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PUNJAB HERITAGE AND TOURISM PROMOTION BOARD
INFORMATION UNDER RTI ACT
Index of 17 Manuals of RTI
Sr.
No.
Manual
No.
Subject Page No.
1 1 Organisational Structure of Punjab Heritage & Tourism Promotion
Board & IDIPT
2
2 2 Role & Powers of Board of Trustees, Executive Committee and Duties
of Officers/Employees Of The Board
3-8
3 3 Decision Making Process, including channels of supervision and
accountability
9
4 4 Norms Set For The Discharge of Functions 10
5 5 The Rules, Regulations, Instructions, Manuals And Records held under
its control or used by employees for discharging functions
11
6 6 Statement of categories of the documents that are held by board 12
7 7 Particulars of any arrangement that exists for consultation with, or
representation by the members of the public in relation to the
formulation of its policy or administration thereof
13
8 8 Statement of The Boards, Councils, Committees And Other Bodies
Consisting of Two Or More Persons Constituted As Its Part Or For The
Purpose of Its Advise, And As To Whether Meetings of Those Boards,
Councils, Committees And Other Bodies Are Open To The Public, Or
The Minutes Of Such Meetings Are Accessible For Public
14
9 9 A directory of its officers and employees 15-16
10 10 Monthly remuneration received by each of its officers and employees,
including the system of compensation as provided in its regulations
17
11 11 Budget allocated to each of its agency, indicating the particulars of all
plans, proposed expenditures and reports on disbursements made
18-21
12 12 Manner of execution of subsidy programmes, including the amounts
allocated and the details of beneficiaries of such programmes
22
13 13 Particulars of recipients of concessions, permits or authorizations
granted by us
23
14 14 Details in respect of the information available or held by the Board
reduced in an Electronic Form
24
15 15 The particulars of the facilities available to citizens for obtaining
information, including the working hours of library or reading room,
if maintained for public use
25
16 16 RTI Information Officers 26
17 17 Information of PHTPB 27
Page 2 of 27
MANUAL – 1
ORGANISATIONAL STRUCTURE OF PUNJAB HERITAGE & TOURISM PROMOTION BOARD
CEO
Executive Director
Sub Committee (Tourism)
Board of Trustees
Executive Committee
Sub Committee (Culture) Sub Committee (Eco Toruism)
Principal Secretary Culture
Supdt. Finance
CEO
Executive Director
Technical / Support Staff
Engineering
Wing
Finance Department
Senior Accountant
Chief General Manager
(Projects)
Accountant
Manager Finance &
Accounts
Steno-cum- Computer
Operators
Office Assistant
Executive Assistant
Project Coordinator
(Admn)
Administration
Department
Field Data
Collectors
Research & Statistical
Wing
Manager
Statistics
Deputy Manager
Statistics
Project Coordinator (New Delhi)
Manager (Projects)
Manager (Commercial Ventures)
Dy. Manager Marketing
CEO
Principal Secretary Tourism
Manager (Skill Development)
Assistant Skill Development
Page 3 of 27
MANUAL 2
ROLE AND POWERS OF THE BOARD OF TRUSTEES
The Board of Trustees shall be the Apex policy making body of the Punjab Heritage &
Tourism Promotion Board, and it shall have full powers to do all such acts, deeds and things
as are necessary for the purpose of achieving the objectives of the Board and shall exercise
general superintendence over the functioning of organs and authorities created under these
Byelaws.
POWERS & FUNCTIONS OF THE EXECUTIVE COMMITTEE
Subject to the general superintendence and control of the Board of Trustees, the
Executive Committee shall be fully responsible for the management and
administration of the affairs of the Board and shall have the powers to do all such
acts, deeds and things as are necessary for the purpose of performing the
objectives and functions assigned to the Board.
