FY 2016 Proposed Budget

Work Session

Wednesday, April 8, 3:00 – 6:00

Public Safety

2

Agenda

Wednesday, April 8, 2015

3:00 – 6:00 PM

Related FAAC Report: Sheriff, Fire

Department / Topic Book pgs Web pgs Web Link

Office of Emergency

Management

189 - 191 349 - 361 Click here

Fire 197 - 198 392 - 406 Click here

Police 193 - 195 362 - 391 Click here

Sheriff 175 - 177 290 - 309 Click here

Office of Emergency Management

Proposed FY 2016 Budget Highlights

April 8, 2015

4

OEM Budget at a Glance

• Proposed budget totals $11.7M– A 2% increase from FY 2015 due to:

• Personnel increases due to:

– Step increases and an increase to County’s cost for employee health

insurance, offset by adjustments to retirement contributions

• Non-personnel increases due to:

– Contractual and allowable Increases: $104,573

– Revenue Supported Grant Increases: $62,753

• Total FTEs: 74.50– No change from FY 2015

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OEM Infographic

Proposed Reduction Option

Hold Deputy Director Vacant 8 Months: $140,000

• Description: Position is responsible for staff supervision, National

Incident Management System (NIMS) compliance, continuity of

operations, and public safety liaison efforts.

• Impact of Reduction: OEM would re-organize day-to-day

responsibilities and overall staff supervision would be assumed by

the Director.

• For full description see book page 29 / web page 43

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Major Initiatives in FY 2016

• Succession Planning: Hiring of Two Deputy Director’s (ECC

Administrator and Emergency Management Deputy Director)

– Replace 2 Critical Leadership Positions in FY 2016

– Future retirements

• 9-1-1 System Replacement – (Capital Project)

– $2.4 Million Overhaul of 9-1-1 Telephone System

– Project includes back-room servers, equipment and material for Voice Over

Internet Protocol (VoIP) Communications

– Current system reaches end of life June 30, 2015 and will be supported during

the transition

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FY 2017 and Beyond

• Relocation of EM Operations, Emergency Operations Center

from Court Square West – ETA CY 2017

– Build out of EOC, AECC, EM Offices

• Grant Sustainment

– UASI Grants and VDEM grants account for 5.0 of 13.0 FTEs in

Emergency Management

– Also account for one-time equipment costs

• Public Safety Capital IT Refreshment:

– Replacement of Public Safety Radios

– ECC Video System

• Succession Planning

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Arlington County Fire Department

Proposed FY 2016 Budget Highlights

April 8, 2015

10

ACFD Budget at a Glance

• Proposed budget totals $55.3M– A 3% increase from FY 2015 due to:

• Standard personnel increases and annual adjustments to recruit class

expenses based on FY 2016 projections

• Non-personnel increases due to:

– Normal contractual increases: $6,754

– Annual Adjustment for recruit class costs: $24,567

– Wearing apparel and operating supplies funded by the Fire Programs

grant: ($40,260)

– Master lease payments for Fire Station #6 ladder truck and engine:

$357,980 (reimbursed by Falls Church Revenue)

• Total FTEs: 321.00

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ACFD Highlights

• EMS Transformation and Demand Management

• SAFER Grant

We serve the community with compassion, integrity and commitment through prevention, education and a professional response to all hazards.

15,920

1,186

9,351

2014 Total Incidents

Fire RelatedIncidents

MedicalEmergencies

PublicService

98 38

149

70

502

2014 Time Critical Incidents

Cardiac Arrests

PersonsChokingStrokes

Heart Attacks

Fires

Girl’s Fire Camp Rescue Task Force

Major Initiatives

• Professional Development

– Meeting the needs of our workforce

• Fire Station Planning

– Relocating Fire Stations 8 (Lee Highway) and 10 (Rosslyn)

– Fire Station 4 (Clarendon)

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FY 2017 and Beyond

• 56 Hour Work Week

• Regionalism

– Co-locating and co-hosting CAD and communication centers

• Technology and Data

– Virginia Tech Study

• EMS Demand Management

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Arlington County Police Department

Proposed FY 2016 Budget Highlights

April 8, 2015

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ACPD Budget at a Glance

• Proposed budget totals $65.6M

– A 1% increase from FY 2015 due to:• Standard personnel increases and one-time funding for additional

overtime for the Rosslyn Pedestrian Safety Initiative during major

construction efforts ($176,400)

• Non-personnel changes due to:

– Normal contractual increases: $8,226

– Adjustment to the annual expense and maintenance of County

vehicles: $105,409

– Removal of one-time expenses related to the COPS grant:

$113,156

• Total FTEs: 470.00

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ACPD Highlights

• For the FY 2016 proposed budget, the County Manager

included ongoing funding for the following:

– Continued participation in the Regional Gang Task Force

($25,000)

– Additional overtime to provide additional staffing in Clarendon

business district to meet weekend and special event demands

($113,378)

Proposed Reduction Options

Personnel Adjusted for Expected Vacancies: $154,806

• Description: The Police Department provides a wide range of public

safety services with uniformed and non-uniformed positions.

• Impact of Reduction: The Police Department has experienced

personnel expenditure savings due to position vacancies in non-

uniform positions and in uniform positions where minimum staffing

levels are not required. The reduction in anticipated personnel costs

will not affect the operation of the Police Department in FY 2016.

