punjab - supply and installation of sign boards in … · 2019. 1. 8. · year 2018 framework...

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BID DOCUMENT CATEGORY A External Signage

Package 1 (Lot – 1) Rawalpindi and Gujranwala

SUPPLY AND INSTALLATION OF SIGN BOARDS IN PRIMARY & SECONDARY

HEALTHCARE DEPARTMENT ESTABLISHMENTS OF PUNJAB

Framework Contract of Supplying and Installation of Sign Boards –

Year 2018-19 & 2019-20

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PRIMARY & SECONDARY HEALTHCARE

DEPARTMENT

GOVERNMENT OF THE PUNJAB

BIDDING DOCUMENT

For

SUPPLY AND INSTALLATION OF SIGN BOARDS IN


DEPARTMENT ESTABLISHMENTS OF PUNJAB

January 2019


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Bid Reference #:_____________

Those wishing to submit comments or questions, or to obtain additional information on

procurement under this project, are encouraged to contact:

Farhan Waheed

Project Manager (Civil)

Project Management Unit, Primary & Secondary Healthcare Department

31-E/1, Shahrah-e-Imam Hussain, Gulberg-III,

Lahore.

Phone No. : 042-99231208

Mob : +92 3314427972

Email : [email protected]


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Foreword

1. This Bidding Document has been prepared by the Primary & Secondary Healthcare

Department’s Procuring Agency” for Selection of Supplier. The document was

prepared by procurement committee of the Procuring Agency and reflects what are

considered “best practices”.

2. This Bid Document has been structured in the following manner:

Part I: Invitation to Bid

Part II: Form of Contract

Part III: Scope of Work

3. The text written in Italics is “Notes to the Bidders”. It provides guidance to the entity

in preparing Bid Document. “Notes to the Bidders” should be deleted from the final

proposals submitted by the short-listed Suppliers.


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Addendum

Sr No Description

1 Specifications of LED Modules, ACP Panels, Paint are

Mentioned wherever being used

2 In external Gantry Signage (EG-1 and EG 2 additional

members are added in the frame to withhold the acrylic

letters)

3 The specifications of translucent polycarbonate sheet in D1

is changed with transparent polycarbonate sheet

4 In B1 and D1(A) Signage, acrylic sheet is added behind the

acrylic letters for anchoring the letters.

5 The specifications of EG1 to EG8 are described in more

details


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TABLE OF CONTENTS

TABLE OF CONTENTS ...........................................................................................................5

PART – I REQUEST FOR PROPOSAL ...................................................................................8

SECTION - I: LETTER OF INVITATION FOR BIDS ............................................................8

SECTION - II: INSTRUCTIONS TO BIDDERS .....................................................................9

A. DEFINITIONS ............................................................................................. 10

B. INTRODUCTION .............................................................................................. 11

ITB1. Scope of Bid and Source of Funds .............................................................. 11

ITB2. Eligible Bidders ........................................................................................... 11

ITB3. Eligible Goods and Services ....................................................................... 12

ITB4. Cost of Bidding ............................................................................................ 12

C: PREPARATION OF BIDS ................................................................................ 13

ITB5.Contents of Bidding Documents ................................................................... 13

ITB6. Clarification of Bidding Documents ............................................................. 13

ITB7.Amendment of Bidding Documents .............................................................. 14

ITB8. Language of Bid& Notifications ................................................................... 14

ITB9. Documents Comprising the Bid ................................................................... 15

ITB10. Sufficiency of Bid ....................................................................................... 15

ITB11. Bid Prices, Currency of Bid and Payment ................................................. 16

ITB12. Documents Establishing Bidder’s Eligibility and Qualification ................... 16

ITB13. Documents Establishing Services’ Conformity to Bidding Documents ...... 16

ITB14. Bid Security ............................................................................................... 17

ITB15.Validity of Bids, Format, Signing and Submission of Bid ............................ 17

D. SUBMISSION OF BIDS ................................................................................... 18

ITB16. Deadline for Submission, Modification & Withdrawal of Bids .................... 18

E. BID OPENING AND EVALUATION .................................................................. 19

ITB17. Bid Opening .............................................................................................. 19

ITB18. Clarification of Bids ................................................................................... 19

ITB19.Preliminary Examination & Determination of Responsiveness of Bids ....... 20

ITB20. Conversion to Single Currency .................................................................. 23

ITB21. Detailed Evaluation of Bids ....................................................................... 23

ITB22. Process to be Confidential ........................................................................ 23

F. AWARD OF CONTRACT ................................................................................. 24

ITB23. Post Qualification ...................................................................................... 24

ITB24. Award Criteria &Procuring Agency’s Right ................................................ 24


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ITB25. Notification of Award & Signing of Contract .............................................. 25

ITB26. Performance Security ................................................................................ 25

ITB27. Integrity Pact ............................................................................................. 25

SECTION - III: BIDDING DATA SHEET .............................................................................26

SECTION - IV: BID FORM & SCHEDULES........................................................................57

A - FINANCIAL FORM& SCHEDULE ................................................................... 58

FORM OF BID ...................................................................................................... 58

B- TECHNICAL FORMS ....................................................................................... 64

C- STANDARDFORMS ...................................................................................... 100

PART –II CONTRACT .........................................................................................................100

SECTION A: GENERAL CONDITIONS OF CONTRACT (GCC) ....................................104

1. General Provisions ............................................................................................ 104

1.1 Definitions ......................................................................................................................................... 104 1.2 Applicable Law ................................................................................................................................. 105 1.3 Language ........................................................................................................................................... 105 1.4 Notices ............................................................................................................................................... 105 1.5 Location ............................................................................................................................................ 105 1.6 Authorized Representatives ............................................................................................................... 105 1.7 Inspection and Audit by the Procuring Agency ................................................................................. 106 1.8 Taxes and Duties ............................................................................................................................... 106 2. Commencement, Completion, Modification, and Termination of Contract .............. 106

2.1 Effectiveness of Contract ................................................................................................................... 106 2.3 Intended Completion Date ................................................................................................................ 107 2.4 Modification ...................................................................................................................................... 109 2.4.1 Orders for variations to be in writing ................................................................................................... 110 2.5 Force Majeure ................................................................................................................................... 111 2.6 Termination ....................................................................................................................................... 112 2.7 Review of Progress .................................................................................................................................. 113 3. Obligations of the Supplier ................................................................................ 114

3.1 General ............................................................................................................................................. 114 3.2 Conflict of Interests ........................................................................................................................... 116 3.3 Confidentiality ................................................................................................................................... 116 3.4 Insurance to be Taken Out by theSupplier ............................................ Error! Bookmark not defined. 3.5 Supplier’s Actions Requiring Procuring Agency’s Prior Approval .................................................. 117 3.6 Reporting Obligations ....................................................................................................................... 117 3.7 Documents Prepared by the Supplier to Be the Property of the Procuring Agency.......................... 117 3.8 Liquidated Damages ......................................................................................................................... 117 3.9 Performance Security ........................................................................................................................ 118 4. Supplier’s Personnel ......................................................................................... 124

4.1 Description of Personnel ................................................................................................................... 124 4.2 Removal and/or Replacement of Personnel ...................................................................................... 124 5. Obligations of the Procuring Agency .................................................................. 125

5.1 Assistance and Exemptions ............................................................................................................... 125 5.2 Change in the Applicable Law .......................................................................................................... 125 5.3 Services and Facilities ...................................................................................................................... 125 6. Payments to the Supplier ................................................................................... 125

6.1 Lump-Sum Remuneration .................................................................................................................. 125 6.2 Contract Price ................................................................................................................................... 126


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6.3 Payment for Additional Services ....................................................................................................... 126 7. Quality Control................................................................................................. 129

7.1 Identifying Defects ............................................................................................................................ 129 7.2 Correction of Deficiencies, and Non-Performance Penalty ............................................................ 129 8. Settlement of Disputes....................................................................................... 130

8.1 Amicable Settlement .......................................................................................................................... 130 8.2 Dispute Settlement ............................................................................................................................. 131

SECTION B. SPECIAL CONDITIONS OF CONTRACT ..................................................132

PART –III SCOPE OF WORK ................................................................................................0


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PART – I INVITATION TO BID

SECTION - I: LETTER OF INVITATION FOR BIDS

Sealed tenders are invited from firms / companies, registered with Sales Tax and Income Tax

Departments for “FRAME WORK CONTRACT FOR SUPPLYING AND

INSTALLATION OF SIGN BOARDS IN PRIMARY & SECONDARY

HEALTHCARE DEPARTMENT ESTABLISHMENTS OF PUNJAB” through Primary

& Secondary Healthcare Department, under Punjab Procurement Rules 2014.

Bidding documents containing the detailed specifications can be obtained @ Rs. 1000/- (non-

refundable) from Procurement Wing, Project Management Unit on written request from

under mentioned address during office hours. Single Stage Two Envelope Procedure will be

adopted according to PPRA.

Bidding documents may also be downloaded from PPRA website

(www.pprapunjab.gov.pk) & P&SHD website (www.pshealth.punjab.gov.pk).

The last date for submission of bids along with bid security mentioned in bidding documents

is January 24, 2019 till 03:00 pm and will be opened on the same day at 3:30 pm at below

mentioned address.

A pre-bid meeting shall be held on the 3rd of January 2019 at 03:00pm.

Procurement Specialist

Project Management Unit (PMU)

Primary & Secondary Healthcare Department

31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore

E-mail: [email protected]

Tel: +924299231208 Mob: 0331-4427972

http://www.pprapunjab.gov.pk/

http://www.pshealth.punjab.gov.pk/

https://hangouts.google.com/?action=chat&pn=%2B924299231208&hl=en&authuser=0


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SECTION - II: INSTRUCTIONS TO BIDDERS

[Note: Instructions to Bidders (ITB) shall not be modified, except in accordance with the provisions

of Punjab Procurement Rules, 2014. Any necessary changes, acceptable to the Government of

Punjab, or Procuring Agency, to address specific issues, shall be introduced only through the

Bidding Data Sheet (e.g., by adding new reference paragraphs)]


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A. DEFINITIONS

(a) Procuring Agency or Owner-Shall mean PMU, Primary and Secondary Healthcare

Department, Lahore.

(b) Engineer - Shall mean the person so designated by Procuring Agency to supervise the

work, or his duly authorized assistant.

(c) Engineers - Shall mean PMU, Primary and Secondary Healthcare Department, Lahore or

their authorized representative.

(d) Supplier - Shall mean M/s. _________________________ and shall include his (their)

legal representatives’ assign/s or successor/s, which individual/firm has undertaken the

works by virtue of this Contract.

(e) Site - Shall mean the site of the Contract works, including any development works,

building and erections thereon, and any other land (inclusive) as aforesaid, allotted by the

Procuring Agency for the Supplier's execution of the scope of work.

(f) Works or Work - Shall mean the works to be executed by virtue of this Contract, whether

temporary or permanent, and whether original, altered, substituted or additional.

(g) This Contract - Shall mean the Articles of Agreement, the Special Conditions, the

Conditions of Contract, the Appendices, the Bill of Quantities, the Specification, and the

Drawings attached hereto and duly signed, and the written instructions issued from time to

time by the Engineer/Engineer. All these documents taken together shall be deemed to

form one Contract and shall be complimentary to one another.

(h) Notice in writing - Shall mean a notice in written, typed or printed characters, sent (unless

delivered personally or otherwise proved to have been received) by registered post to last

known private or business address or registered office of the addressee, and shall be

deemed to have been received when in the ordinary course of post it would have been

delivered.

(i)Approved, Directed or Selected - Shall mean the approval, direction, or selection by the

Engineer/Procuring Agency.


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B. INTRODUCTION

ITB1. Scope of Bid and

Source of Funds

1.1 The Procuring Agency as defined in the BDS intends to receive

Bids for the Goods summarized in the BDS. Bidders will be

selected in accordance with the method of selection specified in

BDS. The Bidder must quote for the complete scope of service.

Any Bid covering partial scope of services will be rejected as non-

responsive.

1.2 The Procuring Agency has arranged funds from the Government of

Punjab.

ITB2. Eligible Bidders 2.1 Bidding is open to all Companies / firms / JVs /Associations.

2.2 All partners of the JV shall at all times and under all

circumstances be liable jointly and severally to Procuring Agency

for the execution of the entire Contract in accordance with the

Contract terms and conditions and a statement to this effect shall

be included in the authorization mentioned under para (2.4) below

as well as in the Form of Bid and Form of Contract (in case of a

successful bidder).

2.3 The partner-in-charge shall be authorized to incur liabilities,

receive payments and receive instructions for and on behalf of any

or all partners of the JV.

2.4 A copy of the Contract entered into by the JV partners shall be

submitted with the bid stating the conditions under which it will

function, its period of duration, the persons authorized to represent

and obligate it and which persons will be directly responsible for

due performance of the Contract and can give valid receipts on

behalf of the JV, the proportionate participation of the several

firms forming the JV, and any other information necessary to

permit a full appraisal of its functioning. No amendments /

modifications whatsoever in the JV Contract shall be agreed to

between the JV partners without prior written consent of the

Procuring Agency.


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ITB3. Eligible Goods and

Services

3.1 All Goods & ancillary Services to be supplied under this Contract

shall have their origin in eligible countries as per ITBs and all

expenditures made under the Contract will be limited to such

Goods and Services, if agreed otherwise.

3.2 For purpose of this Clause, “origin” means the place where the

Goods are mined, grown or produced or from where the ancillary

services are supplied. Goods are produced when, through

manufacturing, processing or substantial and major assembling of

components, a commercially recognized product results that is

substantially different in basic characteristics or in purpose or

utility from its components.

3.3 The origin of Goods and Services may be distinct from the

nationality of the Bidder.

ITB4. Cost of Bidding 4.1 The Bidder shall bear all costs associated with the preparation and

submission of its bid and the Procuring Agency will in no case be

responsible or liable for those costs, regardless of the conduct or

outcome of the bidding process.


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C: PREPARATION OF BIDS

ITB5.Contents of Bidding

Documents

5.1 In addition to Invitation for Bids, the Bidding Documents are

those stated below, and should be read in conjunction with any

Addendum issued in accordance with Sub-Clause ITB7.1.

1. Instructions to Bidders & Bidding Data

2. Schedules to Bid comprising the following:

Financial Schedule

i) Schedule A to Bid: Schedule of Prices

Technical Schedule

i) Schedule B to Bid: Technical Proposal Form

ii) Schedule C to Bid: Company Profile

iii) Schedule D to Bid: General Experience

iv) Schedule E to Bid: Relevant Experience

v) Schedule F to Bid: Human Resource

vi) Schedule G to Bid: Financial Situation

vii) Schedule H to Bid: Relevant Machinery

viii) Schedule I to Bid: Project Plans

ix) Schedule J to Bid: Integrity Pact

Other Forms

i) Form of Bid Security

ii) Form of Performance Guarantee

3. Form of Contract, General & Specific conditions

4. Scope of Work

ITB6. Clarification of

Bidding Documents 6.1 A prospective Bidder requiring any clarification(s) in respect of

the Bidding Documents may notify the Procuring Agency at the

Procuring Agency’saddress indicated in the BDS.

6.2 The Procuring Agency will respond to any request for clarification

within a day which it receives earlier than five (5) Days prior to the

deadline for the submission of Bids. Copies of the Procuring

Agency’s response will be forwarded to all prospective Bidders, at

least three (3) Days prior to dead line for submission of Bids, who

have received the Bidding Documents including a description of

the enquiry but without identifying its source.


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ITB7.Amendment of

Bidding Documents 7.1 At any time prior to the deadline for submission of Bids, the

Procuring Agency may, for any reason, whether at his own

initiative or in response to a clarification requested by a

prospective Bidder, modify the Bidding Documents by issuing

addendum.

7.2 Any addendum thus issued shall be part of the Bidding

Documents pursuant to Sub-Clause 7.1 hereof, and shall be

communicated in writing to all purchasers of the Bidding

Documents within 2 days of its approval. Prospective Bidders

shall acknowledge receipt of each addendum in writing to the

Procuring Agency.

7.3 To afford prospective Bidders reasonable time in which to take an

addendum into account in preparing their Bids, the Procuring

Agency may at its discretion extend the deadline for submission of

Bids.

ITB8. Language of Bid&

Notifications 8.1 The bid prepared by the Bidder and all correspondence and

documents relating to the Bid, exchanged between the Bidder and

the Procuring Agency shall be written in the English language.

Whereas, any printed literature furnished by the Bidder may be

written in another language so long as accompanied by an English

translation of its pertinent passages in which case, for purposes of

interpretation of the quotation, the English translation shall

govern.

8.2 Announcements and notifications shall be made through registered

mail or maybe delivered by hand against signature. The Procuring

Agency may make announcements through electronic mail or fax,

provided that the electronic mail addresses and fax number is

given on the form. Announcements with reference to proposal

letter made through this electronic address or fax numbers hall be

accepted.

8.3 For the notifications made through registered mail, the date of

notification shall be seventh day following the deposit of letter to

the postal service for local Applicants and fourteenth day for the

foreign Applicants. In case Applicants receive the notification

before such date, actual notification date shall be taken as basis.


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8.4 For the announcements made through electronic mail or fax, the

date of announcement shall be taken as the notification date.

Notification made in such away must be confirmed by the

Procuring Agency on the same day. Notifications which are not

confirmed on the same day shall be considered as not realized. In

order to ensure the confirmation as realized, it will be enough to

make the notification through registered mail. Notifications made

through electronic mail or fax will be documented in such a way

to contain the date of notification and its content.

8.5 Notifications through electronic mail will be made by using the

official electronic mail address of the Procuring Agency.

8.6 Notifications and announcements to the JV or Partnership will be

made to the Lead Partner or Pilot Partner or Coordinator associate.

ITB9. Documents

Comprising the Bid

9.1 The bid prepared by the Bidder shall comprise of the following

documents:

(a) Covering Letter

(b) Form of Bid duly filled, signed and sealed, in accordance with Sub-

Clause ITB15. (c) Schedules (A to J) to Bid duly filled and initialed, in accordance

with the instructions contained therein & in accordance with Sub-

Clause ITB15.

(d) Bid Security furnished in accordance with Clause ITB14.

(e) Documentary evidence in accordance with Clause ITB12.

(f) Documentary evidence in accordance with Clause ITB13.

ITB10. Sufficiency of Bid

10.1 Each Bidder shall satisfy himself before Bidding as to the

correctness and sufficiency of his Bid and of the rates and prices

entered in the Schedule of Prices, which rates and prices shall

except in so far as it is otherwise expressly provided in the

Contract, cover all his obligations under the Contract and all

matters and things necessary for the proper completion of the

Services stipulated in PART III: Scope of work, which is part and

parcel to this document.

10.2 The Bidder is advised to obtain for himself at his own cost and

responsibility all information that may be necessary for preparing

the bid and entering into an Contract for execution of the Services.


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ITB11. Bid Prices,

Currency of Bid and

Payment

11.1 The Bidder shall fill up the Schedule of Prices (Schedule A to

Bid) indicating the unit rates and prices of the Services to be

performed under the Contract. Prices in the Schedule shall be

entered keeping in view the instructions contained in the Preamble

to Schedule of Prices.

11.2 During the Bidder’s performance of the Contract, unless otherwise

stipulated in the Contract, prices quoted by the Bidder shall

remain fixed and not subject to variation on any account.

11.3 The unit rates and prices in the Schedule of Prices shall be quoted

by the Bidder in the currency as stipulated in Bidding Data.

ITB12. Documents

Establishing Bidder’s

Eligibility and

Qualification

12.1 Bidder/Manufacturer must possess capability and the experience

as stipulated in Bidding Data and the Qualification Criteria

stipulated in the Bidding Documents.

12.2 Pursuant to Clause ITB9 and 12.1, the Bidder shall furnish, as part

of its bid, documents establishing the Bidder’s eligibility to bid

and its qualifications to perform the Contract.

ITB13. Documents

Establishing Services’

Conformity to Bidding

Documents

13.1 The documentary evidence of the Services’ conformity to the

Bidding Documents may be in the form of literature, maps and

data and the Bidder shall furnish documentation as set out in

Bidding Data.

13.2 The Bidder shall note that standards for workmanship, material

and equipment, and references to brand names or catalogue

numbers, if any, designated by the Procuring Agency in the

Technical Proposal. Provisions are intended to be descriptive only

and not restrictive.


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ITB14. Bid Security

14.1 Each Bidder shall furnish, as part of his bid, a Bid Security

equivalent to the amount stipulated in Bidding Data either in the

form of Deposit at Call or a Bank Guarantee issued by a

Scheduled Bank in Pakistan in favor of the Procuring Agency,

valid for a period of One Hundred and Twenty (120) Days from

the last date for submission of bid. In case of the guarantee is

from a foreign bank, it shall be counter guaranteed by a scheduled

bank in Pakistan.

14.2 Any bid not accompanied by an acceptable Bid Security shall be

rejected by the Procuring Agency as non-responsive.

14.3 The Bid Security of unsuccessful Bidders will be returned upon

award of Contract to the successful Bidder or on the expiry of

validity of Bid Security whichever is earlier.

14.4 The Bid Security of the successful Bidder will be returned when

the Bidder has furnished the required Performance Security,

pursuant to Clause ITB22 and signed the Contract, pursuant to

Sub-Clauses ITB25.2 & 25.3.

14.5 The Bid Security may be forfeited under either of the following

circumstances:

(a) if a Bidder withdraws his bid during the period of bid

validity; or

(b) if a Bidder does not accept the correction of his Bid Price,

pursuant to Sub-Clause 19.2 here of; or

(c) in the case of a successful Bidder, if he fails to:

(i) furnish the required Performance Security in accordance

with Clause ITB26, or

(ii) sign the Contract, in accordance with Sub-Clauses ITB25.2

& 25.3

ITB15.Validity of Bids,

Format, Signing and

Submission of Bid

15.1 Bids shall remain valid for the period stipulated in the Bidding

Data after the date of bid opening.

15.2 All Schedules to Bid are to be properly filed, completed and

signed.

15.3 No alteration is allowed in the Form of Bid. Incase of any

alteration the bid shall be rejected.


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15.4 Each Bidder shall prepare Original and number of copies specified

in the Bidding Data of the documents comprising the bid as

described in Clause ITB5 and clearly mark them “ORIGINAL”

and “COPY” as appropriate. In the event of discrepancy between

them, the original shall prevail.

15.5 The original and all copies of the bid shall be typed or written in

indelible ink and shall be signed by a person or persons duly

authorized to sign (in the case of copies, photostats are also

acceptable). All pages of the bid documents shall be initialed by

the authorized person or persons along with the affixed official

seal.

15.6 The Bid shall be delivered in person or sent by registered mail at

the address as given in Bidding Data.

D. SUBMISSION OF BIDS

ITB16. Deadline for

Submission,

Modification &

Withdrawal of Bids

16.1 Sealed Bids must be received by the Procuring Agency at the

address provided in Bidding Data not later than the time and date

stipulated therein.

16.2 Bids submitted through telegraph, telex, fax or e-mail shall not be

considered.

16.3 Any bid received by the Procuring Agency after the deadline for

submission prescribed in Bidding Data will be returned unopened

to such Bidder.

16.4 Any Bidder may withdraw his bid after bid submission provided

that the modification or written notice of withdrawal is received

by the Procuring Agency prior to the deadline for submission of

bids.

16.5 Withdrawal of a bid during the interval between the deadline for

submission of bids and the expiration of the period of bid validity

specified in the Form of Bid may result in forfeiture of the Bid

Security pursuant to Sub-Clause ITB 26.3.


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E. BID OPENING AND EVALUATION

ITB17. Bid Opening

17.1 A committee consisting of nominated members by the Procuring

Agency will open the Bids (including withdrawals, substitution

and modifications made pursuant to Clause ITB16) in the

presence of Bidders’ representatives who choose to attend, at the

time, date and location stipulated in the Invitation for Bids.

Technical Bids will be opened first. At the end of the evaluation

of the Technical Bids, the Procuring Agency will invite

technically substantially responsive Bidders, eligible for award,

to attend opening of the Financial Bids.

The Bidders’ representatives who are present shall sign in a

register evidencing their attendance.

17.2 Envelopes marked “MODIFICATION”, “SUBSTITUTION” or

“WITHDRAWAL” shall be opened and read out first and the

name of the Bidder shall be read out. Bids for which an

acceptable notice of withdrawal has been submitted pursuant to

Clause ITB16 shall not be opened.

17.3 The Bidder’s name, Bid Prices, unit rates, any discount offered,

Bid modifications, substitutions and withdrawals, the presence or

absence of Bid Security, and such other details as the Procuring

Agency at its discretion may consider appropriate, will be

announced by the Procuring Agency at the Bid opening. The

Procuring Agency will record minutes of Bid opening.

Any Bid Price or discount which is not read out and recorded at

Bid opening will not be taken into account in the evaluation of

Bid.Any discount offered by the Bidder on its quoted prices, shall

only be considered if such discount is either shown on the duly

filled-in, signed & stamped Form of Bid/Letter of price bid or on

the Summary Page of the quoted amount for Lump sum

Contract/bill of quantities as applicable. In case of any

discrepancy or difference in the rate or amount of discount

mentioned in the Form of Bid/Letter of price bid (as duly filled-in

and signed), and on the Summary Page of the Schedule of Prices,

the discount shown on the Schedule of Price shall prevail.

Discount, if offered, through a separate letter of discount

submitted with the Bid, will not be entertained and shall be

considered null & void.

17.4 Discounts offered for lesser period than the Bid validity shall not

be considered in evaluation.


Bids

18.1 To assist in the examination, evaluation and comparison of Bids,

the committee may, at its discretion, ask the Bidder for a

clarification of its Bid. The request for clarification and the

response shall be in writing and no change in the price or

substance of the Bid shall be sought, offered or permitted.


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ITB19.Preliminary

Examination &

Determination of

Responsiveness of

Bids

19.1 Prior to detailed evaluation pursuant to Clause ITB21, the

evaluation committee will determine the responsiveness of the

Bids in the following manner:

(a) the Committee will examine the Bids to determine

whether;

Technical areas

(i) The Bid is complete and does not deviate from the scope;

(ii) Completion period offered is within specified limits;

(iii) Bidder/Manufacturer meet the desired eligibility criteria

including the requisite experience;

(iv) Bid does not deviate from basic technical requirements;

(v) Bid is generally in order;

(vi) Required sureties have been furnished; and

(vii) Documents have been properly signed.

Financial areas

(i) Bid is valid till required period;

(ii) Bid prices are the same during currency of Contract if it

is a fixed price bid; and

(iii) No computational error has been made.

(iv) The rates quoted in the financial bid should be valid for

year 2016-17 & 2017-18 as per the requirement of frame

work contract

(v) The bid should be inclusive of all taxes

(b) the bid shall not to be considered, if:

(i) It is unsigned;

(ii) Its validity is less than specified period;

(iii) It is submitted for incomplete scope of work;

(iv) It indicates completion period later than specified;

(v) It indicates that the works and services materials to be

supplied do not meet eligibility requirements;

(vi) It indicates that Bid prices do not include the amount

of taxes;

(vii) It indicates alteration in Form of Bid;

(vix) It is received after the deadline for submission of

Bids;

(xv) It is submitted through fax, telex, telegram or email;

(xvi) It indicates that prices quoted are not firm during

currency of the Contract whereas the Bidders are

required to quote fixed price(s);

(xvii) The Bidder refuses to accept arithmetic correction;


Year 2018-19 & 2019-2020

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(xviii) It is materially and substantially different from the

Conditions/ Specifications of the Bidding Documents;

and

(xix) Submission of Conditional Bid.

After determining the responsiveness of Bids in the light of basis

stated in para 19.1, further action on technical evaluation will be

taken.

19.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and total price that

is obtained by multiplying the unit price and quantity, the unit

price shall prevail and the total price shall be corrected. If there is

a discrepancy between the words and figures the amount in words

shall prevail. If there is a discrepancy between the total Bid price

entered in Form of Price Bid and the total shown in Schedule of

Prices Summary, the amount stated in the Form of Price Bid will

be corrected by the evaluation committee in accordance with the

Corrected Schedule of Prices.

If the Bidder does not accept the corrected amount of Bid, his Bid

will be rejected and his Bid Security will be forfeited.

19.3 Prior to the detailed evaluation, pursuant to Clause ITB21 the

Evaluation Committee will determine the substantial

responsiveness of each Bid to the Bidding Documents. For

purpose of these Clauses, a substantially responsive Bid is one

which conforms to all the terms and conditions of the Bidding

Documents without material deviations.

A material deviation or reservation is one:

(i) which affect in any substantial way, the scope, quality or

performance of the Works;

(ii) which limits in any substantial way, inconsistent with the

Bidding Documents, the Procuring Agency rights or the

Bidder’s obligations under the Contract; or

(iii) Whose rectification/adoption would affect unfairly the

competitive position of other Bidders presenting

substantially responsive Bids?

The Evaluation Committee’s determination of a Bid

responsiveness will be based on the contents of the Bid itself

without recourse to irrelevant evidence.

19.4 A Bid determined as substantially non-responsive will be rejected

and will not subsequently be made responsive by the Bidder by


Year 2018-19 & 2019-2020

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correction.

19.5 Any minor informality or non-conformity or irregularity in a Bid

which does not constitute a material deviation may be waived by

Procuring Agency, as long as the waiver does not prejudice or

affect the relative ranking of any Bidder.


Year 2018-19 & 2019-2020

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ITB20. Conversion to

Single Currency 20.1 To facilitate evaluation and comparison, the Evaluation

Committee will convert all Bid Prices, expressed in the amounts

in various currencies in which bid Price is quoted, to Pak Rupees

at the telegraphic Transfer and Over Draft (TT&OD) composite

selling exchange rate published/authorized by the State Bank of

Pakistan and applicable to similar transaction, on the date of bid

opening.

ITB21. Detailed Evaluation

of Bids 21.1 Only the Bids previously determined to be substantially

responsive pursuant to Clause ITB19 will be evaluated and

compared in detail by the Procuring Agencies per the

requirements given hereunder:

21.2 Evaluation and Comparison of Bids

(a) Bids will be evaluated for complete scope of work.

(b) Basis of Price Comparison

The prices will be compared on the basis of the Lowest

Evaluated Bid Price.

(c) Technical Evaluation

It will be examined in detail whether the Services / Goods

offered by the Bidder comply with the Technical

Provisions of the Bidding Documents. For this purpose,

Personnel capabilities, equipment and services standards

offered by the Bidder will be reviewed for which the

Bidder’s data submitted with the Bid will be compared

with the technical features/criteria prescribed by the

Procuring Agency in Scope of Work PART III. Other

technical information submitted with the Bid regarding

the Scope of Work will also be reviewed including

importations, if any, required.

ITB22. Process to be

Confidential 22.1 Subject to Sub-Clause ITB19.1 heretofore, no Bidder shall

contact Procuring Agency on any matter relating to its Bid from

the time of the Bid opening to the time the bid evaluation result is

announced by the Procuring Agency. The evaluation result shall

be announced at least ten (10) Days prior to award of Contract.

The announcement to all Bidders will include table(s) comprising

read out prices, discounted prices, price adjustments made, final

evaluated prices and recommendations against all the bids

evaluated.


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22.2 Any effort by a Bidder to influence Procuring Agency in the Bid

evaluation, Bid comparison or Contract Award decisions may

result in the rejection of his Bid. Whereas, any Bidder feeling

aggrieved may lodge a written complaint not later than fifteen

(15) Days after the announcement of the bid evaluation result,

however, mere fact of lodging a complaint shall not warrant

suspension of procurement process.

F. AWARD OF CONTRACT

ITB23. Post Qualification

23.1 The Procuring Agency, at any stage of the bid evaluation, having

credible reasons for or prima facie evidence of any defect in

supplier’s or Supplier’s capacities, may require the suppliers or

Suppliers to provide information concerning their professional,

technical, financial, legal or managerial competence whether

already pre-qualified or not.

Provided that such qualification shall only be laid down after

recording reasons thereof in writing. They shall form part of the

records of that bid evaluation report.

23.2 The evaluation will take into account the Bidder’s financial and

technical capabilities. It will be based upon an examination of the

documentary evidence of the Bidders’ qualifications submitted

under Clause ITB12, as well as such other information required

in the Bidding Documents.

