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HAND BOOK OF INFORMATION UNDER SECTION 4(1)(b) OF THE JAMMU & KASHMIR
RIGHT TO INFORMATION ACT, 2009
POLO GROUND, SRINAGAR/ RESHAM GHAR COLONY, BAKSHI NAGAR. JAMMU.
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TABLE OF CONTENTS
S .\0. PAGES CONTENTS
1. Brief Sketch of JKPSC 1-4
2. 05
3.
Cadre Strength as on 01/01/2012
06 Budget Allotment
4. Plan Allocation 07
5. 13 th Finance Commission Award 08
6. 09-10 Salary Statement of Members/Officers & Officials.
7. • 11-12 List of Rules, Regulations etc used by the Employees of Commission
8. Different Sections of the Commission. 13
9. Administration Section 14-15
10. Accounts Section.
11. 18-20 Computer Section/Centre.
16-17
12. • 21-22 Secrecy Section.
13. 23-25 Departmental Promotional Committee (DPC)/ Recruitment Rules Section. Examination Section. 14. • 26-28
15. • 29 Legal Cell/Section.
16. Direct Recruitment Section. 30-32
17. 33 Planning Section.
18. Information Cell/ RTI Section. • 34
19.
20.
Personal Sections.
Other General Information.
35-36
• 37
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Name and Designation of Public
Information Officer
Phone No. S. No.
Shri. Gulzar Ahmed
Additional Secretary
9419-041-102 1.
JAMMU & KASHMIR PUBLIC SERVICE COMMISSION (www.jkpsc.orgtwww.jkpsc.nic.in)
Phone No: 0194-2452414, (S) 0191-2466739, (1)
THE INFORMATION HAND BOOK UNDER SECTION 4(1)(b) of THE JAMMU
& KASHMIR RIGHT TO INFORMATION ACT, 2009.
Background of the Iland Book:-
This Hand book has been prepared in accordance with Section 4 (1) (b) of the Jammu & Kashmir Right
to Information Act, 2009 in order to enable the citizens to have easy access to the information as
mandated in the Act.
Objective/purpose of the Hand Book: -
The focus of the Hand Book is to familiarize citizens with various activities of the Jammu & Kashmir
Public Service Commission and facilitate easy access to all the information required to be published
under Section 4(1) (b) of the said Act. This hand book is expected to enhance and strengthen
interaction between the Jammu and Kashmir Public Service Commission and information seeking
citizens to fulfill the goals of transparency and accountability enshrined in the Right to Information
Act, 2009.
Intended users of the hand Book:-
Citizens in general and aspirants for the gazetted posts in different cadres of State Administration,
and personnel involved in State Administration in particular.
Information of the Organisation in the Hand Book:-
1. This Hand Book, provides an overall view of the Jammu & Kashmir Public Service Commission;
its functions, the composition of the Commission, duties and responsibilities, organizational
structure etc.
2. In this hand book the details of each section of the Jammu & Kashmir Public Service
Commission are provided under various heads as required under Section 4 (1) (b) of the
Jammu and Kashmir Right to Information Act, 2009.
Contact person for detailed information:- Add. Secretary/ PIO, Jammu and Kashmir Public Service Commission.
Objects/purpose of the Public Authority:-
The Jammu & Kashmir Public Service Commission is a body constituted under Section 128 of the
Constitution of Jammu and Kashmir to discharge the duties and functions assigned to it under Section
133 of the Constitution.
- 2
Mission/Vision statement of the Public Authority:-TASK:
Selecting the most capable and deserving persons, for manning the civil services and posts,
and perform other functions assigned to the Commission in accordance with the mandate of the
Constitution.
PLEDGE:
Exercising utmost impartiality, objectivity and efficiency in accomplishing its tasks in a time
bound manner and transparently, making use of technological innovations, wherever feasible.
GOAL: Being fair to all and being seen as such
Brief History of the Public Authority:-
Till the end of the year 1954 there was no formal recruiting agency in the state of Jammu and
Kashmir. A Public Service Recruitment Board' was set up on December 31, 1954. Subsequently with
the coming into force of the "Constitution of Jammu and Kashmir State" on 26th of January 1957,
"Jammu and Kashmir Public Service Commission" was established, under section 128 of the
Constitution of Jammu & Kashmir, on September 2, 1957, with Major General Yadev Nath Singh PVC,
as its first Chairman.
Under section 129 of the Constitution of Jammu and Kashmir the Chairman and the Members
of the Public Service Commission are appointed by the Governor for a period of five years or till he
attains the age of 65 years whichever is earlier.
Functions of the Public Authority:-
The functions of the Commission as defined under Section 133 of the Constitution of the State are as
under:-
1. It shall be the duty of the Commission to conduct examinations for appointments to the
services of the State.
2. The Commission shall be consulted:-
a. On all matter relating to methods of recruitment to civil services and for civil posts.
b. On the principles to be followed in making appointments to civil services and posts and in
making promotions and transfers from one service to another and on the suitability of
candidates for such appointments, promotions or transfers;
c. On all disciplinary matters affecting a person serving under the Government including
memorials or petitions relating to such matters.
and it shall be the duty of the Commission to advise on any matter so referred to them or any
other matter, which the Governor may refer to them.
Provided that the Governor may make regulations specifying the matters in which either
generally, or in any particular class of cases or in any particular circumstances, it shall not be
necessary for the Commission to be consulted.
3. Nothing in sub —section (2) shall require the Commission to be consulted as respects the
manner in which a provision may be made by the State for the reservation of appointments
or posts in favour of any class of permanent residents which in the opinion of the
Government is not adequately represented in the services under the State.
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4. All regulations made under the proviso to sub-section (2) by the Governor shall be laid for not
less than fourteen days before each House of the Legislature as soon as possible after they
are made, and shall be subjected to such modifications, whether by way of repeal or
amendment, as the Legislative Assembly may make during the session in which they are so
laid.
Transaction of the business of the Commission: In order to discharge the duties assigned to it under the Constitution, the Commission has made the
Rules called "The Jammu and Kashmir Public Service Commission (Business & Procedure) Rules,
1980". The authority of the Commission to frame these Rules has been upheld by the Hon'ble
Supreme Court also.
Organizational structural at different levels:-
At present the Commission consists of a Chairman and eight members. However the effective
strength as on 1 st January 2012 is one Chairman and 04 other Members as per the details given
below;-
Name Designation Date of Appointment
1) Shri S.L.Bhat Hon'ble Chairman Sep - 2009
2) Shri J.A. Mukhdomi Hon'ble Member Feb - 2008
3) Shri K.M.Wani Hon'ble Member Mar - 2009
4) Shri M.H. Samoon Hon'ble Member Sep - 2009
5) Shri. K.B.Jandiyal Hon'ble Member Nov - 2009
The Commission Secretariat is headed by a Secretary deputed by the Government. Presently the post
is held by
Shri. M.A.Bukhari Secretary, IAS August — 2009
The Commission designates an Officer as Controller of Examinations to discharge the duties relating
to the Conduct of Examinations in accordance with the Jammu and Kashmir Public Service
Commission (Business and Procedure) Rules, 1980 read with Jammu and Kashmir Public Service
Commission (Conduct of Examination) Rules, 2005 and other Rules on the subject.
Arrangements made for seeking public participation/contribution: -
I . The objections/complaints/petitions can be addressed to the Secretary, Jammu & Kashmir Public
Service Commission and redressal of grievances is carried out expeditiously.
2. Citizens can e-mail their grievances and prompt replies are sent and action is taken to redress
the grievances of the citizens. For pending response beyond one month candidates can contact
the Secretary on Phone or send an Email indicating details of the application at the following E-
mail: [email protected]
3. The Commission puts up all relevant information on its Website http://www.jkpsc.org &
http://ikpsc.nic.in for the information of the citizens.
Note: The website http://ikpsc.nic.in is under construction.