Without prejudice to the generality of the foregoing provision, the Executive
committee shall have the following powers:-
Full powers to give administrative and financial sanctions for various activities,
projects & works to be undertaken by the Board in pursuance of its objectives;
Full powers to sanction recurring, non-recurring, contingent, miscellaneous, revenue,
and capital expenditure for activities, works, and projects of the Board:
Provided that information about the expenditure incurred would be put up to the
Board of Trustees annually;
Full powers to place advertisements in various media such as newspapers,
magazines, radio, television, internet etc:
Provided that no advertisements would be placed which are not in consonance with
the objectives of the Board or for Government functions which are not within the
purview of the Department of Tourism or Department of Cultural Affairs,
Archaeology & Museums;
To prepare and execute specific plans and programmes from time to time for the
furtherance of the objectives of the Board and for its efficient management and
administration.
To prepare or cause to be prepared the annual budget of income and expenditure of
the Board
To adjust and settle all accounts relating to the Board Funds and do all acts, deeds
and things (including appointment of auditors) necessary therefore.
To write off irrecoverable losses of stores or of Board’s money or loss of revenue or
irrecoverable loans and advances and deficiencies and depreciation in the value of
stores (other than Motor Vehicles and Motor Cycles) up to Rs. 5.00 Lakhs in a year.
Page 4 of 27
To condemn motor vehicles up to Rs. 7.00 Lakh (original cost) in each case after
they have outlived their life in terms of distance run or time of use in years, as fixed
by the Executive Committee
To declare stores and equipment obsolete, surplus or unserviceable up to Rs. 1.00
Lakh in each case.
However, all cases of write off of irrecoverable losses of stores or of Board’s money
and loss of revenue, irrecoverable loans and advances and deficiencies in the value
of stores shall be reported to the Board of Trustees in a statement to be annexed to
the Annual Accounts. This Statement should cover all writes off ordered during the
relevant accounting year. Stores and Equipment declared obsolete, surplus on
unserviceable shall be similarly reported.
To constitute or appoint, with or without remuneration and on such terms and
conditions as it may deem proper, any committee of Experts to advise the Board or
to monitor its programmes and activities, and to incur all such reasonable
expenditure as may be necessary for the purpose;
To appoint staff after determining its requirement in view of the functions assigned
to the Board and the resources available , and fix remuneration & settle other terms
& conditions of their employment:
Provided that all employees of the Board shall be appointed only on contractual
basis or taken through outsourcing. However, the Government may, specifically
permit the appointment of certain category of employees on deputation from
government departments/organizations or from public sector undertakings.
To file any civil or criminal proceedings and defend all legal proceedings on behalf of
the Board and to settle, compromise or compound in or out of court, or refer to
arbitration all suits, actions and other proceedings whatsoever;
To purchase, hire, take on lease any land or building and construct properties for
the purpose of carrying out the objects of the Board;
Subject to the prior approval of the Board, to borrow moneys, to raise loans in the
open market or otherwise, on such terms and conditions as may be deemed fit and
for the purpose and enter into agreements, assurances and other deeds in relation
thereto for giving security for such loans and interest thereon;
To maintain any immovable properties of the Board in such manner as it shall think
fit including making of improvements, repairs or alterations therein and to grant or
renew leases of any description in respect of such properties;
Subject to the approval of the Board of Trustees, to sell, assign, lease out, mortgage
or otherwise dispose of any movable or immovable property of the Board:
Provided that no immovable property (such as land and building) of the Board which
has been transferred to the Board by the Government by way of sale, grant, lease
etc shall be sold, mortgaged, or leased for a term exceeding 5 years, or otherwise
transferred to any non-government entity without the prior written approval of the
Government of Punjab.
To frame Regulations for the efficient administration and management of the Board;
Page 5 of 27
To enter into legal and other agreements or contracts on behalf of the Board for
carrying out the objects of the Board;
To prescribe the salaries, allowances, remuneration and rates thereof applicable to
the different categories and grades of employees of the Board from time to time;
To authorize the CEO or Additional CEO to issue general or specific orders for
regulating functioning of the Board and its offices consistent with the Rules,
Regulations, Bylaws and decisions of the Board of Trustees;
To do all lawful acts, deeds and things as are incidental, ancillary and conducive to
the objectives of the Board.