ITB24. Award Criteria

&Procuring Agency’s

Right

24.1 Subject to Sub-Clause ITB24.2, the Procuring Agency will award

the Contract to the Bidder whose bid has been determined to be

substantially responsive to the Bidding Documents and who has

offered the lowest evaluated Bid Price, provided that such Bidder

has been determined to be qualified to satisfactorily perform the

Contract in accordance with the provisions of Clause ITB 23.

24.2 Notwithstanding Sub-Clause ITB 24.1, the Procuring Agency

reserves the right to accept or reject any bid, and to annul the

bidding process and reject all bids, at any time prior to award of

Contract, without thereby incurring any liability to the affected

Bidders or any obligation to inform the affected Bidders of the


Year 2018-19 & 2019-2020

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grounds for the Procuring Agency ’s action except that the

grounds for its rejection of all bids shall upon request be

communicated, to any Bidder who submitted a bid, without

justification of the grounds. Notice of the rejection of all the bids

shall be given promptly to all the Bidders.

ITB25. Notification of

Award & Signing of

Contract

25.1 Prior to expiration of the period of bid validity prescribed by the

Procuring Agency, the Procuring Agency will notify the

successful Bidder in writing (“Letter of Acceptance”) that his bid

has been accepted.

25.2 Within seven (7) Days from the date of furnishing of acceptable

Performance Security under the Contract, the Procuring Agency

will send the successful Bidder the Form of Contract provided in

the Bidding Documents, incorporating all Contracts between the

parties.

25.3 The formal Contract between the Procuring Agency and the

successful Bidder shall be executed within seven (7) Days of the

receipt of Form of Contract by the successful Bidder from the

Procuring Agency.

ITB26. Performance

Security 26.1 The successful Bidder shall furnish to the Procuring Agency

minimum 5% Performance Security of the Contract Price in the

form and the amount stipulated in the Contract within a period of

14 Days after the award of each work.

26.2 The performance security shall be in the form of Bank guarantee

issued by the scheduled Bank as per “State Bank of Pakistan” in

favor of Procuring Agency “Primary & Secondary Healthcare

Department. In case the performance security is from a Foreign

Bank, it shall be counter guaranteed by a scheduled bank of

Pakistan.

26.3 Failure of the successful Bidder to comply with the requirements

of Sub-Clauses ITB16.5, 24.1, 26. and 27.1shall constitute

sufficient grounds for the annulment of the award and forfeiture

of the Bid Security.

ITB 27. Continuing

Performance security 27.1 The successful bidder shall deposit the amount of Rs. 100,000/- in

the form of CDR, Bank Guarantee, Pay Order or Demand Draft

after initial acceptance from bidder

ITB28. Integrity Pact

28.1 The Bidder shall sign and stamp the Form of Integrity Pact

provided at Schedule-J to Bid in the Bidding Document for all

Federal/Provincial Government procurement contracts exceeding

Rupees ten (10) million. Failure to provide such Integrity Pact

shall make the bid non-responsive.


Year 2018-19 & 2019-20

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SECTION - III: BIDDING DATA SHEET

The following specific data for the goods to be procured shall complement, supplement, or amend the provisions in the ITB Section II. Whenever there is a conflict, the provisions herein shall prevail over those in ITB.

A. General

ITB 1.1 Procuring Agency: Project Management Unit, Primary & Secondary Healthcare

Department.

ITB 1.2 The Procuring Agency has arranged the Funds from the Government of the

Punjab.

ITB 1.3

Name of Contract “Frame work contract of supplying and installation of sign

board for establishments of primary and secondary healthcare department

Punjab”.

ITB 1.4 The procurement shall be made under Punjab Procurement Rules 2014 “Single

Stage Two Envelop (SSTE) process”.

ITB 1.5

The Bid Security of Rs. 100,000/-shall be furnished in Deposit at Call / CDR /

Pay Order/ Bank Guarantee from the scheduled Bank as per “State Bank of

Pakistan” in favour of Procuring Agency “Project Director, Project Management

Unit, Primary & Secondary Healthcare Department”.

ITB 1.6

Bidder shall submit ORIGINAL & Two COPIES of “Technical

Proposal”,Original & one Copy of “Financial Proposal” and one soft copy in

CD/DVD/USB on the prescribed forms.

Bids to be delivered as per Punjab Procurement Rules 2014 for Single Stage Two

Envelope Procedure. Original Bid (Except Financial forms and schedule) along

with all copies shall be placed in a sealed, stamped and duly signed enveloped

marked “Technical Proposal”.

Similarly, the Financial Proposal (Form of Bid & Schedule of Prices) along with

copies shall be placed in a sealed, stamped and duly signed enveloped clearly

marked “Financial Proposal” followed by the name of assignment and with

warning “Do Not Open with the Technical Proposal”.

The envelope containing the Technical and Financial Proposals shall be properly

sealed, stamped and duly signed and shall be placed into an outer envelope and

marked as “Proposal for Supply and Installation of Signage in DHQ and THQ

Hospitals of Punjab”.

ITB 1.7

Bid validity period

The bid should remain valid for Ninety (90) Days from the last date for

submission of bid.

ITB 1.8 Deadline for submission of Bids is 3:00 pm on 24th January, 2019.


Year 2018-19 & 2019-2020

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ITB 1.8.1

Venue, Time and Date of Technical Bid Opening

Time: 03:30 pm on 24th January, 2019

Venue: Project Mangement Unit,Primary & Secondary Healthcare Department

31-E/1, Shahra-e-Imam Hussain, Gulberg-III,Lahore.

Phone No.: 042-99231208

Mob : +92 331 4427972

Email: [email protected]

The Financial Bids of the “technically responsive” Bidder(s) will be opened at a

date provided later on. The sealed financial bids of “technically non-responsive”

Bidders will be returned unopened.

ITB 1.9 Bid shall be quoted entirely in Pakistani Rupees only.

ITB 1.10

The Bidder shall submit Performance Security equivalent to 5% of the Contract

Price per contract in the form of CDR, Demand Draft and Bank Guarantee.

The performance security shall be in the form of Bank guarantee issued by the

scheduled Bank as per “State Bank of Pakistan” in favor of Procuring Agency

“Project Director, Project Management Unit, Primary & Secondary Healthcare

Department”. In case the performance security is from a Foreign Bank, it shall be

counter guaranteed by a scheduled bank of Pakistan.

ITB 1.11

The bidder shall submit continuing performance security as per the requirement of

framework contract amounting Rs. 100,000/- in the form of CDR, Demand Draft

and Bank Guarantee. The security shall be submitted within fourteen (14) days of

the advance acceptance of bid, and shall be retained during the currency of the

Contract, and shall be released after one month of the expiry of the Contract upon

satisfactory performance of work according to the Terms & Conditions of the

contract.

B. Preparation and Submission of Bids

ITB 19, 21

QUALIFICATION REQUIREMENTS

Evaluation and Comparison of Bids

(a) Bids will be evaluated for their responsiveness to the complete

scope of work.

(b) Basis of Price Comparison - The Bids shall be evaluated on the

basis of the qualified, responsive lowest Evaluated Bid.

(c) The bid prices shall be compared, after arithmetic correction, if any,

on the basis of quantities given in the Price Schedule. However, it may be noted that

the quantities given in the price schedule are only for evaluation purpose, and the

quantities of the framework contract have been mentioned below the Evaluation

Criteria.

(d) Technical Evaluation

Responsiveness (Knock-Down) Criteria:

• Registration documents as Company/Firm


Year 2018-19 & 2019-2020

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• Client Satisfaction documents of Projects currently in hand or completed

projects (for past 2 years from the date of submitting bid)

(i) It will be examined in detail whether the Services / Goods offered

by the Bidder comply with the Technical Provisions of the Bidding

Documents. For this purpose, Personnel capabilities, equipment

and services standards offered by the Bidder will be reviewed for

which the Bidder’s data submitted with the Bid will be compared

with the technical features/criteria prescribed by the Procuring

Agency in Scope of work PART III. Other technical information

submitted with the Bid regarding the Scope of Work will also be

reviewed.

(ii) The criteria of proportionate marking will be used for technical

scoring, i.e. the firm shall be evaluated proportionately with

reference to each other on the basis of their inter-se credentials

(iii)The criteria for evaluation of technical bid shall be as per

following details:

Sr. No. Category Marks

A1 Company/firm Profile 5

A2

A3

General Experience

Relevant Experience

10

20

A4

A5

Human Resource

Sign Board manufacturing related machinery

10

10

A6 Financial Strength 25

A7 Working Methodology 20

Total

100

The breakup of the each of the category is given hereunder:

A1 Company Profile

A1 Company Profile Points

a) Status and Ownership of the Company/firm 20

b) Registration from the competent authority 20

c) Age of Company 20

d) Office Establishment 10

e) Company experience in Signage

Manufacturing

30

Total A1 100


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A2 General Experience

A2 General Experience Points

a) Number of successfully completed

assignments

50

b) Average cost of successfully completed

projects

50

Total A2 100

A3 Relevant Experience

A3 Relevant Experience Points

a) Number of successfully completed

assignments

50

b) Average cost of successfully completed

projects

50

Total A3 100

A4 Human Resource

S. No.

Proposed Position Points

1 Number of operational Managers 40

2 Number of Skilled labor of sign board

installation 30

3 Number of Laborers 30

TOTAL A4 100

A5 Machinery related to sign board manufacturing

Sr. Proposed Position Points

No.

1 Number of Digital printing machines (UV

Printer, Vinyl Printing etc.) 35

2 Number of Cutting Machines (CNC, Water

Jet, Laser machines etc.) 35

3 Number of Welding Plants 30

TOTAL A5 100


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A6 Financial Strength

A6 Financial Strength Points

a) Annual Turn Over 40

b) Current Ratio 30

c) Net Worth 30

Total A6 100

Financial Evaluation Criteria

Annual Turn Over Current Ratio Net Worth

40 30 30

Criteria, sub-criteria, and points system for the evaluation of Expression of Interest (EOIs) are as follows: Score = A1[05%] + A2[10%] + A3[20%] + A4[10%] + A5[10%] + A6[25%] + A7[20%]

The bids shall also be evaluated with reference to their responsiveness by the

above criteria:

Financial bids of only technically qualified bidders (having minimum 65 marks) shall be opened. Financial bids shall be compared on the basis of prices quoted against the BOQs mentioned against Annexure A


Year 2018-19 & 2019-2020

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CRITERIA FOR EVALUATION OF BIDS

Description

It may be noted that all the quantities mentioned here are merely for the purpose of evaluation only,

and the quantities of the framework contract are mentioned below this table * All text should be written in Urdu and English Language Both Side by Side for all signage types **SS where used will be of 304 Grade *** All signage types which are back-lit and electrification is involved, the cost of electrical wires, power supply etc. should be included in rate ****The text mentioned underlined are instructions regarding changing size of signage component ***** For each signage type installation charges should be separately mentioned keeping in the view that all signage will be installed in one single go by installation team ******Wherever, the concrete foundation is mentioned, typical steel reinforcement is desired where required. *******LED Modules where used should be having warranty of 5 years, IP 68 module rating, USA or European Origin, L70 greater than 50,000 Hours

Sr. No

Signage Type

Component

Specifications Supply Installatio

n

External Signage (1) Unit Rate (2) Unit Rate

(3)

Total 4=

(2+3)

Quantity (5)

Amount 6=

(4*5)

EG-1

Gantry Signage

(ACP and Acrylic Letters)

Excavation

& Foundation

4' x 4' x 5' (Depth) Class A Concrete (1:2:4)

6" Projection projected above NSL of 20" x 20" size

Base Plate of 18" x 18" with 1" thickness made with Galvanized Iron.

4 Nos. of anchor bolts having 1" diameter and 5 feet length with 4 stiffener plates of 15" x 5" having

thickness of 15 mm. Two such foundations are required

one at end of each pipe

Rate of Structure pipes and

foundation (1)

_________

Rate of only horizontal

running pipe (2)

________ Rate of

Channels, Rear Frame and Signage plate (2 in

Nos) (3)

5

Structure

Pipes

2 Nos. GI Pipe outer diameter 8" having thickness of 6mm and length of

18'6" (Vertical Direction) 1 Nos. of GI Pipe of above

specifications having length of 16 feet (Horizontal direction)

Pipes should be attached to each other via appropriate size, diameter and numbers of bolts and stiffeners

plates Rate of horizontal pipe will be divided by its length and for any Gantry other than 16' wide, the price of horizontal

pipe will be added /subtracted accordingly


Year 2018-19 & 2019-2020

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Channels and Rear

Frame

4 Nos of GI channels (1.5" x 3" x 1.5" thickness = 4mm) having total length

of 4' placed in vertical direction (running at 4' interval in any other

size) Rear Frame of 2" x 2" SWG 16 GI with

dimensions of 16' x 4' having 4' vertical bracing members 9 in Nos.

and three horizontal members of 16' The channels should be attached with Structure pipe via stiffener plates of

appropriate size and thickness (All connections are welded)

Two such frames of above framing systems may be required at front and

back of horizontal structure pipe

Total cost (1+3)=

__________

Signage

Plate

ACP sheet of approved color having thickness not less 4 mm (Aluminum coating not less than 0.3mm having

PVDF Coating) and size of 16' x 4' Rate of Channels, Rear Frame and

Signage plate will be divided with its area and will govern for different sized

gantry

EG-2

Gantry Signage


Excavation

& Foundation


6" projection above NSL of 20" x 20" size


4 Nos. of anchor bolts having 1.5" diameter and 6 feet length. with 4 stiffener plates of 15" x 5" having



Rate of Structure

pipes, horizontal truss and

foundation (1)

_________ Rate of only horizontal

running pipes (2)

Rate of only truss system

(3)

__________ Rate of Rear Frame and

5

Structure

Pipes and

Truss syste

m


18'6" (Vertical pipes) 2 Nos. of GI Pipe of 6" diameter and thickness 5mm having length of 25

feet (Horizontal pipes) Horizontal pipes will be crossed

through the vertical pipes and should be held/attached with appropriate

numbers and size of studs Truss made of GI pipe of of 4"

diameter and thickness = 4mm running after each 5 feet length in vertical position along with inclined


Year 2018-19 & 2019-2020

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members of same specifications The rate of horizontal pipe and truss system will be divided by its length and it will be added/subtracted for

any Gantry having different size

Signage plate (2 in Nos)

(4)

Total Cost (1+4)

Rear Frame

Rear Frame of 2" x 2" SWG 16 GI with dimensions of 25' x 4' having 4'

vertical bracing members 9 in Nos. and three horizontal members of 16'

at center

Signage

Plate

ACP sheet having thickness not less 4 mm (Aluminum coating not less than 0.3mm having PVDF Coating) and size

of 25' x 4'. Rate of Rear Frame and Signage plate will be divided with its area and will

govern for different sized gantry

EG-3

Gantry Signage

(MS Sheet and Paint)

Excavation

& Foundation








foundation

(1)

___________


running pipe (2)

_________

Rate of

Channels, Rear Frame and Signage

Plate (3)

1

Structure

Pipes







Year 2018-19 & 2019-2020

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Total Cost (1+3)

__________

Channels and Rear

Frame





and one horizontal member of 16' at center

The channels should be attached with Structure pipe via stiffener plates of




Signage

Plate

16' x 4' MS Sheet of SWG 16 welded to the frame with high quality matt finish

enamel paint 2 such sheets are required at front

and back Rate of Channels, Rear Frame and


gantry

EG-4

Gantry Signage


Excavation

& Foundation







Rate of Structure


foundation

(1)

___________

Rate of only

1


Year 2018-19 & 2019-2020

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Structure

Pipes and

Truss syste

m





numbers and size of studs Truss made of GI pipe of 4" diameter and thickness = 4mm running after

each 5 feet length in vertical position along with inclined members of same

specifications The rate of horizontal pipe and truss system will be divided by its length and it will be added/subtracted for


horizontal running pipes

(2)

___________ Rate of only truss system

(3)

_________ Rate of Rear Frame and


(4)

Total Cost (1+4) _________

Rear Frame


vertical bracing members 9 in Nos. and one horizontal member of 16' at

center

Signage

Plate

16' x 4' MS Sheet of SWG 16 welded to the frame with high quality enamel

paint matt finish 2 such sheets may be required at front

and back Rate of Rear Frame and Signage plate will be divided with its area and will


EG-5

Gantry Signage (GI and

reflective sheet)

Excavation

& Foundation








foundation (1)

___________


running pipe (2)

__________

1

Structure

Pipes





Year 2018-19 & 2019-2020

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Rate of Channels,

Rear Frame and Signage

Plate (3)

Total Cost

(1+4)

__________

Channels and Rear

Frame










Signage

Plate

16' x 4' GI Sheet of SWG 16 welded to the frame with Direct Digital Printing

on Diamond Grade or equivalent Reflective Sheeting with UV Inks & Over laminate Sheeting, including

warranty letter of up to 10 years in terms of reflection & colors from the sheeting manufacturer. (For e.g. 3M)

2 such sheets are required at front and back

Rate of Channels, Rear Frame and Signage plate will be divided with its

area and will govern for different sized gantry

EG-6


reflective sheet)

Excavation

& Foundation





thickness of 15 mm.

Rate of Structure


foundation (1)

___________

1


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Two such foundations are required one at end of each pipe


running pipes

(2)


(3)

Rate of Rear Frame and


(4)

Total Cost

(1+4)

__________

Structure

Pipes and

Truss syste

m









Rear Frame



center

Signage

Plate

25' x 4', MS Sheet of GI SWG 16 welded to the frame with Direct

Digital Printing on Diamond Grade or equivalent Reflective Sheeting with UV

Inks & Over laminate Sheeting, including warranty letter of up to 10 years in terms of reflection & colors

from the sheeting manufacturer. (For e.g. 3M)

2 such sheets may be required at front and back

Rate of Rear Frame and Signage plate will be divided with its area and will



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EG-7

Gantry Signage

(HQ printed

Flex)

Excavation

& Foundation








foundation (1)


running pipe (2)

Rate of


Plate (3)

Total Cost

(1+4)

1

Structure

Pipes







Channels and Rear

Frame



size) 6” deep Cubical frame with



center And front frame of 16’ x 4’ and 4” corner members. (Flex will stretched at front frame) The channels should be attached with Structure pipe via stiffener plates of appropriate size and thickness (All connections are welded) Two such frames of above framing systems may be required at front and back of horizontal structure pipe


Year 2018-19 & 2019-2020

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Signage

Plate

16' x 4' High Quality printed Flex (above 600 grams/m2) stretched

through the above frame with appropriate members to make a back

lit box. Back sheet and side faces should be covered with SWG GI 22 Sheet Back litting should be done

through LED Modules 2 such systems are required (front and

back) Rate of Channels, Rear Frame and


gantry

EG-8

Gantry Signage

(HQ printed

Flex)

Excavation

& Foundation







Rate of Structure


foundation (1)

___________ Rate of only horizontal

running pipes (2)

___________


(3)



(4)

__________

Total Cost (1+4)

__________

1 Struct

ure Pipes and

Truss syste

m









Rear Frame

6” deep Cubical frame with Rear Frame of 2" x 2" SWG 16 GI with


and one horizontal member of 25' at


Year 2018-19 & 2019-2020

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center And front frame of 25’ x 4’ and 4”

corner members. (Flex will stretched at front frame)

Signage

Plate



lit box. Back sheet and side faces should be covered with SWG GI 22 Sheet Back letting should be done

through LED Modules 2 such systems may required (front

and back) Rate of Rear Frame and Signage plate will be divided with its area and will


EL-1

Acrylic Letters with SS Casing

Lettering

Materials

Acrylic letter having total thickness of 4" and Total Vertical length of letter

equal to 2' (Thickness of acrylic sheet = 5 mm) in the SS Casing of thickness

of 1mm Myriad, Arial or approved font for

English letters Irani Nastaleeq for Urdu Letters

The rate of one letter will be divided by 2 (height of signage), and rate per running feet will govern for size other than 2'. The Urdu joint alphabets will

be considered as one letter and in that length will be measured horizontally (The length may vary from 6" to 3.5', thickness of letter will be 3" in case of length less than 1' and cost of signage

will be calculated accordingly by dividing thickness also)

300

Back Litting

LED Modules of appropriate numbers and backside of letter should be covered with SWG GI 22 sheet of

similar pattern complete in all aspects with concealed wiring


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EL-2 Acrylic Letters

Lettering

Materials

Acrylic letter having Total Vertical length of letter equal to 2' (Thickness

of acrylic sheet = 5 mm) Thickness of letters should be 2.5" for

6" to 2' height and 4" for more than 2' height

Myriad, Arial or approved similar font for English letters

Irani Nastaleeq or approved similar font for Urdu Letters

The rate of one letter will be divided by 2 (height of signage), and rate per running feet will govern for size other than 2'. The urdu joint alphabets will

be considered as one letter and in that length will be measured horizontally.

The rate will also be divided by thickness in case of different

thicknesses

150

Back Litting



EL-3 Stainless

Steel Letters

Lettering

Materials

Stainless Steel having Total Vertical length of letter equal to 2' Thickness

made with SS SWG 24 Thickness of letters should be 2.5" for


Myriad, Arial or approved similar font for english letters



be considered as one letter and in that length will be measured horizontally


thicknesses

50

A1

External Platform/Road Sign

Boards (Circular)

Excavation

& Foundation

1.5' x 1.5' with 1.5' height Class A Concrete (1:2:4) with 6'' projected

above the NSL

25


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Pipe

G.I Pipe, Outer Dia: 3'', Thickness: 14 SWG, Quantity: 1 No's, Length: 9'

(including pipe in the foundation of 1'3" length). An anchor should be

welded with GI Pipe inside the foundation made of GI strip of SWG 14 with depth of 2" strip and 1' in length (2 such anchors needed on front and

back) Sheet

of Signag

e

G.I Sheet of size 60cm Dia, Thickness: 14 SWG.

Reflective

Sheeting

Direct Digital Printing on Diamond Grade or equivalent Reflective

Sheeting with UV Inks & Over laminate Sheeting, including warranty letter of up to 10 years in terms of reflection &

colors from the sheeting manufacturer. (For e.g. 3M)

Channels

G.I Channels (C Section, made from 5'' strip), Thickness: 14 SWG, Quantity: 2

No's, Length: 21'' (each)

Clumps

G.I Clumps of 14 SWG 2 in Nos. having appropriate width w.r.t channel width

and appropriate length to hold the signage plate on pipe fixed with G.I

Nuts & Bolts with appropriate length, diameter and numbers

A2


Boards (Triangula

r)

Excavation

& Foundation


above the NSL

10 Pipe




back) Sheet

of Signag

e

G.I Sheet of size 60cm (each side) with chamfered edges, Thickness: 14 SWG


Year 2018-19 & 2019-2020

Page 43 of 242

Reflective

Sheeting


Sheeting with UV Inks & Over laminate Sheeting, including warranty letter of up to 10 years in terms of reflection

&colors from the sheeting manufacturer. (For e.g. 3M)

Channels


No's, Length: 18'' and 8"

Clumps




B1

Main Entrance

Signage (2 Sided)

Foundation

2 Foundations (One under each column) of 2' x 2' in size of Class A P.C.C of 1:2:4 and total depth of 3'6" with 6" projected outsides the NSL

5

Columns

Two 8"x8" columns (filled with 1:2:4 concrete) made with G.I SWG 14 , 8'6" in height from top of foundation with development length of not less than 3'6", cladded with Aluminum Composite Panels of approved color. (Total length of pipes 12')

Framing

4' x 8' frame made with 2"x2" pipe of G.I 16 SWG with same size bracing running at interval of 2' of 4' length. 2 such frames are required on front and back of columns(All welded connections)

Sheet of

Signage

The above frame shall be covered with Aluminum composite panels (ACP) (of approved color) from all 6 faces (ACP thickness = 4mm Aluminum coating not less than 0.3mm having PVDF Coating)

Connection

of Frame

& Signag

e

The column should be welded with frames throughout its length and it should be made flush longitudinally


Year 2018-19 & 2019-2020

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Text

8mm thick acrylic letters of approved color, laser cut with appropriate contours and collars pushed through from inside of ACP panel to extrude out to about 4mm. Back Lit with Appropriate number of LED Modules with appropriate lighting. (2 sided writing) (Where collars are not feasible due to size of letters, anchoring with 4mm clear acrylic sheet should be provided behind the ACP)

B1 (A)

Main Entrance

Signage (1 Sided)

Foundation


5

Columns


Framing

4' x 8' frame made with 2"x2" pipe of G.I 16 SWG with same size bracing running at interval of 2' of 4' length. (All welded connections)

Sheet of

Signage


Connection

of Frame

& Signag

e


Text

8mm thick acrylic letters of approved color, laser cut with appropriate contours and collars pushed through from inside of ACP panel to extrude out to about 4mm. Back Lit with Appropriate number of LED Modules with appropriate lighting (Where collars are not feasible due to size of letters, anchoring with 4mm clear acrylic sheet should be provided


Year 2018-19 & 2019-2020

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behind the ACP)

B2

Main Entrance Signage 2 - Double

Sided writing

Foundation

2 Foundations (One under each column) of 2' x 2' in size of Class A

P.C.C of 1:2:4 and total depth of 3'6" with 6" projected outsides the NSL

5

Connection

of frame and

foundation

GI J bolts of 12 mm diameter having length of 3'6", joined with base plate

having dimensions of 15" x 15" x 0.75" (One Under each column)

Columns

Two 8"x8" columns (filled with 1:2:4 concrete) on edges of longer side

made with G.I SWG 15 , 12' in height from top of foundation

Framing

Total 2 types of frames are required: 1. (Bottom Frames) Frames of 4' x 8' size made with 2"x2" pipe of G.I 16

SWG with same size bracing running at interval of 2' of shorter size. 2 such frames are required on front and back

of columns(All welded connections) 2. (Top Frames) Frames of 3'6" x 8' size made with 2"x2" pipe of G.I 16

SWG with same size bracing running at interval of 2' of shorter size. 2 such frames are required on front and back of columns (All welded connections)

The distance between top and bottom frame will be 6"

Sheet of

Signage

The above frame shall be covered with Aluminum composite panels (ACP) (of

approved color) from all six faces. (ACP thickness = 4mm Aluminum

coating not less than 0.3mm having PVDF Coating)

Direct printing on ACP Sheet with UV inks and scratch resistant is required

on ACP sheet as background color Connection

of Frame

& Signag

e



Year 2018-19 & 2019-2020

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Text

8mm thick acrylic symbol in top frame and letters in bottom frame of approved color, laser cut with

appropriate contours and collars pushed through from inside of ACP

panel to extrude out to about 4mm on both sides of the board. In addition to

acrylic letter, bottom frame ACP should be partially colored with direct

digital printing on ACP Backlit with appropriate number of

LED Modules. (2 sided writing) (Where collars are not feasible due to

size of letters, anchoring with 4mm clear acrylic sheet should be provided

behind the ACP)

B2(A)

Main Entrance Signage 2

- Single Sided

writing

Foundation



5

Connection

of frame and

foundation



Columns



Framing

Total 2 types of frames are required: 1. (Bottom Frame) Frame of 4' x 8' size made with 2"x2" pipe of G.I 16

SWG with same size bracing running at interval of 2' of shorter size. (All

welded connections) 2. (Top Frame) Frame of 3'6" x 8' size made with 2"x2" pipe of G.I 16 SWG

with same size bracing running at interval of 2' of shorter size. (All

welded connections) The distance between top and bottom

frame will be 6"

Sheet of

Signage





Year 2018-19 & 2019-2020

Page 47 of 242


on ACP sheet as background color

Connection

of Frame

& Signag

e


Text






LED Modules. (Where collars are not feasible due to


behind the ACP)

C1

Directional Board (Single Sheet)

Foundation

1.5' x 1.5' with 2' Class A Concrete (1:2:4) with 6'' projected above the

NSL

25

Pipe


(including pipe in the foundation of length 1'8"). An anchor should be

welded with GI Pipe inside the foundation made of GI strip of SWG 14

with depth of 2" strip and 1'6" in length (2 such anchors needed on

front and back) Sheet

of Signag

e

G.I Sheet of size 1' (height) x 5' (width), Thickness: 14 SWG, Quantity:

1 No's

Reflective

Sheeting





Year 2018-19 & 2019-2020

Page 48 of 242

Channels

G.I Channels (C Section, made from 5'' strip), Thickness: 14 SWG, Quantity: 2 No's (Each Sheet), Length: 54'' (Each

Channel)

Clumps

G.I Clumps of 14 SWG 2 in Nos. (per sheet) having appropriate width w.r.t channel width and appropriate length

to hold the signage plate on pipe fixed with G.I Nuts & Bolts with

appropriate length, diameter and numbers

C2

Directional Board (Two

Sheets)

Foundation

2' x 2' with 2' height Class A Concrete (1:2:4) with 6'' projected above the

NSL

25

Pipe

G.I Pipe, Outer Dia: 3'', Thickness: 14 SWG, Quantity: No's, Length: 9'3" (including pipe in the foundation of 1'8" length). An anchor should be



front and back)

Sheet of

Signage


2 No's Vertical Spacing between sheets

should be 1"

Reflective

Sheeting




Channels

G.I Channels (C Section, made from 5'' strip), Thickness: 14 SWG, Quantity: 2 No's for Each Sheet, Length: 54'' (Each

Channel)

Clumps




C3 Directiona

l Board (Three

Foundation

2' x 2' with 2.5' depth Class A Concrete (1:2:4) with 6'' projected above the

NSL

10


Year 2018-19 & 2019-2020

Page 49 of 242

Sheets)

Pipe


(including pipe in the foundation with 2'2" length). An anchor should be


back)

Sheet of

Signage



should be 1"

Reflective

Sheeting


Sheeting with UV Inks & Over laminate Sheeting , including warranty letter of up to 10 years in terms of reflection &


Channels


Channel)

Clumps




C4

Directional Board (Four

Sheets)

Foundation


NSL

5 Pipe

G.I Pipe, Outer Dia: 3'', Thickness: 14 SWG, Quantity: 2 No's, Length: 12' (including pipe in the foundation of 2'2" length). An anchor should be


back) Sheet

of Signag

e


4 No's


Year 2018-19 & 2019-2020

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Reflective

Sheeting




Channels


Channel)

Clumps




C5

Directional Board

(Five Sheets)

Foundation

2' x 2' with 3' depth Class A Concrete (1:2:4) with 6'' projected above the

NSL

15

Pipe

G.I Pipe, Outer Dia: 4'', Thickness: 14 SWG, Quantity: 2 No's, Length: 13'6" (including pipe in the foundation of length 2'8"). An anchor should be



front and back)

Sheet of

Signage



should be 1"

Reflective

Sheeting




Channels


Channel)

Clumps


to hold the signage plate on pipe


Year 2018-19 & 2019-2020

Page 51 of 242

fixed with G.I Nuts & Bolts with appropriate length, diameter and

numbers

C6

Directional Board

(Six Sheets)

Foundation


NSL

15

Pipe




front and back)

Sheet of

Signage



should be 1"

Reflective

Sheeting




Channels


Channel)

Clumps




C7

Additional Panel (For Fixation

on existing

Foundation & Posts)

Sheet of

Signage


1 No's

10 Reflec

tive Sheeti

ng





Year 2018-19 & 2019-2020

Page 52 of 242

Channels


Channel)

Clumps




D1

Departmental

Signage on

Building (Printed)

Signage

Plate

4' (height) by 8' (width) of transparent solid polycarbonate sheet having thickness not less than 6 mm. The signage text should be printed on

backside of the front face. Poly carbonate sheet should cover all sides

of signage

10

Frame of

Signage

2 Nos. 4' by 8' frames with total depth of 3" made up of 1.5"x1.5" GI 16 SWG

square hollow pipe, with one 4' member of 1.5"x1.5" bracing of

square hollow pipe 16 SWG welded at center. Fixed on wall through

appropriate channels running at sides (Running after each 4' length)

Backing

Sheet

Backside of frame should be covered with GI Sheet 24 SWG

Text and

Lighting

Appropriate number of LED Modules are required to be screwed for

backilghting The rate of signage will be divided by its area (8' x 4') and per SFT rate will

govern for different sizes

D1 (A)

Departmental

Signage on

Building (Letters)

Signage

Plate

4' (height) by 8' (width) of ACP sheet having thickness not less than 4 mm.