ADDRESSES OF THE MAIN OFFICE(s):-
i. Jammu Office: (November to April)
JAMMU AND KASHMIR PUBLIC SERVICE COMMISSION,
RESHAM GHAR COLONY, BAKSHI NAGAR,
JAMMU- 180001
2. Srinagar Office: - (May to October)
JAMMU AND KASHMIR PUBLIC SERVICE COMMISSION,
POLO GROUND, SRINAGAR 190001
Camp Office(s)
1. Jammu (May to October)
JAMMU AND KASHMIR PUBLIC SERVICE COMMISSION,
RESHAM GHAR COLONY, BAKSHI NAGAR,
JAMMU- 180001
Winter Capital
Summer Capital
2. Srinagar (November to April)
JAMMU AND KASHMIR PUBLIC SERVICE COMMISSION,
POLO GROUND, SRINAGAR 190001
Contact No(s):
1. Jammu Office:
9419
0191
- 041-102
- 2466710
Tel No. (Enquiry Officer /POI)
Fax No. (Enquiry Officer /POI)
Tel No. (PA to Secretary) 0191 - 2566739
Fax No. (PA to Secretary) 0191 - 2466710
2. Srinagar Office:
Tel No. (Enquiry Officer /POI) 9419 - 041-102
Fax No. (Enquiry Officer /POI) 0194 - 2455089
Tel No. (PA to Secretary) 0194 - 2452414
Fax No. (PA to Secretary) 0194 - 2455089
Working hours of the office:-
Working Hours: From 09.30 AM to 5.00 PM
(Except Holidays i.e. Saturday & Sunday)
5
CADRE STRENGTH AS ON JAN 2012.
S.No. DESIGNATION SCALE OF PAY Grade Pay NO. OF POSTS
SANCTIONED
FILLED UP VACANT
1 Chairman 80000 Fixed Nil 01 01
2 Members 67000- 79000 12000 08 04 04
3 Secretary 37400-67000 8700 01 01
4 Add. Secretary/Dy. Secy. 15600-39100 7600 04 03 01
5 Add. Sec. Law/SLO 15600-39100 7600 01 01 -
Deputy Secretary 15600-39100 6600 01 01
6 FA/CAO 15600-39100 6600 01 - 01
7 Assistant Director (Planning & Sts) 9300-34800 4800 01 01
8 Under Secretary 9300-34800 4800 06 02 04
9 Computer Programmer 9300-34800 4800 01 01
10 Pvt. Secretary 9300-34800 4800 06 03 03
11 Section Officers 9300-34800 4600 04 03 01
12 A.A.O 9300-34800 4600 01 01
13 Statistical Officer 9300-34800 4600 01 01 -
14 Personal Assistant 9300-34800 4600 02 02
15 Senior Stenographer 9300-34800 4600 - -
16 Junior Stenographer 9300-34800 4200 03 02 01
17 Accountant 9300-34800 4200 01 - 01
18 Legal Assistant 9300-34800 01 01
19 Head Assistants 9300-34800 4200 06 05 01
20 Statistical Assistant 9300-34800 2400 01 01
21 Sr. Assistants 5200-20200 2400 10 03 07
22 Computer Operator 5200-20200 2400 04 01 03
23 Accounts Assistant 5200-20200 02 02
24 Junior Assistants 5200-20200 1900 15 10 05
25 Gestenor Assistant 5200-20200 1900 01 01
26 Jamadars 5200-20200 1800 06 05 01
27 Packers 4440-7440 1800 02 01 01
28 Orderlies 4440-7440 1400 14 12 02
29 Safaiwalla 4440-7440 1800 01 01 -
30 Watchmen 4440-7440 1300 02 02
TOTAL 108 68 40
Note 1: The Officers of the Rank of Under Secretary, Deputy Secy. Addl. Secy. and Spl. Secy. are
provided by the Govt. from time to time on need basis as there is no pre determined sanctioned
strength of these posts.
Note 2: The Staff for the Commission is provided by the General Administration Department and
the Strength varies from time to time.
Note 3: The above statement indicates the pay band and the grade pay for the post. However the
actual grade pay shall vary in-respect of non-gazetted employees due to in-situ promotions.
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BUDGET ALLOTMENT FOR THE YEAR 2011-12 (Rs. in Lacs)
S.No Code Detailed Head Budget allotment
Total Expenditure ending Jan-2012
1 1 Salary 363.34 307.37
2 2 T.E 20.00 17.32
3 6 Telephone 8.1 5.36
4 7 0.E 10.8 10.81
5 8 Electricity charges 8.00 4.9
6 9 R,R.T 0.00 0.00 7 11 B&P 1.35 1.12
8 14 P.O.L. 11.7 11.63
9 29 H & P 0.45 0.44
10 37 Professional 3.00 2.98
11 43 Uniform 0.18 0.02
12 54 F & F 1.00 0.5
13 71 Medical reimbursement
6.00
4.68
14 362 Internet/Website 0.9 0.39
15 363 Out sourcing & up keep
5.00
4.98
16 416 Seminars & Trainings
0.68 0.00 Total 440.5 372.5
2071-Pension & other Retirement Benefits (Leave Salary)
40.1554
39.999
Examination and Revolving Fund:
In order to meet out the expenses on the conduct of Examinations and other duties assigned
to it, the commission has a revolving fund. The fee charged by the Commission from the
candidates forms part of this fund and is utilized by the Commission.
7
PLAN ALLOCATION FOR 2011-2012
The details of main Plan schemes which are likely to be continued in the 12th Five Year Plan
periods is given as under:- (Rs. in lacs)
S. No. Major Head/Minor Head of Development
(Scheme-wise)
Annual Plan 2011-12 Twelth Plan 2012-17
Tentative Projected
Outlay (at 2011-12
prices)
Annual Plan
2012-13
Proposed
Outlay
Approved
Outlay
Anticipated
Expenditure
JAMMU & KASHMIR PSC, JAMMU
1 Land Acquisition 300.00 300.00 50.00 50.00
Const. of PSC complex, Jammu 46.00 74.20 0.00 0.00
Construction of Receipt /Dispatch Section, Jammu
& Kashmir Bank Counter, Security Roorn/Driyers
waiting Room & separate entrance for candidates
entering the Examination Hall.
0.00 5.00 90.00 50.00
Architect Fee 10.00 10.00 8.23 8.23
5 Machinery/ Equipment 15.00 0.39 40.00 0.00
6 Furniture /Fixture 15.00 45.41 40.00 20.95
Maintenance of Capital Assets 0.00 0.00 60.00 0.00
Management & Capacity building 49.00 0.00 70.00 15.82
Total 435.00 435.00 358.23 145.00
JAMMU & KASHMIR PSC, SRINAGAR
Const. of PSC, building at Salina Srinagar 0.00 0.00 0.00 0.00
1 0 Maintenance of Capital Assets 15.00 15.00 60.00 10.00
1 1 Furniture/Fixture 0.00 0.00 200.00 0.00
12 Management & Capacity Building 50.00 10.00 70.00 15.00
Total 65.00 25.00 330.00 25.00
Grand Total 500.00 460.00 688.23 170.00
Status of the buildings at:-
1. Jammu;-
a. Main building : Completed and handed over to the Commission by the JKPCC in
April- 2010.
b. Guest House : Likely to be handed over to the Commission in March - 2012
c. Staff quarters : Likely to be handed over to the Commission in June - 2012.
2. Srinagar;-
a. Main building : Under Construction.
✓ Block A : Completed and finishing work is in progress.
✓ Block B : RCC framed, structure completed. Brick work 95% completed,
sanitary works in progress
✓ Block C : Columns raised upto lintel in Basement floor & RCC caps laid for
addl. columns, Addl. columns raised upto lintel level, filling of trenches in
progress.
8
FUNDS UNDER 13TH FINANCE COMMISSION AWARD
Works Programme for the Revised Annual Plan 2011-12 & Proposed Outlay 2012-13 (Construction of
JKPSC Building at Solina Sgr.)/ 13t h Finance Commission Award. in lacs)
S. No.
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Physical Status
I 2 3 4 5 6 7 8 9 II
1 Construction of J&K PSC buiding at Solina Srinagar
Jul-08 1852.00 - 1040.00 750.00 (13th
FCA) 750.00
Note: The construction work of the building at Solina, Srinagar was started with the funding of
Rs.1040.00 lacs under Annual Plan 2008-09 & 2009-10. Now, the funding pattern has been
changed by the Government to 13th Finance Commission Award.Rs.750.00 lacs have been
received during the current financial year under the said award.
