punjab & sind bank zonal office mumbai€¦ · fort mumbai - 400023 tel: 022-22626055-58...

PUNJAB & SIND BANK

Zonal Office

MUMBAI

APPLICATIONFOREMPANELMENTOFINTERIOR FURNISHERS

Application reference no: - PSB/ZO/MUM/EF/01/2018

LAST DATE OF SUBMISSION: 26.09.2018 by 17.00 hrs

ZONAL OFFICE

27/29, AMBALAL DOSHI MARG

HAMAM STREET, FORT,

MUMBAI - 400023

Ph. No. 022-22626055-58

E-mail: [email protected]

PUNJAB & SIND BANK

(ZONALOFFICE, MUMBAI)

1 Application for Empanelment of Interior Furnishers for Punjab &Sind Bank

1. EMPANELMENTOFINTERIOR FURNISHERSD

Punjab & Sind Bank, Zonal Office is in the process of empanelling Interior Furnishers for

renovation of Branches / Offices / Residences; furnishing & interior decoration, etc and similar

projects in the Mumbai Zone.

2. INSTRUCTIONS TO APPLICANTS

a) The empanelment of a contractor/Furnisher in Bank shall not confer any right on him

either to be necessarily issued the tender papers or for award of work.

b) The details of the applicants and their experience shall be submitted in the Bank’s

prescribed “Application Format” only.

c) The applicant should ensure that the application is hand delivered at the given address

within the prescribed date and time as mentioned in the advertisement. The application

shall not be accepted by post/courier.

d) No costs incurred by the applicant in applying, in providing necessary clarifications

or attending discussions, conferences or site visits will be reimbursed by the Bank.

e) The applicant should furnish documentary proof with respect to the eligibility criteria

along with the completed application form. Incomplete applications or applications

without proper proofs for establishing their credentials will be liable for rejection and no

correspondence will be entertained in this regard.

f) If necessary, the categories/value/class/limits for which the Interior Furnishers are

empanelled should be specified.

g) The applicant should enclose demand draft (non-refundable) forRs.1,000/-in favour of

Punjab & Sind Bank and payable at Mumbai.

3. EVALUATION OF THE APPLICATIONS

a) Experience and reputation of the firm

b) Empanelment with other Banks, PSUs, Govt. Institutions etc.

c) Manpower & logistical support of the firm

d) Quality consciousness,

e) Registration with statutory tax authorities like IT, GST etc., as applicable.

4. If found necessary, Bank may also consider inspecting the works undertaken by

the applicants, for which necessary co-ordination shall be made by them. Based on the

details furnished in acceptable format, inspection of works and eligibility criteria, the

applicants will be empanelled.

5. Decision of the Bank regarding selection / rejection for empanelment will be

final and binding and no further correspondence will be entertained. The empanelled

contractors will only be informed by post.

6. If, information and details furnished by applicants are found to be false at any time in

future or any information withheld, which comes to the notice of the Bank at a later

date, the empanelment of such applicant will be cancelled immediately.

7. Applications received after the due date and time is liable to be rejected.

PUNJAB & SIND BANK



8. The empanelment shall be valid for a period of three years from the date of intimation

letter to the short listed consultants / contractors/suppliers/vendors.

9. The present empanelment is mainly for works for value upto the limits

mentioned in respective categories. In case of any high value works, Bank may

undertake the works by project specific pre-qualification exercise.

10. All the applicants should clearly mention the Class details on the envelop cover.

11. Completed empanelment document shall be submitted up to the last date given in

advertisement, during office hours to the office of: -

The Zonal Manager

Punjab & Sind Bank

Zonal Office, 27/29, Ambalal Doshi Marg,

Fort Mumbai - 400023

Tel: 022-22626055-58

E-mail: [email protected]

12. SCOPE OF EMPANELMENT

The scope of work of Contractors for Interior Furnishing Works broadly is to undertake original

interior furnishing works, alterations and renovations involving erection of partitions, cabins,

work stations, false ceiling, flooring, counters, paneling, storage units, furniture, blinds etc.