(ACP thickness = 4mm Aluminum coating not less than 0.3mm having PVDF Coating) The ACP Panel should be routed as per desired text. Front face will be 7'6" x 3'6". All faces of signage will be covered with ACP

45

Frame of

Signage

2 Nos. 7'6" by 3'6" frames with total depth of 3" made up of 1.5"x1.5" GI

16 SWG square hollow pipe, with one 4' member of 1"x 1" bracing of square hollow pipe 16 SWG welded at center in one frame. Fixed on wall through


Year 2018-19 & 2019-2020

Page 53 of 242

appropriate channels running at sides

Backing

Sheet


Text and

Lighting

8mm thick acrylic letters of approved color, laser cut with appropriate

contours and collars pushed through from inside of ACP panel to extrude

out to about 4mm. (Where collars are not feasible due to size of letters, anchoring with 4mm clear acrylic

sheet should be provided behind the ACP)

Back Lit with Appropriate number of LED Modules with appropriate lighting The rate of signage will be divided by its area (7.5' x 3.5') and per SFT rate will govern for different sizes (20 SFT

to 100 SFT range)

E1 External

Map Boards

Foundation

1.5' x 1.5' with 2' depth Class A Concrete (1:2:4) with 6'' projected

above the NSL

Total Price

__________

Cost of only sheet and reflective sheeting

__________

10

Pipe

G.I Pipe, Outer Dia: 4'', Thickness: 14 SWG, Quantity: 2 No's, Length: 11' (including pipe in the foundation of length 1'8"). An anchor should be




of Signag

e

G.I Sheet of size 6' x 4' , Thickness: 14 SWG

(per SFT will govern for any signage having different dimensions)

Reflective

Sheeting

Direct Digital Printing on Diamond Grade or equivalent Reflective Sheeting with, UV Inks & Over

laminate Sheeting, including warranty letter of up to 10 years in terms of

reflection &colors from the sheeting manufacturer. (For e.g. 3M)

Channels

G.I Channels, Thickness: 14 SWG, Quantity: 3 (No's, Length: 4' (each

channel) Running after 2 foot


Year 2018-19 & 2019-2020

Page 54 of 242

Clumps




Reflective

Sheet

Reflective

Sheet

Reflective Sheet with Direct Digital Printing on Diamond Grade or

equivalent Reflective Sheeting with, UV Inks & Over laminate Sheeting,

including warranty letter of up to 10 years in terms of reflection &colors


The price will be divided by total area and per SFT rate will be governed for

any size of sheet

100 SFT

EF1 Back lit

Flex Board Signage

Frame

6” deep Cubical frame with 6’ x 8’ front frame having members of

2” x 2”, SWG 16 GI with bracing members running after each 4’

And 6’ x 8’ from frame with appropriate numbers of 4” corner members to make cubical frame Covered with SWG 22 GI Sheet

5

Back Lit

Flex

High resolution digital direct printing on flex (600 grams/m2) back lit with appropriate number of LED Modules

Complete in all respects inkling power supply, wires etc.

(Rate will be divided with area i.e. 6 x 8 feet and per square feet rate will

govern for any size other than 6’ x 8’)


Year 2018-19 & 2019-2020

Page 55 of 242

Quantities of Frame work The framework quantities under this contract are given below. The quantities shall be valid for the

Financial Years 2018-19 & 2019-20.

Sr. No Signage Type Numbers

EG-1 Gantry Signage (ACP and Acrylic

Letters) 50

EG-2 Gantry Signage (ACP and Acrylic

Letters) 50

EG-3 Gantry Signage (MS Sheet and

Paint) 50

EG-4 Gantry Signage (MS Sheet and

Paint) (21' to 30') 50

EG-5 Gantry Signage (GI and reflective

sheet) 50

EG-6 Gantry Signage (GI and reflective

sheet) 50

EG-7 Gantry Signage (HQ printed Flex) 50

EG-8 Gantry Signage (HQ printed Flex) 50

EL-1 Acrylic Letters with SS Casing 3000

EL-2 Acrylic Letters 3000

EL-3 Stainless Steel Letters 3000

A1 External Platform/Road Sign Boards

(Circular)

250

A2 External Platform/Road Sign Boards

(Triangular)

250

B1 Main Entrance Signage (2 Sided) 100

B1 (A) Main Entrance Signage (1 Sided) 100

B2 Main Entrance Signage 2 - Double

Sided writing

100

B2(A) Main Entrance Signage 2 - Single

Sided writing

100

C1 Directional Board (Single Sheet) 250

C2 Directional Board (Two Sheets) 250

C3 Directional Board (Three Sheets) 100

C4 Directional Board (Four Sheets) 50

C5 Directional Board (Five Sheets) 150

C6 Directional Board (Six Sheets) 150


Year 2018-19 & 2019-2020

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C7 Additional Panel (For Fixation on

existing Foundation & Posts)

100

D1 Departmental Signage on Building

(Printed)

100

D1 (A) Departmental Signage on Building

(Letters) 450

E1 External Map Boards 100

EF 1 Back Lit Flex 1000 Reflective Sheet 1000 SFT


Year 2018-19 & 2019-2020

Page 57 of 242

SECTION - IV: BID FORM & SCHEDULES

A - FINANCIAL FORM& SCHEDULE

• Form of Bid

• Schedule A to Bid: Schedule of Prices

B - TECHNICAL FORMS

• Schedule B to Bid: Technical Proposal Submission Form

• Schedule C to Bid: Company Profile

• Schedule D to Bid: General Experience

• Schedule E to Bid: Relevant Experience

• Schedule F to Bid: Human Resource

• Schedule G to Bid: Net worth, Current Ratio and Annual Turn Over

• Schedule H to Bid: Relevant Machinery

• Schedule I to Bid: Project Related Plans

• Schedule J to Bid: Integrity Pact

C–STANDARD FORMS

• Form of Bid Security

• Form of Contract

• Form of Performance Guarantee


Year 2018-19 & 2019-2020

Page 58 of 242


FORM OF BID

(LETTER OF OFFER)

{Ref Number}

{Date}

To:

Azhar Hayat Khan

Procurement Specialist,


Subject: Bid Reference No. ___________________

“Supply and Installation of Sign Boards in Primary and Secondary Healthcare Establishments

of Punjab”

Dear Sir

1. We, the undersigned, offer to provide the “Framework Contract of Supplying and

Installation of Sign Boards for establishments of primary and secondary healthcare

department Punjab – Year 2018-19 & 2019-20” in accordance with your Invitation of Bids

dated (insert date) and our Technical Proposal. Our attached Financial Proposal is inclusive

of all taxes.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from

Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the

date indicated in _______ of the Proposal Data Sheet.

We also declare that the Government of Pakistan/ Punjab has not declared us or any Sub-

Suppliers for any part of the Contract, ineligible on charges of engaging in corrupt,

fraudulent, collusive, or coercive practices. We furthermore, pledge not to indulge in such

practices in competing for or in executing the Contract, and are aware of the relevant

provisions of the Proposal Document.

We understand you are not bound to accept any Proposal you receive.

Dated this_______________Day of _____________, 20__

Signature ________________

in the capacity of _____________duly authorized to sign bid for and on behalf of

_______________________________

(Name of Bidder in Block Capitals)

(Seal)


Year 2018-19 & 2019-2020

Page 59 of 242

Address

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Witness:

(Signature)______________________________

Name: _______________________________________________________________

Address: _____________________________________________________

_____________________________________________________________________


Year 2018-19 & 2019-2020

Page 60 of 242

SCHEDULE A TO BID - SCHEDULE OF PRICES

Sr. No. Page No.

1. Preamble to Schedule of Prices 26

2. Schedule of Prices for Central Zone (Package 1) 30

*(a) Summary of Bid Prices

* (b) Detailed Schedule of Prices


Year 2018-19 & 2019-2020

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Guidelines for submission of SCHEDULE OF PRICES

1. General

1.1 The Schedule of Prices shall be read in conjunction with the Contract, together

with the Specifications and Maps, if any.

1.2 The Contract shall be for the whole of the Services as described in these

Bidding Documents. Bids must be for the complete scope of services.

2. Description

2.1 The general directions and descriptions of services and materials are not

necessarily repeated nor summarized in the Schedule of Prices. References to

the relevant sections of the Bidding Documents shall be made before entering

prices against each item in the Schedule of Prices.

3. Rates and Prices

3.1 Except as otherwise expressly provided under the Contract, the rates and

amounts entered in the Schedule of Prices shall be the rates at which the

Supplier shall be paid and shall be the full inclusive value of the services set

forth or implied in the Contract; except for the amounts reimbursable, if any to

the Supplier under the Contract.

3.2 Unless otherwise stipulated in the Contract, the rates and prices entered by the

Bidder shall not be subject to adjustment during the performance of the

Contract.

3.3 All duties, taxes and other levies payable by the Supplier shall be included in

the rates and prices.

3.4 The whole cost of complying with the provisions of the Contract shall be

included in the items provided in the Schedule of Prices, and where no items

are provided, the cost shall be deemed to be distributed among the rates and

prices entered for the related items of the Services and no separate payment

will be made for those items.

3.5 The rates, prices and amounts shall be entered against each item in the

Schedule of Prices. Any item against which no rate or price is entered by the

Bidder will not be paid for by the Procuring Agency when executed and shall

be deemed covered by the rates and prices for other items in the Schedule of

Prices.


Year 2018-19 & 2019-2020

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3.6 (a) The Bidder shall be deemed to have obtained all information as to and

all requirements related thereto which may affect the bid price.

(b) The Supplier shall be responsible to make complete arrangements for

the transportation of the Signage Materials, Machinery and Equipment

to the Site.

3.7 The Supplier shall provide for all parts of the Services to be completed in

every respect. Notwithstanding that any details, accessories, etc. required for

the complete installation and satisfactory operation of the services, are not

specifically mentioned in the scope of work, such details shall be considered

as included in the Contract Price.

4. Bid Prices

4.1 Break-up of Bid Prices

The various elements of Bid Prices shall be quoted as detailed by the

Procuring Agency in the format of Schedule of Prices.

The Bidder shall recognize such elements of the costs which he expects to

incur in the performance of the Services and shall include all such costs in the

rates and amounts entered in the Schedule of Prices.

4.2 Total Bid Price

The total of bid prices in the Schedule of Prices shall be entered in the

Summary of Bid Prices.

5. Provisional Sums

5.1 Provisional Sums included and so designated in the Schedule of Prices if any,

shall be expended in whole or in part at the direction and discretion of the

Procuring Agency. The Supplier will only receive payment in respect of

Provisional Sums if he has been instructed by the Procuring Agency to utilize

such sums.

6. -Invoicing & Payment

6.1 The Supplier shall be entitled to be paid the value of the Services executed

according to criteria devised in clause 6.8.1 of G.C.C. The Supplier shall

submit, to the Procuring Agency, an invoice showing the amounts to which he

considers himself entitled based on the schedule/criteria mentioned in 6.8.1 of

G.C.C.


Year 2018-19 & 2019-2020

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The monthly performance of the Supplier will be determined by the Procuring

Agency in accordance with the performance criteria determined in the

Contract. A progress payment report will be issued within one week by the

end of proceeding month. Based on this report an invoice shall be issued by

the Supplier and the payment shall be made within 30 days after the

submission of the invoice to the Procuring Agency.

7. Instruction for Financial Bids

The Supplier will follow the under mentioned instructions while filling the bid

documents:

(i) The Contract will be “unit price contract” and made for the price in PKR the

sum of the amounts are calculated by means of multiplying the amount of each

work item as indicated in the list prepared by the Procuring Agency with the

unit price quoted by the Supplier for that work item. The payment for each

work performed shall be based on the unit price quoted by the Supplier in the

bid used for the determination of the Contract price.

(ii) The term of the Contract shall be for a period of two financial years (2018-19

& 2019-20) (including holidays and weekends) after the commencement date

of the start of work which will be initiated after work site will be delivered

upon signing of work site delivery note.

(iii) Minimum wage as notified by the Government of Punjab shall be applicable

for the period of Contract. The Minimum wage for Financial Year 2018-19 is

Rs. 15,000/- per worker per month as per Rules of Government of Punjab.

(iv) Child Labor will not be employed under the Contract; the minimum age

as per the Pakistani law is 18 years.

(v) All the labor laws including social security and EOBI etc. shall be

applicable in the Contract and shall be the responsibility of the Supplier.

(vi) Pursuant to the laws of Pakistan, all payable taxes and duties required to

be paid by the Supplier are included in the bid price including

withholding income tax, sales tax and custom duties etc. Change in

amount of taxes by the government shall be adjustable, accordingly.


Year 2018-19 & 2019-2020

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8. The numbers given in the bid price schedule are not the total number of sign

boards of this package. The maximum number of sign boards for this package are shown

in detail after the bid price schedule.

B- TECHNICAL FORMS

SCHEDULE - B TO BID - TECHNICAL PROPOSAL SUBMISSION FORM

{Ref Number}

{Date}

To:

Azhar Hayat Khan




“Supply and Installation of Sign Boards in Primary & Secondary Healthcare Department

Establishments of Punjab”

Dear Sir

We, the undersigned, offer to provide the Framework Contract of Supplying and

Installation of Sign Boards – Year 2018-19 & 2019-20 for establishments of primary and

secondary healthcare department Punjab in accordance with your Request for Proposal

dated [Insert Date] and our Proposal. We are hereby submitting our Proposal, which

includes this Technical Proposal, and a Financial Proposal sealed under a separate envelope.

We hereby declare that all the information and statements made in this Proposal are

true and accept that any misinterpretation contained in it may lead to our disqualification.

If negotiations for contract finalization are held during the period of validity of the

Proposal, we undertake to negotiate on the basis of the proposed staff. Our Proposal is

binding upon us and subject to the modifications resulting from Contract finalization.

We undertake, if our Proposal is accepted, to initiate the consulting services related to

the assignment not later than the date given by the Procuring Agency.


Dated this_______________Day of _____________, 20__

Signature ________________


Year 2018-19 & 2019-2020

Page 65 of 242


_______________________________


(Seal)

Address

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Witness:

(Signature)______________________________

Name: _______________________________________________________________

Address: _____________________________________________________

_____________________________________________________________________


Year 2018-19 & 2019-2020

Page 66 of 242

SCHEDULE C TO BID – COMPANY PROFILE

a. Name and Ownership of the company: Describe the name of the company and

owners name of company. Briefly describe the details and number of partners

involved if any. Moreover, if company is associated with other company or any joint

venture for this specific project.

b. Registration from the competent authority: Provide the registration of company from

various authorities relevant to both business and signage supplying and installation.

Documentary proves should be attached.

c. Age of Company: Provide the document showing the date of registration of company

in order to asses the age of company. Please attach documentary proof of

incorporation or registration. In case of association or joint venture 50 % weightage

to age of each company will be taken into account.

d. Office Establishment: Provide the documentary proof of ownership of office setup.

In other cases attach the rental agreement or any other document in order to describe

the status of ownership of office setup. In case of association or joint venture 50 %

weightage to age of each company will be taken into account

e. Company experience in sign boards manufacturing: Mention the year from which

the company is in the business of sign boards. The experience will be calculated

from the year of first contract related to sign boards. Please provide details including

title of project, Procuring Agency name, project period. (Please limit page count to

no more than one page). In case of association or joint venture 50 % weightage to

age of each company will be taken into account.


Year 2018-19 & 2019-2020

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SCHEDULE D TO BID – GENERAL EXPERIENCE

Number of successfully completed assignments: Please provide list of successfully

completed assignments of general category to demonstrate general experience and ability to

provide the required services on a scale or scope comparable to the bidding document. Please

provide details including title of project, Procuring Agency name, project period, & value of

assignment. Client satisfaction certificates are essentially required. At most 10 projects can

be evaluated. (Please limit page count to no more than two pages)

Average cost of completed projects: Please provide list of completed projects average cost of

general category to demonstrate the volume of business in hand and volume of business

completed. Please provide details including title of project, Procuring Agency name and

value of assignment. (Please limit page count to no more than two pages)

TITLE PROCURING AGENCY NAME DURATION VALUE

Completed Projects:

SCHEDULE E TO BID – RELEVANT EXPERIENCE

Number of successfully completed assignments: Please provide list of on successfully

completed assignments of specific category to demonstrate specific experience and ability to



assignment. Client satisfaction certificate is essentially required. At most 10 projects can be

taken into evaluation. (Please limit page count to no more than two pages)


specific category to demonstrate the volume of business in hand and volume of business


Year 2018-19 & 2019-2020

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Completed Projects:

Sr.1

Assignment name:

Value of the contract (in current PKR)

Country:

Location within country:

Duration of assignment (months):

Name of Procuring Agency:

Total No of staff-months (by your firm) on the assignment:

Start date (month/year):

Completion date (month/year):

Value of services provided by your firm under the contract

(in current PKR ):

Name of associated Consultants, if any:

No of professional staff-months provided by associated

Consultants:


Year 2018-19 & 2019-2020

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Name of senior professional staff of your firm involved and functions performed (indicate most significant

profiles such as Project Director/Coordinator, Team Leader):

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

SCHEDULE F TO BID – HUMAN RESOURCE

a. Organization and Staffing: {Please describe the structure and composition of your

team, including the list of the Key Experts, Non-Key Experts and relevant technical and

administrative support staff.} The Execution Schedule and human resource allocation

including:

ii. Organizational structure at supervisory level and arrangements to handle

contractual obligations with Procuring Agency’s representatives

i.Role and Responsibility of Project Team i.e. JDs of the Core

ii.Curriculum vitae of CEO/Owner/Managing Partner, Operational Managers

Curriculum Vitae (CV)

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:


Year 2018-19 & 2019-2020

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5. CNIC No (if Pakistani): or Passport No:

6. Education:

Degree Major/Minor Institution Date

(MM/YYYY)

7. Membership of Professional Associations:

8. Other Training [Indicate significant training since degrees under 6 – Education were

obtained]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking,

reading, and writing]:

10. Employment Record [Starting with present position, list in reverse order every

employment held by staff member since graduation, giving for each employment (see

format here below): dates of employment, name of employing organization, positions

held.]:

Procuring Agency Position From

(MM/YYYY)

To (MM/YYYY)

11. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

[Among the assignments in which the staff has been involved, indicate the following

information for those assignments that best illustrate staff capability to handle the tasks

listed under point 11.]


Year 2018-19 & 2019-2020

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1) Name of assignment or project:

Year:

Location:

Procuring Agency:

Main project features:

Positions held:

Activities performed:


Year:

Location:

Procuring Agency:


Positions held:



Year:

Location:

Procuring Agency:


Positions held:


[Unroll the project details group and continue numbering (4, 5, …) as many times as is

required]

12. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV

correctly describes myself, my qualifications, and my experience. I understand that

any wilful misstatement described herein may lead to my disqualification or

dismissal, if engaged.

Date:

[Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:

Operational Managers:

Please provide the details of Operational Managers according to above details

(HR of Minimum Bachelors level will be considered of this category

(b) Skilled Labors for Sign boards Installation: Please provide the number of skilled labors

for sign boards installation. Mention the name of persons, CNIC Numbers and their


Year 2018-19 & 2019-2020

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experience in a table and attach the copies of their CNIC cards.

(c) Laborer: Describe the number of laborers executing the site. Mention the name of

persons, CNIC Numbers and their experience in a table and attach the copies of their CNIC

cards.

SCHEDULE G TO BID – NETWORTH, CURRENT RATIO AND ANNUAL TURN OVER

Net worth, Current Ratio and Annual Turn Over: Please provide the two years income

statement and balance sheet in order to asses net worth, current ratio and annual turn over.

SCHEDULE H TO BID – MACHINERY RELATED TO SIGN BOARDS

MANUFACTURING

Digital Printing Machine:

Please provide the details of digital printing machines in a table showing the make, model

and capacity of machine. Attach the purchase or rental slips if any

Cutting Machines:

Please provide the details of cutting machines in a table showing the make, model and

capacity of machine. Attach the purchase or rental slips if any

Welding Plants:

Please provide the details of welding plants in a table showing the make, model and capacity

of machine. Attach the purchase or rental slips if any

SCHEDULE I TO BID –PROJECT RELATED PLANS

Please provide the working plans and methodology plans related to project in order to

express the strategy and project management related to signage supply and installation.


Year 2018-19 & 2019-2020

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SCHEDULE J TO BID - INTEGRITY PACT

DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC.

PAYABLE BY THE SUPPLIERS OF GOODS, SERVICES & SERVICES IN

CONTRACTS WORTH RS. 10.00 MILLION OR MORE

Contract No.________________ Dated __________________

Contract Value: ________________

Contract Title: _________________

………………………………… [Name of Supplier] hereby declares that it has not obtained

or induced the procurement of any contract, right, interest, privilege or other obligation or

benefit from Government of Punjab (GoPb) or any administrative subdivision or agency

thereof or any other entity owned or controlled by GoPb through any corrupt business

practice.

Without limiting the generality of the foregoing, [name of Supplier] represents and warrants

that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and

not given or agreed to give and shall not give or agree to give to anyone within or outside

Pakistan either directly or indirectly through any natural or juridical person, including its

affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or

subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described

as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a

contract, right, interest, privilege or other obligation or benefit in whatsoever form from

GoPb, except that which has been expressly declared pursuant hereto.

[name of Supplier] certifies that it has made and will make full disclosure of all Contracts and

arrangements with all persons in respect of or related to the transaction with GoPb and has

not taken any action or will not take any action to circumvent the above declaration,

representation or warranty.

[name of Supplier] accepts full responsibility and strict liability for making any false

declaration, not making full disclosure, misrepresenting facts or taking any action likely to

defeat the purpose of this declaration, representation and warranty. It agrees that any contract,

right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall,

without prejudice to any other rights and remedies available to GoPb under any law, contract

or other instrument, be voidable at the option of GoPb.

Notwithstanding any rights and remedies exercised by GoPb in this regard, [name of

Supplier] agrees to indemnify GoPb for any loss or damage incurred by it on account of its

corrupt business practices and further pay compensation to GoPb in an amount equivalent to

ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by

[name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of

any contract, right, interest, privilege or other obligation or benefit in whatsoever form from

GoPb.

Name of Procuring Agency: ……………… Name of Supplier:

Signature: …………………… Signature: …………………………

[Seal] [Seal]


Year 2018-19 & 2019-2020

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Description


and the quantities of the framework contract are mentioned below this table * All text should be written in Urdu and English Language Both Side by Side for all signage types **SS where used will be of 304 Grade *** All signage types which are back-lit and electrification is involved, the cost of electrical wires, power supply etc. should be included in rate ****The text mentioned underlined are instructions regarding changing size of signage component ***** For each signage type installation charges should be separately mentioned keeping in the view that all signage will be installed in one single go by installation team ******Wherever, the concrete foundation is mentioned, typical steel reinforcement is desired where required. *******LED Modules where used should be having warranty of 5 years, IP 68 module rating, USA or European Origin, L70 greater than 50,000 Hours

Sr. No

Signage Type

Component

Specifications Supply Installatio

n

External Signage (1) Unit Rate (2) Unit Rate

(3)

Total 4=

(2+3)

Quantity (5)

Amount 6=

(4*5)

EG-1

Gantry Signage


Excavation

& Foundation








foundation (1)

_________


running pipe (2)

________ Rate of

Channels, Rear Frame and Signage plate (2 in

Nos) (3)

5

Structure

Pipes








Year 2018-19 & 2019-2020

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Channels and Rear

Frame





and three horizontal members of 16' The channels should be attached with Structure pipe via stiffener plates of




Total cost (1+3)=

__________

Signage

Plate

ACP sheet of approved color having thickness not less 4 mm (Aluminum coating not less than 0.3mm having

PVDF Coating) and size of 16' x 4' Rate of Channels, Rear Frame and


gantry

EG-2

Gantry Signage


Excavation

& Foundation







Rate of Structure


foundation (1)

_________ Rate of only horizontal

running pipes

5


Year 2018-19 & 2019-2020

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Structure

Pipes and

Truss syste

m





numbers and size of studs Truss made of GI pipe of of 4"

diameter and thickness = 4mm running after each 5 feet length in vertical position along with inclined

members of same specifications The rate of horizontal pipe and truss system will be divided by its length and it will be added/subtracted for


(2)


(3)

__________ Rate of Rear Frame and


(4)

Total Cost (1+4)

Rear Frame


vertical bracing members 9 in Nos. and three horizontal members of 16'

at center

Signage

Plate

ACP sheet having thickness not less 4 mm (Aluminum coating not less than 0.3mm having PVDF Coating) and size

of 25' x 4'. Rate of Rear Frame and Signage plate will be divided with its area and will


EG-3

Gantry Signage


Excavation

& Foundation








foundation

(1)

___________


running pipe

1


Year 2018-19 & 2019-2020

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Structure

Pipes







(2)

_________

Rate of Channels,


Plate (3)

Total Cost (1+3)

__________

Channels and Rear

Frame










Signage

Plate

16' x 4' MS Sheet of SWG 16 welded to the frame with high quality matt finish

enamel paint 2 such sheets are required at front

and back Rate of Channels, Rear Frame and


gantry


Year 2018-19 & 2019-2020

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EG-4

Gantry Signage


Excavation

& Foundation







Rate of Structure


foundation

(1)

___________


running pipes

(2)

___________ Rate of only truss system

(3)

_________ Rate of Rear Frame and


(4)

Total Cost (1+4) _________

1

Structure

Pipes and

Truss syste

m









Rear Frame



center

Signage

Plate

16' x 4' MS Sheet of SWG 16 welded to the frame with high quality enamel

paint matt finish 2 such sheets may be required at front

and back Rate of Rear Frame and Signage plate will be divided with its area and will



Year 2018-19 & 2019-2020

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EG-5


reflective sheet)

Excavation

& Foundation








foundation (1)

___________


running pipe (2)

__________

Rate of Channels,


Plate (3)

Total Cost

(1+4)

__________

1

Structure

Pipes







Channels and Rear

Frame











Year 2018-19 & 2019-2020

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Signage

Plate

16' x 4' GI Sheet of SWG 16 welded to the frame with Direct Digital Printing

on Diamond Grade or equivalent Reflective Sheeting with UV Inks & Over laminate Sheeting, including

warranty letter of up to 10 years in terms of reflection & colors from the sheeting manufacturer. (For e.g. 3M)

2 such sheets are required at front and back

Rate of Channels, Rear Frame and Signage plate will be divided with its

area and will govern for different sized gantry

EG-6


reflective sheet)

Excavation

& Foundation







Rate of Structure


foundation (1)

___________


running pipes

(2)


(3)



(4)

1

Structure

Pipes and

Truss syste

m










Year 2018-19 & 2019-2020

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Rear Frame



center

Total Cost

(1+4)

__________

Signage

Plate

25' x 4', MS Sheet of GI SWG 16 welded to the frame with Direct

Digital Printing on Diamond Grade or equivalent Reflective Sheeting with UV

Inks & Over laminate Sheeting, including warranty letter of up to 10 years in terms of reflection & colors


2 such sheets may be required at front and back

Rate of Rear Frame and Signage plate will be divided with its area and will


EG-7

Gantry Signage

(HQ printed

Flex)

Excavation

& Foundation








foundation (1)


running pipe (2)

Rate of


Plate (3)

Total Cost

1

Structure

Pipes








Year 2018-19 & 2019-2020

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Channels and Rear

Frame



size) 6” deep Cubical frame with



center And front frame of 16’ x 4’ and 4” corner members. (Flex will stretched at front frame) The channels should be attached with Structure pipe via stiffener plates of appropriate size and thickness (All connections are welded) Two such frames of above framing systems may be required at front and back of horizontal structure pipe

(1+4)

Signage

Plate



lit box. Back sheet and side faces should be covered with SWG GI 22 Sheet Back litting should be done

through LED Modules 2 such systems are required (front and

back) Rate of Channels, Rear Frame and


gantry

EG-8

Gantry Signage

(HQ printed

Flex)

Excavation

& Foundation







Rate of Structure


foundation (1)

___________ Rate of only horizontal

running pipes

1


Year 2018-19 & 2019-2020

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Structure

Pipes and

Truss syste

m









(2)

___________


(3)



(4)

__________

Total Cost (1+4)

__________ Rear Frame

6” deep Cubical frame with Rear Frame of 2" x 2" SWG 16 GI with



And front frame of 25’ x 4’ and 4” corner members. (Flex will stretched

at front frame)

Signage

Plate



lit box. Back sheet and side faces should be covered with SWG GI 22 Sheet Back letting should be done

through LED Modules 2 such systems may required (front

and back) Rate of Rear Frame and Signage plate will be divided with its area and will



Year 2018-19 & 2019-2020

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EL-1

Acrylic Letters with SS Casing

Lettering

Materials

Acrylic letter having total thickness of 4" and Total Vertical length of letter

equal to 2' (Thickness of acrylic sheet = 5 mm) in the SS Casing of thickness

of 1mm Myriad, Arial or approved font for

English letters Irani Nastaleeq for Urdu Letters

The rate of one letter will be divided by 2 (height of signage), and rate per running feet will govern for size other than 2'. The Urdu joint alphabets will

be considered as one letter and in that length will be measured horizontally (The length may vary from 6" to 3.5', thickness of letter will be 3" in case of length less than 1' and cost of signage

will be calculated accordingly by dividing thickness also)

300

Back Litting



EL-2 Acrylic Letters

Lettering

Materials

Acrylic letter having Total Vertical length of letter equal to 2' (Thickness

of acrylic sheet = 5 mm) Thickness of letters should be 2.5" for


Myriad, Arial or approved similar font for English letters



be considered as one letter and in that length will be measured horizontally.


thicknesses

150

Back Litting


similar pattern complete in all aspects


Year 2018-19 & 2019-2020

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with concealed wiring

EL-3 Stainless

Steel Letters

Lettering

Materials

Stainless Steel having Total Vertical length of letter equal to 2' Thickness

made with SS SWG 24 Thickness of letters should be 2.5" for


Myriad, Arial or approved similar font for english letters



be considered as one letter and in that length will be measured horizontally


thicknesses

50

A1


Boards (Circular)

Excavation

& Foundation


above the NSL

25

Pipe




back) Sheet

of Signag

e

G.I Sheet of size 60cm Dia, Thickness: 14 SWG.