SALARY STATEMENT OF MEMBERS/OFFICERS & OFFICIALS (0 1.0 1.20 I 2)
S.No. Name Designation GROSS
S/Shri
1. S.L.Bhat Hon'ble Chairman 144020.00
2. J.A.Mukhdoomi Hon'ble Member 131952.00
3. K.M.Wani Hon'ble Member 128142.00
4. M.N. Samoon Hon'ble Member 113926.00
5. K.B. Jandial Hon'ble Member 128142.00
6. M.A.Bukhari Secretary & Controller of Examinations 121752.00
7. Dilshad Ahmad Baba Additional Secretary / SLO 65629.00
8. Mohammad Ishaq Shah Additional Secretary 61461.00
9. Gulzar Ahmad Additional Secretary 55284.00
10. Om Parkash Bhagat Deputy Secretary 54216.00
11. Mushtaq Ahmed Bhat Under Secretary/ Assistant Controller of Examinations 41525.00
12. Ishtaq Ahmed Bhat Under Secretary 40404.00
13. Chuni Lal Sharma Pvt. Secretary 46478.00
14. Prithpal Singh Pvt. Secretary 50033.00
15. Surjeet Singh Pvt. Secretary 51333.00
16. All Mohd. Khan Section Officer 31098.00
17. S. Harjinder Singh Section Officer 31123.00
18. Subash Chander Koul Section Officer 30525.00
19. Mohd. Amin Kar Assistant Accounts Officer 42522.00
20. Shameem Hussain Razvi Personal Assistant 41205.00
21. Masroof Sultan Guroo Personal Assistant 31254.00
22. Irshad Ahmed Bhat Jr. Steno 31254.00
23. S. Rashpal Singh Sr. Steno 42095.00
24. S. Tarandeep Singh Head Assistant 28193.00
25. Karan Singh Head Assistant 25241.00
26. Bashir Ahmad Rather Head Assistant 26680.00
27. Asif Ahmad Bhat Head Assistant 26680.00
28. Tahir Hussain Head Assistant 28050.00
29. Darshan Lal Statistical Officer 36950.00
30. Pankaj Mansotra Statistical Assistant 20466.00
31. Pritam Singh Senior Assistant 24400.00
32. Aftab Ahmad Senior Assistant 21623.00
33. Ram Krishan Senior Assistant 21623.00
34. Narender Pal Singh Computer Operator 22228.00
35. Bikramjeet Singh Jr. Assistant 16479.00
36. Subash Chander Jr. Assistant 24062.00
37. Mohd. Yousuf Bhat Jr. Assistant 24137.00
38. Daljeet Singh Jr. Assistant 18870.00
39. Ashok Kumar Jr. Assistant 18930.00
40. Mohammad Han Ahanger Jr. Assistant 18798.00
41. Jeewan Singh Jr. Assistant 18798.00
42. Imran Ahmad Jr. Assistant 17339.00
43. lqbal Ahmed Sheikh Jr. Assistant 17339.00
44. Abdul Gaffar Gastenar Assistant 19439.00
45. Abdul Rahim Bhat Jamadar 19190.00
9
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47. Ravi Kumar Jamadar 19013.00
48. Mohd. Sadiq Jamadar 19411.00
49. Chand Krishan Bhat Jamadar 18008.00
50. Som Nath Packer 19635.00
51. Abdul Majeed Mir Orderly 16777.00
52. Javed Ahmed Wani Orderly 16741.00
53. Bansi Lal Orderly 17328.00
54. Manzoor Ahmad Wani Orderly 17123.00
55. Ghulam Mohd. Mir Orderly 16243.00
56. Ashiq Hussain Orderly 16243.00
57. Geeta Devi Orderly 15976.00
58. Ab. Gaffar Orderly 16474.00
59. Madan Lal Orderly 17328.00
60. Mohd. Yousf Orderly 14879.00
61. Bishan Singh Orderly 14879.00
62. Gh. Ahmad Hajam (Gardner) Gardner 14944.00
63. Showket Ahmad Watchman 13715.00
64. Rajinder Kumar Watchman 14879.00
65. Manzoor Ahmad Sheikh Safaiwalla 19340.00
Deployment of other Staff by the GAD(Salary drawn by GAD/Other Departments)
S.No. Name Designation
I. Ashok Kumar Head Assistant
2. Rafiqa Bano Junior Steno
3. Mohd Amin Sr. Assistant
4. Mubashir Jehangir Senior Computer Operator
5. Arun Sharma Computer Operator
6. Vijay Kumar Computer Operator
7. Mumtaz Ahmed Sr. Assistant
8. Amrik Singh Sr. Assistant
9. Shafiqa Akhter Sr. Assistant
10. Waheeda Bano
1
I.
Sr. Assistant
Ghulam Qadir Sr. Assistant
12. Ghulam Nabi Bhat Sr. Assistant
13. Hilal Ahmed Jr. Assistant
14. Bashir Ahmed Jr. Assistant
Note: The Commission also engages staff on consolidated/need basis in order to accomplish
the task assigned to it in a time bound manner.
THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS,
HELD BY IT OR UNDER ITS CONTROL OR USED BY ITS
EMPLOYEES FOR DISCHARGING FUNCTIONS
Besides being guided by the Constitution of the J&K State, various Rules, Regulations, Acts etc are
being used by the employees working in various sections. An indicative list of such Rules etc is as
under:-
1. The Jammu & Kashmir Public Service Commission (Conditions of Service) Regulations, 1957.
2. The Jammu & Kashmir Public Service Commission (Limitation of Functions) Regulations, 1957.
3. The Jammu & Kashmir Public Service Commission (Business and Procedure) Rules, 1980.
4. The Jammu & Kashmir Civil Services Regulations. (CSR)
5. The Jammu & Kashmir (Medical Attendance) Rules, 1990.
6. The Jammu & Kashmir Government (Employees Conduct) Rules, 1971.
7. The Jammu & Kashmir Constitution Vol-D (Recruitment Rules of various gazetted services).
8. The Jammu & Kashmir Civil Services (Classification, Control & Appeal) Rules, 1956.
9. The Jammu & Kashmir Civil Services (Leave) Rules, 1979.
10. Rules Regulating to General Provident Fund.
11. The Jammu & Kashmir Public Service Commission (Conduct of Examination) Rules, 2005.
12. The Jammu & Kashmir Public Service Commission (Weeding out of Records) Rules, 2012.
13. The Jammu & Kashmir Reservation Act of 2004.
14. The Jammu & Kashmir Reservation Rules, Notified vide SRO 294 of 2005.
15. Government of Jammu and Kashmir Manual of Secretariat Procedure of 2005.
16. Government of Jammu and Kashmir Financial Code Vol-I & Vol-II.
17. Government of Jammu and Kashmir Book of Financial Powers.
18. The Jammu & Kashmir Treasury Code.
19. The Jammu & Kashmir Budget Manual.
20. The Manual of Contingent Expenditure.
21. Various Rules governing conduct of Examinations for various Services/posts.
22. Recruitment Rules/Syllabus of the Examinations conducted by the Commission.
23. Various Law Journals.
A statement of the categories of documents that are held by it or under its control:-Relevant Government Orders, Notifications, Standing orders and similar instruments issued relating
to service matters and Condition of Service Regulation, Delegation of powers.
The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made:
The Commission is one unit and no separate budget is allotted to any of its sections.
The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes:
Not applicable
- 12 -
Particulars of recipients of concessions, permits or authorisations granted by it:
Not applicable
Details in respect of the information, available to or held by it, reduced in an electronic form:
All relevant information is hosted on the website of the Commission.
The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use:
No library facility is available for the general public. However, the commission has a library which is
being used by its own employees. Besides important books, it contains all relevant books on Rules ,
Regulations etc required by the employees in discharge of their functions. General information is
hosted on the Website http://www.jkpsc.org & http://www.jkpsc.nic.in for the benefit of the
citizens.
The particulars of any arrangements that exists of consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof;-
The Commission is a Constitutional Body and duties are assigned to it under the constitution. There is
no consultation with the members of the public. However, in discharge of its duties in accordance
with the mandate of the Constitution, consultations with the General Administration Department,
Finance Department, other departments of the Government on various proposals received with
regard to reference of vacancies, convening of Departmental Promotion Committee Meetings (DPC),
Accountant General and others are being held in discharge of its duties.
The names, designations and other particulars of the Assistant Public Information Officer/ Public Information Officers/ First Appellate Authority:
S. No. Name Phone No. Designation
1 Dr. Sahil Jandyal 0191-2466710(Jam) Assistant Public
Under Secretary 0 I 94-24.5.5089(sgr) Information Officer
2 Shri. Gulzar Ahmed 9419-041-102 Public Information
Additional Secretary Officer
M.A.Bukhari, IAS 0191-2466710(Jam) First Appellate 3.
Secretary 0 I 94-24.55089(sgr) Authority
- 13-
DIFFERENT SECTIONS OF THE COMMISSION
In order to conduct the business of the Commission, the work is distributed amongst various sections
as under;-
1. Administration Section
a. Receipt Section/ Bank Counter.
2. Accounts Section.
3. Computer Section/Centre.
4. Secrecy Section.
5. Departmental Promotional Committee (DPC)/ Recruitment Rules Section.
6. Examination Section.
7. Legal Cell/Section.
8. Direct Recruitment Section.
9. Planning Section.
10. Information Cell/ RTI Section.
11. Personal Sections.
a. Hon'ble Chairman
b. Hon'ble Members
c. Secretary & COE
•:* Other General Information.
