COMMUNICATION PRESENTATION

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PRESENTED BY ,• ABHISHEK.A• JYOTHISH• LIVYA PHILIP• RADHIKA&• SINU SIBICHAN

GROUP NO:1

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PUBLIC SPEAKING SKILLS

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The ability to speak in front of

audience is considered as a sign of

Self-confidence.

Why Speak in Public ?

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The unique features of this

presentation is the tips given here

are time tested over 25 years

among youth

INTRODUCTION 5

Public Speaking

• Matter• Language• Style

Matter 6

Public Speaking

• #1

• Start with a proper GREETING to the judges and audience

Matter 7

Public Speaking

• #2• ORGANISE your speech into three

basic parts• Attractive - INTRODUCTION • Meaningful - MAIN SPEECH • Clear & Crisp - CONCLUSION

Matter 8

Public Speaking

• #3• MAKE the introduction BRIEF

but ATTENTION GATHERING

Matter 9

Public Speaking• #4• OPEN your speech with any one of

the three techniques :• Quotation• Example• Definition

Matter 10

Public Speaking

• #5• MAKE NO more than THREE

major points in a three minutes speech

Matter 11

Public Speaking• #6• STRUCTURE the points as under• a) MAKE a single & clear statement

of your point• b) ELABORATE the point in few

sentences• c) Give one or two examples to

support the point

Matter 12

Public Speaking

• #7

• BALANCE the points to consider all aspects of situation.

Matter 13

Public Speaking

• #8

• MOVE from one point to another -LOGICALLY & SMOOTHLY

Matter 14

Public Speaking

• #9• END with a word of thanks.

LANGUAGE 15

Public Speaking- LANGUAGE

#10• AVOID grammatical faults

LANGUAGE 16

Public Speaking

• #11

• USE correct pronunciation

LANGUAGE 17

Public Speaking

• #12• CREATE word pictures • Example - say : “My friend Ram”,

instead of “a friend”• Say : “It is hard as maths to me” ,

not weakly “it is hard”

LANGUAGE 18

Public Speaking

• #13• SPEAK fluently

LANGUAGE 19

Public Speaking

• #14• AVOID :• Use of big words to show off

jargon, slang

STYLE 20

Public Speaking- STYLE

• #15• TAKE a good look at the audience,

judges and the arrangements while you are waiting for your turn to speak.

STYLE 21

Public Speaking

• #16• WALK at your normal pace to the

dais / speaker podium when called to speak

STYLE 22

Public Speaking

• #17• STAND erect, but not stiff

STYLE 23

Public Speaking

• #18• LOOK at judges, audience and

take a deep breath.

STYLE 24

Public Speaking

• #19• SMILE at the most friendly face

(pretty / handsome one) you can see in the audience - if you prefer ! Now begin speaking.

STYLE 25

Public Speaking

• #20• KEEP your voice at a level that

suits the size of the audience and the hall / room

STYLE 26

Public Speaking

• #21• SPEAK at your natural speed

(like when you talk to your friends or at home)

STYLE 27

Public Speaking

• #22• LOOK at different sections of the

audience once in a while. (Don’t stare at someone or a particular object in the room)

STYLE 28

Public Speaking

• #23• ALLOW your hands the natural

gestures they are used to, while you speak.

STYLE 29

Public Speaking

• #24• After you finish your speech pause

briefly, take a couple of steps back and then RETURN to your seat.

Business presentation

Business

• Business is all about selling -- a product, topic or concept.

• When making a business presentation, the most important thing is to know your material.

• If you do not know everything about what you are selling, it is not likely that the audience will be buying.