Reflective

Sheeting


Sheeting with UV Inks & Over laminate Sheeting, including warranty letter of up to 10 years in terms of reflection &

colors from the sheeting


Year 2018-19 & 2019-2020

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manufacturer. (For e.g. 3M)

Channels


No's, Length: 21'' (each)

Clumps




A2


Boards (Triangula

r)

Excavation

& Foundation


above the NSL

10

Pipe




back) Sheet

of Signag

e

G.I Sheet of size 60cm (each side) with chamfered edges, Thickness: 14 SWG

Reflective

Sheeting




Channels


No's, Length: 18'' and 8"

Clumps



Nuts & Bolts with appropriate length,


Year 2018-19 & 2019-2020

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diameter and numbers

B1

Main Entrance

Signage (2 Sided)

Foundation


5

Columns


Framing

4' x 8' frame made with 2"x2" pipe of G.I 16 SWG with same size bracing running at interval of 2' of 4' length. 2 such frames are required on front and back of columns(All welded connections)

Sheet of

Signage


Connection

of Frame

& Signag

e


Text

8mm thick acrylic letters of approved color, laser cut with appropriate contours and collars pushed through from inside of ACP panel to extrude out to about 4mm. Back Lit with Appropriate number of LED Modules with appropriate lighting. (2 sided writing) (Where collars are not feasible due to size of letters, anchoring with 4mm clear acrylic sheet should be provided behind the ACP)


Year 2018-19 & 2019-2020

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B1 (A)

Main Entrance

Signage (1 Sided)

Foundation


5

Columns


Framing

4' x 8' frame made with 2"x2" pipe of G.I 16 SWG with same size bracing running at interval of 2' of 4' length. (All welded connections)

Sheet of

Signage


Connection

of Frame

& Signag

e


Text

8mm thick acrylic letters of approved color, laser cut with appropriate contours and collars pushed through from inside of ACP panel to extrude out to about 4mm. Back Lit with Appropriate number of LED Modules with appropriate lighting (Where collars are not feasible due to size of letters, anchoring with 4mm clear acrylic sheet should be provided behind the ACP)

B2

Main Entrance Signage 2 - Double

Sided writing

Foundation


P.C.C of 1:2:4 and total depth of 3'6" with 6" projected outsides the NSL 5

Connection

of


having dimensions of 15" x 15" x 0.75"


Year 2018-19 & 2019-2020

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frame and

foundation

(One Under each column)

Columns



Framing

Total 2 types of frames are required: 1. (Bottom Frames) Frames of 4' x 8' size made with 2"x2" pipe of G.I 16

SWG with same size bracing running at interval of 2' of shorter size. 2 such frames are required on front and back

of columns(All welded connections) 2. (Top Frames) Frames of 3'6" x 8' size made with 2"x2" pipe of G.I 16

SWG with same size bracing running at interval of 2' of shorter size. 2 such frames are required on front and back of columns (All welded connections)

The distance between top and bottom frame will be 6"

Sheet of

Signage





on ACP sheet as background color Connection

of Frame

& Signag

e


Text





Year 2018-19 & 2019-2020

Page 90 of 242



LED Modules. (2 sided writing) (Where collars are not feasible due to


behind the ACP)

B2(A)

Main Entrance Signage 2

- Single Sided

writing

Foundation



5

Connection

of frame and

foundation



Columns



Framing

Total 2 types of frames are required: 1. (Bottom Frame) Frame of 4' x 8' size made with 2"x2" pipe of G.I 16

SWG with same size bracing running at interval of 2' of shorter size. (All

welded connections) 2. (Top Frame) Frame of 3'6" x 8' size made with 2"x2" pipe of G.I 16 SWG

with same size bracing running at interval of 2' of shorter size. (All

welded connections) The distance between top and bottom

frame will be 6"

Sheet of

Signage





on ACP sheet as background color


Year 2018-19 & 2019-2020

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Connection

of Frame

& Signag

e


Text






LED Modules. (Where collars are not feasible due to


behind the ACP)

C1

Directional Board (Single Sheet)

Foundation

1.5' x 1.5' with 2' Class A Concrete (1:2:4) with 6'' projected above the

NSL

25

Pipe


(including pipe in the foundation of length 1'8"). An anchor should be




of Signag

e


1 No's

Reflective

Sheeting





Year 2018-19 & 2019-2020

Page 92 of 242

Channels


Channel)

Clumps




C2

Directional Board (Two

Sheets)

Foundation

2' x 2' with 2' height Class A Concrete (1:2:4) with 6'' projected above the

NSL

25

Pipe

G.I Pipe, Outer Dia: 3'', Thickness: 14 SWG, Quantity: No's, Length: 9'3" (including pipe in the foundation of 1'8" length). An anchor should be



front and back)

Sheet of

Signage



should be 1"

Reflective

Sheeting




Channels


Channel)

Clumps





Year 2018-19 & 2019-2020

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C3

Directional Board (Three Sheets)

Foundation


NSL

10

Pipe


(including pipe in the foundation with 2'2" length). An anchor should be


back)

Sheet of

Signage



should be 1"

Reflective

Sheeting


Sheeting with UV Inks & Over laminate Sheeting , including warranty letter of up to 10 years in terms of reflection &


Channels


Channel)

Clumps




C4

Directional Board (Four

Sheets)

Foundation


NSL

5

Pipe

G.I Pipe, Outer Dia: 3'', Thickness: 14 SWG, Quantity: 2 No's, Length: 12' (including pipe in the foundation of 2'2" length). An anchor should be



Year 2018-19 & 2019-2020

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back)

Sheet of

Signage


4 No's

Reflective

Sheeting




Channels


Channel)

Clumps




C5

Directional Board

(Five Sheets)

Foundation


NSL

15 Pipe




front and back)

Sheet of

Signage



should be 1"


Year 2018-19 & 2019-2020

Page 95 of 242

Reflective

Sheeting




Channels


Channel)

Clumps




C6

Directional Board

(Six Sheets)

Foundation


NSL

15

Pipe




front and back)

Sheet of

Signage



should be 1"

Reflective

Sheeting




Channels


Channel)


Year 2018-19 & 2019-2020

Page 96 of 242

Clumps




C7

Additional Panel (For Fixation

on existing

Foundation & Posts)

Sheet of

Signage


1 No's

10

Reflective

Sheeting




Channels


Channel)

Clumps




D1

Departmental

Signage on

Building (Printed)

Signage

Plate

4' (height) by 8' (width) of transparent solid polycarbonate sheet having thickness not less than 6 mm. The signage text should be printed on

backside of the front face. Poly carbonate sheet should cover all sides

of signage

10

Frame of

Signage

2 Nos. 4' by 8' frames with total depth of 3" made up of 1.5"x1.5" GI 16 SWG

square hollow pipe, with one 4' member of 1.5"x1.5" bracing of

square hollow pipe 16 SWG welded at center. Fixed on wall through

appropriate channels running at sides (Running after each 4' length)

Backing



Year 2018-19 & 2019-2020

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Sheet

Text and

Lighting

Appropriate number of LED Modules are required to be screwed for

backilghting The rate of signage will be divided by its area (8' x 4') and per SFT rate will

govern for different sizes

D1 (A)

Departmental

Signage on

Building (Letters)

Signage

Plate

4' (height) by 8' (width) of ACP sheet having thickness not less than 4 mm.

(ACP thickness = 4mm Aluminum coating not less than 0.3mm having PVDF Coating) The ACP Panel should be routed as per desired text. Front face will be 7'6" x 3'6". All faces of signage will be covered with ACP

45

Frame of

Signage

2 Nos. 7'6" by 3'6" frames with total depth of 3" made up of 1.5"x1.5" GI

16 SWG square hollow pipe, with one 4' member of 1"x 1" bracing of square hollow pipe 16 SWG welded at center in one frame. Fixed on wall through

appropriate channels running at sides Backin

g Sheet


Text and

Lighting

8mm thick acrylic letters of approved color, laser cut with appropriate

contours and collars pushed through from inside of ACP panel to extrude

out to about 4mm. (Where collars are not feasible due to size of letters, anchoring with 4mm clear acrylic

sheet should be provided behind the ACP)

Back Lit with Appropriate number of LED Modules with appropriate lighting The rate of signage will be divided by its area (7.5' x 3.5') and per SFT rate will govern for different sizes (20 SFT

to 100 SFT range)

E1 External

Map Boards

Foundation

1.5' x 1.5' with 2' depth Class A Concrete (1:2:4) with 6'' projected

above the NSL

Total Price

10


Year 2018-19 & 2019-2020

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Pipe

G.I Pipe, Outer Dia: 4'', Thickness: 14 SWG, Quantity: 2 No's, Length: 11' (including pipe in the foundation of length 1'8"). An anchor should be



front and back)

__________

Cost of only sheet and reflective sheeting

__________

Sheet of

Signage

G.I Sheet of size 6' x 4' , Thickness: 14 SWG

(per SFT will govern for any signage having different dimensions)

Reflective

Sheeting

Direct Digital Printing on Diamond Grade or equivalent Reflective Sheeting with, UV Inks & Over

laminate Sheeting, including warranty letter of up to 10 years in terms of

reflection &colors from the sheeting manufacturer. (For e.g. 3M)

Channels

G.I Channels, Thickness: 14 SWG, Quantity: 3 (No's, Length: 4' (each

channel) Running after 2 foot

Clumps




Reflective

Sheet

Reflective

Sheet

Reflective Sheet with Direct Digital Printing on Diamond Grade or

equivalent Reflective Sheeting with, UV Inks & Over laminate Sheeting,

including warranty letter of up to 10 years in terms of reflection &colors


The price will be divided by total area and per SFT rate will be governed for

any size of sheet

100 SFT


Year 2018-19 & 2019-2020

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EF1 Back lit

Flex Board Signage

Frame

6” deep Cubical frame with 6’ x 8’ front frame having members of

2” x 2”, SWG 16 GI with bracing members running after each 4’

And 6’ x 8’ from frame with appropriate numbers of 4” corner members to make cubical frame Covered with SWG 22 GI Sheet

5

Back Lit

Flex

High resolution digital direct printing on flex (600 grams/m2) back lit with appropriate number of LED Modules

Complete in all respects inkling power supply, wires etc.

(Rate will be divided with area i.e. 6 x 8 feet and per square feet rate will

govern for any size other than 6’ x 8’)

Total Cost of the Bid (For Evaluation purposes only)


Year 2018-19 & 2019-2020

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C- STANDARDFORMS

FORM OF BID SECURITY

(Bank Guarantee)

Guarantee No._____________________

Executed on _____________________

Expiry date _____________________

(g) Guidelines for submission of schedule of prices

() Schedule of Prices

forthwith and without any reference to the Principal or any other person.

IN WITNESS WHEREOF, the above-bounden Guarantor has executed this Instrument under its

seal on the date indicated above, the name and corporate seal of the Guarantor being hereto

affixed and these presents duly signed by its undersigned representative, pursuant to authority of

its governing body.

_______________

Guarantor (Bank)

Witness:

1. _______________________ Signature _______________

_______________________ Name __________________

Corporate Secretary (Seal) Title ___________________

2. _______________________

_______________________ _______________________

Name, Title & Address Corporate Guarantor (Seal)


Year 2018-19 & 2019-2020

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PART –II CONTRACT


Year 2018-19 & 2019-2020

Page 102 of 242

FORM OF CONTRACT

This CONTRACT (hereinafter called the “Contract”) is made the [day] day of the month of

[month], [year], between, on the one hand, [name of Procuring Agency and related parties]

(hereinafter called the “Procuring Agency”) and administrative head of hospitals [name of

Hospital MS and related parties] , on the other hand, [name of Supplier] (hereinafter called

the “Supplier”).

[Note: In the text below text in brackets is optional; all notes should be deleted in final text.

If the Supplier consist of more than one entity, the above should be partially amended to read

as follows: “…(hereinafter called the “Procuring Agency”) and, on the other hand, a joint

venture consisting of the following entities, each of which will be jointly and severally liable

to the Procuring Agency for all the Supplier’s obligations under this Contract, namely, [name

of Supplier] and [name of Supplier] (hereinafter called the “Supplier”).]

WHEREAS

(a) the Procuring Agency has requested the Supplier to supply and install sign

boards as defined in the General Conditions of Contract attached to this

Contract (hereinafter called the “Services”);

(b) the Supplier, having represented to the Procuring Agency that they have the

required professional skills, and personnel and technical resources, have

agreed to provide the Services on the terms and conditions set forth in this

Contract for amount of……………………;

(c) the Procuring Agency has received budget from the Government of Punjab. It

intends to apply a portion of the proceeds of this budget to eligible payments,

if any, under the contract.

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents shall be deemed to form and be read and construed as part of

this Contract, and the priority of the documents shall be as follows:

(a) the Letter of Acceptance;

(b) the Special Conditions of Contract;

(c) the General Conditions of Contract;


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(d) the Scope of Services;

(e) Performance Specifications and Drawings;

(f) Annexures; and

(g) the Supplier’s Proposal.

2. The mutual rights and obligations of the Procuring Agency and the Supplier shall be as

set forth in the Contract, in particular:

(a) the Supplier shall carry out the Services in accordance with the provisions of

the Contract; and

(b) the Procuring Agency shall make payments, if any, to the Supplier in

accordance with the provisions of the Contract.

IN WITNESS, WHEREOF, the Parties hereto have caused this Contract to be signed in their

respective names as of the day and year first above written.

For and on behalf of [name of Procuring Agency]

[Authorized Representative]

For and on behalf of [name of Supplier]


[Note: If the Supplier consists of more than one entity, all these entities should appear as

signatories, e.g., in the following manner:]

For and on behalf of each of the Members of the Supplier

[name of member]


[name of member]



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SECTION A: GENERAL CONDITIONS OF CONTRACT (GCC)

1. General Provisions

1.1 Definitions Unless the context otherwise requires, the following terms whenever

used in this Contract have the following meanings:

a) The Arbitrator is the person appointed jointly by the Procuring

Agency and the Supplier to resolve disputes in the first instance,

as provided for in Sub-Clause 8.2 hereunder.

b) “Contract” means the Contract signed by the Parties, to which

these General Conditions of Contract (GCC) are attached,

together with all the documents listed in Clause 1 of such signed

Contract;

c) “Contract Price” means the price to be paid for the performance

of the Services, in accordance with Clause 6;

d) “Day works” means varied work inputs subject to payment on a

time basis for the Supplier’s employees and equipment, in

addition to payments for associated materials and

administration.

e) “Defect” means an error or flaw in the process affecting

performance and potentially causing harm, a shortcoming that

may lead to damage or critically altering the construction of

goods, materials and rendering of services leading to their

obliteration.

f) “Procuring Agency” means Project Management Unit (PMU),

Primary & Secondary Healthcare Department, Government of

Punjab, 31 E 1 Gulberg III, Lahore.

g) “Foreign Currency” means any currency other than the currency

of the country of the Procuring Agency;

h) “GCC” means these General Conditions of Contract;

i) “Government” means the Government of the Punjab;

j) “Local Currency” means Pak Rupee (PKR);

k) “Member,” in case the Supplier consist of a joint venture of

more than one entity, means any of these entities; “Members”

means all these entities, and “Member in Charge” means the

entity specified in the Special Conditions to act on their behalf

in exercising all the Supplier’ rights and obligations towards the


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Procuring Agency under this Contract;

l) “Party” means the Procuring Agency or the Supplier, as the case

may be, and “Parties” means both of them;

m) “Personnel” means persons hired by the Supplier as employees

and assigned to the performance of the Services or any part

thereof;

n) “Supplier” is a person or corporate body whose Proposal to

provide the Services has been accepted by the Procuring

Agency;

o) “Supplier’s Proposal” means the completed Proposal document

submitted by the Supplier to the Procuring Agency

p) “SCC” means the Special Conditions of Contract by which the

GCC may be amended or supplemented;

q) “Specifications” means the specifications of the service included

in the Proposal document submitted by the Supplier to the

Procuring Agency

r) “Services” means the work to be performed by the Supplier

pursuant to this Contract, as described in Section C – Scope of

services, Proposal document and attached Annexure.

1.2 Applicable Law The Contract shall be interpreted in accordance with the laws of

Islamic Republic of Pakistan.

1.3 Language This Contract has been executed in the language specified in the

SCC, which shall be the binding and controlling language for all

matters relating to the meaning or interpretation of this Contract.

1.4 Notices Any notice, request, or consent made pursuant to this Contract shall

be in writing and shall be deemed to have been made when delivered

in person to an authorized representative of the Party to whom the

communication is addressed, or when sent by registered mail, telex,

telegram, or facsimile to such Party at the address specified in the

SCC.

1.5 Location The Services shall be performed at such locations as are specified in

Section C – Scope of services and/or Appendix D, in the

specifications and, where the location of a particular task is not so

specified, at such locations, whether in the Government’s country or

elsewhere, as the Procuring Agency may approve.

1.6 Authorized

Representatives

Any action required or permitted to be taken, and any document

required or permitted to be executed, under this Contract by the


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Procuring Agency or the Supplier may be taken or executed by the

officials specified in the SCC.

1.7 Inspection and

Audit by the

Procuring

Agency

The Supplier shall permit the Procuring Agency to inspect its

accounts and records relating to the performance of the Services and

to have them audited by auditors appointed by the Procuring

Agency, if so required.

1.8 Taxes and

Duties

1.9 Secrecy of

contract documents

and information

2.0 Action in

Absence of

Specification 2.Objects of

Antiquity

The Supplier and their Personnel shall pay such taxes, duties, fees,

and other impositions as may be levied under the Applicable Law.

The Supplier shall not, without the Procuring Agency's prior written

consent, disclose the Contract, or any provision thereof, or any

specification, plan, drawing, pattern, sample or information

furnished by or on behalf of the Procuring Agency in connection

therewith, to

any person other than a person employed by the Supplier in

performance of the Contract. Disclosure to any such employed

person shall be made in confidence and shall extend only so far, as

may be necessary for purposes of such performance.


consent, make use of any document or information except for

purposes of performing the Contract.

Any document, other than the Contract itself, shall remain the

property of the Procuring Agency and shall be returned (in all

copies) to the Procuring Agency on completion of the Supplier's

performance under the Contract if so required by the Procuring

Agency.

In the case of any class of work for which there is no such

specification mentioned in the Contract, such work shall be carried

out in accordance with Engineer’s specifications, and in the event of

there being no such specifications, then the work shall be carried out

in all respects in accordance with the instructions and requirements

of the Engineer or other competent authority. All objects of value or antiquity found on the site shall remain the

property of the Procuring Agency or the Government of Pakistan as

per the Applicable Law, and such findings shall be immediately

reported to the Engineer/Procuring Agency.

2. Commencement, Completion, Modification, and Termination of Contract

2.1 Effectiveness of

Contract

This Contract shall come into effect on the date the Contract is

signed by both parties or such other later date as may be stated in

the SCC.


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2.2Commencement

of Services

2.2.1Work

Program

The Supplier shall submit a Schedule & Chart detailing the

scheduled program of works and schedule of procurement of

materials, as per the time frame specified in this tender, and

approved by the Procuring Agency/ Engineer/Architect. The said

Schedule & Chart shall be submitted subsequent to the acceptance

of the tender and within seven days of the final agreement made

between the Procuring Agency and the Supplier. The Schedule &

Chart shall be considered part of the final agreement, and shall be

binding upon the Supplier.

The Schedule shall be revised and brought up-to-date every month

and copies of the same shall be forwarded to the Engineer/Procuring

Agency. It is the Supplier's responsibility to see that these schedules

are adhered to. The Procuring Agency will not entertain any claim

by of the Supplier and Signage Suppliers on account of delay in

delivery of materials by the Procuring Agency.

2.2.2 Starting Date

2.2.3 Written Order

to Commence Work

The Supplier shall start carrying out the Services seven (07) days

after the date the Contract becomes effective, or at such other date

as may be specified in the SCC for each particular job.

After acceptance of the tender, the Engineer shall issue a written

order to the successful tenderer to commence the work, and the

Supplier shall supply and fix the items according the gestation

mentioned in the Work Order.

The Supplier shall enter upon or commence any portion of work

only with the written authority and instructions of the Engineer.

Without such instructions the Supplier shall have no claim to

demand for measurements of or payment for work done by him.

2.3 Intended

Completion Date

2.3.1 Grant of

Extension of Time

Unless terminated earlier pursuant to Sub-Clause 2.6, the Supplier

shall complete the activities by the Intended Completion Date, as is

specified in the SCC. If the Supplier does not complete the

activities by the Intended Completion Date, it shall be liable to pay

liquidated damage as per Sub-Clause 3.8. In this case, the

Completion Date will be the date of completion of all activities.

If the Supplier shall desire an extension of the time for completion

of the work on the ground of his having been unavoidably hindered

in its execution or on any other ground, he shall apply in writing to

the Engineer before the expiration of the period stipulated in the

tender or before the expiration of thirty days from the date on which

he was hindered as aforesaid or on which the cause for asking for


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2.3.2 Certificate of

Completion

extension occurred, whichever is earlier; and the Engineer or other

competent authority may, if in his opinion there are reasonable

grounds for granting an extension, grant such extension as he thinks

necessary or proper. The decision of such competent authority in

this matter shall be final. The time limit for completion of the work shall be extended

commensurate with its increase in cost occasioned by alterations or

additions, and the certificate of the Engineer or other competent

authority as to such proportion shall be conclusive.

If the delay is attributable to reasons beyond the control of the

Supplier, requisite extension of time shall be granted by the

Engineer in after obtaining the approval of his higher authorities

wherever necessary.

On completion of the Entire Works, the Supplier shall report in

writing to the Engineer the completion of such work, and the

Engineer shall issue a certificate of Virtual Completion stating in

writing that the work has been so completed. The Maintenance

/Defects Liability Period shall commence from the date of such

certificate.

The works shall not be considered as completed until the

Engineer/Architect has certified in writing that they have been

virtually completed.

However, no such certificate shall be given nor shall the work be

considered to be complete until the Supplier shall have removed

from the premises on which the work shall have been executed all

surplus materials and rubbish, and shall have cleaned thoroughly all

finished surfaces, in or upon which the work has been executed, nor

until the works shall have been measured by the Engineer or other

competent authority, or where the measurements have been taken

by his subordinates until they have received the approval of the

Engineer or other competent authority, the said measurements being

binding and conclusive against the Supplier. If the Contractor shall

fail to comply with the requirements of this clause as to the removal

of scaffolding, surplus materials and rubbish, and cleaning the

premises, on or before the date fixed for the completion of the work,

the Engineer or other competent authority may, at the expense of

the Supplier, remove such surplus materials and rubbish and dispose

of the same as he thinks fit and clean off such dirt etc. as aforesaid;

and Supplier shall be liable to pay the amount of all expenses so

incurred, but shall have no claim in respect of any such surplus

materials as aforesaid except for any sum actually realized by the

sale thereof.


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2.3.3 Notice to be

given before work is

covered up

2.4 Modification

The Supplier shall give not less than five days notice in writing to

the Engineer before covering up or otherwise placing beyond the

reach of measurement any work, in order that the same may be

measured, and correct dimensions thereof taken before the same is

so covered up or placed beyond the reach of measurement; and shall

not cover up or place beyond the reach of measurement any work

without the consent in writing of the Engineer or other competent

authority or his subordinate in charge of work. If any work shall be

covered up or placed beyond the reach of measurement without

such notice having been given or consent obtained, the same shall

be uncovered at the Supplier’s expense, and in default thereof no

payment or allowance shall be made for such work or for the

materials with which the same was executed.

The Engineer, in concurrence with the Procuring Agency, may from

time to time issue further Drawings and/or written instructions,

details, directions and explanations, which are hereafter collectively

referred to as “instructions" in regard to: The variation or

modification of the design, quality or quantity of works or the

addition or omission or substitution of any work. Any discrepancy

in the Drawings or between the Schedule of quantities and/or

drawings and/or specification. The removal from the site of the

materials brought thereon by the Contractor and the substitution of

the other material thereof. The removal and/or re-execution of any

works executed by the Contractor.

The opening up for inspection of any work covered up. The

amending and making good of any work as executed. The

Contractor shall forthwith comply with and duly execute any work

comprised in such Engineer’s instructions, directions and

explanations, given to the Supplier or his representative upon the

works by the Engineer; which shall, if involving a variation, be

confirmed in writing by the Supplier within seven days, and if not

dissented from in writing within a further seven days by the

Engineer, such shall be deemed to be Engineer’s instructions within

the scope of the Contract. If compliance with the Engineer’s

instruction, as aforesaid, involves work and/or expense and loss

beyond that contemplated by the Contract, then, unless the same

were issued owing to some breach of this Contract by the Supplier,

the Procuring Agency shall pay to the Supplier at the

Engineer/Engineer’s Certificate the price of the said work (as an

extra to be valued as hereinafter provided and/or expense and/or


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2.4.1 Orders for

variations to be in

writing

2.4.2 Variation not

to Vitiate Contract

2.4.3 Determination

of rates for

additional,

substituted or

altered items of

work

loss). Any alterations made to the work made based on technical;

/aesthetic values as per the instructions of the Engineer shall be

considered as part of the work undertaken by the Supplier under this

Contract, and shall be executed as such.

No such variations shall be made by the Supplier without an order

in writing of the Engineer. If for any reason the Engineer shall

consider it desirable to give any such order verbally, the Supplier

shall comply with such order and any confirmation in writing of

such verbal order given by the Engineer, whether before or after the

carrying out of the order, shall be deemed to be an order in writing

within the meaning of this clause; and if the Supplier shall within

seven days confirm the order in writing to the Engineer and if such

confirmation is not contradicted in writing within fourteen days by

the Engineer, it shall be deemed to be an order in writing by the

Engineer.

Any additional work which the Supplier may be directed to, in the

manner above specified, as part of the work, shall be carried out by

the Supplier on the same conditions in all respects on which he

agreed to do the main work and at the same rates as are specified in

the tender for the main work.

No alteration, omission, deletion or variation shall vitiate this

Contract, but in case the Engineer thinks proper at any time during

the progress of the works to make any alterations in or additions to

or omissions from the works or any alteration in the kind or quality

of the materials to be used therein, and shall give notice thereof in

writing under his hand to the Supplier, the Supplier shall alter, add

to or omit from, as the case may require, in accordance with such

notice, but the Supplier shall not do any work extra to or make any

deviation from any of the provisions of the Contract, stipulation,

specification or Contract drawings, without the previous consent in

writing of the Engineer; and the value of such extras, alterations,

additions or omissions shall in all cases be determined by the

Engineer and payment to be on sole discretion of the competent

authority.

If the additional, substituted or altered work includes any class of work for which no rate is specified in the Contract, then such work

shall be carried out at the rates specified for or derived from similar

item of work in the Contract. With regard to the question whether

the additional, substituted or altered item/items of work/works

is/are similar or not to that/those in the Schedule of Rates, the

decision of the Engineer shall be final and binding on the Supplier.


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2.4.4 Variations in

quantity

In the absence of similar items in Contract, the Supplier shall

within seven days of the date of receipt by him of the order to carry

out the work, inform the Engineer of the rates at which it is his

intention to charge for such class of work, supported by analysis of

the rate or rates claimed. The rate analysis submitted by the

Supplier shall be based on actual prevailing market rates of

materials, labor and any other incidental charges, plus 15% (fifteen

percent) overheads and profits, inclusive of all taxes. There upon

the Engineer shall determine the rates or rates on the basis of

observed data, and failing this, on the basis of prevailing market

rates. Under no circumstance shall the Supplier suspend the work

on the plea of non-settlement of rates for items falling under this

clause. In the event of any dispute regarding the rates for such

items the decision of the Engineer shall be final.

There may be large variations to the quantities mentioned in the

Bill of Quantities, and the Engineer reserves the right to decrease or

increase or delete any quantity of the item of work as required. The

Supplier should note that the rate quoted is per one unit; hence no

claims on escalation will be entertained due to variation in

quantities.

2.5 Force Majeure

Notwithstanding the provisions of the contract the Supplier shall not

be liable for forfeiture of its performance security, liquidated

damages or termination for default, if and to the extent that, its

delay in performance or other failure to perform its obligations

under the Contract is the result of an event of Force Majeure.

For purposes of this Clause, "Force Majeure" means an event

beyond the control of the Supplier and not involving the Supplier's

fault or negligence and not foreseeable. Such events may include,

but are not limited to, acts of the Procuring Agency either in its

sovereign or contractual capacity, wars or revolutions, fires, floods,

epidemics, quarantine restrictions and freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly

notify the Procuring Agency in writing of such conditions and the

cause thereof. Unless otherwise directed by the Procuring Agency

in writing, the Supplier shall continue to perform its obligations

under the Contract as far as is reasonably practical, and shall seek

all reasonable alternative means for performance not prevented by


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the Force Majeure event.

2.6 Termination

2.6.1 By the

Procuring

Agency

2.6.1.1 If the Supplier, being an individual or a firm, commit any

“Act of Insolvency” or shall be adjudged as Insolvent or, being an

incorporated company, shall have an order for compulsory winding

up made against it, or pass an effective resolution for winding up

voluntarily or subject to the supervision of the court and of the

Official Assignee of the Liquidator in such acts of insolvency, or on

winding up shall be unable within seven days after notice to him

requiring him to do so, to show to the reasonable satisfaction of the

Engineer/Architect/Procuring Agency that he is able to carry out

and fulfill the Contract, and to give security therefore, if so

required by the Engineer/Architect or the Procuring Agency, or if

the Supplier (whether an individual, Firm or Incorporated

Company) shall suffer execution to be issued, or shall suffer any

payment under this Contract to be attached by or on behalf of any

of the creditors of the Supplier, or shall assign or sublet this

Contract without the consent in writing of the Architect first

obtained, or shall charge or encumber this Contract or any

payments due or which may become due to the Supplier there

under, or if the Engineer/Architect shall certify in writing to the

Procuring Agency that the Supplier:

2.6.1.2 Has abandoned the Contract, or

2.6.1.3 Has failed to commence the works, or has without any

lawful excuse under these conditions suspended the progress of the

works, or

2.6.1.4 Has failed to proceed with the works with such due

diligence and failed to make such due progress as would enable the

works to be completed within the time agreed upon, or

2.6.1.5 Has failed to remove rejected materials from the site or to

pull down and replace rejected work upon receiving from the

Engineer/Procuring Agency written notice that the said materials or

work were condemned and rejected by the Engineer/Procuring

Agency under these conditions, or

2.6.1.6 Has neglected or failed persistently to observe and perform

all or any of the acts, matters or things by this Contract to be

observed and performed by the Supplier, after written notice shall

have been given to the Supplier requiring the Supplier to observe or

perform the same, or

2.6.1.7 Has to the detriment of good workmanship, or in defiance of

the Engineer’s instructions to the contrary, sublet any part of the

Contract,

2.6.1.8 Then and in any of the said cases, the Procuring Agency

with the written recommendation of the Engineer may,


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notwithstanding any previous waiver, after giving fifteen days’

notice in writing to the Supplier, terminate the Contract.

2.6.1.9 Further, the Procuring Agency or his agent or his servants,

may enter upon and take possession of the works and all signage,

tools, scaffoldings, sheds, machinery, and other power utensils and

materials lying upon the premises or the adjoining lands or roads,

and use the same as his own property or may employ the same by

means of his own servants and workmen in carrying out and

completing the works, or by employing any other Suppliers or

other person or persons to complete the works, and the Supplier

shall not in any way interrupt or do any act, matter or thing to

prevent or hinder such other Supplier or other person or persons

employed for completing and finishing or using the materials and

signage for the works. Upon completion, or as soon thereafter as

convenient, the Engineer/Procuring Agency shall give a notice in

writing to the Supplier to remove his surplus materials, and should

the Supplier fail to do so the Procuring Agency shall sell the same

by public auction, and shall give credit to the Supplier for the

amount realized.

2.6.2 By the

Supplier

The Supplier may terminate this Contract, by not less than thirty

(30) days’ written notice to the Procuring Agency, such notice to be

given after the occurrence of any of the events specified in

paragraphs (a) and (b) of this Sub-Clause 2.6.2:

(a) if the Procuring Agency fails to pay any monies due to the

Supplier within agreed timeline pursuant to this Contract, and

not subject to dispute pursuant to Clause 7, the Supplier shall

issue first notice that such payment is overdue. After forty-five

(45) days of giving written first-notice, if the Procuring

Agency still fails to pay, Supplier shall issue second written

notice. After fifteen days(15) of no response on second notice,

Supplier may give thirty (30) days termination notice; or

(b) if, as the result of Force Majeure, the Supplier is unable to

perform a material portion of the Services for a period of not

less than twenty-one (21) days with mutual consultation with

Procuring Agency.

2.6.3 Suspension

of Payment

2.7 Review of

Progress

If the Supplier has not received sums due to by the due date stated in

the SCC in accordance with Clause 6 the Supplier may issue a notice

as per sub-clause 2.6.2.

The progress of works shall be reviewed periodically by the

Procuring Agency/Engineer, as per the Schedule & Chart submitted

by the Supplier at the time of final agreement and revised


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periodically.

3. Obligations of the Supplier

3.1 General

3.1.1 Framework Contract

The Supplier shall perform the Services in accordance with the

Specifications and Scope, and carry out its obligations with all due

diligence, efficiency, and economy, in accordance with generally

accepted professional techniques and practices, and shall observe

sound management practices, and employ appropriate advanced

technology and safe methods. The Supplier shall always act, in

respect of any matter relating to this Contract or to the Services, as

faithful adviser to the Procuring Agency, and shall at all times

support and safeguard the Procuring Agency’s legitimate interests

in any dealings with third parties.

During the total period of the contract, the Supplier shall be bound

by the Procuring Agency to provide the Sign Boards from time to

time on Framework Contract up to a quantity as specified in the

following schedule:

Quantities of Frame work The framework quantities under this contract are given below. The quantities shall be valid for the Financial Years 2018-19 & 2019-20.