- 14 -
BRIEF ABOUT THESE SECTIONS
1. ADMINSTRATION SECTION:
i) Important functions of this section are as follows:-
i. Preparation of Annual Report as to the work done by the Commission as per Section 137
of the Constitution of Jammu and Kashmir State.
Establishment matters including Promotion, Disciplinary, Leave and other related issues of
the staff of the Commission.
Hi. Service, Supply and Stores.
iv. Maintenance of Service Stamp Register.
v. Maintenance of vehicles.
vi. Matters relating to other State Public Service Commissions and other miscellaneous
matters
vii. Legislative Business.
viii. Maintenance of office buildings/repairs.
ix. Maintenance of Library.
x. Maintenance of Records of Office.
xi. Maintenance of office garden.
xi'. Security, house-keeping and maintenance of lift.
xiii. Any other work not otherwise defined to any section.
ii) The powers and duties of its Officers and Employees are as follows:-
Secretary Head of the secretariat and acts and exercises the powers delegated to
him in accordance with the Jammu & Kashmir Public Service Commission
(Conditions of Service) Regulations, 1957 and other powers assigned to
him under Jammu & Kashmir CSR, Financial Code, Leave/GPF Rules etc.
Add. Secretary/
Deputy Secretary
Functions as In-charge of the Section and submits important matters
pertaining to the section to the Secretary for advice/Orders. Authorized to
issue letters etc . on behalf of the Commission.
Under Secretary
(Adm)
The Under Secretary assists the Add. Secretary/ Deputy Secy. in discharge
of the duties assigned to them. He monitors the work of the
officials/subordinate to him at the level of section officer and below
.Authorized to issue letters etc. on behalf of the Commission.
Section Officer In charge of the (non-gazetted) section. Scrutiny of files submitted by the
Head Assistant as per the procedure prescribed in the Jammu & Kashmir
Public Service Commission. (Business & Procedure) Rules, 1980.
Head/Sr. Assistant To assist the Section Officer in discharge of the duties.
Junior Assistant/
Store Keeper
In charge of the work of diarizing and organizing movements, distribution
of receipts/ files in section and other duties like typing as may be assigned
to them by the Section Officer etc. One Junior Assistant is designated as
Store Keeper who maintains records of the stores and makes entries of the
fresh stores purchased into the registers.
- I S -
Note: The Additional Secretary/Deputy Secretary can seek information on administrative matters
from any other section to which such information pertains
iii) The Procedure followed in the decision making process, including channels of
supervision and accountability:-
Junior Assistant Opening of a new file on receipt of a proposal or processing the receipt
in the existing file.
Section Officer Scrutinizes the proposal with all relevant facts and mark the file to
Under Secretary with course of action to be adopted.
Under Secretary Suggests the suitability or otherwise of the course of action suggested,
and define the same in the light of the existing provisions of Rules or
Acts, or take appropriate decision under the delegated powers
Add. Secretary /
Deputy Secretary
Reviews the case with an overall view and submits the file to the
Secretary for approval of the ultimate course to be adopted on the
proposal that is under consideration, or take appropriate decision under
the delegated powers.
Secretary Decides on the course of action to be taken on a proposal under the
delegated powers.
Note 1: Consultation with the FA/CAO on matters relating to finances as may be required by the
section.
Note 2: Assistance from other sections like planning /finance/legal sections obtained on need basis.
a. RECEIPT SECTION/ BANK COUNTER:
Functions and Duties of Receipt Section:
The section works under the supervision of the Administration Section. Its functions and
duties are as under:-
• Receiving letters from Government, various State Government Department, other PSC's etc.,
by Post.
✓ Receiving applications, representations from candidates, by post/courier.
✓ Receiving the Departmental Examination forms from candidates, by post/ courier.
✓ Sales and receipt of applications from the candidates for various government posts
notified by the Commission.
• After receipt of representation/ applications from the counter, it will be sorted out section
wise or post wise and entered into the Registers, and then sent to the concerned sections.
Functions and duties of Bank Counter: -
There is also a counter of Jammu & Kashmir Bank in the office premises of JKPSC Srinagar/Jammu for
sale of forms in respect of various advertisements for the posts/departmental examinations. The
candidates can obtain the forms from the J&K Bank on cash payment basis and deposit the same in
the receipt section. The cash received by the Jammu & Kashmir Bank counter is credited in the
account of J&K PSC on day to day basis.
Note: For Combined Competitive (Preliminary) Examination, the forms are sold and received through
various designated branches of the Jammu & Kashmir Bank for facilitation of the large number
- 16-
2. ACCOUNTS SECTION:
i) The particulars of its organization, functions and duties:
a. Advice on financial matters as may be sought from any section/ concurrence where ever
required under rules
b. Matters relating to salary and supplementary bills of Hon'ble Chairman and Members,
Gazetted Officers, Non-Gazetted Officers, Officers/ Officials , Class- IV Employees of all
the Sections.
c. Matters relating to computation of Income Tax.
d. Matters relating to management of Medical Bills and other Advances.
e. Matters relating to missing Credits.
f. Matters relating to bills of dailies and periodicals supplied to officers.
g. Matters relating to preparation of budget for the pay and allowances of officers and
officials of Secretariat, re-appropriation of grants, surrender of grants and re-conciliation.
h. Matters relating to management of contribution towards employees group insurance
scheme of all the officers/officials.
Matters relating to purchase and maintenance of office vehicles.
j. Encashment of cheque of crediting the cash to relevant heads of account.
k. Management of TA and other bills of the staff.
I. Management of bills in respect of house rent, electricity, water as well as repairs of
vehicles pertaining to the office.
m. Management of all bills relating to all the purchases made by the secretariat.
ii) The powers and duties of its officers and employees; -
Financial Advisor/
Chief Accounts
Officer/ FA&CAO
Assistant Accounts
Officer (AAO)
Accountant
Officer in-charge of the whole Section. Scrutiny of financial matters
submitted by the Assistant Accounts Officer. Also provides advice
on financial matters as may be referred to him by the Secretary or
any other Officer.
Provides Assistance to the FA & CAO in discharge of the matters
assigned to the FA & CAO/Accounts section.
Preparation of Bills etc. for submission to the AAO and advises to
the officers on financial matters.
Accounts Assistant Provides assistance to the Senior Officers/Officials in the
maintenance of Accounts Books/ Registers
Class IV
To deliver the files to other sections and getting Photocopies of
records apart from providing assistance as may be required and
otherwise defined for class iv employees.
- I 7 -
iii) The procedure followed in the decision making process, including channels of
supervision and accountability:-
Office Nazir
An official of the rank not below Sr. Asstt. performs the job of
Nazarat (dealing with the cash from the treasury and submission of
bills etc before the treasury)
Accounts Assistant/
Accountant
Opening of new file on receipt of a letter/representation or
processing the receipt in the existing file. Keeping the records of
payment and deductions to the accounts of the staff intact.
Assistant Accounts
Officer
To scrutinize the receipt with all relevant facts submitted by the
accounts assistant/ accountant and mark the file to the Financial
Advisor/CAO for course of action to be adopted.
FA & CAO
To suggest the suitability or other-wise of the course of action
suggested and define the same in the light of the existing provisions
of Rules or Acts or take appropriate decisions under the delegated
powers.
iv) The norms set by it, for the dis-charge of its functions :-
Class IV Carrying out the functions entrusted to him/her on the same day.
Junior Accountant Carrying out the functions entrusted to him/her on the same day.
Office Nazir (Head
Asstt.)
Performs the job of Nazarat (dealing with the cash from the treasury
and submission of bills etc before the treasury)
Accountant Upto 7 days for processing the receipt and submission of files.
Assistant Accounts
Officer / FA & CAO
To attend the work on priority.
v) A statement of the categories of documents that are held by it or under its control; -
a. Traveling Allowance Register
b. Pay Disbursement Register
c. Cheque Disbursement Register
d. Cash Disbursement Register
e. Cheque Encashment Register
f. Medical Re-imbursement disbursement Register
g. Cash Remittance Register
h. DD/Cheque Remittance Register
i. Cash receipt Register
j. Treasury Token Book
k. G 0's and Circulars pertaining to Budget.
Analysis & Designing the system, preparation of System Requirement,
Specification, assisting the Secretary in all technical matters, assisting in
all technical matters. Over all Supervision of the Computer Section.
Any other work assigned by the Secretary from time to time.
In-Charge
Computerization
Computer
Operators/
Computer
Programmers
Assisting the In-charge Computerization in designing, preparation and
data flow diagram, preparation of flow chart, System integration, testing
and implementation and System Administration. Any other work
assigned by the Superiors, from time to time.