For Class-A, Class-B contractors, the applicant/ firm/company shall be registered with ESI, EPF

etc., as per extant labour laws. Class-A and Class-B contractors who will be required to

undertake comprehensive works covering civil, interior and electrical works shall submit

necessary documentary evidence for carrying out electrical works, at the tender stage.

Note: -All class of contractors must be registered for Income Tax. The contractors, otherwise

eligible but not registered for Income Tax, will not be considered for empanelment.

Prospective contractors to note that all payments will be made electronically as per

Government guidelines

All contractors and consultants should have been registered with tax authorities. The

contractors, otherwise eligible but not registered for tax, will not be considered for

empanelment.

13. ELIGIBILITY CRITERIA

Empanelment of Contractors is sought for the following categories of works under various cost

limits. The contractors empanelled under lower cost limit will not be eligible for works costing

more than the limit. However the contractors empanelled under the higher class

ofwork/categorycanparticipateevenforworksinlowercostlimits.ThevariousCategories&Cost

limits are furnished below;

mailto:[email protected]

PUNJAB & SIND BANK



S.No. Category

VALUE OF THE WORKS UPTO WHICH THE CONTRACTORCAN PARTICIPATE (AMOUNTINLAKHS)

Class -A Class -B

1 INTERIORFURNISHING From 1 Lakh to 50 lakh Upto 1 Lakh

The applicant should have the following minimum eligibility criteria:

a) The applicant should have undertaken works in Government Departments / Public Sector

Undertakings / Central Autonomous Bodies/State Autonomous Bodies / Financial

Institutions and other reputed Private Firms during last 5years.

One work/project costing 80%of the class limit OR

Two works/projects costing 50%ofthe class limit OR

Three works/projectscosting40% of the class limit

b) The applicant should have Income Tax registration number. The applicant should have

registered with statutory authorities for GST, Work Contract Tax etc, as applicable to

them in terms of extant laws. Applicant should submit copy of the income tax PAN, GST

certificate with valid registration number.

c) The applicant shall have the average annual financial turnover of at least 30% the value

of the class limit in the respective category during last 3 years prior to 31-03-2018.

d) Contractors for all classes should have well-established office with adequate engineering

staff and the applicant / firm / company shall be registered with ESI, EPF etc, as per

extant labour laws.

14. TECHNICAL EVALUATION CRITERIA

The Evaluation Committee (EC) shall carry out the entire evaluation process.

The Technical proposal evaluation process would focus on the ability of Interior Furnisher to

satisfy the technical requirements of the assignment, quality assurance procedures and

experience of Interior Furnishing works. Based upon the above pre-qualification criteria, the

technical proposals will be further evaluated on the following criteria and rating will be provided

as below.

S No. DESCRIPTION RATING

1 Experience in Interior Furnishing works

-do- Minimum 5 Years 3

-do- 5 Years and above 5

2 Experience in Interior Furnishing works for Bank branches (applicable for

both Government and Private Banks)

PUNJAB & SIND BANK



-do- Up to 3 Banks 3

-do- More than 3 Banks 5

3

Average annual financial turnover during last 3 years prior to 31-03-

2014.

-do- at least 30% the value of the class limit in the respective category 3

-do- above 30% the value of the class limit in the respective category 5

4 Empanelment with other Public Sector Banks for Interior Furnishing works

-do- Up to 3 Banks 3

-do- More than 3 Banks 5

5

Marking based on Evaluation of the satisfactory certificates provided by

other Clients of the Interior Furnisher. For this the latest/last completed

project will be taken into consideration.

a) If Technical proficiency

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3

iv) Is Satisfactory 2

v) Is Poor 1

b) If Financial soundness

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3


v) Is Poor 1

c) If Mobilization of adequate T&P

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3


v) Is Poor 1

d) If Mobilization of manpower

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3


v) Is Poor 1

e) If General behaviour

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3


v) Is Poor 1

PUNJAB & SIND BANK



f) If the deviation in stipulated date of completion and actual date of

completion is

i) Delayed 1

ii) Actual Time 3

iii) Before Time 5

TOTAL SCORE 50

15. EVALUATION CRITERIA

Only the Interior Furnisher who score more than 35 (Thirty Five) marks in Technical Evaluation

process will qualify to be Empanelled with the Bank. Once the evaluation of technical proposals

is completed, the Service Providers who score more than the prescribed cut-off score will only be

short listed. In case, none of the participants or only two of the participating Service

Providers qualify on technical criteria and reach or exceed the cut-off score of 35, then the

Bank, at its sole discretion, may qualify three Interior Furnishers on the basis of the top 3

scores.

