public transit application- a database collecting transit data minnesota department of...
Post on 15-Jan-2016
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Public Transit Application-
a database collecting transit data
Minnesota Department of Transportation
Why was PTA Developed?
• A long time ago……. Legislation said so……. Legislator inquires Back in the Days of Lotus
Why was PTA Developed?
• Excel can handle only so much: Lots of cutting and pasting Have you seen TASUM? Work books referencing multiple worksheets Difficult to analyze multiyear data
• We need Database Functionality
The Focus of PTA
Collect Data Analyze Data Track Budgets Develop Contracts Track Contract Amendments
What data do you collect?
• Annually-12 Tab Application
– Service plan– Capital improvements– Unmet Needs– Fleet Inventory
Financial Plan TabProposed Budget for following year
Every Month
• Monthly Data– Operating Statistics– Vehicle information
Vehicle Statistics Data
Operating Statistics Data
What systems contribute data
• Five Federal Programs– 5317 New Freedom– 5316 Job Access Reverse Commute– 5311 Public Transit Participation – 5310 Elderly and Disabled Transportation– 5307 Urban Transit
• Soon to include-– 5311f Intercity Transit– 5309 Facility Grant
How does it work?
• Application to Budget to Contract
Grant application
Application
• Application is collected thanks to a method used for the bridge collapse. – Each system has a private folder– Application is uploaded back to folder– All folders can be seen by transit managers
Application uploaded to system folder
Budget Request Import
• Financial page from application / converted to a csv file• csv file imported to PTA as budget request
Budget Request Modifications
• Budget Request can be adjusted • Budget Request is changed to a budget
Budget
• Budget is reviewed and final adjustments made
Budget modified by fund
• Default amounts calculate funds
• Payments are budgeted on when they are paid
Contract Time
• When budget is approved and finalized
• Contract is initiated• Contract dates are
recorded• Amendment process
Reports
Challenges to PTA
• Qualified Contractors • Teaching new technology to users• Users frustrations
The future of PTA
• On going project• Up grades to functionality• Poll users for their needs