Page 6 of 27
POWERS & DUTIES OF OFFICERS
Sr. No. Designation
1) Chief General Manager
a. Overall in-charge of all the projects undertaken by the PHTPB including IDIPT and
their timely completion.
b. Responsible for obtaining detailed project reports including BOQ’s and drawings and
tender documents etc. deliverables from consultants.
c. Responsible for recommending sub projects in IDIPT including selection of
subprojects (scope and cost), DPR and bid approvals and handing / taking over of
sites after completion of works.
d. Responsible for planning, monitoring and overall supervision of works and
streamlining works procedures in PHTPB as per rules.
e. Responsible for recommending payments to the consultants / others after due
verification.
f. Responsible for preparation and submission of Utilization Certificates with MFA.
g. Any other duties assigned to him by PD/APD (IDIPT), CEO PHTPB and Principal
Secretary Tourism from time to time.
2) Manager (Finance & Accounts)
i. All finance accounts and audit matters of PHTPB & PTDC.
ii. All finance, accounts and audit related matter of PTDC & Demerged Companies/Joint
Venture.
iii. Responsible for the management of the receipts from the lease / contracts of the
properties under PPP.
iv. Responsible for the all kinds of tax related matters of PTDC and PHTPB
v. Responsible for policy level initiatives for financial matters in PHTPB including cost of
works, bid approvals and payment / reimbursement / accounts and audit related
issues of contracts.
vi. Responsible for timely transfer/allotment of funds/budgets (including
reimbursement, imprest, advance, loan etc.) from GoP, GoI, MoT etc. and all such
agencies for various projects of the Board.
vii. Responsible for all correspondence and pursuance related to making above
provisions.
viii. Authorized officer of the Board for reconciliation of the funds received from MoT,
GoI.
ix. Responsible for ensuring validity (including timely extensions) and authenticity of bid
securities, security deposits, bank guarantee, earnest money, performance
guarantee etc.from Contractors/ Consultants/ bidders.
x. Will jointly sign UC’s after due verification from a/c records.
xi. Any other work may be assigned from time to time.
Page 7 of 27
Sr. No. Designation
3) Project Coordinator (Admn)
i. All establishment and administrative matters of PHTPB and PTDC.
ii. Convening of Board, EC & Sub-Committee meetings of PHTPB and
recording/issuance of minutes thereof.
iii. Convening meeting of CM, Dy. CM, CS, PST-cum-CEO, Addl. CEO, PHTPB and
Chairperson/MD, PTDC as and when required.
iv. All matters, Court Cases, RTI of PTDC, Amirtsar Hotel Limited, Gulmohar Tourist
Complex Ltd., Neem Chameli Co., Satkar Holiday Resorts.
v. To sanction leave of the PTDC outsourced employees.
vi. All the matters related to management of PTDC properties
vii. All matters related to court cases of PHTPB & PTDC
viii. All matters related to RTI cases of PHTPB & PTDC
ix. Nodal Officer for Court Cases
x. Nodal Officer for Punjab Ashok Hotel Ltd.
xi. Public Information Officer, PHTPB & APIO PTDC.
xii. VIP References
xiii. Lok Sabha & Vidhan Sabha Questions/Assurances
xiv. Maintenance of Office Building, House Keeping, Vehicles etc.
xv. Any other work which may be assigned from time to time.
4) Manager Research & Statistics
i. Acting as Head of the Statistical Unit.
ii. Collection, compilation and dissemination of tourist statistics.
iii. Management of Tourist Information Centres, Supervision and coordination with
Tourist Officers/Guides and the assessment of their performance.
iv. Liaison with Tourism /Hotel Industry for collecting data and representation of
issues related with the hotel industry.
v. Custodian of all publication/printed materials and literature & distribution to
TIC’s/ Agencies/ other departments
vi. Distribution of Publicity Materials
vii. Hotel Policy: Formulation of Policy on Tourism units.
viii. Safety and security of Tourists in Punjab.
ix. Inspection of hotels for classification as a member of classification committee in
Punjab as per the GoI Guidelines.
x. Sending data on tourist to the MoT, GoI.
xi. Reporting on Statistical issues.
xii. Reporting of Important Tourism related news/information
xiii. Any other work may be assigned from time to time.
