pto = fun what we will be discussing today! welcome introductions by pto president & principal...
TRANSCRIPT
PTO = FUNWhat we will be discussing today!
Welcome Introductions by PTO President & Principal
Meet our NEW PTO executive board
Structural Changes and Goals for PTO meetings in the upcoming
school year
Umbrella Meeting Updates
What to expect with events and fundraising
Do you have the following before we start?
Signed In (Full Name & Email)
Print copy of Agenda
Have a pen to take notes (Don’t worry if you miss something, we will post minutes on website)
Ready to ask questions (Welcome you to ask us anything @anytime during the meeting)
Take seat Starts @ 6:10 Ends @ ~ 6:55
Introduce yourself to the person next to you.
Importance of norms help members how we will interact, communicate, and conduct ourselves.
Norms will be redefined by group when issues are present, posted at every meeting and honored by all that attend.
Certainly, operating from a set of norms won’t avoid conflict, but conflict that does arise is more likely to be discussed and resolved than suppressed.
PTO MEETING NORMS
BE CONCISE OR SPECIFIC – USE LAYMAN’S TERMS
“YOUR SUGGESTING....”
TAKE A MOMENT TO THINK – AFTER SOMEONE HAS SPOKEN, PAUSE TO MAKE SURE THEY KNOW YOU RECOGNIZED WHAT WAS SAID
GIVE SOLUTIONS WITH YOUR SUGGESTIONS
“HERE IS AN IDEA...”
PAY ATTENTION TO BOTH WHAT IS BEING SAID AND HOW IT IS BEING SAID.
HAVE GOOD INTENTIONS IN WHAT YOU SAY,
EVEN WHEN DISAGREEING
FIND BALANCE BETWEEN WHAT WE WANT TO DO AND HOW WE ARE GOING TO DO IT.
Welcome to PTO MeetingSeptember 10, 2013
My role defined in the bylaws!
My personal goals!
Best way to communicate with me.
Some things that you should expect to see from me.
PRESIDENT [email protected]
Sandy MostaertCO-VICE PRESIDENT
[email protected] Lueken
CO-VICE PRESIDENT [email protected]
Ed GehyTREASURER
[email protected] Bock
SECRETARY [email protected]
OPEN (interim – Caitlin Slessor)VOLUNTEER COORDINATOR
[email protected] Jurgenson
SPIRITWEAR [email protected]
Niki Frese
Meet NEW PTORoles & Goals
Secretary Position• Attend all PTO meetings and keep and maintain minutes of the
proceedings of the general membership. This shall include posting them on the website within two (2) weeks of a meeting.
• Keep a current copy of the bylaws available at all meetings. • Be responsible for all written correspondence, e.g. general
donation thank you notes, answers to inquiries, condolences, and congratulations, as directed by the Executive Board with the exception of communication handled by standing and/or special committees.
• Be responsible for creating and publishing the monthly PTO newsletter.
• Perform all duties incident to the office of Secretary and such other duties as may be assigned by the President or the Executive Board.
• Two year Term
Interested: Send email to PTO President
PRESIDENT [email protected]
Sandy MostaertCO-VICE PRESIDENT
[email protected] Lueken
CO-VICE PRESIDENT [email protected]
Ed GehyTREASURER
[email protected] Bock
SECRETARY [email protected]
OPEN (interim – Caitlin Slessor)VOLUNTEER COORDINATOR
[email protected] Jurgenson
SPIRITWEAR [email protected]
Niki Frese
Meet NEW PTOOPENING
YOU
Structural ChangesMeetings
Room SetupIdeal setup to promote an open forum for smaller groups. All participants are able to make direct eye contact with
one another enabling a lively discussion of ideas in this structured setting.
Panel & Principal
Everyone else
Structural ChangesMeetings
AgendaAccess
Will be posted Monday prior to meeting on WebsitePrint copy will be available at meeting
Panel StructureStarting in November, selected grade teachers will be assigned to be the focus panel. This will consist of:1. Opportunity to share what kids are doing as each grade
level are different in many ways but impacts all in one way or another.
2. Specific feedback from both teachers and parents.3. Each month will have topics that are facing teachers and
the school that month.4. Form better parent relationships by offering opportunity
to ask questions concerning your child in that grade or if your child will be entering that grade.
Tentative Schedule (notify immediately if changes)November: 4th Grade (Bird, Campbell, Dodge, Rossman)December: 3rd Grade (Deiters, Ketchum, Mehmen, Sanders)January: 2nd Grade (Bishop, Hahn, Peterson, Ternes)February: 1st Grade (Davis, Fisher, Lamka, Winegard)March: Kindergarten (Hayes, Kunde, Younger, Zmoos)April: PE/Art/Music/Language/LibraryMay: Creek PTO/Principal
Why would I go?How do teachers at Prairie Crest support students' social
and emotional needs? If my child comes to me and tells me that she's being
bullied, what should I do?How is technology integrated into classroom instruction at
different grade levels?What more can parents do to make their children
successful in school?