Sr. No Signage Type Numbers

EG-1 Gantry Signage (ACP and Acrylic Letters)

50

EG-2 Gantry Signage (ACP and Acrylic Letters)

50

EG-3 Gantry Signage (MS

Sheet and Paint) 50

EG-4 Gantry Signage (MS Sheet and Paint) (21'

to 30')

50

EG-5 Gantry Signage (GI and reflective sheet)

50


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EG-6 Gantry Signage (GI and reflective sheet)

50

EG-7 Gantry Signage (HQ

printed Flex) 50

EG-8 Gantry Signage (HQ

printed Flex) 50

EL-1 Acrylic Letters with SS

Casing 3000

EL-2 Acrylic Letters 3000

EL-3 Stainless Steel Letters 3000

A1 External Platform/Road Sign Boards (Circular)

250

A2 External Platform/Road

Sign Boards (Triangular)

250

B1 Main Entrance Signage

(2 Sided) 100

B1 (A) Main Entrance Signage

(1 Sided) 100

B2 Main Entrance Signage

2 - Double Sided writing

100

B2(A) Main Entrance Signage 2 - Single Sided writing

100

C1 Directional Board

(Single Sheet) 250

C2 Directional Board (Two

Sheets) 250

C3 Directional Board (Three Sheets)

100

C4 Directional Board (Four

Sheets) 50

C5 Directional Board (Five

Sheets) 150

C6 Directional Board (Six

Sheets) 150

C7 Additional Panel (For Fixation on existing Foundation & Posts)

100

D1 Departmental Signage on Building (Printed)

100

D1 (A) Departmental Signage on Building (Letters)

450

E1 External Map Boards 100


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3.2 Conflict of

Interests

EF 1 Back Lit Flex 1000 Reflective Sheet 1000 SFT

3.2.1 Supplier

Not to

Benefit

from

Commissio

ns and

Discounts.

The remuneration of the Supplier pursuant to Clause 6 shall

constitute the Supplier’s sole remuneration in connection with this

Contract or the Services, and the Supplier shall not accept for their

own benefit any trade commission, discount, or similar payment in

connection with activities pursuant to this Contract or to the

Services or in the discharge of their obligations under the Contract,

and the Supplier shall use their best efforts to ensure that the

Personnel and agents of either of them similarly shall not receive

any such additional remuneration.

3.2.2 Supplier

and

Affiliates

Not to be

Otherwise

Interested

in Project

The Supplier agree that, during the term of this Contract and after

its termination, the Supplier and its affiliates, shall be disqualified

from providing goods, works, or Services (other than the Services

and any continuation thereof) for any project resulting from or

closely related to the Services.

3.2.3 Prohibition

of

Conflicting

Activities

Neither the Supplier nor the Personnel shall engage, either directly

or indirectly, in any of the following activities:

(a) during the term of this Contract, any business or professional

activities which would conflict with the activities assigned to

them under this Contract;

(b) during the term of this Contract, Supplier shall not hire such

public employees, in active duty or on any type of leave,

which would conflict with the activities assigned to Supplier

to perform any activity under this Contract;

(c) after the termination of this Contract, such other activities as

may be specified in the SCC.

3.3 Confidentiality The Supplier, and the Personnel of either of them shall not, either

during the term or within two (2) years after the expiration of this

Contract, disclose any proprietary or confidential information

relating to the Project, the Services, this Contract, or the Procuring


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Agency’s business or operations without the prior written consent

of the Procuring Agency.

3.4 Supplier’s

Actions

Requiring

Procuring

Agency’s Prior

Approval

The Supplier shall obtain the Procuring Agency’s prior approval in

writing before taking any of the following actions:

(a) entering into a subcontract for the performance of any part of

the Services,

(b) appointing such members of the Personnel not listed by name

in Scope (“Key Personnel”),

(c) changing the Program of activities; and

(d) any other action that may be specified in the SCC.

3.5 Reporting

Obligations

The Supplier shall submit to the Procuring Agency the reports and

documents specified in Scope in the form, in the numbers, and

within the periods set forth in the said scope.

3.6 Documents

Prepared by the

Supplier to Be

the Property of

the Procuring

Agency

All plans, drawings, specifications, designs, reports, and other

documents and software submitted by the Supplier in accordance

with Sub-Clause 3.6 shall become and remain the property of the

Procuring Agency, and the Supplier shall, not later than upon

termination or expiration of this Contract, deliver all such

documents and software to the Procuring Agency, together with a

detailed inventory thereof. The Supplier may retain a copy of such

documents and software. Restrictions about the future use of these

documents, if any, shall be specified in the SCC.

3.7 Liquidated

Damages

3.7.1 Payments of

Liquidated

Damages

The Supplier shall pay liquidated damages to the Procuring Agency

at the rate per day stated in the SCC for each day that the

Completion Date is later than the Intended Completion Date. The

total amount of liquidated damages shall not exceed the amount

defined in the SCC. The Procuring Agency may deduct liquidated

damages from payments due to the Supplier. Payment of liquidated

damages shall not affect the Supplier’s liabilities.

3.7.2 Correction

for Over-

payment

If the Intended Completion Date is extended after liquidated

damages have been paid, the Procuring Agency shall correct any

overpayment of liquidated damages by the Supplier by adjusting


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the next payment certificate. The Supplier shall be paid interest on

that sum, calculated from the date of payment to the date of

repayment, at the rates specified in Clause 6.

3.7.3 Lack of

performanc

e penalty

If the Supplier, after receipt of written notice from the

Engineer/Procuring Agency requiring compliance, fails to comply

with such further drawing and/or Engineer’s instructions, the

Procuring Agency, with the recommendation of the Engineer, may

employ and pay other persons to execute any such work whatsoever

that may be necessary to give effect thereto, and all costs incurred

in connection therewith shall be recoverable from the Supplier by

the Procuring Agency, on the Certificate of the Engineer, as a debt,

or may be deducted by him from any moneys due or to become due

to the Supplier

3.8 Performance

Security

3.9 Execution of

Works

Within 14 days after the Contractor’s receipt of each order, the

Contractor shall furnish Performance Security to the Procuring

Agency for an amount of 5% of the contract value, valid up to 60

days after the date of completion of contract obligations.

The proceeds of the performance security shall be payable to the

Procuring Agency as compensation for any loss resulting from the

Contractor's failure to complete its obligations under the Contract.

The Performance Security shall be Bank Guarantee in favor of the

Procuring Agency.

The performance security will be discharged by the Procuring

Agency and returned to the Contractor not later than 60 days

following the date of completion of the Contractor's performance

obligations.

In the event of any contract amendment, the Contractor shall,

within 7 days of receipt of such amendment, furnish the

amendment to the performance security, rendering the same valid

for the duration of the contract, as amended for further period of 60

days thereafter.

The Contractor shall execute the whole and every part of the work

in the most sound and substantial and workman-like manner, and

in strict accordance with the specifications both as regard to

materials and workmanship. The Contractor shall also conform

exactly, fully and faithfully to the designs, drawings and

instructions in writing relating to the work signed by the Engineer

or other competent authority and lodged in his office, and to which

the Supplier shall be entitled to have access, during office hours, at

such office or on the site of the work, for the purpose of inspection.


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3.11 Bound by

Engineer Instructions

3.12 Defects Liability

Period/Maintenance

Period

The Supplier shall, if he so requires, be entitled at his own expense

to obtain copies of the specifications and of all such designs,

drawings and instructions as aforesaid. The Supplier shall also be

responsible for the delivery of assigned job as per complete

satisfaction of the Engineer and the execution of the work strictly

in accordance with the specifications of work

The Supplier shall be bound to carry out the work in accordance

with any instructions in this connection which may be given to him

in writing signed by the Engineer, his authorized representative or

other competent authority.

Any instructions given verbally shall be noted in the Instruction

Book and got signed by the Engineer, or his authorized

representative, and deemed as instructions for the proper execution

of the work and, when considered necessary by the Engineer,

followed up in writing.

The whole of the work must be proceeded with in such sections and

at such times as directed by the Engineer.

If the Supplier or his workmen knowingly or unknowingly break,

damage, deface, injure or destroy any part of the fixed or part of

unfixed development in which they may be working, or any

building, road, fence, enclosure or grass land or cultivated ground

contiguous to the premises on which the work or any part thereof

is being executed, or if any damage shall be done to the work

while it is in progress, from any cause whatever, or if any damage

of any kind is done to the signge material incorporated in the work,

any imperfections become apparent in it within twelve months of

the grant of a Certificate of Completion, final or otherwise, by the

Engineer or other competent authority, the Supplier shall make

good the same at his own expense, or in default, the Engineer or

other competent authority may cause the same to be made good by

other workmen, and deduct the expenses (of which the certificate

of the Engineer or other competent authority shall be final) from

any sums that may be due or may thereafter become due to the

Supplier, or from his security deposit or the proceeds of sale

thereof, or of a sufficient portion thereof.


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3.13 Responsibility for

the Delay

3.14 Materials and

Workmanship

3.15 Samples of Work

3.17 Adherence to

Time Schedule

3.18 Setting out Work

In case the progress achieved falls short by more than 25 percent of

the cumulative program, the reasons for such shortfall shall be

examined and a record made thereof apportioning the

responsibilities for the delay between the Supplier and the

Procuring Agency. This record should be signed in full and dated

both by the Engineer and the Supplier.

All materials and workmanship shall, so far as procurable, be of the

respective kinds described in the schedule of quantities and/or

specification and in accordance with the Engineer/Engineer

instructions. The Supplier shall, upon the request of the

Engineer/Procuring Agency, furnish him with all invoices,

accounts, receipts, and other vouchers to prove that the materials

comply therewith.

All signage materials to be used on the work shall comply with the

requirements of the specifications in case of not confirming, shall

be established as the best available in the market by the Engineer

on due verification before approving the same to be installed on

site.

The Supplier shall be entirely responsible for the proper and

efficient carrying out of the work. The work shall be done in the

best and most workmen like manner. The samples of the best

available signage materials shall be provided by the Supplier at site

and shall be inspected by the Engineer or his designated staff

before being loaded for transport to the site.

The Supplier shall provide samples of all the signage materials at

site at his own cost before supply / installation at site.

The completion period, as stated in the Contract, shall be strictly

adhered to by the Supplier, and shall be reckoned from the date on

which the order to commence the work is issued to the Supplier in

writing by the Procuring Agency. It is the Supplier’s responsibility

to maintain the rate of progress as stipulated in the periodic

Schedule & charts.

The Supplier shall set out the works and shall be responsible for the

true and perfect setting out of the same and for the correctness of

the position, levels, dimensions and alignment of all parts thereof in

accordance with the drawing, if at any time any error in this respect


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3.19 Time Limits for

Unforseen Claims

3.20 Suppliers Supervision of Works

3.21 Supplier Liable for Damages in Work Area

shall appear during the progress of the works, the Supplier shall, at

his own expense, rectify such error as required, to the satisfaction

of the Engineer.

The Supplier shall have to clear the site as directed before the work

is commenced, without any extra cost.

Under no circumstances whatever shall the Supplier be entitled to

any compensation from the Procuring Agency on any account

unless the Supplier shall have submitted a claim in writing to the

Engineer or other competent authority within thirty days of the

cause of such claim occurring.

The Supplier shall, at all times during the usual working hours, and

at all other times at which reasonable notice of the intention of the

Engineer or other competent authority or his subordinate to visit the

work shall have been given to the Supplier, either himself be

present to receive orders and instructions, or have a responsible

agent, duly accredited in writing, present for the purpose. Orders

given to the Supplier’s duly authorized agent shall be considered to

have the same force and effect as if they had been given to the

Supplier himself.

The Supplier shall protect from injury/damages from any cause

whatsoever all work and supply to any other requisite protection for

the whole work executed by him or special damage caused must be

made good by the Supplier at his own expense.

Should the work be suspended by reason of rain, strike, lockouts or

any other disturbing cause, the Supplier shall take all precautions

necessary for the protection of the work at his own expense, and

shall make good any damage arising from any of the causes.

Compensation for all damages done by Supplier or his men

whether in or beyond the limits of project shall be estimated by the

Engineer, and the estimate of the Engineer, subject to the decision

of the Engineer on appeal, shall be final. The Supplier shall be

bound to pay the amount of the assessed compensation on demand,

failing which the same will be recovered from the Supplier as

damages in the manner herein prescribed or deducted by the

Engineer or other competent authority from any sums that may be

due or become due from Procuring Agency, to the Supplier under

this Contract or otherwise.

The Supplier shall be responsible for all injury to persons, animals

or things, and damage to structural and decorative works and


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3.22 Insurance in

Respect of Damages to

Persons and Property

damage to neighboring property, which may arise from the

operation or neglect of himself or of any nominated Signage

Suppliers or their employees, whether such injury or damage arise

from carelessness, accident or any other cause which is in any way

connected with the carrying out of this Contract. This clause shall

be held to include, inter alia, any damage to buildings and works

forming the subject of this Contract by frost or other inclemency of

weather. The Supplier shall indemnify the Procuring Agency and

hold him harmless in respect of all and any expense arising from

any such injury or damage to persons or property as aforesaid, and

also in respect of any claim made in respect of injury or damage

under any Act of Government or otherwise, and also in respect of

any award of compensation or damages consequent upon such

claim.

The Supplier shall reinstate all damage to property of every sort

mentioned in this clause, so as to deliver up the whole of the

contract works complete and perfect in every respect, and so as to

make good or otherwise satisfy all claims for damage to the

property of third parties.

The Supplier shall indemnify the Procuring Agency against all

claims which may be made against the Procuring Agency by any

member of the public or other third party, in respect of anything

which may arise in connection to the works or in consequence

thereof. The Supplier shall, at his own expense, arrange to effect

and maintain, until the virtual completion of the Contract, a policy

of Insurance against such risks, in the joint names of the Procuring

Agency and the Supplier, with an approved office; and deposit such

policy or policies with the Architect/Procuring Agency from time

to time during the currency of this Contract.

The Supplier shall similarly indemnify the Procuring Agency

against all claims which may be made upon the Procuring Agency,

whether under the Workmen's Compensation Act or any other

statute in force during the currency of this Contract, or at common

Law in respect of any employee of the Supplier or any Signage

Supplier and shall at his own expense effect and maintain until the

virtual completion of the Contract, with an approved office, a

policy of Insurance in the joint names of the Procuring Agency and

the Supplier against such risks, and deposit such policy or policies

with Architect/Procuring Agency from time to time during the

currency of the Contract.

The Supplier shall be responsible for anything which may be

excluded from the Insurance policies above referred to, and also for

all other damages to any property arising out of and incidental to


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3.24 Procuring

Agency’s Safety Policy

the negligent or defective carrying out of this Contract. He shall

also indemnify the Procuring Agency in respect of any costs,

charges or expenses arising out of any claim or proceeding, and

also in respect of any award of or compensation of damage arising

there from.

The Procuring Agency, with the concurrence of the Architect,

shall be at liberty and is hereby empowered to deduct the amount

of any damage, compensation, costs, charges and expense arising

or accruing from or in respect of any such claims or damage, from

any sum or sums due or to become due to the Supplier.

The Supplier shall provide everything necessary for the proper

execution of the works according to the intent and meaning of the

Drawings, Schedule of Quantities and Specification taken together,

whether the same may or may not be particularly shown or

described therein, provided that the same can reasonably be

inferred there from.

The occupational safety, health and welfare of all employees

engaged in the construction of the project is of primary concern to

the Procuring Agency.

The Safety Policy is to manage the Project to ensure compliance

with all of the provisions of Government Standards and Procedures

and Project Environmental, Safety and Health Plan.

Throughout the execution of the work, Suppliers shall conform to

all lawful requirements, which in any way affect or are applicable

to the work and shall observe and comply with applicable safety

and health rules and regulations.

The Safety of the Workers employed by the Supplier will be the

exclusive responsibility of the Supplier and the Supplier will ensure

compliance with all Site Safety regulations in force on the site.

The Supplier will be responsible for the insurance as per the laws

of Pakistan, of his workers and employees employed or otherwise

present on the site and the Supplier indemnifies the Procuring

Agency against any claims or suits arising out of any adverse event

occurring in the execution of this contract

The safety provisions will include

The Supplier shall provide all persons working at site with

equipment, for ensuring safety from injury.

The Supplier, from the time of being placed in possession of the

site, shall provide safety & security for watching, lighting and

protecting the work, the site and surrounding property by day, by

night, on Sundays or other holidays, at no extra cost to the


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3.3 Laboratory

Testing

Procuring Agency.

The Supplier shall provide any necessary temporary enclosures,

gates, entrances etc., for the protection of the work and materials,

and for altering and adopting same as may be required, and remove

the same at completion of the works and make good all works

disturbed.

The Supplier shall display all danger signs, contains notices at the

site to notify all about the safety aspects.

The Supplier shall provide all necessary fencing and lights

required to protect the public from accident.

The Supplier shall be responsible for any damage occurred during

the installation of Sign Boards in hospital due to patients’

attendants’ invasion into the work area. Supplier must make liaison

with the security personnel to devise a plan to avoid any untoward

incident. Randomly 1 sample out of 100 sign boards will be tested in third

party laboratory. The approval and acceptance of all sign boards

will be subjected to the successful results of these tested samples.

To arrange these in all aspects will be obligation of the supplier.

However, the selection of samples will be from the client’s side.

4. Supplier’s Personnel

4.1 Description of

Personnel

The titles, agreed job descriptions, minimum qualifications, and

estimated periods of engagement in the carrying out of the Services

of the Supplier’s Key Personnel are described in Scope of services.

4.2 Removal and/or

Replacement of

Personnel

4.3

Measurement/Assess

ment of work

(a) If the Procuring Agency finds that any of the Personnel have

(i) committed serious misconduct or have been charged with

having committed a criminal action, or (ii) have reasonable

cause to be dissatisfied with the performance of any of the

Personnel, then the Supplier shall, at the Procuring Agency’s

written request specifying the grounds thereof, provide as a

replacement a person with qualifications and experience

acceptable to the Procuring Agency.

(b) The Supplier shall have no claim for additional costs arising

out of or incidental to any removal and/or replacement of

Personnel.

The Engineer may, from time to time, intimate to the Supplier that

he requires the works to be measured, and the Supplier shall

forthwith assist or send a qualified agent to assist the Engineer (or


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their representative) in taking such measurements and calculations,

and to furnish all particulars or to give all assistance required by

either of them. The Supplier shall agree to all such measurements

recorded on the spot.

Before taking any measurements of the works, the Engineer shall

give minimum 24 hours notice to the Supplier and Supplier shall

make arrangement of manpower, measuring tools or if any either

required

Should the Supplier not attend or neglect or omit to send such Agent

within a week of the specified time period, the measurement taken

by the Engineer/Procuring Agency or approved by him shall be

taken to be the correct measurement of the works, and shall be

binding on the Supplier, and the Supplier shall have no right to

dispute the same.

5. Obligations of the Procuring Agency

5.1 Assistance and

Exemptions

The Procuring Agency shall use its best efforts to ensure that the

Government shall provide the Supplier such assistance and exemptions

as specified in the SCC.

5.2 Change in the

Applicable

Law

If, after the date of this Contract, there is any change in the Applicable

Law with respect to taxes and duties which increases or decreases the

cost of the Services rendered by the Supplier, then the remuneration

and reimbursable expenses otherwise payable to the Supplier under

this Contract shall be increased or decreased accordingly by Contract

between the Parties, and corresponding adjustments shall be made to

the amounts referred to in Sub-Clauses 6.2 (a) or (b), as the case may

be.

5.3 Services and

Facilities

The Procuring Agency shall make available to the Supplier the

Services and Facilities listed under Section – C, Scope of Services.

Provision of site free from all encumbrances for construction activity

shall be the responsibility of the Procuring Agency, failure to provide a

clear-site is a compensation event

6. Payments to the Supplier

6.1 Lump-Sum

Remuneration

The Supplier’s remuneration shall not exceed the Contract Price and

shall be a fixed lump-sum including all costs, and all other costs

incurred by the Supplier in carrying out the Services described in

Section C and scope of services of Proposal document. Except as

provided in Sub-Clause 5.2, the Contract Price may only be increased

above the amounts stated in Sub-Clause 6.2 if the Parties have agreed


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to additional payments in accordance with Sub-Clauses 2.4 and 6.3.

6.2 Contract Price (a) The price payable in Pak Rupees (PKR) is set forth in SCC.

(b) The price payable in foreign currency is set forth in the SCC.

6.3 Payment for

Additional

Services

6.4 No

Compensation for

Deletion of Work

6.5 Possession of

Site for Work 6.6 Retention

Money

6.7 Submission of

Bills

6.3.1 For the purpose of determining the price for additional Services

as may be agreed under Sub-Clause 2.4, a breakdown of the

price is to be provided in Appendix C.

If at any time after the execution of the Contract documents, the

Engineer or other competent authority shall, for any reason

whatsoever, require the whole or any part of the work, as specified in

the tender, to be stopped for any period or require the whole or part of

the work (i) not to be carried out at all or (ii) not to be carried out by

the tendered Contractor, he shall give notice in writing of the fact to

the Contractor, who shall thereupon suspend or stop the work totally or

partially as the case may be. In any such case, the Contractor shall

have no claim to any payment of compensation whatsoever on account

of any profit or advantage which he might have derived from the

execution of the work in full but which he did not so derive in

consequence of the full amount of the work not having been carried

out, or on account of any loss that he may be put on account of

materials purchased or agreed to be purchased or for unemployment of

labor recruited by him. He shall also not have any claim for

compensation by reason of any alterations having been made in the

original specification, drawings, designs, and instructions which may

involve any curtailment of the work as originally contemplated.

Every endeavor shall be made to give clear possession of site in one

lot, and if it is not possible to do so, in more than one lot for which

delay, if any, no claim shall be entertained for the Contractor, but

extension of time of completion, if justified, may be granted, without

affecting the contract price.

An amount equivalent to 5% of price of contract amount shall be

retained till successful completion of Defects Liability Period /

Maintenance Period, which will be deducted 5% of the running bill

and will be released on successful completion of maintenance period.

All bills shall be prepared in the prescribed printed or typed form in

quadruplicate along with same indicated clearly on the copy of the

drawing for physical location details of the job work and handed over

to the Engineer in charge and acknowledgment obtained.

The charges to be made in the bills shall always be entered at the rates

specified in the tender, in full or in part as the case may be. In the case


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6.8 Payment of

Bills

of any extra work ordered in pursuance of these conditions, and not

mentioned or provided for in the tender, the charges in the bills shall

be entered at the rates herein provided for such work.

One copy of the passed bill shall be given to the Supplier without any

charge.

The details furnished by the Supplier in the bill should be completely

scrutinized and the said work should be checked to be in accordance

with the measurements recorded on the spot. The countersignature of

the Supplier or his agent in the Measurement Book and drawing shall

be sufficient proof as to the correctness of measurements, and shall be

binding on the Supplier in all respects.

Payment Terms based on the item rates for the quantum of the

certified virtual completion of the work shall be as follows;

6.8.1 Development works:

The bills for the payments shall be submitted separately for each

hospital of respective package based on execution work by the

following schedule/criteria: The format of IPC is annexed at B.

Sr.

NO.

Name and No.

of Package

Name of

Hospital

IPC

NO.

Amount of Bill

a. Sign Boards would be considered as per number of

boards as per specification provided in the

drawing/BOQ, and their rates would be measured

according to numbers or in square feet, as specified for

each case individually.

An amount equivalent to 5% of the billed amount will be retained till

the successful completion of the warranty period. Defects / Liability

Period / Maintenance Period. Which shall be one year


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6.9 Taxes and

Duties

6.8.3 Payments shall be made promptly by the Procuring Agency but

in no case later than thirty (30) days after acceptance of item and

submission of the invoice or claim by the Supplier.

6.8.4 Payment shall be made in currency as indicated in the order.

6.8.5 The Supplier shall be entitled to the payment of the Final

balance in accordance with the Final Certificate to be issued in

writing by the Engineer at the expiration of the maintenance period

referred to as “the Defects Liability Period” in the Appendix hereto,

or as soon after the expiration of such period as the works shall have

been finally completed and all defects made good according to the

true intent and meaning hereof, whichever shall last happen, provided

always that the issue by the Engineer of any Certificate during the

progress of the works or at or after their completion shall not relieve

the Supplier of his liability in cases of fraud, dishonesty, or fraudulent

concealment relating to the works or materials or to any matter dealt

with in the certificate, and in case of all defects and insufficiencies in

the works or materials which a reasonable examination would not

have disclosed.

6.8.6 No certificate of the Engineer shall of itself be conclusive

evidence that any work or materials to which it relates are in

accordance with the Contract.

6.8.7 The Engineer shall have power to withhold any certificate if the

works or any parts thereof are not being carried out to his satisfaction.

6.8.8 The Engineer may, by any certificate, make any correction in

any previous certificate which shall have been issued by him.

6.8.10 The final bill shall be submitted by the Supplier within one

month of the date of actual completion of the work in all respects.

Suppliers shall be entirely responsible for all taxes, duties, license

fees, octroi, road permits, etc., incurred until delivery and installation

of the contracted Goods to the Procuring Agency.

Being the purchases for Hospitals the customs/Excise duty Sales Tax

exemptions are applicable and these should be taken into account in

preparing the bids.

The Supplier and their employees shall be responsible for payment of


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all their income tax, sales tax and other taxes on income arising out of

the Contract and the rates and prices stated in the Contract shall be

deemed to cover all such taxes, and the client will not deduct any such

taxes.

7. Quality Control

7.1 Identifying

Defects

The principle and modalities of Inspection of the Services by the

Procuring Agency shall be as indicated in the SCC and scope of

services. The Procuring Agency shall check the Supplier’s

performance and notify him of any Defects that are found. Such

checking shall not affect the Supplier’s responsibilities. The

Procuring Agency may instruct the Supplier to search for a Defect

and to uncover and test any service that the Procuring Agency

considers may have a Defect. The building defects liability period is

12 months, starting from date mentioned on “Completion

Certificate”.

7.2 Correction of

Deficiencies,

and Non-

Performance

Penalty

7.3 Shortfall in

Progress made up

Subsequently 7.4 Penalty for

Delay

(a) The Procuring Agency shall give notice to the Supplier of any

Defects before the end of the Contract. The Defects liability

period shall be extended for as long as Deficiencies remain to

be corrected.

(b) Every time notice of Deficiency is given, the Supplier shall

correct the notified Deficiency within the length of time

specified by the Procuring Agency’s notice.

(c) If the Supplier has not corrected a Deficiency within the time

specified in the Procuring Agency’s notice, the Procuring

Agency will assess the cost of having the Deficiency corrected,

the Supplier will pay this amount, and a Penalty for Non-

Performance calculated as described in Sub-Clause 3.8.

To the extent, the shortfall is assessed, as due to the delay on the part

of the Supplier, a notice shall be issued to him by the Engineer and

penalty shall be levied.

When the shortfall in the progress of work is determined to be due to

delay on the part of the Supplier, he shall be held to be responsible

for the same and shall be liable to pay penalty. In respect of the

shortfall in progress, assessed as due to the delay on part of the

Supplier the Supplier shall be liable to pay as penalty an amount of

0.1% of contract amount per day, up to a maximum amount of 10%

in contract sum, after which the Procuring Agency reserves the right

to terminate the Contract.


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7.5 Sub-standard

Work

7.6 Acceptance of

Sub-standard Work

7.7 Work Open to

Inspection

In the case of any failure by the Supplier to pay such penalty, the

Engineer or other competent authority may rectify or remove, and

re-execute the work or remove and replace the materials or articles

complained of, as the case may be, at the risk and expense in all

respects of the Supplier.

If at any time before the security deposit is refunded to the Supplier,

it shall appear to the Engineer or other competent authority, that any

work has been executed with unsound, imperfect or unskillful

workmanship or with materials of inferior quality, or that any

materials or articles provided by the Supplier for the execution of the

work are unsound, or of a quality inferior to that contracted for or

are otherwise not in accordance with the Contract, it shall be lawful

for the Engineer or other competent authority to intimate this fact in

writing to the Supplier, who shall then be bound forthwith to rectify,

or remove and reconstruct the work so specified in whole or in part

as the case may require, or if so required, shall remove the materials

or articles at his own charge and cost, within such reasonable time as

may be specified in the order.

Should the Engineer or other competent authority for any valid

reasons consider that any such inferior work or materials as

described above is to be accepted or made use of, it shall be within

his discretion to accept the same at such reduced rates he may fix

thereof.

The decision of the Engineer, regarding the quantum of reduction as

well as justification thereof in respect of rates for sub-standard work

which may be decided to be accepted, will be final and would not be

open to arbitration.

The Engineer (and his representative) and the Procuring Agency

shall, at all reasonable times, have free access to the work and/or to

the workshops factories, or other places where materials are lying or

from which they are being obtained, and the Supplier shall give

every facility to the Engineer necessary for inspections and

examination and test of the materials and workmanship.

All works under or in course of execution or executed in pursuance

of the Contract shall at all times be open to the inspection and

supervision of the Engineer or other competent authority and his

subordinates.

8. Settlement of Disputes

8.1 Amicable The Parties shall use their best efforts to settle amicably all disputes


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Settlement arising out of or in connection with this Contract or its interpretation

through negotiations in case of a dispute as a first step.Each Party shall

identify an officer who shall try to resolve the dispute for a period not

exceeding 10 days. In case of a failure, the matter shall be referred to

the arbitration.

8.2 Dispute

Settlement

8.3 Arbitration

8.2.1 If any dispute or difference of any kind whatsoever were to arise

between the Engineer and the Supplier regarding the following

matters, namely:

8.2.2 The meaning of the specifications designs, drawings and

instructions herein before mentioned;

8.2.3 The quality of workmanship or materials used on the work; and

8.2.4 Any other question, claim, right, matter, thing whatsoever, in

any way arising out of or relating to the Contract, design, drawings,

specification estimates, instructions, or orders, or those conditions or

failure to execute the same whether arising during the progress of the

work, or after the complete termination or abandonment thereof,

8.2.5 The dispute shall be referred to the Engineer who has

jurisdiction over the work specified in the Contract. The Engineer

shall, within a period of thirty days from the date of being requested

by the Supplier to do so, give written notice of his decision to the

Supplier In case disputes are not resolved under provision of Clause, then the

dispute shall be settled in accordance with provision of Arbitration Act

1940, as amended from time to time.

The venue of the arbitration shall be Lahore, Pakistan.

Annexure - B

Sr.

NO.

Description Unit Total BOQ Since Previous Current Bill

Quantity Amount Quantity Amount Quantity Amount


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SECTION B. SPECIAL CONDITIONS OF CONTRACT

Number of

GC Clause

Supplements to, Clauses in the General Conditions of Contract

1.1 The Arbitrator is: To be mutually decided in accordance with Arbitration

Act of 1940.

1.1 The contract name is: SUPPLY AND INSTALLATION OF SIGN

BOARDS IN PRIMARY & SECONDARY HEALTHCARE


1.1 The Procuring Agency is: Project Management Unit, Primary and

Secondary Healthcare Department, Government of Punjab

1.2 The Applicable Law is:Laws of Islamic Republic of Pakistan

1.3 The language is:English

1.4 The addresses are:

Procuring Agency:

Project Management Unit, Primary and Secondary Health Department,

Government of Punjab

31-E/1, Shahrah-e-Imam Hussain, Gulberg III, Lahore

Attention: Project Director, PMU

Tel: +924299231208

Mob:0331-4427972


Supplier:

Attention:

Tel:

Email:

1.6 The Authorized Representatives are:

For the Procuring Agency:

Name:



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Number of

GC Clause


Designation: Director Infrastructure, PMU

Tel:

Email:

For the Supplier:

Name:

Designation:

Tel:

Email:

2.1 The Contract shall come into force on such date as is mentioned in the work

order.

2.2.2 The Starting Date for the commencement of Services shall be such as

mentioned in the work order.

2.3 The Intended period of contract is:2 years from the date of

commencement; the execution must be completed within (45) forty-five

days from the date of commencement of each Contract.

3.8.1 The liquidated damages rate is 0.1% per day

The maximum amount of liquidated damages for the whole contract is

equivalent to 10%contract amount.

6, 6.2(a) The amount in Pak Rupees is:

6.5 Payment shall be made within 30 days of receipt of verified invoice, relevant

documents and successful completion of work.

OUTSOURCING OF SOLID WASTE MANAGEMENT

FUNCTIONS IN CITY DISTRICT GOVERNMENT

FAISALABAD

Page 0 of 242

PART –III SCOPE OF WORK

Background

Primary & Secondary Healthcare Department (the Procuring Agency) invites bids from

Companies/Firms for the Supplying and Installation of Sign Boards in all the Primary &

Secondary Healthcare Facilities of Punjab.