5) Manager Projects
i. Content Development of Publicity Material i.e. Website, Brochure, Tourist Map,
News Letter etc.
ii. Printing of Publicity Materials
iii. Arranging Funds from MoT, GoI/State Govt. for publicity material and related
activities
iv. Matter related to Empanelled Agencies (Advertisement and Event Management)
v. Organizing events/festivals, Participation in Road Shows
vi. Support Marketing Activity to Manager Marketing
Page 8 of 27
Sr. No. Designation
vii. All matters related to Heritage / Punj Sarovar Walks / all walks
viii. Tented Accommodation, Bed & Breakfast Scheme, Farm Tourism Scheme, Dhaba
Scheme and other Tourism Product Development & Promotion including all
training/capacity building.
ix. All matters related to Rural Tourism
x. Cinematic Tourism
xi. Any other work may be assigned from time to time.
6) Manager Commercial Venture
i. All matters related to PPP properties
ii. Contract Management of Lease
iii. Eco-Tourism
iv. Any other work may be assigned from time to time
7) Project Coordinator (New Delhi)
i. Liasioning and attending meeting in MoT in other department of Government of
India
ii. Communication with Head Quarter
iii. Management and Operation of TIC Delhi
iv. Management and Operation of Dilli Haat outlet.
v. Liasioning and coordination with representatives of Tourism Industry (Hotel
Associations, Travel Agents, Tour Operators etc.) at Delhi for promotion of
Punjab Tourism.
vi. Member of Special cell which is to coordinate and get details of all schemes at
various ministries related to Culture and Tourism projects of the Govt of India, in
addition to implementation of projects through Govt. schemes related to
UNESCO and UNWTO.
vii. Any other work may be assigned from time to time.
8) Deputy Manager Marketing
Participation in Domestic and International Travel and Trade fairs. (Major
Activity) , Trade Fairs, Travel Exhibition, Events.
FAM Trips (Familiarization trips to Punjab, for Travel writers, bloggers, Tour
Operators, Travel agents, Media and Journalists) to cover the experience later in
the travel magazines.
Conducting tours to Punjab through empanelled Tour operators, for Delhi Govt
schools, under Yuva Tour scheme by Directorate of Education, Delhi
9) Deputy Manager Statistics
Collection, Compilation of Statistics on Tourists/Visitors coming to the State from all
accommodation Units. Updation of directory of accommodation units in the state
including Hotels, Guest/Rest Houses, Bed & Breakfast units, Farm Houses, Tented Acc.
Units, other units etc. Liaison with the Tourist Officers and data field collectors with
respect to collection of Statistics through them.
Page 9 of 27
MANUAL 3
Decision making process, including Channels of Supervision and
Accountability
The Decision making process & there channel is given below:-
1) Board of Trustees Executive Committee
Sub Committee (Eco Tourism) CEO Executive Director
2) Board of Trustees Executive Committee Sub Committee (Tourism)
Principal Secretary Tourism CEO Executive Director
3) Board of Trustees Executive Committee Sub Committee (Culture)
Principal Secretary Culture CEO Supdt.
Accountability
All the staff/Officers are deployed though outsourcing agency & in case of any
major laps they can be removed.
Page 10 of 27
MANUAL 4
Norms set for the discharge of functions
As & when the PUC is received, that is to be disposed off quickly & there
should be no pendency. Monthly review meeting is held by Principal
Secretary Tourism/CEO/ED to review the work related to various
officers/officials.
Page 11 of 27
MANUAL 5
The Rules, Regulations, Instructions, Manuals And Records Held
Under Its Control Or Used By Employees For Discharging
Functions
No policy formed
Page 12 of 27
MANUAL 6
Statement of categories of the documents that are held by board
Bye-Laws & Orders are framed, and implemented.
Page 13 of 27
MANUAL - 7
Particulars of any arrangement that exists for consultation with,
or representation by the members of the public in relation to the
formulation of its policy or administration thereof
Advice/Suggestions from the experts in the field of culture/heritage is
taken from time to time as per the needs of the projects. Meetings &
Presentations are held to arrive at the best possible solution.
