consistent feedback, enabling teachers to adjust instruction to better support students who are ahead or behind.

NOTE: The PSAT/NMSQT is an optional assessment that schools can choose to administer in the fall to 11th graders to

qualify for the National Merit Scholarship competition. This

assessment is NOT provided by the Michigan Dept of Education.

How Does the PSAT 8/9 Connect to the PSAT 10, and the SAT?

The score students get on the PSAT 8/9 is the same score they would have gotten on the PSAT 10, or SAT if they’d taken it on the same day.

Example: If a student earns a score of 580 on the PSAT 8/9, this is the score a student would earn if they had taken the PSAT 10 or SAT on the same day;

however, since the total points possible are different, the score has a different meaning (e.g. a 580 out of 720 on the PSAT 8/9 is better than a 580 out of 800 on

the SAT).

How does PSAT 8/9 for 8th

grade compare to M-STEP?

Things that will be the same as M-STEP:

• Students will be pre-ID’d in the Secure Site for the PSAT 8/9

• Test materials will be sent based on the number of students pre-ID’din the Secure Site by the deadline.

Things that will be different than M-STEP:

• College Board assessments are timed and do not allow self-pacing. Students must use the entire time allotted for each test. If approved for extended time, students must use the entire time for which they are approved.

• Students will take a paper/pencil administration, there is no option for digital.

• Unless absent, students are expected to test on the initial test day.

• The standardized nature of the SAT Suite of Assessments requires an advance accommodation request for the universal tools, designated supports, and accommodations required by students that would have traditionally been used on the M-STEP.

• Schools must request accommodations through the College Board Online system, known as SSD (Services for Students with Disabilities) Online.

Comparison of M-STEP and PSAT 8/9

• The PSAT 8/9 is aligned to a range of math and ELA content standards, selected by the College Board, including standards from grades above and below grade 8 in Michigan.

• The PSAT 8/9 differs from other 3-8 summative assessments, for math and ELA, where the content alignment is solely based on the grade level assessed.

• MDE recommends educators continue to focus on teaching the 8th

grade standards to 8th graders which should lead to success on the PSAT 8/9 in 8th grade.

• The PSAT is a valuable tool which can set a starting point to begin progressing towards success on the SAT.

Alignment to Michigan Standards

What staff are needed for testing?

Begin thinking about staff that can serve in the following roles:

• PSAT Grade 8 Test Coordinator: The person in charge of planning the PSAT 8/9 for 8th grade administration.

• PSAT Grade 8 Backup Coordinator: The person in charge of the PSAT 8/9 for 8th grade administration, should the test coordinator be unable to do so.

• PSAT Grade 8 SSD Coordinator: The person responsible for submitting accommodation requests on behalf of students in 8th grade.

• Proctors (Formerly known as associate coordinators): The person in the testing room responsible for reading the testing scripts and administering the test to student.

• Monitors (Formerly known as hall proctors or room proctors): People within the hallways or testing rooms that can assist the proctor or coordinator, as directed.

Staff Required for PSAT 8/9 for 8th Grade

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• The Services for Students with Disabilities (SSD) Coordinator is responsible for:

• Being the school’s liaison with the College Board’s Services for

Students with Disabilities office.

• Submitting accommodation requests for all students who request

them at his/her school.

• Printing the list of students approved for accommodations.

• Schools may have more than one SSD Coordinator, however one

person will be identified as a primary SSD Coordinator who will

receive communications from College Board.

• If a school has multiple SSD coordinators, the primary SSD

coordinator should share any communications with other

coordinators

• The SSD coordinator and test coordinator should collaborate with

district EL coordinators to identify students needing EL supports.

Roles and Responsibilities of Testing StaffSSD Coordinator

• The test coordinator and SSD coordinator should work collaboratively.

• The test coordinator is responsible for planning the administration for ALL students, including those with accommodations.

• The SSD coordinator is responsible for applying for accommodations and printing the list of students approved for accommodations.

• The coordinator can enlist the help of the SSD coordinator to assist with planning the administration for students with disabilities.

• All shipments will be addressed to the test coordinator.

• Test coordinator is responsible for returning all materials.

Collaboration Between SSD Coordinator and Test Coordinator

Supports for Students: English Learners

Students can use translated test directions and/or approved word-for-word bilingual glossaries without prior approval.

• Translated test directions for designated languages are in PDF format and must be printed by the school ahead of test day.

• Translated test directions can be provided orally by an approved translator to the student in languages not available in PDF format.

• Approved glossary list (expanded to approximately 100 glossaries) will be available later in the 2018-19 school year.

English learners can be provided with 50% extended time in spring 2019.

• Details on processes for this are still being determined.