Printing, taking back-up, System Maintenance, preparation of letters,
sending and receiving E-mails, Software and Hardware installations, data
entry, Coordinating in System maintenance. Any other work assigned by
the Superiors, from time to time
Senior Assistant/
Data Entry
Operator
- 18 -
3. COMPUTER SECTION/CENTRE:
Allocation of work among the Officers/officials
The following work is allotted among the Officers/officials working in Computer Center;--
New technologies adopted to streamline the process; -
Bar coding:
Jammu and Kashmir Public Service Commission holds number of Competitive Examinations in the
process of making the selections to various posts in the government. The Commission over the years
has endeavored to evolve a fool proof system to ensure confidentiality and sanctity of the
examination. Main challenge in this regard has been to safeguard the confidentiality of candidates
answer scripts in order to prevent foul play.
The Commission depended on manual coding and decoding of answer scripts at the time of valuation
of answer scripts. Now the Commission has adopted Barcode which is an encrypted form and a fool
proof tool to ensure confidentiality of answer scripts. This adoption of latest electronic data
processing system in all the examinations has enhanced the credibility of the Commission.
Scanning of applications forms:
The Commission receives a very large number of applications from the candidates who participate in
the competitive examinations conducted for selection of candidates to various posts. The process of
selection of the candidate to various posts has to be completed in a time bound manner. Competitive
examination for selection of Gazetted Probationers in the State is a prestigious examination and
more than 25000 candidates apply to participate in the examination. Similar competitive examination
for others caders like Assistant Director, KCS Judicial, Range Officers, Assistant Conservators of
Forests attracts huge number of applications. The Commission has adopted Intelligent Character
Recognization (ICR)Technology to scan the applications and as a result the time taken for data
processing has been reduced drastically.
Same procedure is adopted for 13 departmental Examinations conducted twice a year by the
Commission.
- 19-
On-line application form:-
The Commission is in the process of accepting online Application Forms for different
examinations/posts and after working out the details shall adopt the same which shall benefit large
number of candidates. Some experimental sessions are proposed to be conducted before adopting
the on-line Application Forms. After successful implementation of the receipt of online application
forms it shall be the endure of the Commission to conduct an online examination also subject to the
availability of logistics for such purpose.
Various activities of Jammu & Kashmir Public Service Commission Computer Centre;-
Computer Center undertakes the Electronic Data Processing work as per the needs of the
Commission.
The major examination related activities can be classified under the following heading:-
i. Competitive Examination:-
Pre examination Work:
•
Publishing the notification in official Website.
Designing of Application forms.
Data Entry/ Scanning of Application forms.
Generating of Checklists.
Updation of Checklists & preparation of valid candidates lists/ eligibility lists.
Register Number generation in random order.
Generation of Admission Cards, Nominal Rolls, Seating Plan etc.,
Post Examination Work:
Barcode related work including decoding.
Scanning and checking of OMR Sheets (As per the requirement).
Scanning of Scripts (Barcode Nos. & Marks).
Attendance Entry.
Scanning of Counter foils (Barcode Nos. & Register Nos.)
Decoding and preparation of results.
Generation of merit list.
Publishing Provisional /Final select list.
Printing of Marks Cards.
Publishing of lists on the website.
6. Departmental Examination:-
Pre Examination:-
• Data Entry, Photo Scanning, Register No. allotment, Venue allotment, Preparation of
Question Paper Requirement etc.,
• Admission Card generation, Nominal Roll generation, Seating Plan.
Post Examination:-
• Generation & printing of Bar Codes (Answer Scripts).
• Scanning of Barcodes & Marks (Answer Scripts)
•
•
-20-
• Scanning of Register Numbers and Bar codes (Counter foil)
• Scanning and checking of OMR sheets.
• Decoding, preparation of Exemption list and Results.
• Publishing the results in Website.
• Printing of pass Certificates and Marks cards.
iii. Direct Recruitments:-
Pre Recruitment:-
• Scanning of OMR Application Forms.
• Data Entry, Photo/Address Scanning.
• Editing the data.
• Updation of Checklists & preparation of valid candidates lists/eligibility lists.
• Generation of Bio-data/Check Sheets etc.
• Generation of interview Call Letters.
Post Recruitment:-
• Consolidation of Merit Lists prepared by the Selection Boards.
• Preparation of Selection Notice/Notification for publication.
• Publishing the results in Website.
iv. Accounts:
Pay Roll and related works. With the introduction of Electronic Clearance System (ECS) payroll and
related activities have become very much simpler.
v. Legal Matters:
Preparation of Various statements of New Cases, Pending Cases, Disposed Cases in Jammu and
Kashmir High Court, Supreme Court and Civil Courts as per the needs of the Legal Cell.
vi. Preparation of Pendency statements of all sections:-
vii. Digitization of the Old Records of the Commission:-
The Computer section provides training to the staff for digitization of the old records which is being
carried out at present in the Commission.
viii. Commissions Official Website:
In order to facilitate easy access to information to the general public. The Jammu and Kashmir Public
Service Commission has its own website. All the notifications, results and special announcements if
any are published in this official web-site and maintained up-to-date.
Website : http://jkpsc.org & http://jkpsc.nic.in
e-mail address :[email protected]
Note: The website http://jkpsc.nic.in is under construction.
- 2 I -
4. SECRECY SECTION:
The business of the Secrecy Section is to maintain all details relating to the conduct of the
examinations/tests which otherwise cannot be made public. It includes making arrangements for the
Examination and taking pre & post examination actions as are required for smooth conduct of the
examinations and also declaration of the results.
i) Functions and Duties:
i. All confidential work related to conduct of examinations/screening tests.
ii. To maintain close liaison with the examination section for smooth conduct of various
Competitive/ departmental examination/screening tests, for working out the
requirement of various sensitive material etc.
iii. Compilation of data and Preparation of Select lists under various competitive and
departmental examinations as per rules in force.
iv. Any other sensitive work of confidential nature as may be assigned to the secrecy
section.
ii) The powers and duties of its Officers and employees:
Controller of
Examinations Head of the Section/ Examination Unit, responsible for dealing with all
sensitive/confidential matters relating to the examinations. Reports on all
important matters to the chairman. Discharges duties as per Jammu and
Kashmir Public Service Commission (Business and Procedure) Rules 1980.
Additional
Secretary/
Deputy Secretary
Examinations
In charge of the whole Section. Scrutiny of files submitted by the sub-ordinate
officers and exercising such checks over the subordinates as may be required
in smooth conduct of the duties.
Under Secretary
& Assistant
Controller of
Examinations
Assists the Controller of Examinations in the Confidential matters related to
the conduct of examinations and discharges such functions as may be
assigned to him by the Controller of Examination/ The Commission. He also
heads a committee of officials under rule 29 of Jammu & Kashmir Public
Service Commission (Business & Procedure)rules 1980 to conduct scrutiny of
application forms in respect of the candidates who apply against various
posts for which examination are to be conducted by the Commission. He also
heads such a Committee for conducting the scrutiny of application forms of
the candidates applying for various Departmental examinations
Sectional Officers In charge of the Section, responsible for ensuring smooth conduct of
examinations and making necessary arrangements for its conduct including
preparation of logistics, examination centre's etc. Preparation of examination
schedules for submission to the Authorities and also verification of
documents/eligibility of the candidates who apply for various examinations.
Scrutiny of the briefs in the legal matters provided by the concerned dealing
assistants.
-22-
Head Provide necessary assistance to the section officer in discharge of the duties
Assistant/Senior as may be assigned to them by the sectional officer relating to
Assistant/ Junior examination(s). They also provide a brief in legal matters for preparation of
Assistant the replies to be filed before the Hon'ble Courts. The other duties assigned to
the officials relate to undertaking scrutiny of various documents as may be
required from time to time. Help in providing assistance in dispatch of
Admit/Marks Cards to the candidates.
Orderlies Discharge the duties as otherwise assigned to them.
iii) The procedure followed in the decision making process including channels of
supervision and accountability.
Head Assistant/Senior
Assistant/ Junior Assistant
As in para (ii) above.
Section Officer As in para (ii) above.
Under Secretary As in para (ii) above.
Additional Secretary As in para (ii) above.
Controller of
Examinations
As in para (ii) above.
Secretary Discharges functions in accordance with Jammu & Kashmir Public
Service Commission (Business & Procedure) rules 1980.
iv) The norms set by it for the discharge of its function:
Class - iv
Assistants and Junior
Assistant Section
Officer Secretary
Carrying out the functions entrusted to them immediately.
Carrying out the functions entrusted to them immediately for Speedy
action in a time bound manner.
Under
Sectary/Assistant
Controller of
Examinations
Is required to apprise the controller of examinations on day to day basis
about the requirements in the section and where the attention of the
Controller is required on immediate basis.