Assistance & Support of Punjab Infrastructure & Development Board
(PIDB) is taken from time to time.
Page 14 of 27
MANUAL 8
statement of the boards, councils, committees and other bodies
consisting of two or more persons constituted as its part or for
the purpose of its advise, and as to whether meetings of those
boards, councils, committees and other bodies are open to the
public, or the minutes of such meetings are accessible for public
The minutes of meetings of Board of Trustees of Punjab Heritage and Tourism
Promotion Board can be seen on Punjab Tourism Website (www. punjabtourism.gov.in).
Page 15 of 27
MANUAL 9
A DIRECTORY OF OFFICERS AND EMPLOYEES
S No. Name of officer/official
& Designation
Contact No. Address
1. Mr. Vikas Partap, IAS
Secretary Tourism
M: 9876633500
O: 0172-2742920
# 262, Sector 16 A,
Chandigarh Chandigarh
2. Mr. Shivdular Singh Dhillon, IAS M: 9914272444 The Benediction 2, Stadium Road,
Patiala, Punjab Chief Executive Officer O: 0172-2699263
3. Mr. Basanta Raj Kumar, IFS M: 9814310783 # 336, Sector 22 A, Chandigarh.
Executive Director O: 0172-5042955
DIRECTORY OF OUTSOURCED EMPLOYEES
4. Mr. Yogesh Gupta
Chief General Manager
M: 9888907705 # 535-P, MDC Sector- 6, Panchkula,
Haryana
5. Sh. S. P. Singh Dhindsa M: 98153-34444 #2156, Sec 15-C,
Project Coordinator (Admin) O: 0172-5042954 Chandigarh
6. Mr. K. L. Malhotra,
Manager (Skill Development)
M: 9501109738 # 2027 C, Sector 63, Chandigarh
Housing Board, Chandigarh
7. Mrs. Ridhi Bhatia M: 98153-80188 H. No. 108, Monarch Apartments,
VIP Road, Zirakpur,Distt. Mohali Manager (Commercial Ventures)
8. Ms. Alka Kapoor,
Manager (Projects)
M: 8699018765 H. No. 765 Sector 22A Chandigarh
160022
9. Mr. Harsimran Bhullar,
Manager (Projects)
M: 99152-30007 H. No. 306, Yuva Apartments,
GH-6, Mansa Devi Complex,
Sector-6, Panchkula
10. Mrs. Roshni Puri,
Project Manager (Delhi)
M: 98103-56943 B-17, 1st
Floor, Defence Colony,
New Delhi-110024
11. Mrs. Urmiljit Khosa M: 98554- 85268 # 460, Sec 78, Mohali.
Manager (Statistics)
12. Ms. Sapna Manchanda M: 98880-57509 H. No. 3180, Sector- 23 D,
Deputy Manager (Statistics) Chandigarh
13. Mr. Anmol Nidhi,
Dy. Manager Marketing
M: 96462-37048 H. No. 1652, Sector- 33 D,
Chandigarh
Page 16 of 27
S No. Name of officer/official
& Designation
Contact No. Address
14. Mrs. Rajini Pandey M 95016-75858 #348, Milk Colony,
Sr. Accountant Dhanas (UT), Chandigarh.
15. Ms. Harjot Kaur,
Accountant
M: 99155-82005 #3206, Defence Society,
Sector 51 D, Chandigarh
16. Mr. Inderpal Singh M: 98156-80362 #264, Phase 3B1, Sector 60, SAS
Nagar. Executive Assistant
17. Mrs. Charanjeet Kaur, M: 96466-07375 #167, Green Enclave, Sector 118,
Office Assistant Opp. Village Daon, Mohali
18. Mr. Naresh Kumar,
Assistant (Skill Development)
M: 9888391733 Gali No. 8, Bhagat Singh Nagar,
Barwala Road, Dera Bassi- 140507
19. Mr. Surinder Shahi, Res: 01762-283569 Village – Meerpur, PO
Computer Operator Mubaraqpur, Distt. Mohali
20. Mrs. Mandeep Kaur,
Computer Operator M: 80542-69447
# 420, Sector-20, Chandigarh
21. Mr. Gurpreet Singh,
Computer Operator
M: 98765-79893 VPO Palheri, Tehsil Kharar,Distt.
SAS Nagar, Punjab
22. Mr. Vinod,
Peon
M: 97798-42781 H. No. 740-41, Phase I,
Inds. Area, Ramdarbar, Chandigarh
23. Mr. Amit Kumar,
Peon
M: 97815-26923 H. No. 1526, Sector- 41 B,
Chandigarh
24. Mr. Amanpreet Singh,
Peon
M: 9888669101 # 71, VPO Badheri,
Sector- 41 D, Chandigarh
25. Mr. Pushpendra Kumar,
Peon
NA Village Nandpur, Kanpur Dehat,
Uttar Pradesh-209301
26. Mr. Kishan,
Mali
M 98159-17136 # 602, Sector- 25 A,
Chandigarh
27. Mr. Sunil Kumar,
Sweeper
M: 9914798484 # 4348 B, Sector 46 D,
Chandigarh
Page 17 of 27
MANUAL 10
MONTHLY REMUNERATION RECEIVED BY
EACH OF OUTSOURCED OFFICER AND EMPLOYEES
S.NO DESIGNATION Rate of Pay
1 Chief General Manager 81,000/-
2 Project Coordinator (Admn) cum Manager (Finance & Accounts)
71,112/-
3 Manager (Skill Development) 64,420/-
4 Manager (Projects) 67,482/-
5 Manager (Commercial Ventures) 60,331/-
6 Manager (Statistics) 69,164/-
7 Project Coordinator (Delhi) 58,685/-
8 Deputy Manager (Marketing) 37,921/-
9 Deputy Manager (Statistics) 52,562/-
10 Field Data Collector 24,563/-
11 Sr. Accountant 27,500/-
12 Executive Assistant 33,000/-
13 Accountant Chandigarh DC Rates
14 Office Assistant Chandigarh DC Rates
15 Computer Operator Chandigarh DC Rates
16 Driver Chandigarh DC Rates
17 Peon Chandigarh DC Rates
18 Mali Chandigarh DC Rates
19 Sweeper Chandigarh DC Rates
Page 18 of 27
MANUAL 11
Budget allocated to each of its agency, indicating the particulars of all
plans, proposed expenditures and reports on disbursements made
Contd. on Next page
Page 19 of 27
Page 20 of 27
Page 21 of 27
Page 22 of 27
MANUAL 12
Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such
programmes
There is no direct dealing with public & as such no subsidy
programmes are held.
Page 23 of 27
MANUAL 13
Particulars of recipients of concessions, permits or authorizations
granted by us
NIL
Page 24 of 27
MANUAL 14
Details in respect of the information available or held by the board
reduced in an electronic form
The Board is maintaining its own website namely
www.punjabtourism.gov.in and all information is available on it. The
website is updated regularly from time to time.
Page 25 of 27
MANUAL 15
The Particulars of The Facilities Available To Citizens For
Obtaining Information, Including The Working Hours of Library Or
Reading Room, If Maintained For Public Use
The literature regarding various projects & activities is available with the
office & is distributed at the time of various functions, fairs & can be
supplied on demand. Achievements & activities in the shape of catalogue &
News Letters (The Legend) are under circulation.
Page 26 of 27
MANUAL 16
NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE
RTI OFFICERS
The following Officers have been designated as RTI Officers in the Board
Sr. No.
Post of Officer Designation Telephone No. Address
1 Appellate Authority
Chief Executive Officer
0172-2699263 Plot No. 3, Sector -38 A, Chandigarh
2 Public Information Officer
Project Coordinator (Admn.)
0172-5042954 Plot No. 3, Sector -38 A, Chandigarh
3 Assistant Public Information Officer
Assistant / Superintendent
0172-5042954 Plot No. 3, Sector -38 A, Chandigarh
Page 27 of 27
MANUAL 17
SUCH OTHER INFORMATION AS MAY BE PRESCRIBED
NIL