English Learner Supports

• Students that are identified as Limited English Proficient (LEP) in the Michigan Student Data System (MSDS) and have been enrolled in U.S. schools for 12 months or less at the time of taking a state assessment may be eligible to receive a one-time exception from having to take the English language arts portion of state assessments.

• In order for a student to be eligible for an exception from the ELA portion of a state assessment, the student needs to:

• Have taken the WIDA ACCESS Placement Test (W-APT) or WIDA Screener with their scores provided in the Secure Site.

• Have taken the most recent administration of the summative WIDA ACCESS for ELLs or WIDA Alternate ACCESS if enrolled prior to the test administration window.

• A math-only version of the assessment will not be shipped.

• Students will use a standard test book but only be administered the math section.

English Learner SupportsOne-Time Math Only

Supports for Students: Accommodations

• All accommodations for the Michigan-provided assessments in spring (PSAT 8/9 for 8th and 9th grade, PSAT 10, and SAT with Essay) must have prior approval and be requested through the College Board Services for Students with Disabilities (SSD) Online system.

• If your school provides for a fall administration of the PSAT 8/9 for 8th or 9th grade students (not provided for by the state), approval in SSD online is not required, but suggested if your students require accommodations.

• The process to request accommodations is meant only for students with diagnosed disabilities according to an IEP or 504 plan.

• Schools should designate an SSD coordinator that has access to SSD Online and submits requests on behalf of students.

• Schools can have multiple SSD coordinators to submit requests

• Most requests are approved automatically within a few days and require no submission of documentation.

• There are some requests that will require that documentation be submitted and could take up to 7 weeks for review.

Requesting Accommodations

How will I know what to apply for?

Includes detailed information such as:

• Accessing SSD Online

• Understanding types of accommodations

• Requesting accommodations

• Coordinator checklist

Implementation Handbook for SSD

Updated version will be available by October 2018

College Board Options What Does This Mean?

Reader

Staff reads the test to the student.

Must be completed in a 1-to-1

environment. Students

automatically receive 50% extended

time and extra breaks on all

sections.

MP3 Audio

Audio version of the test, delivered

on a flash drive.

Student automatically receives

100% extended time, extra breaks

on all sections, and additional time

for section 2 (writing and language).

Assessments Read AloudImplementation Handbook Information

College Board Options What Does This Mean?

Extra Breaks

Students are given a break

halfway through longer sections

and a break after every section.

Extended BreaksStudents are given breaks that

are twice as long.

Breaks As Needed

Breaks are granted as

requested by the student

during the exam. Timing of the

test is paused during the break.

Breaks During AssessmentsImplementation Handbook Information

How will I submit requests for accommodations?

• The vast majority of students who are approved for and are using testing accommodations at their school through a current IEP or 504 plan will have those same accommodations automatically approved for taking the SAT, PSAT 10, and PSAT 8/9.

• SSD coordinators receive an email when the status of a request has changed.

• Most requests will be processed through school verification allowing the SSD Coordinator to provide the answers to the following when submitting most requests for students:

• Is the requested accommodation(s) in the student's plan?

• Has the student used the accommodation(s) for school testing?

• Some requests will require documentation.

Accommodations Approval

DEADLINE to APPLY: February 19,

2019

Documentation must be provided for College Board review if:

• The requested accommodation is not included in the student’s plan or is not being used for school tests.

• The student is requesting uncommon accommodations or specific accommodations such as:

• 100% extended time

• Accommodations that require a one-to-one setting (reader or scribe) and does not have current documentation

• The student does not have a diagnosed disability, or disability is listed as “other”.

• The student does not have a formal plan that meets College Board criteria.

• Note that the request for additional information does not mean the accommodation cannot be approved, it simply means that more information is needed.

• Review of requests using documentation could take up to 7 weeks, therefore start early!

When must documentation be provided?

• IEP or 504 Plan

• Demographic information

• Name

• It is helpful to use same name that student will be pre-ID’d with

• Student or parent email

• DOB

• Estimated graduation date

• Gender

• Mailing address

• Home phone number

Have Ready During the Submission Process

• To access the SSD Online system, the new SSD coordinator will need to request access:

• Have a College Board Professional Account

• Complete the SSD Coordinator Form, found on www.collegeboard.org/ssd

• Receive an access code to link your SSD Online access to your College Board professional account (first time only).

• May take 1-2 days to receive the access code.

• You may have multiple SSD Coordinators, but only 1 can be identified as the SSD Coordinator in the EEM.

• In order to gain access, schools will need an attending institution (AI) code. Request access to SSD Online as soon as possible, once you have an AI code.

• If your school does not have an AI code, you will be assigned one this fall.

• Not sure if you have an AI code? Go to: https://collegereadiness.collegeboard.org/k-12-school-code-search

• Accommodation requests may begin once you have an AI code and once you receive your access code for SSD Online.