Structural ChangesMeetings
Virtual VotingALL voting will be done via Internet!
Why? This offers opportunity to give people time to digest request, along with offering confidentiality.
How? Following meeting a email from PTO will be sent out with a link. Click on link will take you to a survey that will guide you through.
When do you need by? Will expire 48 hours after sent. 2/3rd majority will apply for approval. Should only take less than 5 minutes to do.
NO more hands raising or feeling the pressure by your peers!
Opps! Correction on Agenda Current PTO Financial Statement
Sorry the President’s Bad…luckily have our
treasurer Lacy that caught it and set it
straight for you!(the goal as a board is to create a budget for the year ahead – never
been done before)
Current Bank Balance$39, 500.00
Expected expenses for school year 2013-14
$36,450.00
Approved teacher/staff funding requests since Aug
$350.00
Researved funds for start of year expenses in 2014-15
$15,000.00
Expected money raised within school year 2013-14
$44,800.00
Teacher /staff funding requests pending – Vote approval needed
$20,832.00
Balance BEFORE pending requests$32,500.00
Balance AFTER pending requests$11,668.00
Pending Voting RequestTeacher/Staff Funding Details
• Beautification Project – $6,000
• Brag Books - $1,500 • Library Books - $1,500 • Guest Author $400• Replace Tables $400 • Popcorn, Cotton Candy,
Snow Cone Machine - $1,000
• iPad Mobile Lab $8,100 • 2nd Grade Easels $1,682
Total = $20,582.32
• Brought to attention• Delivered to Umbrella Committee
members (VP, Principals, etc..) to put on agenda
Need or IssuePhase
• Umbrella meeting will discuss and validate
• Will collaboratively come up with idea on how to solve
• Will communicate with President or school leader representative
Big Idea Phase
• School leaders will bring to meeting ideas from Umbrella meeting
• Create action plans on how it can and the way it can be implemented.
• Leaders take back to school/organization to start the implementation phase
Design Phase
Umbrella MeetingUpdate
What is an Umbrella Meeting?To keep leaders informed on needs and issues that are brought on a district level.
Who goes?PTO Vice President, Principals, District Representative
What to expect in October meeting?
Joint meeting, all parents and PTO members will meet at one central school.
Guest speaker on a pressing topic will be presenting.
Superintendent, John Speer will speak and answer questions about the new school Prairie Hill enrollment , design & development procedures.
Events & FundraisingUpdate
NEW – Beautification ProjectYou only get one chance to make a first impression! Promoting pride in the District
Current status of Curb Appeal:• Overgrown bushes and trees• Weeds and NO evidence of
mulch/rocks/weed barrier• High maintenance plants and
off season blooming.• Location of Flag pole interferes
with building name and no flag.• Entrance area has various
random plants, flowers and bushes.
• Grass in front is full of weeds
What could be!
Events & FundraisingUpdate
Selling Butterbraids & Candles – DUE Thursday!• Portion sale goes to PTO• Prizes and Goals Set• Volunteer opportunities
Replacing Hawk Walk with something else• Same elements (t-shirts, parents can walk during event)• More Curriculum base, fits school schedule more appropriate• Non fundraiser, build community• Tentatively looking at Oct 9th (National Health Day)
Events & FundraisingCommittee’s
NEED people to sign up to be a committee member for the following events:
Help put together these school wide popular events. PTO executive board member will be assigned to each event to be the point person to help with any questions and background. Our goal is to make sure that our volunteers will feel
empowered and appreciated. Join us and meet new people!• Sock Hop• Fun Fair• Homecoming Parade
Interested in offering a few minutes to an hour of your time for the following volunteer needs in the classroom and PTO events, sign up or contact the volunteer coordinator!
Sign up on district website TODAY
FundraisingOther ways to raise money
Vote for US – Givewith.Target.com Sign up for a Target RED card, enroll Prairie Crest Elem School &
Target will donate 1% of your purchases.
Create a free account with www.shopwithscrip.com Enter our enrollment code: 3C65AAEC6884
Be sure to include the student’s name and teacher/Prairie Crest
COLLECT AND HAVE YOUR CHILD BRING TO SCHOOL
Grocery & Gas Station Receipts
Expect next email with link for vote, minutes and copy of PowerPoint posted on website.
Need more information check out our website at www.prairiecrestpto.wordpress.com
Have you liked us, on facebook – search Prairie Crest PTO. Feel free to post, share, and invite!
QUESTIONS?
SUGGESTIONS?
ASK US ANYTHING
NO SUCH THING AS A DUMB QUESTION
OR DUMB IDEA
THANK YOU FOR JOINING US