Controller of
Examinations
Takes further necessary action as required and consults and seeks
directions of the Hon'ble Chairman where such
considerations/directions are required in accordance with Rules.
v) A Statement of the categories of documents
Following documents of various recruitments are maintained by the Section:
i. Result Registers of various selections made through competitive examinations and other
details relevant to such selections.
Result Registers of various Departmental examinations and other details relevant to such
selections.
iii. Government Orders, Notifications, Standing orders and similar instructions issued relating
to recruitment matters.
iv Other mnfiriential rincilments
-23-
5. DEPARTMENTAL PROMOTION COMMITTEE (DPC)/
RECRUITMENT RULES — SECTION:
The business of the DPC Section is transacted through the following functions;
1. Promotion
2. Consultation on recruitment rules.
3. Disciplinary
4. Miscellaneous
I) Functions and duties:
i. Processing matters requiring convening of the meetings of the departmental
promotion committees constituted vide Govt. Order 1579 GAD of 1998 dated
09/12/1998.To consider promotions to all the gazetted posts/services except in
respect of the post wherever otherwise provided under any rule or order.
ii. Processing matters relating to consultation by the Govt. regarding framing of the
Recruitment Rules for any gazetted service and carrying out amendments.
iii. Where the State Government proposes to pass an order on an appeal or revision, or
to modify an order in revision or on review.
iv. Where the State Government proposes to pass an original order imposing any of the
penalties specified in Regulation 6 [1] (b) of Jammu & Kashmir Public Service
Commission Limitation of Functions (Regulations) 1957.
II)
The powers and duties of its Officers and employees are as follows:-
Secretary Head of the organization and acts as such. All matters as mentioned above
are placed before him for further necessary action as may be required under
the delegated powers.
Additional
Secretary
An Officer of the rank upto Additional Secretary shall assist the Secretary in
the above matters for consideration of the Competent Authority as
prescribed under rules.
Under Secretary In charge of the whole section. Scrutiny of files submitted by the Section
Officer. Issuing letters on behalf of the Commission. Seeking clarification on
various proposals etc with a view to facilitating decision of the Competent
Authority in accordance with the rules on the subject.
Section Officer In charge of the whole section. Scrutiny of files submitted by the Head/
Senior Assistants as per the procedure prescribed in the Jammu & Kashmir
Public Service Commission. (Business & Procedure) rules, 1980 and the Govt.
orders on promotions, disciplinary proceedings and Recruitment Rules.
Head/Sr.
Assistant
To conduct preliminary examination of the cases received on the subjects
assigned to the section for further necessary action by the Section Officer/
Under Secretary/Additional Secretary.
Junior Assistant In charge of the work of diarising and organizing, movements, distribution of
receipts/ files in section.
Typist/
Computer
In charge of the typing work in the Section. Typing and Computer related
work entrusted by Additional Secretary/ Under Secretary/Section Officer.
Class- IV Discharge the duties assigned to them.
Carrying out the functions entrusted to him on the same day Class — IV
Junior Assistant Carrying out the functions entrusted to him on the same day
Section Officer To submit the files in accordance with the time frame laid down in the
Jammu & Kashmir Manual of Secretariat Procedure, 2005 and other
rules.
As far as possible, the cases received from the section officers shall be
examined within a period of one week and take further necessary action
as may be required at their own level or by submission to the Secretary
for further action/orders.
Under Secretary/
Additional Secretary
Dispose off the matter within 2-3 days for appropriate necessary action
as may be required in accordance with the rules. Issues requiring
consideration by the Commission shall be listed in the agenda for the
meeting of the Commission or as may be directed by the Chairman of the
Commission.
Secretary
SNO. PROFILE
1 Chairman or a Member of J&K Public Service Commission nominated by
the Chairman
2 Chief Secretary or any other officer of General Administration
Department to represent the Chief Secretary
3 Concerned Secretary of the Administrative Department.
Head of the Department concerned.
Chairman
Member
-24-
I//) The Procedure followed in the decision making process, including channels of supervision and accountability:
Head/Sr. Assistant Opening of a new file on receipt of a proposal or processing the receipt in
the existing file, preliminary examination of the cases for consideration of
the section officer.
Section Officer To scrutinize the proposal with all relevant facts and mark the file to
Under Secretary /Additional Secretary with course of action to be
Under Secretary/
Deputy Secretary
To suggest the suitability or otherwise of the course of action suggested,
and define the same in the light of the existing provisions of Rules or Acts,
or take appropriate decision under the delegated powers
Additional Secretary To review the case with an overall view and submit the file to the
Secretary for approval of the ultimate course to be adopted on the
proposal that is under consideration, or take appropriate decision under
Secretary To decide on the course of action to be taken on a proposal under the
delegated powers.
IV) The norms set by it for the discharge of its functions:-
V) Committee for Promotional Matters:-
The Departmental Promotional Committees have been constituted as under by the Government vide
Govt. Order No.1579 GAD of 1998 dated: 9 th of December, 1998 to consider promotions to all the
gazetted posts/ services except in respect of the posts wherever otherwise provided under any Rule
or Order:
- 25 -
VI) List of documents required for convening meeting of the DPC.
The proposals for convening meetings of the departmental promotion committees are initiated by
the concerned administrative departments who in pursuance of SRO notification 166 of 2005 dated
14th June 2005, are required to refer the vacancies in the promotion quota to the DPC atleast twice a
year preferably in the month of January and July and also take necessary steps for having the
meetings convened in accordance with the Rules.
Following documents are required be place before the DPC by the concerned administrative
departments:
✓ Agenda note containing all necessary details to be considered by the DPC
✓ Minutes of the last DPC meeting held.
✓ Copy of the Recruitment Rules governing the service/ post with amendments.
✓ Vacancies with the cause of occurrence of vacancies.
✓ Updated seniority list.
✓ The eligibility of the officers on the prescribed Performa containing all necessary
information/bio-data of the officers including position in the seniority list, roster
point, date of eligibility for the post, placement, availability of vacancy, proposed
date of regularization etc.
✓ Vigilance status of Officers in the zone of consideration.
✓ Integrity certificates to be signed by the Administrative secretary.
✓ Status of departmental proceedings.
✓ Sealed cover cases.
✓ APR's of the officers in the zone of consideration duly initiated, reviewed and
accepted by the competent authority.
-26-
6. EXAMINATION SECTION
The Functions and duties of Examination Section;-
The main functions of the examination section are;-
1. Conduct the Competitive Examinations and the Screening Tests for the posts for which the
examination is to be conducted in accordance with the service rules and in accordance with rule
40 of Jammu and Kashmir Public Service Commission (Business and Procedure) rules, 1980 read
with Jammu and Kashmir Public Service Commission (Conduct of Examination) Rules, 2005.
2. Conducts the 13 departmental examinations at-least twice a year for the departments /posts
and service identified by the Govt.
The procedure followed to conduct the Examination Section;-
1. PUBLICATION OF THE NOTIFICATION:
The Section issues Notification inviting applications from the eligible candidates for appearing in the
examination for posts referred to the Commission by the Government. The details of the
examination, time tables, fees etc, are shown in the notification and also in the Commission, Web-
Site.
After the receipt of the applications, the same are sorted out category wise, verified and sent to
Computer Section for storing the data of the application, and the applications are listed and
published in the Commission's Web-site. In the meanwhile examination venues are obtained from all
the Colleges/ Universities falling in Srinagar/Jammu Cities.
2. DETERMINATION OF ELIGIBILITY OF THE CANDIDATES:
The section works out the provisional eligibility of the candidates in accordance with the conditions
contained in the notification for confirmation by the competent authority.
3. ISSUE OF ADMISSION CARDS:
All the eligible candidates will be issued admission cards , in which the details of examination venue,
time of the examination, name of the subject, Instructions to the candidate whether the examination
is of descriptive or MCQ type and whether books allowed or not, are shown.
4. SUPPLY OF EXAMINATION STATIONERY TO THE EXAMINATION CENTERS:
The examination stationery viz, OMR Sheets, Main answer books, various forms, Attendance Rolls
and Question papers are sent to all the Supervisors of the identified institutions (examination
centers) well before the commencement of the examination. A certain required "on account and
subject to final settlement" an amount for remuneration and contingency are sanctioned to all such
institutions where such examinations are to be conducted.
5. VALUATION OF ANSWER-SCRIPTS:
Since majority of the subjects are of Multiple Choice Questions type of the examination, O.M.R.
answer sheets are scanned in the scanner system and results prepared within shortest possible time.
-27-
At present the job is outsourced but in future commission intends to do it in house. However, for
descriptive type of examination, the answer books are evaluated by the concerned evaluators in
accordance with the Jammu & Kashmir Conduct of Examination Rules.
6. CONDUCT OF INTERVIEW:
Interview has to be conducted in respect of candidates who qualify in the written examination as per
the standards fixed by the Commission/statutory rules. The eligible candidates will be interviewed at
the Head Quarters of the Commission/Srinagar/Jammu unless otherwise decided by the Commission.
7. PUBLICATION OF RESULTS:
The results will be published in the Head Office of Jammu and Kashmir Public Service Commission and
will be published in the Commissions Web-site. The results will also be published in the Jammu and
Kashmir Govt. Gazette. A wide publicity will be given regarding publication of results in all the leading
news papers.
8. DESPATCH OF PASSING CERTIFICATES:
The candidates who have passed in various subjects, are issued pass certificates, immediately after
the publication of results .The Marks Cards are issued to all the candidates who appear in the
competitive examinations conducted by the Commission.
9. SCRUTINY OF MARKS:
There is a provision to apply for scrutiny of the marks given by the evaluator. The candidates who
apply within the time frame prescribed for such scrutiny of their answer scripts will be picked up and
the marks given by the evaluator will be re-totaled and the result will be communicated to the
candidates as early as possible. However scrutiny shall be confined to re-totaling and to check
whether any question/part of question has remained unevaluated.
10. ISSUE OF DUPLICATE CERTIFICATES/CARDS:
If candidates have lost the original certificates, there is a provision to issue duplicate certificates. The
candidates have to pay a prescribed fee in the form of D.D. and they should also submit an
application stating the reason for request to issue duplicate certificate and should also mention the
details of Form No/Roll No, Year of passing etc.
11. MAL-PRACTICE:
If the candidates indulge in any kind of mal-practice, matter will be inquired into, if found guilty,
punishment will be imposed as per the Conduct of Examination rules.
12. DUTIES AND RESPONSIBILITIES:
The broad duties and responsibilities assigned to various officers/officials are as under:
CONTROLLER OF EXAMINATION:- takes all necessary steps for smooth conduct of the examination in
accordance with the Rules and exercises such powers as are delegated to him by the Commission
from time to time.
-28-
ADDITIONAL/DEPUTY SECRETARY:- Senior most officer of the Section who monitors the work of the
section and guides the other officers in its function. Reports to the Controller of
Examinations/Secretary about the functioning of the section.
UNDER SECRETARY:- Under Secretary is head of examination section, all the files pertaining to the
examinations will go through Under secretary, and he has to suggest suitable action to be taken.
SECTION OFFICERS:- Section officer is Head of examination section. All the Officials working in the
said section are under the control of section officer. He has to allot the work suitably among the
officials and get the work done within a stipulated period. He has to maintain discipline and
punctuality in the section.
HEAD/SENIOR ASSISTANT:- In the absence of the section officer, the head/senior assistant has to
perform the duties of section officer. The head/senior assistant will be in charge of all the court
cases, preparation of examination time table, correspondence with the Educational Institutions
regarding fixing of venues, issue of notification, press note, etc,
JUNIOR ASSISTANTS: Junior Assistants have to perform the jobs as may be assigned to them by the
Section officer. They will work as diarist in the section. They have to receive files, and applications,
and obtain orders of the section officer. They should also dispatch letter etc, to the candidates or to
other departments. The closed files must be recorded and sent to the record section for proper
maintenance. Apart from the regular work of the section they should also carry out the works
entrusted by the higher authority.
TYPIST:- Typist is incharge of all the typing work of the section, and he/she should also assist the
other staff of the section during rush of work.
CLASS- IV:- He must keep the office neat and tidy. The files etc, must be distributed as per the
directions of the Section officer. He has to carry out the works entrusted by the Section officer to get
the office work done.
-29-
7. LEGAL CELL/ LEGAL SECTION
i) Functions & Duties of Legal Cell Officer/Officials:
Head of Legal Cell: Additional Secretary/Senior Law Officer
a. To give legal opinion regarding matters pertaining to the role and functioning of the
Commission.
b. To interpret laws, statutes, rules, regulations and to furnish opinion, in consulted
matters.
c. To prepare pleadings in cases filed by and against the Commission before Legal
Forum.
d. To render an advice and instructions to the Standing Counsel of the Commission in
pending cases.
Assistance Provided by:-
The concerned sections refer the matters to him and provide him the necessary assistance. He
maintains the details of the Court Cases also and works as a Liaison Officer between the
Commission and its Standing Counsel.
ii) Duties of Legal Cell:
✓ To receive the petitions/applications in cases wherein the Commission is a party and
register the same in office records.
✓ Entrusting the cases to the Standing Counsel along with Vakalatnama and
photocopies of case papers.
✓ To obtain para-wise remarks from the concerned section and submit the same for
approval of the Secretary.
✓ Delivering the approved and signed pleadings along with relevant annexures and
records if necessary to the Standing Counsel.
✓ To attend to correspondence pertaining to pending and disposed off cases.
✓ Day-to-day monitoring the progress of listed cases and reporting the same to Head of
Legal Cell and Hon'ble Chairman.
✓ To provide the Standing Counsel relevant records/ documents copies of Court orders.
✓ To supply important judgments/orders to other sections and Hon'ble Commission.
✓ To assist the Head of Legal Cell in discharge of his duties and in preparation of
compilation of judgments.
Note: Concerned sections provide assistance to the Additional Secretary Law/SLO(Senior Law
Officer) in discharge of the above duties,
iii) The procedure followed in the decision making process including channels of
supervision and accountability:
Pleadings prepared before filing in Courts and opinion furnished before acted upon are to be
approved by the Secretary/ the Hon'ble Chairman of the Commission. The Legal Cell functions
under the control and supervision of Head of Legal Cell(SLO/Additional Secy. Law).
iv) The norms set by it for the discharge of its functions :
A.- ...4.... 4.... A : ..... a I.-. .... ..... .....-.. . : ..-.. . . .... ...... .... ...-.
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8. DIRECT RECRUITMENT SECTION
i) The particulars of its organization, functions and duties:-
All matters pertaining to the direct recruitment to Gazetted posts of various Government
Departments in accordance with the Recruitment Rules governing the Services/posts and Jammu &
Kashmir Public Service Commission (Business & Procedure) Rules, 1980.
ii) Main Functions and duties of the Direct Recruitment Section:-
✓ Scrutinizing of requisition to fill up posts received from various appointing
authorities;
✓ Notifications issued for inviting applications from the candidates;
✓ Scrutiny of applications;
✓ Preparing statements of eligible/ ineligible candidates;
✓ Submission of file for orders;
✓ Issuing the admission tickets to the eligible candidates for appearing in the
examination;
✓ Issuing the endorsements to the rejected candidates;
✓ Issue of Interview call letters to the candidates to bring original documents for
verification;
✓ Verification of original documents of the candidates eligible for selection;
✓ Publication of Provisional Select List;
✓ Issue of marks cards to the candidates;
✓ Publication of Final Select List and forward the same to the appointing authority
concerned;
✓ Issue of selection information to the selected candidates;
✓ Court matters pertaining to recruitments.
(ii) Powers and duties of its Officers and Employees:-
The powers and duties of the Officers and Employees of Recruitment Section-I:-
Secretary Head of the organization. All matters relating to direct recruitment are
being submitted to him. He is also responsible for working out the details
of the Interviews and other logistics and submits files to the Hon'ble
Chairman with regard to constitution of Interview Boards and other
confidential matters.
Additional/Deputy
Secretary
In-charge Officer of the whole section. Scrutiny of files submitted by the
Under Secretary/Section Officer. Preparation of notifications for the
posts to be advertised, working out the preliminary eligibility of the
candidates and other matters related to direct recruitment including
interview schedules and notification of final select lists are the duties of
the Officers. All files where decision are required are to be submitted to
the Secretary.
Section Officer In charge of whole section. Scrutiny of files submitted by the Head
Asstt./Sr. Asstt. Forms part of the eligibility committee to scrutinize the
forms of the candidates under direct recruitment.
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Head/Senior
Assistant
To attend to proposals received from the Government
Departments / Issue of Notifications / providing brief facts pertaining to
Court Cases and also assisting Section Officer in determination of
eligibility, preparation of interview schedules etc and declaration of final
select list approved by the commission.
Junior
Assistant/Typist
In charge of the work of diarizing and organizing movements, distribution
of receipts / files in the section. In charge of the typing work of the
section.
Orderly To keep the Office neat and tidy. To deliver the files to other sections
iii) The procedure followed in the decision making process, including channels of
supervision and accountability:-
The procedure followed in the decision making process:-
Head/Senior
Assistant
Opening of a new file on receipt of a proposal or processing
the receipt in the existing file, scrutinizing the applications
received, preparation of eligibility list. Submitting files for approval of
eligibility list and fixing of interview dates. Issue of Admission Card/
Interview Call Letters , Notices to candidates. Preparation of provisional /
final select list and publication of the same. Issue of selection letters to
candidates. All matters are submitted to the Section Officer for further
scrutiny
Section Officer Scrutinizes the proposal with all relevant facts submitted by the
Head/Senior Assistant and mark the file to Under Secretary for course of
action to be adopted.
Under
Secretary
Suggests the suitability or otherwise of the course of action suggested
and define the same in the light of the existing provisions of Rules or Acts
or take appropriate decisions under the delegated powers.
Deputy Secretary/
Additional
Secretary
In-charge Officer of the whole section. Scrutiny of files submitted by the
Under Secretary/Section Officer. Preparation of notifications for the
posts to be advertised, working out the preliminary eligibility of the
candidates and other matters related to direct recruitment including
interview schedules and notification of final select lists are the duties of
the Officers. All files where decision are required are to be submitted to
the Secretary.
Secretary All files requiring a decision are to be submitted to the secretary who
takes further necessary action in accordance with the delegated powers.
iv) The norms set by the section for the discharge of its functions:-
Orderly Carrying out the functions entrusted to him / her on the same day
Junior Assistant Carrying out the functions entrusted to him / her on the same day
Head/Senior
Assistant
Upto 09 days for scrutiny of applications and submission of files.
Section Officer/ To attend the work on priority.
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v) The rules/regulations/instructions/manuals and records held by it or under its control
or used by its employees for discharging its functions:-
✓ All rules pertaining to appointment by direct recruitments made through selections;
✓ Cadre and Recruitment rules of various Departments;
✓ Merit list! Eligibility list of the candidates;
✓ Selection lists.
vi) A statement of the categories of documents, that are held by Section or under its
control:-
✓ Applications of the candidates who have been selected
✓ Merit / eligibility lists.
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9. PLANNING SECTION
The particulars of its organization, functions and duties:
a. Matters relating to Planning.
b. Matters relating to Assembly Business
c. Matters relating to consolidation of data, generation of statistical returns and forwarding of
the same to the concerned quarters.
d. Matters relating to Commission meetings.
e. Matters relating to the preparation of Annual Reports of the Commission.
f. Any other work as may be assigned by the secretary.
THE POWERS AND DUTIES OF ITS OFFICERS AND EMPLOYEES
Assistant Director Officer in-charge of the whole Section. Scrutiny of Planning matters submitted
by the Section Officer also provides advice on planning matters as may be
referred to him by the Secretary or any other Officer. Reports matters to the
secretary for further Orders. Monitors various statistical data and submissions
of returns including the legislative business. Maintains record of Commissions
decisions/Minutes of the Commission meetings with the follow up. He also
maintains Liaison with other sections for collection of information and
preparation of Annual Report of the Commission.
Section Officer
(SO planning)
Provides Assistance to the Assistant Director in discharge on the matters
assigned to the A.D.
Statistical
Assistant
Provides assistance to the Senior Officers in the maintenance of planning
records
Class IV
To deliver the files to other sections and getting Photocopies of records apart
from providing assistance as may be required and otherwise defined for class iv
employees.
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10. INFORMATION CELL/ RTI SECTION
Receiving of RTI applications and forwarding them to the concerned authorities and to monitor the
compliance. Preparation of Annual Reports pertaining to RTI.
Class — IV Carrying out the functions entrusted to him on the same day.
Junior
Stenographer
Carrying out the functions entrusted to him on the same day. Responsible for
updating the database of the applications under RTI. To submit the files in
accordance with the time frame laid down in the Jammu & Kashmir RTI Act of
2009.
Head Assistant Works as section incharge and maintains records of the files.
Additional
Secretary/ PIO
As far as possible, the cases received from the Junior Stenographer/the record
keepers/APIO(as & when designated) shall be examined within a period of one
week and take further necessary action as may be required at his own level or by
submission to the Secretary, First Appellate Authority/(FAA) for further
action/orders.
The PIO of the Commission shall disposes off all the applications received within
the time frame prescribed in the Jammu & Kashmir RTI Act of 2009.
He shall place the appeals before the First Appellate Authority (FAA) immediately
on the relevant file for orders of the FAA.
Preparations of the returns and their submission to the state information
Commission/ to the Government. in the manner and in-accordance with the time
frame as laid down in the Act.
Secretary (FAA) Dispose of the matter within 2-3 days for appropriate necessary action as may be
required in accordance with the rules. The candidates can meet the secretary
between 02:00 pm to 05:00 pm (excluding off days) daily for seeking any
clarification on the issues concerning them.
Note: PIO shall be assisted by the concerned sections in discharge of duties by way of providing
available information sought by the applicants.
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11. PERSONAL SECTIONS :-
a. Hon'ble Chairman
The Powers and duties of its officers and employees:
P.S to Chairman In charge of the work of diarizing, movements, distribution of receipt/
files in the Section. To attend the .job as per the Instructions and taking
dictation from the Hon'ble Chairman and transcription work carrying
out in the Computer.
To maintain the records pertaining to the selections under direct
recruitment and all other records required to be maintained by the
personal section.
Assists interview boards headed by the Chairman in verification of the
documents of the candidates etc. and other assistance as may be
required by the Hon'ble Chairman.
PA to Chairman Assists the Private Secretary to Hon'ble Chairman in maintenance of
records in the personal section and performs such duties as may be
assigned to him by the Private Secretary/ the Hon'ble Chairman. In
absence of Private Secretary, PA performs job of the Private Secretary.
Jamadar/ To keep the office neat and tidy To deliver the files to the Secretary/
Orderlies other Sections and to carry out the works that are assigned to them.
b. Hon'ble Members:
The Powers and duties of its officers and employees:
P.S to Hon'ble
In charge of the work of diarizing, movements, distribution of receipt/
Members
files in the Section. To attend the .job as per the Instructions and taking
dictation from the Hon'ble Member and transcription work carrying out
in the Computer.
To maintain the records required to be maintained by the personal
section.
Assists interview boards headed by the Member in verification of the
documents of the candidates etc. and other assistance as may be
required by the Hon'ble Member.
Orderly
To keep the office neat and tidy. To deliver the files to the Secretary/
other Sections and to carry out the works that are assigned to them.
Stenographer/
P.A. to Secretary
In charge of the work of diarizing, movements, distribution of receipt/
files and maintenance of records in the Section
Senior Assistant/
Computer
Operator
Orderly/
Jamadar
To attend the .job as per the Instructions and taking dictation from the
Secretary and transcription work carrying out in the Computer.
Officials are deployed from the general pool depending upon the
magnitude/nature of the work.
To keep the office neat and tidy. To deliver the files/to other Sections
and to carry out the works that are assigned by the Secretary.
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c. Secretary:
The Powers and duties of its officers and employees:-
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OTHER GENERAL INFORMATION:
The commission conducts the following examinations:
1. Competitive Examinations:
Combined Competitive Examination
Jammu & Kashmir Civil Services (Judicial) Examination.
Assistant Director (Statistics)
Assistant Conservator of Forest
Range Officers
Any other Examination.
2. Departmental Examinations. (Conducted twice in year):
Executive Engineer (Accounts)
Assistant Engineer (Accounts)
KAS (Probationers)
IAS (Probationers)
Labour Inspectors/Officers
Secretariat Assistant Course/Foundation Course
Accounts Clerk Course(ACC)
SAC Part- I
SAC Part — II
Revenue Service (Executive)
Excise & Commercial Taxes Part —I
Excise & Commercial Taxes Part —II
Excise & Commercial Taxes Part —III
3. Direct Recruitments:
Lecturers 10+2
Lecturers Higher Education
Assistant Professors
• Gazetted posts in H&ME/H&FW/Unani etc.
Gazetted Posts pertaining to any department, referred by the Government.
4. Any other examination/screening test for a post(s) in accordance with the Rule 40 of the J&K
Public Service Commission (Business and Procedure), Rules 1980. where the number of
applicants is large and it is not convenient for the Commission to call all the candidates for
Interview.
5. The commission has at present 09-vehicles, for the use of Hon'ble Chairman/Members of the
Commission and for other officers and for carrying out the examination related activities. The
vehicles are owned by the Commission but 07- vehicles form part of the State Motor garages.
The two vehicles owned by the Commission are utilized for discharge of urgent day to day
activities in the Commission.
Sd/- (M.A.Bulchari), IAS
Secretary J&K Public Service Commission