The Procuring Agency delivers quality healthcare services to the community through an

efficient and effective service delivery system that is accessible, equitable, culturally

acceptable, affordable and sustainable. The Procuring Agency aims to improve the health and

quality of life of all, particularly women and children, through access to essential health

services and strives to reform and strengthen the critical aspects of the health systems and

enable it to:

• Provide and deliver a basic package of quality essential health care services

• Develop and manage competent and committed health care providers

• Generate reliable health information to manage and evaluate health services

• Adopt appropriate health technology to deliver quality services

• Finance the costs of providing basic health care to all

• Reform the health administration to make it accountable to the public

Procuring Agency is the key department entrusted by the people of Punjab with the

fundamental responsibility for the health of communities and the entire population. The

Procuring Agency is committed to deliver primitive, preventive as well as curative health

care services of Primary Health Care level to Secondary Health Care level.

Free of cost consultation, diagnostic facilities and medicines are provided to the patients

particularly focusing on the poor and marginalized segments of the society. The Procuring

Agency also provides different programs like:

• Hepatitis Control Program

• Aids Control Program

• Expanded Program for Immunization

• TB Control Program

• IRMNCH

• Malaria Control Program

• Infection Control Program

Besides measures to prevent, treat and control other communicable diseases and Epidemics /

Disasters, these vaccines are provided through Expanded Program on Immunization (EPI) for

children under 2 years and pregnant ladies. Health Department is producing its own trained

and qualified Human Resource keeping the HR development needs and requirements of

Health Care Infrastructure in mind.

Scope of Work


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All the works, pertaining to the Sign board works, will have to be done by the Supplier at the

allotted Health Facilities within a period of forty-five days from the date of award of each

individual contract as per the conditions of the contract. The signage works require dedicated

effort for ensuring durability and the sign boards materials requires appropriate level of

expertise and experiences in handling of the work. The installation shall be in stages,

primarily as per the availability of the site after completion of the Civil Works on the desired

stretch. The broad scope of work is mentioned as below while the detailed performance of the

Supplier shall be gauged based on the schedules as provided and the detailed specifications

and BOQ Items:

1. Speedy Work: Follow-up with the Civil Contractor for handing over of the site in

desired state for speedy signage works. Owner shall not be responsible for any delay

on account of the said reasons whatsoever.

2. Site Clearance: The sign board Supplier shall ensure the area of concern to be

cleared of all the unwanted materials like cement mix, aggregates, debris, and wastes

of any type or left over of the civil contractor before starting his work. The same

should be cleared off by the civil contractor and to be followed-up by the sign board

supplier. In-event of the same not being removed off the site by the civil contractors,

Signage Supplier shall be required to get the undesirable waste cleared off the site as

per instruction of the Engineer. The site clearance and preparation shall be at no

additional cost but part and parcel of the signage works. The site shall be signed off

for signage works only after sign-off by the Engineer on joint inspection with the

Signage Supplier.

GENERAL GUIDELINES FOR EXTERNAL SIGNAGE

Each sign board plate showing the name of facility should be in such a format that it should

display name of the facility in both URDU and ENGLISH languages with relevant symbol of

facility and its pointing arrow.

Each health facility should be given a specific intrinsic color (e.g. red for emergency) which

must be used for that facility signage plate in background for all signage types. The final

decision for each color lies with the Procuring Agency, and the color codes are conditional to

approval. Moreover, background color and text with symbol should be digitally printed on

one sheet.

Type EG-1 to EG-8: Gantry Signage:

These signage are to be installed at the main gate of the hospital. The width of main gate vary

from hospital to hospital. Hence, the rate of horizontal structure pipe should be given

separately so that it can be added or subtracted from signage amount separately.

Type EL: Lettering:


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This signage type is desired to install at façade or facia of hospitals building or in above

mentioned Gantry signage. This should be complete in all aspects including electrical wiring,

LED Modules etc.

Type A: External Platform/Road Signage:

These signage are to be installed on the shoulder of metaled asphalt road or any other external

platform for instance tough paver, P.C.C etc. The text on this sign board will be giving

information regarding road/traffic e.g. speed limit, or left/right turn symbols etc.

Type B: Main Directional Board:

This signage type should be installed on the main gate entrances inside the complex. The

purpose of this signage is to flash information regarding the location of major facilities of

hospital, and it shall serve as a monumental monolith structure.

Type C: Directional Board:

The directional board signage should be installed on the shoulder of the road/external

pathways as well as on junctions. They shall also be installed on the outside of each

department.

Type D: Departmental Signage on Building:

This signage type is required to be installed on the façade of block displaying the name of the

block

Type E: External Map Boards:

This signage type is required to be installed just few feet away from the main gate entrances.

This signage type should display layout plan (not to the scale) of hospital with necessary

directions, as well as building blocks highlighted in color codes.

Internal Signage

GENERAL INFORMATION REGARDING INTERNAL SIGNAGE:

Each signage plate showing the name of facility should be in such a format that it should


facility and its pointing arrow. Moreover, background color and text with symbol should be

digitally printed on one sheet.

Type F: Internal Hanging Sign Boards:

This signage should be hanged with ceiling of building and is desired to be installed at the

main entrances as well as in corridors. This signage type should display the name of the main

health facilities ahead and above, and in adjoining corridors. The sizes shall vary according to

the space available.

Type H: Specialist name plaque fixed on wall:

These name plaques are desired to be fixed outsides the consultant/specialist rooms. The

name plaque should display the specialty of the doctor e.g. “Child Specialist” in URDU and

ENGLISH languages

Type J and K: Room Name Plaques and Numbers fixed on Wall:

This is a combination of two plaques combined into one. The first one, the room number,

shall be of Stainless steel, with approximately 1/3rd area used for text. The negative area shall

be used as a back drop from the second plate, which shall be of glass, and placed one inch


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above the negative area on the SS. The glass plates shall be two in quantity for each room,

with text stenciled and pasted in between them.

Type L: Internal Wall Signage

These wall sign boards shall be on all corners and junctions, and shall act to further elaborate

the main Internal Hanging Sign Boards (Type F).

Type Q1: Internal Departmental, Floor map board, and Caution Signage

These signage are need to be installed at main entrance of departments of hospital building,

Floor map boards or any caution signage.




facility and its pointing arrow. As for the final placement of each text, arrow, color code and

symbol, the Supplier shall obtain the details and approval from the Procurement Agency.

GENERAL INFORMATION

The Supplier shall be awarded contracts individually for each Health Facility according to the

availability of site, in which he shall be conveyed the actual total numbers of sign boards

required for each type. After each award of contract, the Supplier is expected to fabricate and

install them on site within 45 days. The final payments are conditional to the inspections of

the relevant committee(s) at site on time of installation or in warehouse before installation.

The content to be written on signage will be given by the department and service provider has

to produce the art work of that content and got it approved by the department.

The quantities mentioned in this Package 1 are for the Primary and Secondary Healthcare

Establishment in the following Districts of Rawalpindi and Gujranwala Division:

1. Attock

2. Chakwal

3. Jehlum

4. Rawalpinidi

5. Gujranwala

6. Gujrat

7. Hafizabad

8. Mandi Bahaud Din

9. Narowal

10. Sialkot


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BID DOCUMENT CATEGORY B Internal Signage

Package 1 (Lot – 1) Rawalpindi and Gujranwala

SUPPLY AND INSTALLATION OF SIGN BOARDS IN PRIMARY & SECONDARY

HEALTHCARE DEPARTMENT ESTABLISHMENTS OF PUNJAB


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DEPARTMENT

GOVERNMENT OF THE PUNJAB

BIDDING DOCUMENT

For

SUPPLY AND INSTALLATION OF SIGN BOARDS IN




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January 2019

Bid Reference #:_____________

Those wishing to submit comments or questions, or to obtain additional information on

procurement under this project, are encouraged to contact:

Farhan Waheed

Project Manager (Civil)

Project Management Unit, Primary & Secondary Healthcare Department

31-E/1, Shahrah-e-Imam Hussain, Gulberg-III,

Lahore.

Phone No. : 042-99231208

Mob : +92 3314427972

Email : [email protected]


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Foreword

3. This Bidding Document has been prepared by the Primary & Secondary Healthcare

Department’s Procuring Agency” for Selection of Supplier. The document was

prepared by procurement committee of the Procuring Agency and reflects what are

considered “best practices”.

4. This Bid Document has been structured in the following manner:

Part I: Invitation to Bid

Part II: Form of Contract

Part III: Scope of Work

3. The text written in Italics is “Notes to the Bidders”. It provides guidance to the entity

in preparing Bid Document. “Notes to the Bidders” should be deleted from the final

proposals submitted by the short-listed Suppliers.


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Addendum

1 Specifications of ACP Panel are Mentioned wherever being

used

2 The specifications of F1 are described in more details


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TABLE OF CONTENTS

TABLE OF CONTENTS ...........................................................................................................5

PART – I REQUEST FOR PROPOSAL ...................................................................................8

SECTION - I: LETTER OF INVITATION FOR BIDS ............................................................8

SECTION - II: INSTRUCTIONS TO BIDDERS .....................................................................9

A. DEFINITIONS ............................................................................................. 10

B. INTRODUCTION .............................................................................................. 11

ITB1. Scope of Bid and Source of Funds .............................................................. 11

ITB2. Eligible Bidders ........................................................................................... 11

ITB3. Eligible Goods and Services ....................................................................... 12

ITB4. Cost of Bidding ............................................................................................ 12

C: PREPARATION OF BIDS ................................................................................ 13

ITB5.Contents of Bidding Documents ................................................................... 13

ITB6. Clarification of Bidding Documents ............................................................. 13

ITB7.Amendment of Bidding Documents .............................................................. 14

ITB8. Language of Bid& Notifications ................................................................... 14

ITB9. Documents Comprising the Bid ................................................................... 15

ITB10. Sufficiency of Bid ....................................................................................... 15

ITB11. Bid Prices, Currency of Bid and Payment ................................................. 16

ITB12. Documents Establishing Bidder’s Eligibility and Qualification ................... 16

ITB13. Documents Establishing Services’ Conformity to Bidding Documents ...... 16

ITB14. Bid Security ............................................................................................... 17

ITB15.Validity of Bids, Format, Signing and Submission of Bid ............................ 17

D. SUBMISSION OF BIDS ................................................................................... 18

ITB16. Deadline for Submission, Modification & Withdrawal of Bids .................... 18

E. BID OPENING AND EVALUATION .................................................................. 19

ITB17. Bid Opening .............................................................................................. 19

ITB18. Clarification of Bids ................................................................................... 19

ITB19.Preliminary Examination & Determination of Responsiveness of Bids ....... 20

ITB20. Conversion to Single Currency .................................................................. 23

ITB21. Detailed Evaluation of Bids ....................................................................... 23

ITB22. Process to be Confidential ........................................................................ 23

F. AWARD OF CONTRACT ................................................................................. 24


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ITB23. Post Qualification ...................................................................................... 24

ITB24. Award Criteria &Procuring Agency’s Right ................................................ 24

ITB25. Notification of Award & Signing of Contract .............................................. 25

ITB26. Performance Security ................................................................................ 25

ITB27. Integrity Pact ............................................................................................. 25

SECTION - III: BIDDING DATA SHEET .............................................................................26

SECTION - IV: BID FORM & SCHEDULES........................................................................57

A - FINANCIAL FORM& SCHEDULE ................................................................... 58

FORM OF BID ...................................................................................................... 58

B- TECHNICAL FORMS ....................................................................................... 64

C- STANDARDFORMS ...................................................................................... 100

PART –II CONTRACT .........................................................................................................100

SECTION A: GENERAL CONDITIONS OF CONTRACT (GCC) ....................................104

1. General Provisions ............................................................................................ 104

1.1 Definitions ......................................................................................................................................... 104 1.2 Applicable Law ................................................................................................................................. 105 1.3 Language ........................................................................................................................................... 105 1.4 Notices ............................................................................................................................................... 105 1.5 Location ............................................................................................................................................ 105 1.6 Authorized Representatives ............................................................................................................... 105 1.7 Inspection and Audit by the Procuring Agency ................................................................................. 106 1.8 Taxes and Duties ............................................................................................................................... 106 2. Commencement, Completion, Modification, and Termination of Contract .............. 106

2.1 Effectiveness of Contract ................................................................................................................... 106 2.3 Intended Completion Date ................................................................................................................ 107 2.4 Modification ...................................................................................................................................... 109 2.4.1 Orders for variations to be in writing ................................................................................................... 110 2.5 Force Majeure ................................................................................................................................... 111 2.6 Termination ....................................................................................................................................... 112 2.7 Review of Progress .................................................................................................................................. 113 3. Obligations of the Supplier ................................................................................ 114

3.1 General ............................................................................................................................................. 114 3.2 Conflict of Interests ........................................................................................................................... 116 3.3 Confidentiality ................................................................................................................................... 116 3.4 Insurance to be Taken Out by theSupplier ............................................ Error! Bookmark not defined. 3.5 Supplier’s Actions Requiring Procuring Agency’s Prior Approval .................................................. 117 3.6 Reporting Obligations ....................................................................................................................... 117 3.7 Documents Prepared by the Supplier to Be the Property of the Procuring Agency.......................... 117 3.8 Liquidated Damages ......................................................................................................................... 117 3.9 Performance Security ........................................................................................................................ 118 4. Supplier’s Personnel ......................................................................................... 124

4.1 Description of Personnel ................................................................................................................... 124 4.2 Removal and/or Replacement of Personnel ...................................................................................... 124 5. Obligations of the Procuring Agency .................................................................. 125

5.1 Assistance and Exemptions ............................................................................................................... 125 5.2 Change in the Applicable Law .......................................................................................................... 125 5.3 Services and Facilities ...................................................................................................................... 125


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6. Payments to the Supplier ................................................................................... 125

6.1 Lump-Sum Remuneration .................................................................................................................. 125 6.2 Contract Price ................................................................................................................................... 126 6.3 Payment for Additional Services ....................................................................................................... 126 7. Quality Control................................................................................................. 129

7.1 Identifying Defects ............................................................................................................................ 129 7.2 Correction of Deficiencies, and Non-Performance Penalty ............................................................ 129 8. Settlement of Disputes....................................................................................... 130

8.1 Amicable Settlement .......................................................................................................................... 130 8.2 Dispute Settlement ............................................................................................................................. 131

SECTION B. SPECIAL CONDITIONS OF CONTRACT ..................................................132

PART –III SCOPE OF WORK ................................................................................................0


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PART – I INVITATION TO BID

SECTION - I: LETTER OF INVITATION FOR BIDS

Sealed tenders are invited from firms / companies, registered with Sales Tax and Income Tax

Departments for “FRAME WORK CONTRACT FOR SUPPLYING AND

INSTALLATION OF SIGN BOARDS IN PRIMARY & SECONDARY

HEALTHCARE DEPARTMENT ESTABLISHMENTS OF PUNJAB” through Primary

& Secondary Healthcare Department, under Punjab Procurement Rules 2014.

Bidding documents containing the detailed specifications can be obtained @ Rs. 1000/- (non-

refundable) from Procurement Wing, Project Management Unit on written request from

under mentioned address during office hours. Single Stage Two Envelope Procedure will be

adopted according to PPRA.

Bidding documents may also be downloaded from PPRA website

(www.pprapunjab.gov.pk) & P&SHD website (www.pshealth.punjab.gov.pk).

The last date for submission of bids along with bid security mentioned in bidding documents

is January 24, 2019 till 03:00 pm and will be opened on the same day at 3:30 pm at below

mentioned address.

A pre-bid meeting shall be held on the 3rd of January 2019 at 03:00pm.

Procurement Specialist

Project Management Unit (PMU)


31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore

E-mail: [email protected]

Tel: +924299231208 Mob: 0331-4427972

http://www.pprapunjab.gov.pk/

http://www.pshealth.punjab.gov.pk/



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SECTION - II: INSTRUCTIONS TO BIDDERS

[Note: Instructions to Bidders (ITB) shall not be modified, except in accordance with the provisions

of Punjab Procurement Rules, 2014. Any necessary changes, acceptable to the Government of

Punjab, or Procuring Agency, to address specific issues, shall be introduced only through the

Bidding Data Sheet (e.g., by adding new reference paragraphs)]


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B. DEFINITIONS

(i) Procuring Agency or Owner-Shall mean PMU, Primary and Secondary Healthcare

Department, Lahore.

(j) Engineer - Shall mean the person so designated by Procuring Agency to supervise the

work, or his duly authorized assistant.

(k) Engineers - Shall mean PMU, Primary and Secondary Healthcare Department, Lahore or

their authorized representative.

(l) Supplier - Shall mean M/s. _________________________ and shall include his (their)

legal representatives’ assign/s or successor/s, which individual/firm has undertaken the

works by virtue of this Contract.

(m) Site - Shall mean the site of the Contract works, including any development works,

building and erections thereon, and any other land (inclusive) as aforesaid, allotted by the

Procuring Agency for the Supplier's execution of the scope of work.

(n) Works or Work - Shall mean the works to be executed by virtue of this Contract, whether

temporary or permanent, and whether original, altered, substituted or additional.

(o) This Contract - Shall mean the Articles of Agreement, the Special Conditions, the

Conditions of Contract, the Appendices, the Bill of Quantities, the Specification, and the

Drawings attached hereto and duly signed, and the written instructions issued from time to

time by the Engineer/Engineer. All these documents taken together shall be deemed to

form one Contract and shall be complimentary to one another.

(p) Notice in writing - Shall mean a notice in written, typed or printed characters, sent (unless

delivered personally or otherwise proved to have been received) by registered post to last

known private or business address or registered office of the addressee, and shall be

deemed to have been received when in the ordinary course of post it would have been

delivered.

(i)Approved, Directed or Selected - Shall mean the approval, direction, or selection by the

Engineer/Procuring Agency.


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B. INTRODUCTION

ITB1. Scope of Bid and

Source of Funds

1.2 The Procuring Agency as defined in the BDS intends to receive

Bids for the Goods summarized in the BDS. Bidders will be

selected in accordance with the method of selection specified in

BDS. The Bidder must quote for the complete scope of service.

Any Bid covering partial scope of services will be rejected as non-

responsive.

1.2 The Procuring Agency has arranged funds from the Government of

Punjab.

ITB2. Eligible Bidders 4.1 Bidding is open to all Companies / firms / JVs /Associations.

2.2 All partners of the JV shall at all times and under all

circumstances be liable jointly and severally to Procuring Agency

for the execution of the entire Contract in accordance with the

Contract terms and conditions and a statement to this effect shall

be included in the authorization mentioned under para (2.4) below

as well as in the Form of Bid and Form of Contract (in case of a

successful bidder).

2.3 The partner-in-charge shall be authorized to incur liabilities,

receive payments and receive instructions for and on behalf of any

or all partners of the JV.

2.4 A copy of the Contract entered into by the JV partners shall be

submitted with the bid stating the conditions under which it will

function, its period of duration, the persons authorized to represent

and obligate it and which persons will be directly responsible for

due performance of the Contract and can give valid receipts on

behalf of the JV, the proportionate participation of the several

firms forming the JV, and any other information necessary to

permit a full appraisal of its functioning. No amendments /

modifications whatsoever in the JV Contract shall be agreed to

between the JV partners without prior written consent of the

Procuring Agency.


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ITB3. Eligible Goods and

Services

3.1 All Goods & ancillary Services to be supplied under this Contract

shall have their origin in eligible countries as per ITBs and all

expenditures made under the Contract will be limited to such

Goods and Services, if agreed otherwise.

3.2 For purpose of this Clause, “origin” means the place where the

Goods are mined, grown or produced or from where the ancillary

services are supplied. Goods are produced when, through

manufacturing, processing or substantial and major assembling of

components, a commercially recognized product results that is

substantially different in basic characteristics or in purpose or

utility from its components.

3.3 The origin of Goods and Services may be distinct from the

nationality of the Bidder.

ITB4. Cost of Bidding 4.1 The Bidder shall bear all costs associated with the preparation and

submission of its bid and the Procuring Agency will in no case be

responsible or liable for those costs, regardless of the conduct or

outcome of the bidding process.


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C: PREPARATION OF BIDS

ITB5.Contents of Bidding

Documents

5.1 In addition to Invitation for Bids, the Bidding Documents are

those stated below, and should be read in conjunction with any

Addendum issued in accordance with Sub-Clause ITB7.1.

5. Instructions to Bidders & Bidding Data

6. Schedules to Bid comprising the following:

Financial Schedule

ii) Schedule A to Bid: Schedule of Prices

Technical Schedule

x) Schedule B to Bid: Technical Proposal Form

xi) Schedule C to Bid: Company Profile

xii) Schedule D to Bid: General Experience

xiii) Schedule E to Bid: Relevant Experience

xiv) Schedule F to Bid: Human Resource

xv) Schedule G to Bid: Financial Situation

xvi) Schedule H to Bid: Relevant Machinery

xvii) Schedule I to Bid: Project Plans

xviii) Schedule J to Bid: Integrity Pact

Other Forms

iii) Form of Bid Security

iv) Form of Performance Guarantee

7. Form of Contract, General & Specific conditions

8. Scope of Work


Bidding Documents 6.1 A prospective Bidder requiring any clarification(s) in respect of

the Bidding Documents may notify the Procuring Agency at the

Procuring Agency’saddress indicated in the BDS.

6.2 The Procuring Agency will respond to any request for clarification

within a day which it receives earlier than five (5) Days prior to the

deadline for the submission of Bids. Copies of the Procuring

Agency’s response will be forwarded to all prospective Bidders, at

least three (3) Days prior to dead line for submission of Bids, who

have received the Bidding Documents including a description of

the enquiry but without identifying its source.


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ITB7.Amendment of

Bidding Documents 7.1 At any time prior to the deadline for submission of Bids, the

Procuring Agency may, for any reason, whether at his own

initiative or in response to a clarification requested by a

prospective Bidder, modify the Bidding Documents by issuing

addendum.

7.2 Any addendum thus issued shall be part of the Bidding

Documents pursuant to Sub-Clause 7.1 hereof, and shall be

communicated in writing to all purchasers of the Bidding

Documents within 2 days of its approval. Prospective Bidders

shall acknowledge receipt of each addendum in writing to the

Procuring Agency.

7.3 To afford prospective Bidders reasonable time in which to take an

addendum into account in preparing their Bids, the Procuring

Agency may at its discretion extend the deadline for submission of

Bids.

ITB8. Language of Bid&

Notifications 8.1 The bid prepared by the Bidder and all correspondence and

documents relating to the Bid, exchanged between the Bidder and

the Procuring Agency shall be written in the English language.

Whereas, any printed literature furnished by the Bidder may be

written in another language so long as accompanied by an English

translation of its pertinent passages in which case, for purposes of

interpretation of the quotation, the English translation shall

govern.

8.2 Announcements and notifications shall be made through registered

mail or maybe delivered by hand against signature. The Procuring

Agency may make announcements through electronic mail or fax,

provided that the electronic mail addresses and fax number is

given on the form. Announcements with reference to proposal

letter made through this electronic address or fax numbers hall be

accepted.

8.3 For the notifications made through registered mail, the date of

notification shall be seventh day following the deposit of letter to

the postal service for local Applicants and fourteenth day for the

foreign Applicants. In case Applicants receive the notification

before such date, actual notification date shall be taken as basis.


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8.4 For the announcements made through electronic mail or fax, the

date of announcement shall be taken as the notification date.

Notification made in such away must be confirmed by the

Procuring Agency on the same day. Notifications which are not

confirmed on the same day shall be considered as not realized. In

order to ensure the confirmation as realized, it will be enough to

make the notification through registered mail. Notifications made

through electronic mail or fax will be documented in such a way

to contain the date of notification and its content.

8.5 Notifications through electronic mail will be made by using the

official electronic mail address of the Procuring Agency.

8.6 Notifications and announcements to the JV or Partnership will be

made to the Lead Partner or Pilot Partner or Coordinator associate.

ITB9. Documents

Comprising the Bid

9.1 The bid prepared by the Bidder shall comprise of the following

documents:

(g) Covering Letter

(h) Form of Bid duly filled, signed and sealed, in accordance with Sub-

Clause ITB15. (i) Schedules (A to J) to Bid duly filled and initialed, in accordance

with the instructions contained therein & in accordance with Sub-

Clause ITB15.

(j) Bid Security furnished in accordance with Clause ITB14.

(k) Documentary evidence in accordance with Clause ITB12.

(l) Documentary evidence in accordance with Clause ITB13.

ITB10. Sufficiency of Bid

10.1 Each Bidder shall satisfy himself before Bidding as to the

correctness and sufficiency of his Bid and of the rates and prices

entered in the Schedule of Prices, which rates and prices shall

except in so far as it is otherwise expressly provided in the

Contract, cover all his obligations under the Contract and all

matters and things necessary for the proper completion of the

Services stipulated in PART III: Scope of work, which is part and

parcel to this document.

10.2 The Bidder is advised to obtain for himself at his own cost and

responsibility all information that may be necessary for preparing

the bid and entering into an Contract for execution of the Services.


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ITB11. Bid Prices,

Currency of Bid and

Payment

11.1 The Bidder shall fill up the Schedule of Prices (Schedule A to

Bid) indicating the unit rates and prices of the Services to be

performed under the Contract. Prices in the Schedule shall be

entered keeping in view the instructions contained in the Preamble

to Schedule of Prices.

11.2 During the Bidder’s performance of the Contract, unless otherwise

stipulated in the Contract, prices quoted by the Bidder shall

remain fixed and not subject to variation on any account.

11.3 The unit rates and prices in the Schedule of Prices shall be quoted

by the Bidder in the currency as stipulated in Bidding Data.

ITB12. Documents

Establishing Bidder’s

Eligibility and

Qualification

12.1 Bidder/Manufacturer must possess capability and the experience

as stipulated in Bidding Data and the Qualification Criteria

stipulated in the Bidding Documents.

12.2 Pursuant to Clause ITB9 and 12.1, the Bidder shall furnish, as part

of its bid, documents establishing the Bidder’s eligibility to bid

and its qualifications to perform the Contract.

ITB13. Documents

Establishing Services’

Conformity to Bidding

Documents

13.1 The documentary evidence of the Services’ conformity to the

Bidding Documents may be in the form of literature, maps and

data and the Bidder shall furnish documentation as set out in

Bidding Data.

13.2 The Bidder shall note that standards for workmanship, material

and equipment, and references to brand names or catalogue

numbers, if any, designated by the Procuring Agency in the

Technical Proposal. Provisions are intended to be descriptive only

and not restrictive.


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ITB14. Bid Security

14.1 Each Bidder shall furnish, as part of his bid, a Bid Security

equivalent to the amount stipulated in Bidding Data either in the

form of Deposit at Call or a Bank Guarantee issued by a

Scheduled Bank in Pakistan in favor of the Procuring Agency,

valid for a period of One Hundred and Twenty (120) Days from

the last date for submission of bid. In case of the guarantee is

from a foreign bank, it shall be counter guaranteed by a scheduled

bank in Pakistan.

14.2 Any bid not accompanied by an acceptable Bid Security shall be

rejected by the Procuring Agency as non-responsive.

14.3 The Bid Security of unsuccessful Bidders will be returned upon

award of Contract to the successful Bidder or on the expiry of

validity of Bid Security whichever is earlier.

14.4 The Bid Security of the successful Bidder will be returned when

the Bidder has furnished the required Performance Security,

pursuant to Clause ITB22 and signed the Contract, pursuant to

Sub-Clauses ITB25.2 & 25.3.

14.5 The Bid Security may be forfeited under either of the following

circumstances:

(a) if a Bidder withdraws his bid during the period of bid

validity; or

(b) if a Bidder does not accept the correction of his Bid Price,

pursuant to Sub-Clause 19.2 here of; or

(c) in the case of a successful Bidder, if he fails to:

(i) furnish the required Performance Security in accordance

with Clause ITB26, or

(ii) sign the Contract, in accordance with Sub-Clauses ITB25.2

& 25.3

ITB15.Validity of Bids,

Format, Signing and

Submission of Bid

15.1 Bids shall remain valid for the period stipulated in the Bidding

Data after the date of bid opening.

15.2 All Schedules to Bid are to be properly filed, completed and

signed.

15.3 No alteration is allowed in the Form of Bid. Incase of any

alteration the bid shall be rejected.


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15.4 Each Bidder shall prepare Original and number of copies specified

in the Bidding Data of the documents comprising the bid as

described in Clause ITB5 and clearly mark them “ORIGINAL”

and “COPY” as appropriate. In the event of discrepancy between

them, the original shall prevail.

15.5 The original and all copies of the bid shall be typed or written in

indelible ink and shall be signed by a person or persons duly

authorized to sign (in the case of copies, photostats are also

acceptable). All pages of the bid documents shall be initialed by

the authorized person or persons along with the affixed official

seal.

15.6 The Bid shall be delivered in person or sent by registered mail at

the address as given in Bidding Data.

D. SUBMISSION OF BIDS

ITB16. Deadline for

Submission,

Modification &

Withdrawal of Bids

16.1 Sealed Bids must be received by the Procuring Agency at the

address provided in Bidding Data not later than the time and date

stipulated therein.

16.2 Bids submitted through telegraph, telex, fax or e-mail shall not be

considered.

16.3 Any bid received by the Procuring Agency after the deadline for

submission prescribed in Bidding Data will be returned unopened

to such Bidder.

16.4 Any Bidder may withdraw his bid after bid submission provided

that the modification or written notice of withdrawal is received

by the Procuring Agency prior to the deadline for submission of

bids.

16.5 Withdrawal of a bid during the interval between the deadline for

submission of bids and the expiration of the period of bid validity

specified in the Form of Bid may result in forfeiture of the Bid

Security pursuant to Sub-Clause ITB 26.3.


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E. BID OPENING AND EVALUATION

ITB17. Bid Opening

17.1 A committee consisting of nominated members by the Procuring

Agency will open the Bids (including withdrawals, substitution

and modifications made pursuant to Clause ITB16) in the

presence of Bidders’ representatives who choose to attend, at the

time, date and location stipulated in the Invitation for Bids.

Technical Bids will be opened first. At the end of the evaluation

of the Technical Bids, the Procuring Agency will invite

technically substantially responsive Bidders, eligible for award,

to attend opening of the Financial Bids.

The Bidders’ representatives who are present shall sign in a

register evidencing their attendance.

17.2 Envelopes marked “MODIFICATION”, “SUBSTITUTION” or

“WITHDRAWAL” shall be opened and read out first and the

name of the Bidder shall be read out. Bids for which an

acceptable notice of withdrawal has been submitted pursuant to

Clause ITB16 shall not be opened.

17.3 The Bidder’s name, Bid Prices, unit rates, any discount offered,

Bid modifications, substitutions and withdrawals, the presence or

absence of Bid Security, and such other details as the Procuring

Agency at its discretion may consider appropriate, will be

announced by the Procuring Agency at the Bid opening. The

Procuring Agency will record minutes of Bid opening.

Any Bid Price or discount which is not read out and recorded at

Bid opening will not be taken into account in the evaluation of

Bid.Any discount offered by the Bidder on its quoted prices, shall

only be considered if such discount is either shown on the duly

filled-in, signed & stamped Form of Bid/Letter of price bid or on

the Summary Page of the quoted amount for Lump sum

Contract/bill of quantities as applicable. In case of any

discrepancy or difference in the rate or amount of discount

mentioned in the Form of Bid/Letter of price bid (as duly filled-in

and signed), and on the Summary Page of the Schedule of Prices,

the discount shown on the Schedule of Price shall prevail.

Discount, if offered, through a separate letter of discount

submitted with the Bid, will not be entertained and shall be

considered null & void.

17.4 Discounts offered for lesser period than the Bid validity shall not

be considered in evaluation.


Bids

18.1 To assist in the examination, evaluation and comparison of Bids,

the committee may, at its discretion, ask the Bidder for a

clarification of its Bid. The request for clarification and the

response shall be in writing and no change in the price or

substance of the Bid shall be sought, offered or permitted.


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ITB19.Preliminary

Examination &

Determination of

Responsiveness of

Bids

19.6 Prior to detailed evaluation pursuant to Clause ITB21, the

evaluation committee will determine the responsiveness of the

Bids in the following manner:

(b) the Committee will examine the Bids to determine

whether;

Technical areas

(i) The Bid is complete and does not deviate from the scope;

(ii) Completion period offered is within specified limits;

(iii) Bidder/Manufacturer meet the desired eligibility criteria

including the requisite experience;

(iv) Bid does not deviate from basic technical requirements;

(v) Bid is generally in order;

(vi) Required sureties have been furnished; and

(vii) Documents have been properly signed.