The technically short listed Interior Furnishers will have to match the bank’s fixed rate and

payments will be made accordingly.

16. APPLICANT OBLIGATIONS

1) The applicant should intimate change of address to the Bank. Failure to do so may result in

removal of his name from the empanelled list.

2) The registration with various authorities like Electrical license, Council of Architecture,

Tax, etc shall be possessed during the empanelment period.

3) The applicant should not indulge in unethical practices.

4) The applicant should execute the works awarded to him strictly as per the terms and

conditions of the contract and specifications.

5) The applicant should co-ordinate with Bank Officials/Architects / Consultants/ Contractors,

if any, for smooth completion of the works.

6) Any Change in Constitution of firm without prior approval will render the applicant to be

removed from the panel. In case of conversion of a firm into two or more firms, fresh

empanelment is essential.

17. DISCIPLINARYACTIONS

The Interior Furnisher shall have to abide by all the rules of empanelment and also by the terms

and conditions of the agreement/MoU. He shall have to execute the works as per contract on time

and with good quality.PSB shall have the right to suspend business with him for any period,

debarred or remove the name from the approved list of Interior Furnishers indefinitely or for a

period as decided by PSB after issue of a show cause notice. Decision of PSB shall be final and

binding on the Interior Furnishers.

PUNJAB & SIND BANK



The name of the contractor may be removed from the approved list of contractors /Interior

Furnishers by the Bank if he:

1. Fails to execute a contract or has executed it unsatisfactorily or

2. Persistently violates any important conditions of contract: or

3. Furnishes false particulars at the time of empanelment: or

4. Indulges in any type of forgery or falsification of records: or

5. Defaults in tax dues like Income Tax, Work Contract Tax, GST etc.

18. REVISION OF ABOVE RULES OF EMPANELMENT:

Bank may modify, add, delete and / or change any of the above rules and the same shall be

binding on all the empanelled Contractors / Consultants. Bank reserves its right to reject any /

or all the applications without assigning any reasons whatsoever.

GUIDELINESFORSUBMISSIONOFAPPLICATIONFORMFOREMPANELMENTO

FARCHITECT/ ARCHITECTURAL FIRM

1. Application form for empanelment shall be submitted in sealed envelope superscribing

‘Application for Empanelment as Interior Furnishers – Class A/B”.

2. Theapplicationshallbesubmittedstrictlyintheformatasmentionedalongwiththe supporting

documents.

3. Theapplicationshallbesignedbytheperson/sonbehalfoftheorganizationhaving necessary

Authority/Power of Attorney to do so. Each page of the application shall be signed and

copy of Power of Attorney / Memorandum of association (Wherever applicable) shall be

furnished along with application.

4. If the space in Performa is insufficient for furnishing full details, such information may

be supplemented on separate sheet stating therein the part of Performa and serial

number. Separate sheets may be used for each part of application. While filling up the

application with regard to list of important projects completed or on hand the applicant

shall only include major works handled by the firm.

5. The applicant should ensure that the application is hand delivered at the given address

within prescribed date and time as mentioned in the advertisement. The application shall

not be accepted by post/courier.

6. Application containing false and/or incomplete information is liable for rejection.

7. The applicant should enclosed draft (non - refundable) for Rs.1,000/-payable to Punjab

& Sind Bank, Mumbai.

8. The bank reserves right to accept or reject any or all the application.

PUNJAB & SIND BANK



9. Last date and time to accept the application is the last date given in advertisement,

during office hours.

PUNJAB & SIND BANK



To, Deputy General Manager,

Punjab & Sind Bank,

ZO Mumbai

27/29, Ambalal Doshi Marg

Fort, Mumbai - 400023

Ref: Application for empanelment as Interior Furnisher.

Dear Sir, I / we have read and understood the instructions and the Terms & Conditions mentioned in

the application form. I / we do hereby declare that the information furnished in the

application and the supplementary sheets are correct to the best of my knowledge and

belief.

I / we authorize Bank to approach our employers, clients, corporation organization etc. to

verify the facts submitted by us.

Signature of applicant with seal

Name:

Designation:

Address:

Place

Date:

PUNJAB & SIND BANK



INFORMATIONTOBEFURNISHEDBYTHEAPPLICANTS

1 Name of the organization

2 Registered Address

Postal address

Telephone nos

E-mail address

3 Address for

Communication

Postal address

Telephone nos

E-mail address

4 Year of establishment

5 Status of the firm (Enclose copy)

o Company

o Partnership

o Proprietor Firm

o Individual

(attach proof)

6 Name of Directors/ Partners? Proprietor

i)

ii)

iii)

7

Registration Details Companies/Firm Registration Number & date Sales Tax Registration No: Income Tax Number: Pan Number TIN: Value Added Tax No: Service Tax No: Electrical Contractor License No: Others If any:

8 Name and address of Bankers. Enclose Solvency Certificate

PUNJAB & SIND BANK



9

Important major projects on which

the firm was engaged in the last 5

years and their estimated cost, stage

of work viz. planning and

construction, the full address of

clients shall be indicated against

each project. (Details to be furnished

in Performa 1)

o YES o NO

10 Specify the maximum value of work

done in a year

Year Value of Work

2015-16

2016-17

2017-18

11

Important major projects on which

the firm is engaged at present and

their estimated cost, stage of work

viz. planning and construction, the

full address of clients shall be

indicated against each project.

(Details to be furnished in Performa

2)

o YES o NO

12

Whether an assessor of income tax, if

so, mention permanent account

number furnish copies of Income Tax

Clearance Certificate.

o YES o NO

13

Furnish copies of audited Balance

Sheet and Profit & loss account

(audited) for the last three years.( FY

2015-16, 2016-17,2017-18)

o YES o NO

14

If you are registered in panel of

other organization / Statutory bodies

such CPWD, PWD, MES, Banks,

etc, furnish their name, Category

and date of registration.( furnish

proof)

i)

ii)

iii)

iv)

PUNJAB & SIND BANK



15

Details of three responsible

clients/persons to whom the major

works carried out by the applicant

with address and telephone number

who will be in a position to certify

about the quality as well as past

performance of your organization

1.

2.

3.

16

Details of Application Fee DD No. :

Date: Issuing Bank/ Branch:

17

Furnish copies of Satisfactory Certificate

only from PSU Clients (Minimum 3

Nos) as per Performa 4. (The completion

of the projects considered for this

satisfactory completion should not be

later than 1 year from the date of the

application).

o YES o NO

PUNJAB & SIND BANK



PERFORMA–1

PARTICULARSINRESPECTOFWORKEXECUTED

Name of the Bidder:

List of Important Works Executed by the Agency during the Last Five Years (Separate sheet can also be enclosed if required)

Sr.

No

Name of the work/

Project

executed

with

address

Short

Description

of work

executed

Name and

Address

of owner

Value of

work

executed

Stipulated

Time of

completion

Date of

commencement

Date of

completion

If the work was delayed beyond stipulated date of completion, give reasons for the delay

Whether work was left incomplete or contract was terminated from either side, Give Details

Any other

relevant

information

1

2

3

4

Note:-Copies of the Agreement/MoU/Completion Certificate to be enclosed Place: Date:

Signature of the Applicant

PUNJAB & SIND BANK



PERFORMA-2

PARTICULARSINRESPECTOFWORKINHAND

List of Important Works in Hand/ in Progress

Sr.