• For full description see book page 23/ web page 37

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Major Initiatives

• Firing Range at Dulles Airport– Currently reviewing construction bids

– Range will close for Fall 2015 firearms qualification

– Range will reopen in time for Spring 2016 qualifications

• Staggered opening of range elements to meet qualification needs

• Police/Sheriff Records Management System– Combination of capital/seized asset funding

– Contract signed in December 2014

– Now in early implementation stage (data conversion/software

installation prep)

– Anticipate system build to occur in Summer 2015

– Expect to “Go-Live” in First Quarter of 2016

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Major Initiatives

• Public Safety IT Consolidation– Application and Infrastructure Assessment Complete

– Consolidation in the following areas:

• Project management and budget process for IT initiatives

• Staffing

• Help Desk function

– Major IT Projects (1- 3 years)

• Police/Sheriff RMS, ImageTrend and Fire RMS deployment

• Proliferation of video technology

• Upgrade to radio system

• Next Gen 911

• Body Cameras

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Public Safety IT Portfolio

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FY 15 FY 16

Dept: Project Name Pri Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16

ALL: MCM 2015 IT Planning

ALL: Police/Fire World Games

DTS: Move network closet in Fire Academy DTS project

FD,OEM: Calculated Routing/Dispatch GIS Map layer updates Implementation/Testing

FD,OEM: Westnet Upgrade TriTech (Tiburon)

FD: Active911 - Mapping CAD data on iPads Research / Purchase

FD: Analysis - Streaming TVs in FS common rms Survey Submit TIP request for recs.

FD: Bomb Truck vBrick replcmt research (task) Proof of Concept

FD: CodePal upgrade (PSIT Oversight) DTS/ITC

FD: Fire Mobile Command Vehicle Upgrades Specs

FD: Fire Alarm Tracking Fire ITC and DTS - Sharepoint

FD: Forms Project DTS - Enterprise Solution Research

FD: FRMS - Consultant amendment Purchasing Approval Process

FD: FRMS - FRMS Procurement Dep. On Consultant Amendment being approved by Purchasing

FD: FRMS - System Update Test and implement

FD: Imagetrend State goes live end of April Training/GoLive

FD: Learning Management System Purchasing Implementation

INF: Advanced Authentication (MDCs) Install/Setup MDC/User configuration

INF: Enterprise Backup Migration Configuration

INF: Front Porch Server Rebuild (task) for ImgTrd, Bair

INF: ICCV Software update from 9.2.2 to 9.3 Upgrade - TBD

INF: ICCV Software update to 9.2.2 (Task) Prereq for new ICCV

INF: Increase internet circuit to CTP Research/TIP Request

INF: MDC Image For Adv. Auth (320) Field Reporting/CJRMS (320) - Placeholder

INF: MDC Refresh/Replacement Research and Evaluation

INF: Relocate Inferno server Research Reloc.

INF: RMS terminal image and deployment Deployment (110) New CJRMS (110) - Placeholder

OEM: 911 Phone System Upgrade (planning) Contractor selection Planning stage - May move up in timeline

OEM: Backup Radio Support SOW SOW Development, Contract Amendment

OEM: CAD Assessment CAD Assessment (possible RFI or RFP)

OEM: EMD (APCO) Protocols into CAD Site Visits On Holding Pending CAD decisions

OEM: Radio System and Nice/Inform Upgrade 1 Prep work for upgrade Radio Upgrade

OEM: System Upgrade Agreement Windborne writing SUA and Purchasing Approval Radio system covered by SUA within 30 days of Radio System Upgrade implementation

OEM: Text to 911 Procurement - FFX rider Implementation

PD,FD: Telestaff DB conversion and migration Merge, Convert DB, Migrate to hosted

PD,SO: CJRMS 1 CJRMS implementation through Final Acceptance

PD,SO: CJRMS Wireless Aps

PD: Bair Analytics Dep. on Front Porch Server Rebuild

PD: E-Ticketing Eticketing Procurement and Negotiation

PD: Mobile Command Vehicle Retrofit DTS equip, Training

PD: Parking Ticket System Refresh RFP Out RFP review Vendor Selection/Negotiation Implementation (Jan '16 goal)

PD: PC Replacement DTS/PSIT coordination

PD: Remote Access Options for MDCs Research

PD: Vmware Cluster Upgrade Upgrade/Configure

SO: ICARE program

SO: Livescan Upgrade

SO: Swanson Update Fed Compliance

SO: Telestaff

Video: ICCV Mark 3 installs for ACPD Dependant on ICCV 9.2.2 upgrade

Video: ICCV for ACSO Research

Video: PD Body-worn cameras Policy Development

Video: PD Video Camera Upgrades PD/DTS and outside contractors VA -OAG Grant funding has hard end date - no extensions

FY 2017 and Beyond

• Staffing study– Workload-based versus population-based

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Arlington County Sheriff’s Office

Proposed FY 2016 Budget Highlights

April 8, 2015

25

Sheriff’s Office Budget at a Glance

• Proposed budget totals $39.5M

– A 1% increase from FY 2015 due to:• Standard personnel increases

• Non-personnel increases due to:

– Normal contractual increases: $102,835

– Adjustment to the annual expense for maintenance and

replacement of County vehicles: $2,840

• Total FTEs: 272.00

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Graphic Department Summary

FY 16 Additional Budget Requests

• Increase training budget to pre-2009 levels -

$48,000

• New Uniforms for Sheriff’s Office - $400,000

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Major Initiatives

• Implement findings of staffing and vulnerability studies

– Executive Summary shows the need for a significant

increase in staffing to keep the facility and

Courthouse safe and secure

• Replacement weapons ($40K over a 3 year period – 10

year life cycle)

• Records Management System Implementation

• Combined Firearms Range

• Electrical Power Upgrade for the Justice Center

• Security Access Card Upgrade for the Justice Center

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FY 2017 and Beyond

• Succession Planning

• PCRJ Debt service to end in 2017

• Firearms Training – Return to twice a year

• Update workspace of Central Control in

the Detention Facility - $268,158

• Kitchen/Medical refurbishment

• Increased Ammunition Budget ($100,000)

• Combined Body Cameras Initiative

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