Financial areas

(i) Bid is valid till required period;

(ii) Bid prices are the same during currency of Contract if it

is a fixed price bid; and

(iii) No computational error has been made.

(iv) The rates quoted in the financial bid should be valid for

year 2016-17 & 2017-18 as per the requirement of frame

work contract

(v) The bid should be inclusive of all taxes

(b) the bid shall not to be considered, if:

(viii) It is unsigned;

(ix) Its validity is less than specified period;

(x) It is submitted for incomplete scope of work;

(xi) It indicates completion period later than specified;

(xii) It indicates that the works and services materials to be

supplied do not meet eligibility requirements;

(xiii) It indicates that Bid prices do not include the amount

of taxes;

(xiv) It indicates alteration in Form of Bid;

(vix) It is received after the deadline for submission of

Bids;

(xv) It is submitted through fax, telex, telegram or email;

(xvi) It indicates that prices quoted are not firm during

currency of the Contract whereas the Bidders are

required to quote fixed price(s);

(xvii) The Bidder refuses to accept arithmetic correction;


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(xviii) It is materially and substantially different from the

Conditions/ Specifications of the Bidding Documents;

and

(xix) Submission of Conditional Bid.

After determining the responsiveness of Bids in the light of basis

stated in para 19.1, further action on technical evaluation will be

taken.

19.7 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and total price that

is obtained by multiplying the unit price and quantity, the unit

price shall prevail and the total price shall be corrected. If there is

a discrepancy between the words and figures the amount in words

shall prevail. If there is a discrepancy between the total Bid price

entered in Form of Price Bid and the total shown in Schedule of

Prices Summary, the amount stated in the Form of Price Bid will

be corrected by the evaluation committee in accordance with the

Corrected Schedule of Prices.

If the Bidder does not accept the corrected amount of Bid, his Bid

will be rejected and his Bid Security will be forfeited.

19.8 Prior to the detailed evaluation, pursuant to Clause ITB21 the

Evaluation Committee will determine the substantial

responsiveness of each Bid to the Bidding Documents. For

purpose of these Clauses, a substantially responsive Bid is one

which conforms to all the terms and conditions of the Bidding

Documents without material deviations.

A material deviation or reservation is one:

(iii) which affect in any substantial way, the scope, quality or

performance of the Works;

(iv) which limits in any substantial way, inconsistent with the

Bidding Documents, the Procuring Agency rights or the

Bidder’s obligations under the Contract; or

(iii) Whose rectification/adoption would affect unfairly the

competitive position of other Bidders presenting

substantially responsive Bids?

The Evaluation Committee’s determination of a Bid

responsiveness will be based on the contents of the Bid itself

without recourse to irrelevant evidence.

19.9 A Bid determined as substantially non-responsive will be rejected

and will not subsequently be made responsive by the Bidder by


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correction.

19.10 Any minor informality or non-conformity or irregularity in a Bid

which does not constitute a material deviation may be waived by

Procuring Agency, as long as the waiver does not prejudice or

affect the relative ranking of any Bidder.


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ITB20. Conversion to

Single Currency 20.1 To facilitate evaluation and comparison, the Evaluation

Committee will convert all Bid Prices, expressed in the amounts

in various currencies in which bid Price is quoted, to Pak Rupees

at the telegraphic Transfer and Over Draft (TT&OD) composite

selling exchange rate published/authorized by the State Bank of

Pakistan and applicable to similar transaction, on the date of bid

opening.

ITB21. Detailed Evaluation

of Bids 21.1 Only the Bids previously determined to be substantially

responsive pursuant to Clause ITB19 will be evaluated and

compared in detail by the Procuring Agencies per the

requirements given hereunder:

21.2 Evaluation and Comparison of Bids

(a) Bids will be evaluated for complete scope of work.

(b) Basis of Price Comparison

The prices will be compared on the basis of the Lowest

Evaluated Bid Price.

(c) Technical Evaluation

It will be examined in detail whether the Services / Goods

offered by the Bidder comply with the Technical

Provisions of the Bidding Documents. For this purpose,

Personnel capabilities, equipment and services standards

offered by the Bidder will be reviewed for which the

Bidder’s data submitted with the Bid will be compared

with the technical features/criteria prescribed by the

Procuring Agency in Scope of Work PART III. Other

technical information submitted with the Bid regarding

the Scope of Work will also be reviewed including

importations, if any, required.

ITB22. Process to be

Confidential 22.1 Subject to Sub-Clause ITB19.1 heretofore, no Bidder shall

contact Procuring Agency on any matter relating to its Bid from

the time of the Bid opening to the time the bid evaluation result is

announced by the Procuring Agency. The evaluation result shall

be announced at least ten (10) Days prior to award of Contract.

The announcement to all Bidders will include table(s) comprising

read out prices, discounted prices, price adjustments made, final

evaluated prices and recommendations against all the bids

evaluated.


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22.2 Any effort by a Bidder to influence Procuring Agency in the Bid

evaluation, Bid comparison or Contract Award decisions may

result in the rejection of his Bid. Whereas, any Bidder feeling

aggrieved may lodge a written complaint not later than fifteen

(15) Days after the announcement of the bid evaluation result,

however, mere fact of lodging a complaint shall not warrant

suspension of procurement process.

F. AWARD OF CONTRACT

ITB23. Post Qualification

23.1 The Procuring Agency, at any stage of the bid evaluation, having

credible reasons for or prima facie evidence of any defect in

supplier’s or Supplier’s capacities, may require the suppliers or

Suppliers to provide information concerning their professional,

technical, financial, legal or managerial competence whether

already pre-qualified or not.

Provided that such qualification shall only be laid down after

recording reasons thereof in writing. They shall form part of the

records of that bid evaluation report.

23.2 The evaluation will take into account the Bidder’s financial and

technical capabilities. It will be based upon an examination of the

documentary evidence of the Bidders’ qualifications submitted

under Clause ITB12, as well as such other information required

in the Bidding Documents.

ITB24. Award Criteria

&Procuring Agency’s

Right

24.1 Subject to Sub-Clause ITB24.2, the Procuring Agency will award

the Contract to the Bidder whose bid has been determined to be

substantially responsive to the Bidding Documents and who has

offered the lowest evaluated Bid Price, provided that such Bidder

has been determined to be qualified to satisfactorily perform the

Contract in accordance with the provisions of Clause ITB 23.

24.2 Notwithstanding Sub-Clause ITB 24.1, the Procuring Agency

reserves the right to accept or reject any bid, and to annul the

bidding process and reject all bids, at any time prior to award of

Contract, without thereby incurring any liability to the affected

Bidders or any obligation to inform the affected Bidders of the


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grounds for the Procuring Agency ’s action except that the

grounds for its rejection of all bids shall upon request be

communicated, to any Bidder who submitted a bid, without

justification of the grounds. Notice of the rejection of all the bids

shall be given promptly to all the Bidders.

ITB25. Notification of

Award & Signing of

Contract

25.1 Prior to expiration of the period of bid validity prescribed by the

Procuring Agency, the Procuring Agency will notify the

successful Bidder in writing (“Letter of Acceptance”) that his bid

has been accepted.

25.2 Within seven (7) Days from the date of furnishing of acceptable

Performance Security under the Contract, the Procuring Agency

will send the successful Bidder the Form of Contract provided in

the Bidding Documents, incorporating all Contracts between the

parties.

25.3 The formal Contract between the Procuring Agency and the

successful Bidder shall be executed within seven (7) Days of the

receipt of Form of Contract by the successful Bidder from the

Procuring Agency.

ITB26. Performance

Security 26.1 The successful Bidder shall furnish to the Procuring Agency

minimum 5% Performance Security of the Contract Price in the

form and the amount stipulated in the Contract within a period of

14 Days after the award of each work.

26.2 The performance security shall be in the form of Bank guarantee

issued by the scheduled Bank as per “State Bank of Pakistan” in

favor of Procuring Agency “Primary & Secondary Healthcare

Department. In case the performance security is from a Foreign

Bank, it shall be counter guaranteed by a scheduled bank of

Pakistan.

26.3 Failure of the successful Bidder to comply with the requirements

of Sub-Clauses ITB16.5, 24.1, 26. and 27.1shall constitute

sufficient grounds for the annulment of the award and forfeiture

of the Bid Security.

ITB 27. Continuing

Performance security 27.1 The successful bidder shall deposit the amount of Rs. 100,000/- in

the form of CDR, Bank Guarantee, Pay Order or Demand Draft

after initial acceptance from bidder

ITB28. Integrity Pact

28.1 The Bidder shall sign and stamp the Form of Integrity Pact

provided at Schedule-J to Bid in the Bidding Document for all

Federal/Provincial Government procurement contracts exceeding

Rupees ten (10) million. Failure to provide such Integrity Pact

shall make the bid non-responsive.


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SECTION - III: BIDDING DATA SHEET

The following specific data for the goods to be procured shall complement, supplement, or amend the provisions in the ITB Section II. Whenever there is a conflict, the provisions herein shall prevail over those in ITB.

B. General

ITB 1.1 Procuring Agency: Project Management Unit, Primary & Secondary Healthcare

Department.

ITB 1.2 The Procuring Agency has arranged the Funds from the Government of the

Punjab.

ITB 1.3

Name of Contract “Frame work contract of supplying and installation of sign

board for establishments of primary and secondary healthcare department

Punjab”.

ITB 1.4 The procurement shall be made under Punjab Procurement Rules 2014 “Single

Stage Two Envelop (SSTE) process”.

ITB 1.5

The Bid Security of Rs. 100,000/-shall be furnished in Deposit at Call / CDR /

Pay Order/ Bank Guarantee from the scheduled Bank as per “State Bank of

Pakistan” in favour of Procuring Agency “Project Director, Project Management

Unit, Primary & Secondary Healthcare Department”.

ITB 1.6

Bidder shall submit ORIGINAL & Two COPIES of “Technical

Proposal”,Original & one Copy of “Financial Proposal” and one soft copy in

CD/DVD/USB on the prescribed forms.

Bids to be delivered as per Punjab Procurement Rules 2014 for Single Stage Two

Envelope Procedure. Original Bid (Except Financial forms and schedule) along

with all copies shall be placed in a sealed, stamped and duly signed enveloped

marked “Technical Proposal”.

Similarly, the Financial Proposal (Form of Bid & Schedule of Prices) along with

copies shall be placed in a sealed, stamped and duly signed enveloped clearly

marked “Financial Proposal” followed by the name of assignment and with

warning “Do Not Open with the Technical Proposal”.

The envelope containing the Technical and Financial Proposals shall be properly

sealed, stamped and duly signed and shall be placed into an outer envelope and

marked as “Proposal for Supply and Installation of Signage in DHQ and THQ

Hospitals of Punjab”.

ITB 1.7

Bid validity period

The bid should remain valid for Ninety (90) Days from the last date for

submission of bid.

ITB 1.8 Deadline for submission of Bids is 3:00 pm on 24th January, 2019.


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ITB 1.8.1

Venue, Time and Date of Technical Bid Opening

Time: 03:30 pm on 24th January, 2019

Venue: Project Mangement Unit,Primary & Secondary Healthcare Department

31-E/1, Shahra-e-Imam Hussain, Gulberg-III,Lahore.

Phone No.: 042-99231208

Mob : +92 331 4427972


The Financial Bids of the “technically responsive” Bidder(s) will be opened at a

date provided later on. The sealed financial bids of “technically non-responsive”

Bidders will be returned unopened.

ITB 1.9 Bid shall be quoted entirely in Pakistani Rupees only.

ITB 1.10

The Bidder shall submit Performance Security equivalent to 5% of the Contract

Price per contract in the form of CDR, Demand Draft and Bank Guarantee.

The performance security shall be in the form of Bank guarantee issued by the

scheduled Bank as per “State Bank of Pakistan” in favor of Procuring Agency

“Project Director, Project Management Unit, Primary & Secondary Healthcare

Department”. In case the performance security is from a Foreign Bank, it shall be

counter guaranteed by a scheduled bank of Pakistan.

ITB 1.11

The bidder shall submit continuing performance security as per the requirement of

framework contract amounting Rs. 100,000/- in the form of CDR, Demand Draft

and Bank Guarantee. The security shall be submitted within fourteen (14) days of

the advance acceptance of bid, and shall be retained during the currency of the

Contract, and shall be released after one month of the expiry of the Contract upon

satisfactory performance of work according to the Terms & Conditions of the

contract.

B. Preparation and Submission of Bids

ITB 19, 21

QUALIFICATION REQUIREMENTS

Evaluation and Comparison of Bids

(a) Bids will be evaluated for their responsiveness to the complete

scope of work.

(b) Basis of Price Comparison - The Bids shall be evaluated on the

basis of the qualified, responsive lowest Evaluated Bid.

(c) The bid prices shall be compared, after arithmetic correction, if any,

on the basis of quantities given in the Price Schedule. However, it may be noted that

the quantities given in the price schedule are only for evaluation purpose, and the

quantities of the framework contract have been mentioned below the Evaluation

Criteria.

(d) Technical Evaluation

Responsiveness (Knock-Down) Criteria:

• Registration documents as Company/Firm


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• Client Satisfaction documents of Projects currently in hand or completed

projects (for past 2 years from the date of submitting bid)

(i) It will be examined in detail whether the Services / Goods offered

by the Bidder comply with the Technical Provisions of the Bidding

Documents. For this purpose, Personnel capabilities, equipment

and services standards offered by the Bidder will be reviewed for

which the Bidder’s data submitted with the Bid will be compared

with the technical features/criteria prescribed by the Procuring

Agency in Scope of work PART III. Other technical information

submitted with the Bid regarding the Scope of Work will also be

reviewed.

(ii) The criteria of proportionate marking will be used for technical

scoring, i.e. the firm shall be evaluated proportionately with

reference to each other on the basis of their inter-se credentials

(iii)The criteria for evaluation of technical bid shall be as per

following details:

Sr. No. Category Marks

A1 Company/firm Profile 5

A2

A3

General Experience

Relevant Experience

10

20

A4

A5

Human Resource

Sign Board manufacturing related machinery

10

10

A6 Financial Strength 25

A7 Working Methodology 20

Total

100

The breakup of the each of the category is given hereunder:

A1 Company Profile

A1 Company Profile Points

f) Status and Ownership of the Company/firm 20

g) Registration from the competent authority 20

h) Age of Company 20

i) Office Establishment 10

j) Company experience in Signage

Manufacturing

30

Total A1 100


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A2 General Experience

A2 General Experience Points

c) Number of successfully completed

assignments

50

d) Average cost of successfully completed

projects

50

Total A2 100

A3 Relevant Experience

A3 Relevant Experience Points

c) Number of successfully completed

assignments

50

d) Average cost of successfully completed

projects

50

Total A3 100

A4 Human Resource

S. No.

Proposed Position Points

1 Number of operational Managers 40

2 Number of Skilled labor of sign board

installation 30

3 Number of Laborers 30

TOTAL A4 100

A5 Machinery related to sign board manufacturing

Sr. Proposed Position Points

No.

1 Number of Digital printing machines (UV

Printer, Vinyl Printing etc.) 35

2 Number of Cutting Machines (CNC, Water

Jet, Laser machines etc.) 35

3 Number of Welding Plants 30

TOTAL A5 100


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A6 Financial Strength

A6 Financial Strength Points

d) Annual Turn Over 40

e) Current Ratio 30

f) Net Worth 30

Total A6 100

Financial Evaluation Criteria

Annual Turn Over Current Ratio Net Worth

40 30 30

Criteria, sub-criteria, and points system for the evaluation of Expression of Interest (EOIs) are as follows: Score = A1[05%] + A2[10%] + A3[20%] + A4[10%] + A5[10%] + A6[25%] + A7[20%]

The bids shall also be evaluated with reference to their responsiveness by the

above criteria:

Financial bids of only technically qualified (having minimum 65 marks) bidders shall be opened. Financial bids shall be compared on the basis of prices quoted against the BOQs mentioned against Annexure A


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Description


and the quantities of the framework contract are mentioned below this table * All text should be written in Urdu and English Language Both Side by Side for all signage types **SS where used will be of 304 Grade ***The text mentioned underlined are instructions regarding changing size of signage component **** For each signage type installation charges should be separately mentioned keeping in the view that all signage will be installed in one single go by installation team

Supply Installation Sr No Signage Type Component Specifications Unit Rate Unit Rate Total Quantity Amount

F1

Internal Hanging

Signage -Fixed System

Signage Plate

4' (height) by 8' (width) Aluminum Composite Panel (ACP Aluminum coating not less than 0.3mm having PVDF Coating)) with thickness not less than 4 mm including bending on all sides (Double Sided). The face of ACP sheet

will be (7'101

2" x 3'10

1

2")

excluding bending (30.515 SFT) from both sides.

100

Frame of Signage

Should be made of 1.5" by 1.5" G.I square pipe having SWG 16, having total dimensions of

7'101

2" x 3'10

1

2" along with the

2 bracings of 1" by 1" square pipe of G.I having SWG 16 at center (one vertical & one horizontoal and welded connections).

Connection of Signage plate and

Frame

The ACP sheet should completely cover all the sides of frame and should be riveted to the frame with rivet diameter of 1/4" and having rivets at 1' intervals along length and 1' along height. The ACP sheet should have appropriate edge protection

Reflective Sheeting

Direct Digital Printing on Diamond Grade or equivalent Reflective Sheeting with UV Inks & Over laminate Sheeting, including warranty letter of up to 10 years in terms of reflection &colors from the


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sheeting manufacturer. (For e.g. 3M)

Hanging Pipes

2 of these pipes of 1" diameter made of Stainless Steel SWG 14, having such length that clearance height of 8' from Finished Floor Level can be achieved. These should be attached with the GI square pipe and fixed with ceiling.

Hanging equipments

Hanging rods should be attached to the frame via G.I. socket with outer dia of 1.5" and length of 2" which will be welded to the frame via GI SWG 14 strip/plate of 6" length The rate will be divided by its area (i.e. 30.515 SFT), and will govern in any size ranging from (10 SFT to 40 SFT) Area of signage will be calculated by multiplying the total face width and height (excluding bending) of ACP sheet and bracing after 2 foot (in each direction) With minimum bracing of one horizontal and 2 vertical of GI Pipe of 1" x 1" having SWG 16

F1 (A)

Internal Hanging

Signage -Fixed System (A)

Signage Plate


will be (7'101

2" x 3'10

1

2")


20


Year 2018-19 & 2019-2020

Page 37 of 242

Frame of Signage


7'101

2" x 3'10

1

2" along with the



Frame


Reflective Sheeting

Direct Digital Printing on Vinyl sheet of 3M 180-10 or equivalent & Over laminate Sheeting, including warranty letter of up to 10 years in terms of reflection &colors from the sheeting manufacturer. (For e.g. 3M)

Hanging Pipes


Hanging equipments

Hanging rods should be attached to the frame via G.I. socket with outer dia of 1.5" and length of 2" which will be welded to the frame via GI SWG 14 strip/plate of 6" length The rate will be divided by its area (i.e. 30.515 SFT), and will govern in any size ranging from (10 SFT to 40 SFT) Area of signage will be calculated by multiplying the total face width and height (excluding bending) of ACP


Year 2018-19 & 2019-2020

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sheet and bracing after 2 foot (in each direction) With minimum bracing of one horizontal and 2 vertical of GI Pipe of 1" x 1" having SWG 16

F2

Internal Hanging Signage - Slideable System

Signage Plate

1' (height) by 4' (width) High density Closed cell PVC Foam

board (Lite Board) with thickness not less than 5 mm. 8 plates are required in 32 SFT size signage on one side (Front

and Back)

10

Frame of Signage

Should be made of 1.5" by 1.5" G.I square pipe having SWG

16, having total width of 8' and height of 4' along with the 2 bracings of 1" by 1" square

pipe of G.I having SWG 16 at center (one vertical & one horizontoal and welded

connections)

Sliding plate

system

Anodized Aluminum sections of thickness 3mm of

appropriate and approved dimensions placed in such a

way so that sliding plate system can be implemented.

There should be two Aluminum sections around each foam board (top and

bottom). Riveted through the frame

Signage Texts

Direct Digital Printing on Lite board (closed cell PVC Foam

board) with UV Inks & scratch resistant sheet


Year 2018-19 & 2019-2020

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Hanging Pipes


Hanging equipments

Hanging rods should be attached to the frame via G.I. socket with outer dia of 1.5"

and length of 2" which will be welded to the frame via GI SWG 14 strip/plate of 6"

length and fixed with ceiling per Square foot rate will

govern

H1

Specialist Name Plaques

and Room Name hanging

from wall

Name Plaques

Two SS sheet of high imported quality with Vinyl stenciling of translucent type (3630 series of 3M or equivalent). Sheet 1

size = 15"x7.5" & sheet 2 size=15"x4" thickness of both = 1.2 mm. (Double side writing)

170

Fixation

Mounted on wall via SS pipe with1" x 2" size and 1.2 mm

thick having length of 1' 2 Nos. of SS channels of same

length 1.5 mm thick and screwed with SS Pipe via 2

screws and signage plates to be screwed with SS Channels

via 3 fancy nuts and bolts

H1 (A)



from wall

Name Plaques

Two SS sheet of high imported quality with engraved colored text of approved color. Sheet 1


34

Fixation







Year 2018-19 & 2019-2020

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J1 Room

Numbers - Stenciling

Room Name

SS sheet 8"x8" of 1 mm thickness with Vinyl stenciling of translucent type (3630 series of 3M or equivalent). 945

Fixation Fixed through wall with appropriate diameter and length of SS Spacer

J1 (A)

Room Numbers - Engraved

Room Name

SS sheet 8"x8" of 1 mm thickness with colored engraving of approved color and text 189


K1

Room Name Plaques fixed

on wall - Stanciled

Room Name

SS sheet 15"x7.5" of 1.2 mm thickness with Vinyl stenciling of translucent type (3630 series of 3M or equivalent). 745


K1 (A)


on wall - Engraved

Room Name

SS sheet 15"x7.5" of 1.2 mm thickness with colored engraving of approved color and text 149


L1 Internal Wall

Signage

Signage Plate

36" x 9" Acrylic sheet with 6mm thickness

215

Reflective Sheeting

Direct Digital Printing on Diamond Grade or equivalent Reflective Sheeting with UV

Inks & Over laminate Sheeting, including warranty letter of up

to 10 years in terms of reflection &colors from the sheeting manufacturer. (For

e.g. 3M)

Fixation

Attached to the wall with appropriate number of SS Spacers of appropriate diameter and length per Square foot rate will govern

Q1

Internal Departmental signage, Floor

map board and caution

Signage Plate

5' x 5' ACP Sheet with 4mm Thickness

(Aluminum coating not less than 0.3mm having PVDF

Coating)

255


Year 2018-19 & 2019-2020

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signage with Reflective

Sheet Signage

Sheet and text




e.g. 3M)

Fixation

Fixed on wall/door or where required with SS Spacers for

appropriate diameter and one and each edge with running at distance of 2.5' from all sides

Per Square foot rate will govern (The range may vary

from 5' x 5' to 6" x 6")

Q1 (A)


map board and caution signage with

Reflective Sheet

Signage Plate

5' x 5' ACP Sheet with 4mm Thickness (Aluminum coating not less than 0.3mm having

PVDF Coating)

51

Signage Sheet and

text

Direct Digital Printing on Vinyl Sheet (of 3M 180-10 or

equivalent) with UV Inks & Over laminate Sheeting,

including warranty letter of up to 10 years in terms of colors


Fixation




from 5' x 5' to 6" x 6")

Q2

Caution Signage with

Photo luminous film

Signage Plate

24" x 24" ACP Sheet with 4mm Thickness (Aluminum coating not less than 0.3mm having

PVDF Coating)

170

Signage Sheet and

text

Direct Digital Printing on high quality Photo luminous film

with UV Inks with scratch resistant layer

Fixation


appropriate diameter and one after each 12"

Per Square foot rate will


Year 2018-19 & 2019-2020

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govern (The range may vary from 24" x 24" to 6" x 6")

Q3


Photo luminous film

Signage Plate


PVDF Coating)

170

Signage Sheet and

text



Fixation

Fixed through ceiling with SS chain with length enough to

maintain clear distance of 10' from wall


from 24" x 24" to 6" x 6")

Reflective

Sheet Reflective

Sheet

Reflective Sheet with Direct Digital Printing on Diamond

Grade or equivalent Reflective Sheeting with, UV Inks & Over laminate Sheeting, including warranty letter of up to 10 years in terms of reflection &colors from the sheeting

manufacturer. (For e.g. 3M) The price will be divided by

total area and per SFT rate will be governed for any size of

sheet 100 SFT

Vinyl Sheet Vinyl Sheet

Vinyl Sheet with Direct Digital Printing on Diamond Grade or equivalent Reflective Sheeting with, UV Inks & Over laminate Sheeting, including warranty

letter of up to 10 years in terms of colors from the


The price will be divided by total area and per SFT rate will

be governed for any size of sheet 100 SFT


Year 2018-19 & 2019-2020

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Quantities of Frame work

The framework quantities under this contract are given below. The quantities shall be valid for the Financial Years 2018-19 & 2019-20.

F1 Internal Hanging Signage -Fixed System 1000

F1 (A)

Internal Hanging Signage -Fixed System (A) 200

F2 Internal Hanging Signage - Slideable System 100

H1 Specialist Name Plaques and Room Name hanging from wall 1700

H1 (A)

Specialist Name Plaques and Room Name hanging from wall 340

J1 Room Numbers - Stenciled 9450

J1 (A)

Room Numbers - Engraved 1890

K1 Room Name Plaques fixed on wall - Stenciled 7450

K1 (A)

Room Name Plaques fixed on wall - Engraved 1490

L1 Internal Wall Signage 2150

Q1 Internal Departmental signage, Floor map board and caution signage with Reflective Sheet

2550

Q1 (A)

Internal Departmental signage, Floor map board and caution signage with Reflective Sheet

510

Q2 Caution Signage with Photo luminous film 1700

Q3 Caution Signage with Photo luminous film 1700

Reflective Sheet 10,000 SFT

Vinyl Sheet 10,000 SFT


Year 2018-19 & 2019-2020

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SECTION - IV: BID FORM & SCHEDULES


• Form of Bid

• Schedule A to Bid: Schedule of Prices

B - TECHNICAL FORMS

• Schedule B to Bid: Technical Proposal Submission Form

• Schedule C to Bid: Company Profile

• Schedule D to Bid: General Experience

• Schedule E to Bid: Relevant Experience

• Schedule F to Bid: Human Resource

• Schedule G to Bid: Net worth, Current Ratio and Annual Turn Over

• Schedule H to Bid: Relevant Machinery

• Schedule I to Bid: Project Related Plans

• Schedule J to Bid: Integrity Pact

C–STANDARD FORMS

• Form of Bid Security

• Form of Contract

• Form of Performance Guarantee


Year 2018-19 & 2019-2020

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FORM OF BID

(LETTER OF OFFER)

{Ref Number}

{Date}

To:

Azhar Hayat Khan




“Supply and Installation of Sign Boards in Primary and Secondary Healthcare Establishments

of Punjab”

Dear Sir

1. We, the undersigned, offer to provide the “Framework Contract of Supplying and

Installation of Sign Boards for establishments of primary and secondary healthcare

department Punjab – Year 2018-19 & 2019-20” in accordance with your Invitation of Bids

dated (insert date) and our Technical Proposal. Our attached Financial Proposal is inclusive

of all taxes.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from

Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the

date indicated in _______ of the Proposal Data Sheet.

We also declare that the Government of Pakistan/ Punjab has not declared us or any Sub-

Suppliers for any part of the Contract, ineligible on charges of engaging in corrupt,

fraudulent, collusive, or coercive practices. We furthermore, pledge not to indulge in such

practices in competing for or in executing the Contract, and are aware of the relevant

provisions of the Proposal Document.


Dated this_______________Day of _____________, 20__

Signature ________________


_______________________________


(Seal)


Year 2018-19 & 2019-2020

Page 46 of 242

Address

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Witness:

(Signature)______________________________

Name: _______________________________________________________________

Address: _____________________________________________________

_____________________________________________________________________


Year 2018-19 & 2019-2020

Page 47 of 242

SCHEDULE A TO BID - SCHEDULE OF PRICES

Sr. No. Page No.

3. Preamble to Schedule of Prices 26

4. Schedule of Prices for Central Zone (Package 1) 30

*(a) Summary of Bid Prices

* (b) Detailed Schedule of Prices


Year 2018-19 & 2019-2020

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Guidelines for submission of SCHEDULE OF PRICES

1. General

1.1 The Schedule of Prices shall be read in conjunction with the Contract, together

with the Specifications and Maps, if any.

1.2 The Contract shall be for the whole of the Services as described in these

Bidding Documents. Bids must be for the complete scope of services.

2. Description

2.1 The general directions and descriptions of services and materials are not

necessarily repeated nor summarized in the Schedule of Prices. References to

the relevant sections of the Bidding Documents shall be made before entering

prices against each item in the Schedule of Prices.

3. Rates and Prices

3.1 Except as otherwise expressly provided under the Contract, the rates and

amounts entered in the Schedule of Prices shall be the rates at which the

Supplier shall be paid and shall be the full inclusive value of the services set

forth or implied in the Contract; except for the amounts reimbursable, if any to

the Supplier under the Contract.

3.2 Unless otherwise stipulated in the Contract, the rates and prices entered by the

Bidder shall not be subject to adjustment during the performance of the

Contract.

3.3 All duties, taxes and other levies payable by the Supplier shall be included in

the rates and prices.

3.4 The whole cost of complying with the provisions of the Contract shall be

included in the items provided in the Schedule of Prices, and where no items

are provided, the cost shall be deemed to be distributed among the rates and

prices entered for the related items of the Services and no separate payment

will be made for those items.

3.5 The rates, prices and amounts shall be entered against each item in the

Schedule of Prices. Any item against which no rate or price is entered by the

Bidder will not be paid for by the Procuring Agency when executed and shall

be deemed covered by the rates and prices for other items in the Schedule of

Prices.


Year 2018-19 & 2019-2020

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3.6 (a) The Bidder shall be deemed to have obtained all information as to and

all requirements related thereto which may affect the bid price.

(b) The Supplier shall be responsible to make complete arrangements for

the transportation of the Signage Materials, Machinery and Equipment

to the Site.

3.7 The Supplier shall provide for all parts of the Services to be completed in

every respect. Notwithstanding that any details, accessories, etc. required for

the complete installation and satisfactory operation of the services, are not

specifically mentioned in the scope of work, such details shall be considered

as included in the Contract Price.

4. Bid Prices

4.1 Break-up of Bid Prices

The various elements of Bid Prices shall be quoted as detailed by the

Procuring Agency in the format of Schedule of Prices.

The Bidder shall recognize such elements of the costs which he expects to

incur in the performance of the Services and shall include all such costs in the

rates and amounts entered in the Schedule of Prices.

4.2 Total Bid Price

The total of bid prices in the Schedule of Prices shall be entered in the

Summary of Bid Prices.

5. Provisional Sums

5.1 Provisional Sums included and so designated in the Schedule of Prices if any,

shall be expended in whole or in part at the direction and discretion of the

Procuring Agency. The Supplier will only receive payment in respect of

Provisional Sums if he has been instructed by the Procuring Agency to utilize

such sums.

6. -Invoicing & Payment

6.1 The Supplier shall be entitled to be paid the value of the Services executed

according to criteria devised in clause 6.8.1 of G.C.C. The Supplier shall

submit, to the Procuring Agency, an invoice showing the amounts to which he

considers himself entitled based on the schedule/criteria mentioned in 6.8.1 of

G.C.C.


Year 2018-19 & 2019-2020

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The monthly performance of the Supplier will be determined by the Procuring

Agency in accordance with the performance criteria determined in the

Contract. A progress payment report will be issued within one week by the

end of proceeding month. Based on this report an invoice shall be issued by

the Supplier and the payment shall be made within 30 days after the

submission of the invoice to the Procuring Agency.

7. Instruction for Financial Bids

The Supplier will follow the under mentioned instructions while filling the bid

documents:

(vii) The Contract will be “unit price contract” and made for the price in PKR the

sum of the amounts are calculated by means of multiplying the amount of each

work item as indicated in the list prepared by the Procuring Agency with the

unit price quoted by the Supplier for that work item. The payment for each

work performed shall be based on the unit price quoted by the Supplier in the

bid used for the determination of the Contract price.