No Name of the

work/project

executed with

address

Short

description

of work

executed

Name and

address of

owner

Value of

work

executed

Stipulated

time of

completion

Status Of

Work

If the work was

delayed beyond

stipulated date

of completion,

give reasons

for the delay

Any other

relevant

information

1

2

3

4

Note:-Copies of the Agreement/MoU to be enclosed Place: Date:


PUNJAB & SIND BANK



PERFORMA–3 LISTOFKEYPERSONALPERMANANTLYEMPLOYED

SR.

No.

Name

Designation

Qualification

Experience

Years with the

Firm

Any other

information

Place: Date:



PERFORMA – 4

CLIENT’S CERTIFICATE REGARDING PERFORMANCE OF CONTRACTOR

Name & Address of the Client: …………………………

Name of the Interior Furnisher

1. Name of work with brief particulars

2. Agreement No. and date

3. Agreement amount

4 Date of commencement of work

5 Stipulated date of completion

6 Actual date of completion

7. Details of penalty levied for delay(indicate amount),if any

8. Gross amount of the work completed and paid

9. Name and address of the authority under whom works executed

10 Whether the contract employed qualified Engineer/Oversee during execution of work?

11 i)Quality of work Outstanding/Very good/Good/

Satisfactory/Poor

ii) Amount of work paid on reduced rates, if any

12 i)Did the contractor go for arbitration?

ii)If yes, total amount of claim

iii) Total amount awarded

13 Comments on the capabilities of the contractor

a) Technical proficiency Outstanding/Very good/Good/

Satisfactory/Poor

b) Financial soundness Outstanding/Very good/Good/

Satisfactory/Poor

c) Mobilization of adequate T&P Outstanding/Very good/Good/

Satisfactory/Poor

d) Mobilization of manpower Outstanding/Very good/Good/ Satisfactory/Poor

e) General behavior Outstanding/Very good/Good/

Satisfactory/Poor

Note: All columns should be filled in properly

Place : SIGNATURE OF THE CLIENT

Date : NAME & DESIGNATION

SEAL OF ORGANISATION


DECLARATION

1. All the information furnished by me/us here above is correct to the best of my knowledge

and belief.

2. I/we have no objection if enquiries are made about the work listed by me/us in the

accompanying sheets/ Annexures.

3. I / We agree that the decision of Bank in selection of contractors will be final and binding

tome/ us.

4. I / We have read the instructions and I / we understand that if any false information is

detected at a later date the empanelment shall be cancelled at the discretion of the Bank.

Place : SIGNATURE OF THE APPLICANT Date : NAME&DESIGNATION

SEAL OF ORGANISATION

Note: Where copies are to be furnished, they have to be certified copies preferably by the concerned

agencies or a Government Officer.


:

Checklist

(To be filled by Applicants)

1. Have you mentioned the class for which you have applied in the application form?

Yes/No

2. Have you signed in all the sheets? Yes/No

3. Whether copy of PAN/GST/Tax Registration copy is Yes/No

Enclosed ?

4. Whether requisite application fee by cash/DD is paid? Yes/No

5. Whether enclosed valid Electrical License in case of Electrical Yes/No

Contractor?

6. Whether enclosed proof for year of establishment? Yes/No

7. Whether proof for average annual financial turnover enclosed? Yes/No

8. Whether Performa –1, Performa –2 and Performa -3 filled up? Yes/No

9. Whether documentary proofs for having satisfactorily undertaken the works(as detailedinPerforma1 and 2)are enclosed?

Yes/No

If yes, number of certificates enclosed: For Performa 1

For Performa 2

Name of the Applicant/Firm /Company :

Class Applied For:

For Office Use Only:

1. Whether the applicant satisfies relevant work experience for the Yes/No specific

category?

2. Whether the applicant possesses PAN/GST - Yes/No

Council of Architecture / Electrical License Certificate, as applicable?

3. Whether the applicant satisfies the minimum financial turnover? Yes/No

4. Whether the applicant has enclosed all necessary certificates? Yes/No

5. Whether the application is accepted / rejected? ACCEPTED/ REJECTED

punjab & sind bank zonal office mumbai€¦ · fort mumbai - 400023 tel: 022-22626055-58...

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