PROCUREMENT SERVICES DIVISIONPROCUREMENT SERVICES DIVISION

PROCUREMENT SUPPORT PROCUREMENT SUPPORT DEPARTMENT ACTIVITIESDEPARTMENT ACTIVITIES

A PRESENTATION ON THE

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Procurement Support Procurement Support – –

Main ActivitiesMain Activities

1.0 Inspection

2.0 Quality Assurance

3.0 Surplus Disposal

4.0 Source Development

5.0 Registration & Pre-Qualification

5.0 5.0 REGISTRATION &REGISTRATION &

PREQUALIFICATION PREQUALIFICATION

SYSTEMSYSTEM

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To coordinate enhancements to the Computerised Registration

System as required.

To assess/pre-qualify all Suppliers through the Supplier

Evaluation Committee.

To interact on PQ matters with other ADNOC Group

Companies for mutual benefit.

To serve as the Company’s focal point for all Suppliers.

To monitor Bidder Lists raised by all Departments within the

Procurement Services Division.

To develop and apply a common Pre-qualification Procedure.

Pre-Qualification/Registration SystemPre-Qualification/Registration SystemO B J E C T I V E SO B J E C T I V E S

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The term “Supplier” covers Contractors/

Consultants/Manufacturers/Vendors –

both local and overseas.

PREQUALIFICATIONPREQUALIFICATION

& REGISTRATION & REGISTRATION

PROCESSPROCESS

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Objective Objective

To generate, maintain and update an assessed list of highest quality local and world-wide companies who are capable of supplying Services and Products required by ADNOC.

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What is Prequalification? What is Prequalification?

The process of evaluating/assessing capabilities of a Supplier for ADNOC requirements, i.e. to answer the following questions:

WHO can supply the required Services/Products WHAT Services/Products can he supply HOW WELL can he supply the required Services/Products,

i.e. a classification: A, B, C, D or N.

WHAT is the Supplier’s overall rating which is the result of the combination of the different types, i.e. Contractor, Vendor and Manufacturer – Rating is 1, 2, 3, 4 or N.

WHAT is the classification of the Supplier type, taking into consideration all other factors, i.e. financial status, quality, HES, etc. – Rating is 1, 2, 3, 4 or N.

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What is Prequalification?What is Prequalification? (Cont.)

The depth of Evaluation/Assessment will depend on TYPE OF SUPPLIER.

Example: For a Contractor/Consultant whether he is for:

Major Projects – Construction or Consultancy, or

Plant Maintenance/Minor Construction, or

Specialized Services, i.e. IT, Environment related, or

Manpower Supply, or

General Services/Administration related.

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Benefits Benefits

For a Product:

List of capable Local Vendors Why i.e. who are the Principal Suppliers Agency Link between Vendor and Principal,

i.e. E, A or R type Does the Vendor stock the Product How good is the Vendor, i.e.:

VENDORS

Pre-commitment Performance Past Supplies record Rating of Vendor – 1, 2, 3, 4, N. 20

Benefits Benefits (Cont.)

For a Work Group/Service:

List of capable Contractors (short list)

Classification – A, B, C, D, N – for this Service

Rating of Contractor/Consultant – 1, 2, 3, 4, N

Performance (not yet fully available):

CONTRACTORS/CONSULTANTS

Past Tender Enquiry/Award Issued Pre-commitment Performance.

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Benefits Benefits (Cont.)

List of capable Local/Overseas Manufacturers (short list) for a Product Group.

Prequalification Status of Manufacturer.

Product Group Numbers.

Past Supplies.

MANUFACTURERS

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Main Pre-qualification/ Main Pre-qualification/ Registration StepsRegistration Steps

1. Submittal of Brief Profile by Supplier covering: Licences (with Oil & Gas Field Services) Services/Products to be Supplied

Experience Evidence of Agencies/Stocks and Manpower

2. Issuance of PQ (Diskettes or appropriate Form)3. Submittal of documents to prepare for Site Survey4. Site Survey for physical checking5. Assessment/Evaluation process6. Recommendation to Supplier Evaluation Committee (SEC)

and Approval7. Data Entry into System8. Update the System with Performance Data

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SUPPLIERSSUPPLIERS

SITE SURVEYSITE SURVEY

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Objectives Objectives

To assess Supplier’s capability first-hand and obtain information to up-date our Data Bank.

To reduce lead time & pre-qualification time for each Tender(Est. 8 weeks per Tender – if 100 Tenders are issued per year. Total Lead Time Reduction 8 weeks x 100 Tenders = 800 weeks)

To ensure product Quality and Safety levels are met for Project execution and Plant operation/maintenance.

To update and match ADNOC’s requirements with latest technological services and products. 25

The Shop Survey covers active Contractors, Vendors & Local Manufacturers who are registered with us & have previously provided services/materials with the following objectives: