public consulting group edplan - system for managing individualized documentation of sen students at...

Public Consulting Group EdPlan - System for Managing Individualized Documentation of SEN Students at Your School

September 2011

Public Consulting Group

Workshop Agenda

About Public Consulting Group

Psychological and Pedagogical Assistance Reform

EdPlan Special Education Management System



Public Consulting Group (PCG) is a global management consulting firm

We are the trusted advisor to the governments and institutions in the area of education, healthcare, human services and technology

We employ 1000 professionals in 35 offices and work with over 2 500 clients in USA, Canada, and Poland


Special Education Technology and Expertise

PCG is a market leader in Special Education Management Technology in the US

We have implemented our solutions in over 40,000 schools covering almost 1/6 of the total Special Education population in the US

Schools generated over 14 mln Individualized Education Programs and other documents using PCG tools

We offer a variety of technology solutions across the education market: RtI, Special Education, Gifted, Behavior

Psychological and Pedagogical Assistance Reform


What Are the Opportunities of the Reform?

Improved Student Outcomes – higher graduation rates, better examination results

Accessibility of Services – greater access to additional educational and therapeutic services for students

School-Student-Parents partnership – school teams facilitate communication and collaboration to better address student needs

Transparency and Accountability – clearly defined roles and responsibilities, data-driven decision making, preparation for external evaluation and audits

Collaboration and Cooperation between Schools, PPCs and Local Government – better integration of institutions providing student support


What Are the Requirements?Identifying Students with Special NeedsIdentifying Students with Special Needs

Creating and organizing School TeamsCreating and organizing School TeamsPlanningPlanning

CoordinationCoordination

EvaluationEvaluation

Recommending forms of services,

duration and frequency

Monitoring and coordinating

Teachers’ actions Reporting on

goal progress and evaluating

services

Adjusting plans and programs if

needed

Evaluating services and

assessing current levels

of performance

IEPIEP

Service CardService Card

Support PlanSupport Plan

Goal Progress ReportGoal Progress Report


TEAM

Planning Performance Levels Team Assessment Recommended Services

Services

Goals, Objectives, Methods

Modifications

External Support

Parental Consent

What Are the Components of Individualized Documentation?

IEP (Initial)

Service Card (Initial)

Support Plan (Initial)

TEAM

Planning Performance Levels

Recommended Services

Planning

Services


Modifications

External Support

Parental Consent Parental Consent

PRINCIPAL


TEAM

Planning Performance Levels Team Assessment Progress Report Recommended Services

Services


Modifications

External Support

Parental Consent

IEP (Review)

Service Card (Review)

Support Plan (Review)

TEAM

Planning Performance Levels

Progress Report Recommended Services

Planning

Services


Modifications

External Support

Parental Consent

PRINCIPAL

What Are the Components of Individualized Documentation?


What Are the Challenges for Schools?

Formalized, Individualized Documentation for SEN Students: IEP, Support Plan, Service Card

Expanded Definition of Special Education including Students with SLDs, Gifted, and Behaviorally challenged – number of students requiring individualized documentation projected to increase from 2% to 20-25%

Tight Implementation Timeline of the reform in schools

September 2011September 2011 September 2012September 2012

Preschools Gymnasia Special Schools

Primary Schools Upper Secondary Schools

Add sourceŹródło:


What Are the Key Concerns that Schools Report?

Limited Resources – lack of Special Education Teachers and Specialists in regular schools, impact on General Education

Limited Time – tight implementation timeline and limited availability of teachers and specialists

Limited Knowledge – how can classroom teachers meet needs of students with different categories of special needs

Lack of Clearly Defined Tools – documentation forms and special education practices to be developed on a school level

Administrative Burden on Teachers, Specialists, School Principals and Psychological and Pedagogical Centers

Administrative Burden on Teachers, Specialists, School Principals and Psychological and Pedagogical Centers


• Guides teachers though the planning process so they can individualize instruction to enhance student outcomes and reduce the number of dropouts

• Allows for creating and managing all required documentation for Students with Special Needs: IEP, Support Plan, Services Card

• Helps organize the work of the School Team, fosters coordination and collaboration

• Creates complete electronic student records and data for analysis

• Help schools avoid paperwork and maximizes teacher time with students

How Can EdPlan Support Schools and Teachers?

EdPlan helps schools and teachers implement effective SEN processes with clear, simple, consistent processes and tools

EdPlan helps schools and teachers implement effective SEN processes with clear, simple, consistent processes and tools


• Individualized Education Program

• Service Card

• Support Plan

• Service Evaluation

• Progress Report

• Eligibility for Special Education

• Notes

Forms Generated by the System

Forms generated by the system have all the components required by the Ministry of Education and are 100% compliant with the legislation

Forms generated by the system have all the components required by the Ministry of Education and are 100% compliant with the legislation


Electronic documentation managementElectronic documentation managementPaper documentation managementPaper documentation management

Paper vs. Electronic Documentation Management

Paper Documentation Teachers lose 10-30% of time

Efforts focused on creating documentation Time in classroom reduced due to

administrative tasks

Paper-based process is INEFFICIENT

Data is collected and imported via the System Teachers save up to 30% of time

System has built-in compliance monitoring Teachers focus on instruction

Electronic documentation management is EFFICIENT

Consistent process and meaningful dataSupports Teachers and promotes best

practices

Inconsistent processes and standardsInability to compare program effectiveness


Special Education Process Data Diagram


Automatic Data Import

Opportunities for SIS Integration

Seamless exchange of information between the school information system and EdPlan

Data integrity and consistency between IT systems

No user entry required

Automatic Data Import Benefits

Faster implementation


Potential Integration Points of EdPlan with an SIS

Data Flow

Student demographic information

Team of teachers and specialists assignments

Special Education Needs Indicator displaying in e-dziennik

Users credentials and contact information

Ability to use internal SIS messaging system Special Education

Services Matrix available in e-dziennik

List of classes, lead-teachers and school organization


Getting Started with EdPlan

EdPlan is cost-efficient and quick and easy to implementEdPlan is cost-efficient and quick and easy to implement

Create Students Records

Import student demographic information automatically

Input student data manually

Set user logins and passwords

Identify user roles

Create User Profiles Attend Online Trainings

Participate in interactive online trainings led by PCG

Electronic training materials available on the website

2 - 4 weeks


Additional Services

Business process review analysis, mapping current school special education processes to EdPlan

Additional trainings on special education legislation, requirements and processes

Profiled workshops on meeting needs of students with different categories of special need (Behavior, Gifted etc.)

Additional trainings on system features, forms and navigation

Participate in EdPlan Consortium: focus user group offering feedback and submitting new features requests

Getting Started with EdPlan


• Addressing specific needs of students with different categories of special needs: behavior, gifted

• Supporting transition planning, creating graduation plans

• Developing Report Studio with Data, Statistics and Analytics

• Creating a parent portal

• Addressing needs of general education students: response to intervention

Development based on clients and experts’ feedback EdPlan Special Education Advisory Committee

EdPlan’s Future Development and New Functionality

EdPlan will develop to continue supporting teachers as legislative requirements change and students’ needs evolve

EdPlan will develop to continue supporting teachers as legislative requirements change and students’ needs evolve


Additional Information about EdPlan

Visit us at the PCG booth

Nominate yourself or someone else to help us plan the future of EdPlan

Contact us to schedule an EdPlan demo

Fill out an entry form to win an EdPlan discount

Development based on clients and experts feedback EdPlan Special Education Advisory Committee

public consulting group edplan - system for managing individualized documentation of sen students at...

Documents

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special education technology

education market

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therapeutic services

human services

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