Accessing SSD OnlineNew SSD Coordinators

Application Process

Online request process - Log in at any time to see status of students’ request or to print a list of approved students.

Go to: www.collegeboard.org/ssdonline

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Application Process• Go to SSD Online

(CB Professional account required)

• Confirm parental consent has been obtained.

• Can be done on IEP, 504 or following district policy on obtaining consent (phone call, email, etc.)

• A sample letter is provided, if needed.

• Enter basic student information

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Application Process

• Answer questions about student’s disability

36

Application Process

• Answer questions about requested accommodations and available documentation

37

Application Process

• Confirm that the student is currently using these accommodations on school tests and is part of an IEP, 504, or formal plan.

Application Process

• Submit the request electronically via SSD Online

• Review the system notification regarding any requested documentation.

39

• If necessary, submit documentation (upload to SSD Online, fax, or mail) when required

• Receive e-mail notification that decision has been made; log in to view decision letter

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Application Process

How do I make changes in SSD Online?

Using SSD Online is the most efficient way to transfer a student to your dashboard:

1. Click Submit Accommodations Request in the top right corner of the dashboard.

• A screen titled “Before You Begin” will open.

• Read the information provided and click Continue to proceed.

2. On the Student Details page, respond “Yes” to these two questions:

• Has a Student Eligibility Form already been submitted for this student?

• Is this a Transfer Student?

3. You will be asked for the student’s name, date of birth, and SSD Number.

• Best practice: Add the eligibility letter to the student CA-60.

4. If the student is requesting different accommodations from those approved, documentation review may be required.

Transferring a New Student to Your SSD Dashboard

The following are ways to obtain a student’s SSD number if they are new to your school:

1. Have the student login to his/her College Board account to obtain eligibility letter.

2. Ask the student or parent if they have a copy of the eligibility letter.

3. Contact the student’s previous school and request a copy of the eligibility letter.

4. Contact the Michigan Educator Hotline (866-870-3127), choose 1, and then choose the option for SSD.

Obtaining a Student’s SSD Number

To remove a student from your dashboard that no longer attends your school:

1. Login to SSD Online

2. From the dashboard, create eligibility roster

3. Print roster

4. Find the student’s name that needs to be removed from your dashboard, and write this information on the roster about the specific student(s)

5. Fax annotated roster to (866) 360-0114.

Removing a Student From the Dashboard

NOTE: It is helpful to provide the eligibility letter to the receiving school.

From the Dashboard, locate the student

• Select “OPTIONS”

• Click “Create Change Request”

AccommodationsChanges to Previously Submitted Requests

View Decision LetterCreate change RequestResubmit Request

• Print, complete, and fax in the change request form to College Board’s secure electronic document system.

• Monitor the SSD Online Dashboard for changes.

Accommodations

Changes to Previously Submitted Requests

College Board Approved vs. State-Allowed Accommodations

Process Flows in SSD Online

SSD coordinator requests access to SSD Online (information about how to do this will be available this fall)

SSD coordinator receives and uses access code to gain access to SSD

Online

SSD coordinator submits accommodation requests on behalf

of student

Flow through “College Board approved” process: Acceptable

Flow through “State-Allowed” process: Recommended Practice

There are 2 processes in which accommodation requests can flow within the Services for Students with Disabilities (SSD) Online system: State-allowed or College Board approved.• Main difference between the two processes: Once

approved, students remain approved for accommodations through the College Board approved process whereas the state-allowed process is only good for the Michigan-provided administration.

• Both processes are acceptable; however, applying for state-allowed accommodations is recommended by the Michigan Department of Education for 8th grade.

Process:

State-Allowed

Process:

College Board ApprovedRecommended Practice. Follows

recommended practice where

transition IEP/504 is written based on

needs of student going into high

school, not necessarily what has been

used in middle school/junior high.

Recommendation

Acceptable. Puts the students into

the SSD system; however,

accommodation(s) student uses in

8th grade may not be appropriate for

9th grade.

Automatically approved Approvals

Most requests will be school-

verified and automatically approved

within a few days.

Only valid for one year and are only

used for state assessments.Meaning

Remains valid until IEP or 504

changes and can be used for other

College Board assessments.

NoneDocumentation

Required

For some requests, yes. If

documentation is required,

approvals could take up to 7 weeks.

Students, schools, and MDEWho Receives

Scores?Students, schools, and MDE

Early January – Mid-FebruaryTimeline for Requests

(Still Being Finalized)Anytime – Mid-February

Yes. School will apply either for state-

allowed or College Board approved

when student becomes a 9th grader

based on transition IEP/504.

Reapplication

Required in 9th?

