public outreach training · public outreach – examples staffing information tables (e.g. fairs,...
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Public Outreach Training
May 6, 20151.0
Public Outreach –Examples
Staffing information tables (e.g. fairs, festivals, Farmers’ Mkts, etc.)
Giving talks to groups (e.g. Speakers Bureau) Staffing Extension Ofc Helpdesk Giving advice to neighbors Volunteering in public places like schools,
museums, hospital greenhouses, community gardens, etc.
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All associated time, including prep and travel, is Volunteer time.
Questions…. and Answers
You will be answering a lot of questions and providing a lot of information
General information about Cooperative Extension
Horticulture information
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General Information Questions
Where are the Extension offices? When are they open?
What’s required for a soil sample?
See handout: Services Offered by Extension
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Resources
Our website – U of A bulletins Yavapai County bulletins Backyard Gardener Native and Naturalized Plant Database
See handout
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To access bulletinshttp://extension.arizona.edu/yavapai
Click on Gardening
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Yavapai Gardening page
Click on:• Univ of Az
Horticulture Bulletins
• Yavapai Co Horticulture Bulletins
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Screen to access University of Arizona publications.
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Yavapai County Horticulture Bulletins
+ More
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Click on red arrow under Gardening
To access Master Gardener Resources Website Page
http://extension.arizona.edu/yavapai
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Click on Master Gardener Resources
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Speakers Bureau page
To access Speakers Bureau documents
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Speakers Bureau page contains guidelines, presentations, and
resources.
Speakers’ Bureau Documents
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Volunteer Documents page
To access Master Gardener volunteer documents
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•Hours Reporting form & instructionsMGA CalendarProgram documents (e.g. Policy, Org Chart)Association documents (e.g. Bylaws, committees, etc.)Project documents (e.g. application forms)Executive Board procedures
Volunteer Documents page
Assignment: review Program Policy & Terms of Agreement
Resources contd. Other Extension websites (CA, UT, NM, WA
CO, NV preferred) Books and bulletins in the Extension office Master Gardener Handbook Information binder and books in Travel Totes Microscope in Ext ofc to view plant/insect
samples Other Master Gardeners Speakers Bureau workshops
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Jeff Schalau
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Resources contd.
Frequently Asked Questions (Handout) Insect, Wildlife, and Disease Management
(Handout)
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Always provide science-based Information
Difficult Questions
Ask client to contact the Master Gardener Helpdesk (Ext Ofc) - Pasture / rangeland questions Questions from municipalities, businesses,
ranchers, livestock areas – e.g. herbicides Microscope often required to determine cause of
plant damage Anything you can’t answer or are not sure of
The duty MG will refer to Jeff or direct the caller to e-mail Jeff if appropriate.
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Site Visits and Client Follow-up
Site visit policy - we do not make site visitsHowever, a couple MGs may make visits if they feel
safe1. Post site-visit log in office so we know where you
are going2. Post Helpdesk log after visit
Research and client follow-up Caution on using personal phone or e-mail Use U of A E-mail Extension office phone and e-mail is available
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Sherry HowardVolunteer Projects
Committee Co-chair
Outreach - Preparation Reserve Extension Office supplies in advance Handle the supplies as if they were your own Make sure printed copies / presentations are branded Have another MG review / proof new materials Avoid comments or personal views that could be interpreted as being of a
religious or political bias Do homework before the event – know something about the forum (e.g.
festival) or the group you are speaking to Let the coordinator know your preference for tasks and your area of
expertise Follow through on your commitment to a specific date/time – your team
members are counting on you; notify coordinator ASAP if you can’t meet commitment
Be prepared (may stand for long periods, wear hat, sunscreen, bring water, etc.)
Wear MG name tag (required) (permanent nametag on your right side)
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Information Table Set-up
Create a theme for the table for that day Use plastic stands to: advertise our programs, ask a
challenging question to draw people in (make sure the MGs present know the answer)
Hang the Master Gardener banner Provide give-aways - e.g. business card, something
specific to the theme, seed packet, etc. (optional) Make the table inviting and interesting; display reference
materials & props in an attractive way Use props people can touch, smell, etc. - live insects,
galls; interesting plant; composted soil; worm compost w/ worms; bug boxes; tree problem samples
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Display Stand Example Do you know what this is? Do you have it in
your yard?
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Engage the Public
Smile & be enthusiastic Listen attentively Use receptive body language If giving a talk, make it interactive Use direct eye contact – stand up to be at eye level Start the conversation with a question (open-ended
questions are best – i.e. not questions w/ yes or no answer) – and be interested in the answer
You don’t need to have all the answers, but offer to find out or refer them to a good resource; don’t fake it
Maintain a sense of humor and have fun
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Avoid Chewing gum Eating at an information table Talking on a cell phone or texting Engaging in conversation while ignoring visitors/clients Knitting, reading a novel, etc. Being late for your talk or shift or leaving early Leaving the table unattended
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Supply Check-out
Reserve supplies in advance Camp Verde – Lisa Gerber Prescott – Kathy MacCauley
Types of supplies available: canopies/weights travel Totes (reference materials, plastic stands, tally sheets, etc.) LCD/laptop easel stand sandwich boards tables bug boxes tree damage samples
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Policy on Handouts
Talks to groups - preference is to have them make enough copies for their attendees, but we do have some funds for handouts
MG information tables – many bulletins are in plastic sleeves in reference binders in Travel Totes; show the bulletin and tell client how to access on our website
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Results Tracking After a talk, report to Speakers’ Bureau
Chair Location of talk, subject, number of attendees,
sign-in sheet (optional)
Information tables Tally number of interactions – leave tally sheets
in Travel Tote or give to Program Coordinator
Feedback Form (on website)
Report your hours Prep/research time, travel time, and time at
event is Volunteer time 30
And most important, have fun!
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