Tips for making the business presentation effectively

• Use Key Phrases About Your Topic• Slide Layout is Important• limit Punctuation and Avoid All Capital Letters• Avoid Fancy Fonts• Use contrasting colors for text and background• Limit the no of slides• Use Slide Designs Effectively• Use photos,charts ,graphs• Avoid Excessive Use of Slide Transitions and

Animations

Use key phrases about your topic

• Presenters use key phrases and include only limited information

• Not use more than three bullets per slide• Limit the no of words on each screen

Slide layout is important

• Make the slides simple• Phrases should read left to right and top to

bottom

Limit punctuation and capital letters

• Punctuation can clutter the slide• Caps statements difficult to understand

Avoid fancy fonts

• Choose a font that is simple and easy• Use two different fonts for topic and

content

Use slide design effectively

• Appropriate theme or templates• Make the presentations with full of colors • Variety of shapes can also be included in

slides

Limit the no of slides

• keeping the number of slides to a minimum, ensures that the presentation will not become too long and drawn out.

• It also avoids the problem of continually changing slides during the presentation that can be a distraction to your audience.

• On average, one slide per minute is about right.

Use photos,charts,pictures

• Combining photos, charts and graphs and even embedding digitized videos with text, will add variety and keep your audience interested in the presentation.

• Avoid having text only slides.

Avoid excessive use of slides transitions and animations

• While transitions and animations can heighten your audience’s interest in the presentation, too much of a good thing can distract them from what you are saying

• Keep animations consistent in the presentation by using animation schemes and apply the same transition throughout the presentation.

Make Sure Your Presentation Can Run On Any Computer

• Use PowerPoint's Package for CD (PowerPoint 2007 and 2003) or Pack and Go (PowerPoint 2000 and before) feature when burning your presentation onto a CD

STRUCTURING YOUR SPEECH

Using Outlines

• Outline provides a framework • Contains your main ideas • Shows how main ideas relate to one another

and support your thesis.

Working Outline

• Rough draft of your speech• Work in progress• Will move to a formal outline

Formal Outline

• Uses a specific format

• Provides a clear structure to a speech

Matter 51

The Basic Structure of a SpeechAll speeches contain at least three parts:An IntroductionA BodyA conclusionIn the Introduction, you state the topic of your speech. You tell the audience the main points of your speech. In other words, you say what you are going to speak about.In the Body, you speak about each point in detail. For each point you must give the audience some evidence or information that will help explain and support each point. The Body is the longest of the three parts.In the Conclusion, you should summarise the main points of your speech, and emphasise what you want the audience to remember.

1 .IntroductionWhat is the topic of your speech?Why should the audience listen to your speech ?What will your main points be?2. The bodyWhat are your main points and ideas (sub-topics)?What is your supporting evidence and information (sub-sub-topics)?3. The conclusionWhat were the main main points of your speech, and

what do you want the audience to remember? 

Matter 52

Principles of outlining

• There are specific rules and principles to follow when constructing an outline

• These rules are based on the use of standard symbols and format

• Outlines either include full sentences, or keyword statements

Standard Symbols

• A speech outline uses the following symbols:

I. Main point (Roman Numeral) A. Subpoint (capital letter) 1. Sub-subpoint (standard number) a. Sub-subsubpoint (lowercase letter)***The major divisions of the speech—introduction,

body and conclusion—are not given symbols

The rule of division

• Main points and subpoints always represent a division of the whole

• you always have to have at least two main points for each topic

***Never a I. without a II., or a 1. without a 2., or an A. without a B.

Remember:

• The ideal number of main points is three to five

• The ideal number of subpoints is also three to five

• Each point should include only one idea

Five steps of the motivated sequence:

I. Attention Step

II. The Need Step

III. The Satisfaction Step

IV. The Visualization Step

V. The Action Step

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Using Transitions

• Transitions- keep your message moving forward

• Take place when moving to a new main point

Transitions perform the following functions:

• Relate introduction to the body of the speech

• Relate one main point to the next main point

conclusion

public speaking skill• matter• Language• Style

Business presentation

To make the business presenatation effectively some tips should be followed

• Use Key Phrases About Your Topic• Slide Layout is Important• limit Punctuation and Avoid All Capital Letters• Avoid Fancy Fonts• Use contrasting colors for text and background• Limit the no of slides• Use Slide Designs Effectively• Use photos,charts ,graphs• Avoid Excessive Use of Slide Transitions and Animations

In conclusion

• It is clear that a formal outline is an important element in constructing a successful speech

• Transitions are used to help guide listeners smoothly from one point to the next

THE END 63