No. Student remains approved for

accommodation unless the IEP or

504 requires a change. Using this

process does not change the IEP

team obligation to review a

student’s needs and supports at

each IEP review.

Process Flows in SSD Online

• SAAs provide scores to students, K-12 educators, and the Michigan Department of Education; however, students who test with an SAA will NOT receive a college or scholarship reportable score.

• SAAs are in place to support state-required assessments where the use of the accommodation results in a score that higher education institutions do not accept.

• SAAs are especially important for SAT, where the scores are reported to colleges and universities.

• However, at the 8th grade level, scores are not reported to higher education institutions or scholarship programs.

State-Allowed Accommodations (SAA) in 8th Grade vs. 11th Grade

• The state-allowed requests currently can begin in January (this may be adjusted).

• The state-allowed dashboard is clearly marked to remind users these scores are not college reportable.

State-Allowed Accommodations

State-Allowed Accommodations

• Enter basic student information includingname, home address, date of birth, and graduation date.

State-Allowed Accommodations

• Confirm Student Information

State-Allowed Accommodations

• Select the accommodation being requested. The list of accommodations will be specific to those approved by the state.

• If a student has been approved for a College Board Accommodation, it will also be displayed here.

State-Allowed Accommodations

• Review and submit request.

• They will be automatically approved and require no documentation.

Students are approved for accommodations. How can I plan for testing?

• Available to print in SSD Online approximately 4 weeks prior to test day.

• Lists ALL students approved for accommodations

• Grouped by students that must test on the primary day and those that can test in the accommodated window

• Includes what test book color and the script name the student should use

Nonstandard Administration Report (NAR) for SAT

Testing Group

Last Name, First Name

SSD#

ApprovedAccommodations

Test Type Test Book Color

One or Two Day Testing

Script Name

Test Room Code and Associate Coordinator

Group 1 Thaler, SarahSSD# 54321

Anama, KariSSD# 23432

Gardella, TedSSD# 68724

Reading +50% SAT with Essay

Blue Two Day Script #3

Group 2 Feig, Jason SSD# 12345

Reading +100% SAT withEssay

Blue Two Day Script #4

Additional Instructions

SECTION 2. Students who can test in the window

Nonstandard Administration Report (NAR) for PSAT 10, PSAT 8/9

• Available in SSD Online approximately 4 weeks prior to test day.

• Will list ALL students approved for accommodations.

• Currently not broken down like the SAT NAR is.

• All students taking PSAT 10 or PSAT 8/9 who are listed on the NAR can be scheduled at anytime during the accommodated testing window.

• Partnership with Khan Academy to provide free, personalized SAT practice for students along with eight free, full-length practice tests found at www.satpractice.org

• 8 free, full-length practice tests for students using assistive technology can be found at: https://collegereadiness.collegeboard.org/sat/practice/full-length-practice-test-assistive-technology

• 2 free, full-length practice tests for MP3 audio can be found at: https://www.collegeboard.org/students-with-disabilities/after-approval/taking-sat-accommodations

• SAT practice tests for Braille and large print may be requested by contacting SSD Customer Service (212-713-8333) or ssd@info.collegeboard.org.

Practice Resources

Supporting You

Step 1. Assign SSD Coordinator and designate in EEM

Step 2. SSD Coordinator requests access to SSD Online

Step 3. Gather student information and determine student need

Step 4. Decide on process flow: State-allowed or College Board approved

Step 5. Apply for accommodation and monitor status

Summary

Spotlight and ResourcesMDE provides an archive of all editions of Spotlight

www.michigan.gov/mde-spotlight

Testing Manuals

• Available in February 2019

• Throughout the 2018-19 school year, there will be a number of ways the College Board and MDE will support you, including:

• Weekly updates in Spotlight. Will include reminders about implementation activities and information regarding:

• Face-to-face implementation workshops in the fall/winter by Michigan field team

• Webinars

• Online training

• Implementation handbook (from College Board)

• Assessment Coordinator Training Guide (from MDE)

The College Board and MDE are here to support you during the transition to PSAT 8/9.

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• College Board Website

www.collegeboard.org/Michigan

• Michigan Support Line

(866) 870-3127 (select Option 1) or email michiganadministratorsupport@collegeboard.org

• Contact the Michigan Field Team

• Jason Feig jfeig@collegeboard.org

• Kari Anama kanama@collegeboard.org

• Ted Gardella tgardella@collegeboard.org

• Weekly Spotlight – Sign up or access previous editions at www.michigan.gov/mde-spotlight

• Questions about Secure Site, eligibility to test, and accountability, contact MDE at:

• Call: 877-560-8378 and select the correct option

• Email: mde-oeaa@michigan.gov for assessment questions

• Email: mde-accountability@michigan.gov for accountability questions

Thank You!Resources