(viii) The term of the Contract shall be for a period of two financial years (2018-19

& 2019-20) (including holidays and weekends) after the commencement date

of the start of work which will be initiated after work site will be delivered

upon signing of work site delivery note.

(ix) Minimum wage as notified by the Government of Punjab shall be applicable

for the period of Contract. The Minimum wage for Financial Year 2018-19 is

Rs. 15,000/- per worker per month as per Rules of Government of Punjab.

(x) Child Labor will not be employed under the Contract; the minimum age

as per the Pakistani law is 18 years.

(xi) All the labor laws including social security and EOBI etc. shall be

applicable in the Contract and shall be the responsibility of the Supplier.

(xii) Pursuant to the laws of Pakistan, all payable taxes and duties required to

be paid by the Supplier are included in the bid price including

withholding income tax, sales tax and custom duties etc. Change in

amount of taxes by the government shall be adjustable, accordingly.


Year 2018-19 & 2019-2020

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9. The numbers given in the bid price schedule are not the total number of sign

boards of this package. The maximum number of sign boards for this package are shown

in detail after the bid price schedule.

B- TECHNICAL FORMS

SCHEDULE - B TO BID - TECHNICAL PROPOSAL SUBMISSION FORM

{Ref Number}

{Date}

To:

Azhar Hayat Khan




“Supply and Installation of Sign Boards in Primary & Secondary Healthcare Department

Establishments of Punjab”

Dear Sir

We, the undersigned, offer to provide the Framework Contract of Supplying and

Installation of Sign Boards – Year 2018-19 & 2019-20 for establishments of primary and

secondary healthcare department Punjab in accordance with your Request for Proposal

dated [Insert Date] and our Proposal. We are hereby submitting our Proposal, which

includes this Technical Proposal, and a Financial Proposal sealed under a separate envelope.

We hereby declare that all the information and statements made in this Proposal are

true and accept that any misinterpretation contained in it may lead to our disqualification.

If negotiations for contract finalization are held during the period of validity of the

Proposal, we undertake to negotiate on the basis of the proposed staff. Our Proposal is

binding upon us and subject to the modifications resulting from Contract finalization.

We undertake, if our Proposal is accepted, to initiate the consulting services related to

the assignment not later than the date given by the Procuring Agency.


Dated this_______________Day of _____________, 20__

Signature ________________


Year 2018-19 & 2019-2020

Page 52 of 242


_______________________________


(Seal)

Address

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Witness:

(Signature)______________________________

Name: _______________________________________________________________

Address: _____________________________________________________

_____________________________________________________________________


Year 2018-19 & 2019-2020

Page 53 of 242

SCHEDULE C TO BID – COMPANY PROFILE

f. Name and Ownership of the company: Describe the name of the company and

owners name of company. Briefly describe the details and number of partners

involved if any. Moreover, if company is associated with other company or any joint

venture for this specific project.

g. Registration from the competent authority: Provide the registration of company from

various authorities relevant to both business and signage supplying and installation.

Documentary proves should be attached.

h. Age of Company: Provide the document showing the date of registration of company

in order to asses the age of company. Please attach documentary proof of

incorporation or registration. In case of association or joint venture 50 % weightage

to age of each company will be taken into account.

i. Office Establishment: Provide the documentary proof of ownership of office setup.

In other cases attach the rental agreement or any other document in order to describe

the status of ownership of office setup. In case of association or joint venture 50 %

weightage to age of each company will be taken into account

j. Company experience in sign boards manufacturing: Mention the year from which

the company is in the business of sign boards. The experience will be calculated

from the year of first contract related to sign boards. Please provide details including

title of project, Procuring Agency name, project period. (Please limit page count to

no more than one page). In case of association or joint venture 50 % weightage to

age of each company will be taken into account.


Year 2018-19 & 2019-2020

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SCHEDULE D TO BID – GENERAL EXPERIENCE

Number of successfully completed assignments: Please provide list of successfully

completed assignments of general category to demonstrate general experience and ability to



assignment. Client satisfaction certificates are essentially required. At most 10 projects can

be evaluated. (Please limit page count to no more than two pages)


general category to demonstrate the volume of business in hand and volume of business




Completed Projects:

SCHEDULE E TO BID – RELEVANT EXPERIENCE

Number of successfully completed assignments: Please provide list of on successfully

completed assignments of specific category to demonstrate specific experience and ability to



assignment. Client satisfaction certificate is essentially required. At most 10 projects can be

taken into evaluation. (Please limit page count to no more than two pages)


specific category to demonstrate the volume of business in hand and volume of business


Year 2018-19 & 2019-2020

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Completed Projects:

Sr.1

Assignment name:

Value of the contract (in current PKR)

Country:

Location within country:

Duration of assignment (months):

Name of Procuring Agency:

Total No of staff-months (by your firm) on the assignment:

Start date (month/year):

Completion date (month/year):

Value of services provided by your firm under the contract

(in current PKR ):

Name of associated Consultants, if any:

No of professional staff-months provided by associated

Consultants:


Year 2018-19 & 2019-2020

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Name of senior professional staff of your firm involved and functions performed (indicate most significant

profiles such as Project Director/Coordinator, Team Leader):

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

SCHEDULE F TO BID – HUMAN RESOURCE

a. Organization and Staffing: {Please describe the structure and composition of your

team, including the list of the Key Experts, Non-Key Experts and relevant technical and

administrative support staff.} The Execution Schedule and human resource allocation

including:

ii. Organizational structure at supervisory level and arrangements to handle

contractual obligations with Procuring Agency’s representatives

i.Role and Responsibility of Project Team i.e. JDs of the Core

ii.Curriculum vitae of CEO/Owner/Managing Partner, Operational Managers

Curriculum Vitae (CV)

12. Proposed Position [only one candidate shall be nominated for each position]:

13. Name of Firm [Insert name of firm proposing the staff]:

14. Name of Staff [Insert full name]:

15. Date of Birth: Nationality:


Year 2018-19 & 2019-2020

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16. CNIC No (if Pakistani): or Passport No:

17. Education:

Degree Major/Minor Institution Date

(MM/YYYY)

18. Membership of Professional Associations:

19. Other Training [Indicate significant training since degrees under 6 – Education were

obtained]:

20. Languages [For each language indicate proficiency: good, fair, or poor in speaking,

reading, and writing]:

21. Employment Record [Starting with present position, list in reverse order every

employment held by staff member since graduation, giving for each employment (see

format here below): dates of employment, name of employing organization, positions

held.]:

Procuring Agency Position From

(MM/YYYY)

To (MM/YYYY)

22. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

[Among the assignments in which the staff has been involved, indicate the following

information for those assignments that best illustrate staff capability to handle the tasks

listed under point 11.]


Year 2018-19 & 2019-2020

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Year:

Location:

Procuring Agency:


Positions held:



Year:

Location:

Procuring Agency:


Positions held:



Year:

Location:

Procuring Agency:


Positions held:


[Unroll the project details group and continue numbering (4, 5, …) as many times as is

required]

12. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV

correctly describes myself, my qualifications, and my experience. I understand that

any wilful misstatement described herein may lead to my disqualification or

dismissal, if engaged.

Date:

[Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:

Operational Managers:

Please provide the details of Operational Managers according to above details

(HR of Minimum Bachelors level will be considered of this category

(c) Skilled Labors for Sign boards Installation: Please provide the number of skilled labors

for sign boards installation. Mention the name of persons, CNIC Numbers and their


Year 2018-19 & 2019-2020

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experience in a table and attach the copies of their CNIC cards.

(c) Laborer: Describe the number of laborers executing the site. Mention the name of

persons, CNIC Numbers and their experience in a table and attach the copies of their CNIC

cards.

SCHEDULE G TO BID – NETWORTH, CURRENT RATIO AND ANNUAL TURN OVER

Net worth, Current Ratio and Annual Turn Over: Please provide the two years income

statement and balance sheet in order to asses net worth, current ratio and annual turn over.

SCHEDULE H TO BID – MACHINERY RELATED TO SIGN BOARDS

MANUFACTURING

Digital Printing Machine:

Please provide the details of digital printing machines in a table showing the make, model

and capacity of machine. Attach the purchase or rental slips if any

Cutting Machines:

Please provide the details of cutting machines in a table showing the make, model and

capacity of machine. Attach the purchase or rental slips if any

Welding Plants:

Please provide the details of welding plants in a table showing the make, model and capacity

of machine. Attach the purchase or rental slips if any

SCHEDULE I TO BID –PROJECT RELATED PLANS

Please provide the working plans and methodology plans related to project in order to

express the strategy and project management related to signage supply and installation.


Year 2018-19 & 2019-2020

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SCHEDULE J TO BID - INTEGRITY PACT

DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC.

PAYABLE BY THE SUPPLIERS OF GOODS, SERVICES & SERVICES IN

CONTRACTS WORTH RS. 10.00 MILLION OR MORE

Contract No.________________ Dated __________________

Contract Value: ________________

Contract Title: _________________

………………………………… [Name of Supplier] hereby declares that it has not obtained

or induced the procurement of any contract, right, interest, privilege or other obligation or

benefit from Government of Punjab (GoPb) or any administrative subdivision or agency

thereof or any other entity owned or controlled by GoPb through any corrupt business

practice.

Without limiting the generality of the foregoing, [name of Supplier] represents and warrants

that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and

not given or agreed to give and shall not give or agree to give to anyone within or outside

Pakistan either directly or indirectly through any natural or juridical person, including its

affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or

subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described

as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a

contract, right, interest, privilege or other obligation or benefit in whatsoever form from

GoPb, except that which has been expressly declared pursuant hereto.

[name of Supplier] certifies that it has made and will make full disclosure of all Contracts and

arrangements with all persons in respect of or related to the transaction with GoPb and has

not taken any action or will not take any action to circumvent the above declaration,

representation or warranty.

[name of Supplier] accepts full responsibility and strict liability for making any false

declaration, not making full disclosure, misrepresenting facts or taking any action likely to

defeat the purpose of this declaration, representation and warranty. It agrees that any contract,

right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall,

without prejudice to any other rights and remedies available to GoPb under any law, contract

or other instrument, be voidable at the option of GoPb.

Notwithstanding any rights and remedies exercised by GoPb in this regard, [name of

Supplier] agrees to indemnify GoPb for any loss or damage incurred by it on account of its

corrupt business practices and further pay compensation to GoPb in an amount equivalent to

ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by

[name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of

any contract, right, interest, privilege or other obligation or benefit in whatsoever form from

GoPb.

Name of Procuring Agency: ……………… Name of Supplier:

Signature: …………………… Signature: …………………………

[Seal] [Seal]


Year 2018-19 & 2019-2020

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Description


and the quantities of the framework contract are mentioned below this table * All text should be written in Urdu and English Language Both Side by Side for all signage types **SS where used will be of 304 Grade ***The text mentioned underlined are instructions regarding changing size of signage component **** For each signage type installation charges should be separately mentioned keeping in the view that all signage will be installed in one single go by installation team

Supply Installation Sr No Signage Type Component Specifications Unit Rate Unit Rate Total Quantity Amount

F1

Internal Hanging

Signage -Fixed System

Signage Plate


will be (7'101

2" x 3'10

1

2")


100 Frame of Signage


7'101

2" x 3'10

1

2" along with the



Frame



Year 2018-19 & 2019-2020

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Reflective Sheeting

Direct Digital Printing on Diamond Grade or equivalent Reflective Sheeting with UV Inks & Over laminate Sheeting, including warranty letter of up to 10 years in terms of reflection &colors from the sheeting manufacturer. (For e.g. 3M)

Hanging Pipes


Hanging equipments


F1 (A)

Internal Hanging

Signage -Fixed System (A)

Signage Plate


20


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will be (7'101

2" x 3'10

1

2")


Frame of Signage


7'101

2" x 3'10

1

2" along with the



Frame


Reflective Sheeting

Direct Digital Printing on Vinyl sheet of 3M 180-10 or equivalent & Over laminate Sheeting, including warranty letter of up to 10 years in terms of reflection &colors from the sheeting manufacturer. (For e.g. 3M)

Hanging Pipes



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Hanging equipments


F2

Internal Hanging Signage - Slideable System

Signage Plate

1' (height) by 4' (width) High density Closed cell PVC Foam

board (Lite Board) with thickness not less than 5 mm. 8 plates are required in 32 SFT size signage on one side (Front

and Back)

10

Frame of Signage

Should be made of 1.5" by 1.5" G.I square pipe having SWG

16, having total width of 8' and height of 4' along with the 2 bracings of 1" by 1" square

pipe of G.I having SWG 16 at center (one vertical & one horizontoal and welded

connections)

Sliding plate

system

Anodized Aluminum sections of thickness 3mm of

appropriate and approved dimensions placed in such a

way so that sliding plate system can be implemented.

There should be two Aluminum sections around each foam board (top and


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bottom). Riveted through the frame

Signage Texts

Direct Digital Printing on Lite board (closed cell PVC Foam

board) with UV Inks & scratch resistant sheet

Hanging Pipes


Hanging equipments

Hanging rods should be attached to the frame via G.I. socket with outer dia of 1.5"

and length of 2" which will be welded to the frame via GI SWG 14 strip/plate of 6"

length and fixed with ceiling per Square foot rate will

govern

H1



from wall

Name Plaques

Two SS sheet of high imported quality with Vinyl stenciling of translucent type (3630 series of 3M or equivalent). Sheet 1


170

Fixation







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H1 (A)



from wall

Name Plaques

Two SS sheet of high imported quality with engraved colored text of approved color. Sheet 1


34

Fixation






J1 Room

Numbers - Stenciling

Room Name

SS sheet 8"x8" of 1 mm thickness with Vinyl stenciling of translucent type (3630 series of 3M or equivalent). 945


J1 (A)

Room Numbers - Engraved

Room Name

SS sheet 8"x8" of 1 mm thickness with colored engraving of approved color and text 189


K1


on wall - Stanciled

Room Name

SS sheet 15"x7.5" of 1.2 mm thickness with Vinyl stenciling of translucent type (3630 series of 3M or equivalent). 745


K1 (A)


on wall - Engraved

Room Name

SS sheet 15"x7.5" of 1.2 mm thickness with colored engraving of approved color and text 149


L1 Internal Wall

Signage Signage

Plate 36" x 9" Acrylic sheet with

6mm thickness 215


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Reflective Sheeting




e.g. 3M)

Fixation

Attached to the wall with appropriate number of SS Spacers of appropriate diameter and length per Square foot rate will govern

Q1



Reflective Sheet

Signage Plate

5' x 5' ACP Sheet with 4mm Thickness

(Aluminum coating not less than 0.3mm having PVDF

Coating)

255

Signage Sheet and

text




e.g. 3M)

Fixation




from 5' x 5' to 6" x 6")

Q1 (A)



Reflective Sheet

Signage Plate

5' x 5' ACP Sheet with 4mm Thickness (Aluminum coating not less than 0.3mm having

PVDF Coating)

51 Signage

Sheet and text

Direct Digital Printing on Vinyl Sheet (of 3M 180-10 or

equivalent) with UV Inks & Over laminate Sheeting,

including warranty letter of up


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to 10 years in terms of colors from the sheeting

manufacturer. (For e.g. 3M)

Fixation




from 5' x 5' to 6" x 6")

Q2


Photo luminous film

Signage Plate


PVDF Coating)

170

Signage Sheet and

text



Fixation


appropriate diameter and one after each 12"


from 24" x 24" to 6" x 6")

Q3


Photo luminous film

Signage Plate


PVDF Coating)

170

Signage Sheet and

text



Fixation

Fixed through ceiling with SS chain with length enough to

maintain clear distance of 10' from wall


from 24" x 24" to 6" x 6")


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Reflective

Sheet Reflective

Sheet

Reflective Sheet with Direct Digital Printing on Diamond

Grade or equivalent Reflective Sheeting with, UV Inks & Over laminate Sheeting, including warranty letter of up to 10 years in terms of reflection &colors from the sheeting

manufacturer. (For e.g. 3M) The price will be divided by

total area and per SFT rate will be governed for any size of

sheet 100 SFT

Vinyl Sheet Vinyl Sheet

Vinyl Sheet with Direct Digital Printing on Diamond Grade or equivalent Reflective Sheeting with, UV Inks & Over laminate Sheeting, including warranty

letter of up to 10 years in terms of colors from the


The price will be divided by total area and per SFT rate will

be governed for any size of sheet 100 SFT

Total Cost of the Bid (For Evaluation purposes only)


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C- STANDARDFORMS

FORM OF BID SECURITY

(Bank Guarantee)

Guarantee No._____________________

Executed on _____________________

Expiry date _____________________

(g) Guidelines for submission of schedule of prices

() Schedule of Prices

forthwith and without any reference to the Principal or any other person.

IN WITNESS WHEREOF, the above-bounden Guarantor has executed this Instrument under its

seal on the date indicated above, the name and corporate seal of the Guarantor being hereto

affixed and these presents duly signed by its undersigned representative, pursuant to authority of

its governing body.

_______________

Guarantor (Bank)

Witness:

1. _______________________ Signature _______________

_______________________ Name __________________

Corporate Secretary (Seal) Title ___________________

2. _______________________

_______________________ _______________________

Name, Title & Address Corporate Guarantor (Seal)


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PART –II CONTRACT


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FORM OF CONTRACT

This CONTRACT (hereinafter called the “Contract”) is made the [day] day of the month of

[month], [year], between, on the one hand, [name of Procuring Agency and related parties]

(hereinafter called the “Procuring Agency”) and administrative head of hospitals [name of

Hospital MS and related parties] , on the other hand, [name of Supplier] (hereinafter called

the “Supplier”).

[Note: In the text below text in brackets is optional; all notes should be deleted in final text.

If the Supplier consist of more than one entity, the above should be partially amended to read

as follows: “…(hereinafter called the “Procuring Agency”) and, on the other hand, a joint

venture consisting of the following entities, each of which will be jointly and severally liable

to the Procuring Agency for all the Supplier’s obligations under this Contract, namely, [name

of Supplier] and [name of Supplier] (hereinafter called the “Supplier”).]

WHEREAS

(a) the Procuring Agency has requested the Supplier to supply and install sign

boards as defined in the General Conditions of Contract attached to this

Contract (hereinafter called the “Services”);

(b) the Supplier, having represented to the Procuring Agency that they have the

required professional skills, and personnel and technical resources, have

agreed to provide the Services on the terms and conditions set forth in this

Contract for amount of……………………;

(c) the Procuring Agency has received budget from the Government of Punjab. It

intends to apply a portion of the proceeds of this budget to eligible payments,

if any, under the contract.

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents shall be deemed to form and be read and construed as part of

this Contract, and the priority of the documents shall be as follows:

(a) the Letter of Acceptance;

(b) the Special Conditions of Contract;

(c) the General Conditions of Contract;


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(d) the Scope of Services;

(e) Performance Specifications and Drawings;

(f) Annexures; and

(g) the Supplier’s Proposal.

2. The mutual rights and obligations of the Procuring Agency and the Supplier shall be as

set forth in the Contract, in particular:

(a) the Supplier shall carry out the Services in accordance with the provisions of

the Contract; and

(b) the Procuring Agency shall make payments, if any, to the Supplier in

accordance with the provisions of the Contract.

IN WITNESS, WHEREOF, the Parties hereto have caused this Contract to be signed in their

respective names as of the day and year first above written.

For and on behalf of [name of Procuring Agency]


For and on behalf of [name of Supplier]


[Note: If the Supplier consists of more than one entity, all these entities should appear as

signatories, e.g., in the following manner:]

For and on behalf of each of the Members of the Supplier

[name of member]


[name of member]



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SECTION A: GENERAL CONDITIONS OF CONTRACT (GCC)

1. General Provisions

1.1 Definitions Unless the context otherwise requires, the following terms whenever

used in this Contract have the following meanings:

s) The Arbitrator is the person appointed jointly by the Procuring

Agency and the Supplier to resolve disputes in the first instance,

as provided for in Sub-Clause 8.2 hereunder.

t) “Contract” means the Contract signed by the Parties, to which

these General Conditions of Contract (GCC) are attached,

together with all the documents listed in Clause 1 of such signed

Contract;

u) “Contract Price” means the price to be paid for the performance

of the Services, in accordance with Clause 6;

v) “Day works” means varied work inputs subject to payment on a

time basis for the Supplier’s employees and equipment, in

addition to payments for associated materials and

administration.

w) “Defect” means an error or flaw in the process affecting

performance and potentially causing harm, a shortcoming that

may lead to damage or critically altering the construction of

goods, materials and rendering of services leading to their

obliteration.

x) “Procuring Agency” means Project Management Unit (PMU),

Primary & Secondary Healthcare Department, Government of

Punjab, 31 E 1 Gulberg III, Lahore.

y) “Foreign Currency” means any currency other than the currency

of the country of the Procuring Agency;

z) “GCC” means these General Conditions of Contract;

aa) “Government” means the Government of the Punjab;

bb) “Local Currency” means Pak Rupee (PKR);

cc) “Member,” in case the Supplier consist of a joint venture of

more than one entity, means any of these entities; “Members”

means all these entities, and “Member in Charge” means the

entity specified in the Special Conditions to act on their behalf

in exercising all the Supplier’ rights and obligations towards the


Year 2018-19 & 2019-2020

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Procuring Agency under this Contract;

dd) “Party” means the Procuring Agency or the Supplier, as the case

may be, and “Parties” means both of them;

ee) “Personnel” means persons hired by the Supplier as employees

and assigned to the performance of the Services or any part

thereof;

ff) “Supplier” is a person or corporate body whose Proposal to

provide the Services has been accepted by the Procuring

Agency;

gg) “Supplier’s Proposal” means the completed Proposal document

submitted by the Supplier to the Procuring Agency

hh) “SCC” means the Special Conditions of Contract by which the

GCC may be amended or supplemented;

ii) “Specifications” means the specifications of the service included

in the Proposal document submitted by the Supplier to the

Procuring Agency

jj) “Services” means the work to be performed by the Supplier

pursuant to this Contract, as described in Section C – Scope of

services, Proposal document and attached Annexure.

1.2 Applicable Law The Contract shall be interpreted in accordance with the laws of

Islamic Republic of Pakistan.

1.3 Language This Contract has been executed in the language specified in the

SCC, which shall be the binding and controlling language for all

matters relating to the meaning or interpretation of this Contract.

1.4 Notices Any notice, request, or consent made pursuant to this Contract shall

be in writing and shall be deemed to have been made when delivered

in person to an authorized representative of the Party to whom the

communication is addressed, or when sent by registered mail, telex,

telegram, or facsimile to such Party at the address specified in the

SCC.

1.5 Location The Services shall be performed at such locations as are specified in

Section C – Scope of services and/or Appendix D, in the

specifications and, where the location of a particular task is not so

specified, at such locations, whether in the Government’s country or

elsewhere, as the Procuring Agency may approve.

1.6 Authorized

Representatives

Any action required or permitted to be taken, and any document

required or permitted to be executed, under this Contract by the


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Procuring Agency or the Supplier may be taken or executed by the

officials specified in the SCC.

1.7 Inspection and

Audit by the

Procuring

Agency

The Supplier shall permit the Procuring Agency to inspect its

accounts and records relating to the performance of the Services and

to have them audited by auditors appointed by the Procuring

Agency, if so required.

1.8 Taxes and

Duties

1.9 Secrecy of

contract documents

and information

2.0 Action in

Absence of

Specification 2.Objects of

Antiquity

The Supplier and their Personnel shall pay such taxes, duties, fees,

and other impositions as may be levied under the Applicable Law.


consent, disclose the Contract, or any provision thereof, or any

specification, plan, drawing, pattern, sample or information

furnished by or on behalf of the Procuring Agency in connection

therewith, to

any person other than a person employed by the Supplier in

performance of the Contract. Disclosure to any such employed

person shall be made in confidence and shall extend only so far, as

may be necessary for purposes of such performance.


consent, make use of any document or information except for

purposes of performing the Contract.

Any document, other than the Contract itself, shall remain the

property of the Procuring Agency and shall be returned (in all

copies) to the Procuring Agency on completion of the Supplier's

performance under the Contract if so required by the Procuring

Agency.

In the case of any class of work for which there is no such

specification mentioned in the Contract, such work shall be carried

out in accordance with Engineer’s specifications, and in the event of

there being no such specifications, then the work shall be carried out

in all respects in accordance with the instructions and requirements

of the Engineer or other competent authority. All objects of value or antiquity found on the site shall remain the

property of the Procuring Agency or the Government of Pakistan as

per the Applicable Law, and such findings shall be immediately

reported to the Engineer/Procuring Agency.

2. Commencement, Completion, Modification, and Termination of Contract

2.1 Effectiveness of

Contract

This Contract shall come into effect on the date the Contract is

signed by both parties or such other later date as may be stated in

the SCC.


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2.2Commencement

of Services

2.2.1Work

Program

The Supplier shall submit a Schedule & Chart detailing the

scheduled program of works and schedule of procurement of

materials, as per the time frame specified in this tender, and

approved by the Procuring Agency/ Engineer/Architect. The said

Schedule & Chart shall be submitted subsequent to the acceptance

of the tender and within seven days of the final agreement made

between the Procuring Agency and the Supplier. The Schedule &

Chart shall be considered part of the final agreement, and shall be

binding upon the Supplier.

The Schedule shall be revised and brought up-to-date every month

and copies of the same shall be forwarded to the Engineer/Procuring

Agency. It is the Supplier's responsibility to see that these schedules

are adhered to. The Procuring Agency will not entertain any claim

by of the Supplier and Signage Suppliers on account of delay in

delivery of materials by the Procuring Agency.

2.2.2 Starting Date

2.2.3 Written Order

to Commence Work

The Supplier shall start carrying out the Services seven (07) days

after the date the Contract becomes effective, or at such other date

as may be specified in the SCC for each particular job.

After acceptance of the tender, the Engineer shall issue a written

order to the successful tenderer to commence the work, and the

Supplier shall supply and fix the items according the gestation

mentioned in the Work Order.

The Supplier shall enter upon or commence any portion of work

only with the written authority and instructions of the Engineer.

Without such instructions the Supplier shall have no claim to

demand for measurements of or payment for work done by him.

2.3 Intended

Completion Date

2.3.1 Grant of

Extension of Time

Unless terminated earlier pursuant to Sub-Clause 2.6, the Supplier

shall complete the activities by the Intended Completion Date, as is

specified in the SCC. If the Supplier does not complete the

activities by the Intended Completion Date, it shall be liable to pay

liquidated damage as per Sub-Clause 3.8. In this case, the

Completion Date will be the date of completion of all activities.

If the Supplier shall desire an extension of the time for completion

of the work on the ground of his having been unavoidably hindered

in its execution or on any other ground, he shall apply in writing to

the Engineer before the expiration of the period stipulated in the

tender or before the expiration of thirty days from the date on which

he was hindered as aforesaid or on which the cause for asking for


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2.3.2 Certificate of

Completion

extension occurred, whichever is earlier; and the Engineer or other

competent authority may, if in his opinion there are reasonable

grounds for granting an extension, grant such extension as he thinks

necessary or proper. The decision of such competent authority in

this matter shall be final. The time limit for completion of the work shall be extended

commensurate with its increase in cost occasioned by alterations or

additions, and the certificate of the Engineer or other competent

authority as to such proportion shall be conclusive.

If the delay is attributable to reasons beyond the control of the

Supplier, requisite extension of time shall be granted by the

Engineer in after obtaining the approval of his higher authorities

wherever necessary.

On completion of the Entire Works, the Supplier shall report in

writing to the Engineer the completion of such work, and the

Engineer shall issue a certificate of Virtual Completion stating in

writing that the work has been so completed. The Maintenance

/Defects Liability Period shall commence from the date of such

certificate.

The works shall not be considered as completed until the

Engineer/Architect has certified in writing that they have been

virtually completed.

However, no such certificate shall be given nor shall the work be

considered to be complete until the Supplier shall have removed

from the premises on which the work shall have been executed all

surplus materials and rubbish, and shall have cleaned thoroughly all

finished surfaces, in or upon which the work has been executed, nor

until the works shall have been measured by the Engineer or other

competent authority, or where the measurements have been taken

by his subordinates until they have received the approval of the

Engineer or other competent authority, the said measurements being

binding and conclusive against the Supplier. If the Contractor shall

fail to comply with the requirements of this clause as to the removal

of scaffolding, surplus materials and rubbish, and cleaning the

premises, on or before the date fixed for the completion of the work,

the Engineer or other competent authority may, at the expense of

the Supplier, remove such surplus materials and rubbish and dispose

of the same as he thinks fit and clean off such dirt etc. as aforesaid;

and Supplier shall be liable to pay the amount of all expenses so

incurred, but shall have no claim in respect of any such surplus

materials as aforesaid except for any sum actually realized by the

sale thereof.


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2.3.3 Notice to be

given before work is

covered up

2.4 Modification

The Supplier shall give not less than five days notice in writing to

the Engineer before covering up or otherwise placing beyond the

reach of measurement any work, in order that the same may be

measured, and correct dimensions thereof taken before the same is

so covered up or placed beyond the reach of measurement; and shall

not cover up or place beyond the reach of measurement any work

without the consent in writing of the Engineer or other competent

authority or his subordinate in charge of work. If any work shall be

covered up or placed beyond the reach of measurement without

such notice having been given or consent obtained, the same shall

be uncovered at the Supplier’s expense, and in default thereof no

payment or allowance shall be made for such work or for the

materials with which the same was executed.

The Engineer, in concurrence with the Procuring Agency, may from

time to time issue further Drawings and/or written instructions,

details, directions and explanations, which are hereafter collectively

referred to as “instructions" in regard to: The variation or

modification of the design, quality or quantity of works or the

addition or omission or substitution of any work. Any discrepancy

in the Drawings or between the Schedule of quantities and/or

drawings and/or specification. The removal from the site of the

materials brought thereon by the Contractor and the substitution of

the other material thereof. The removal and/or re-execution of any

works executed by the Contractor.

The opening up for inspection of any work covered up. The

amending and making good of any work as executed. The

Contractor shall forthwith comply with and duly execute any work

comprised in such Engineer’s instructions, directions and

explanations, given to the Supplier or his representative upon the

works by the Engineer; which shall, if involving a variation, be

confirmed in writing by the Supplier within seven days, and if not

dissented from in writing within a further seven days by the

Engineer, such shall be deemed to be Engineer’s instructions within

the scope of the Contract. If compliance with the Engineer’s

instruction, as aforesaid, involves work and/or expense and loss

beyond that contemplated by the Contract, then, unless the same

were issued owing to some breach of this Contract by the Supplier,

the Procuring Agency shall pay to the Supplier at the

Engineer/Engineer’s Certificate the price of the said work (as an

extra to be valued as hereinafter provided and/or expense and/or


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2.4.1 Orders for

variations to be in

writing

2.4.2 Variation not

to Vitiate Contract

2.4.3 Determination

of rates for

additional,

substituted or

altered items of

work

loss). Any alterations made to the work made based on technical;

/aesthetic values as per the instructions of the Engineer shall be

considered as part of the work undertaken by the Supplier under this

Contract, and shall be executed as such.

No such variations shall be made by the Supplier without an order

in writing of the Engineer. If for any reason the Engineer shall

consider it desirable to give any such order verbally, the Supplier

shall comply with such order and any confirmation in writing of

such verbal order given by the Engineer, whether before or after the

carrying out of the order, shall be deemed to be an order in writing

within the meaning of this clause; and if the Supplier shall within

seven days confirm the order in writing to the Engineer and if such

confirmation is not contradicted in writing within fourteen days by

the Engineer, it shall be deemed to be an order in writing by the

Engineer.

Any additional work which the Supplier may be directed to, in the

manner above specified, as part of the work, shall be carried out by

the Supplier on the same conditions in all respects on which he

agreed to do the main work and at the same rates as are specified in

the tender for the main work.

No alteration, omission, deletion or variation shall vitiate this

Contract, but in case the Engineer thinks proper at any time during

the progress of the works to make any alterations in or additions to

or omissions from the works or any alteration in the kind or quality

of the materials to be used therein, and shall give notice thereof in

writing under his hand to the Supplier, the Supplier shall alter, add

to or omit from, as the case may require, in accordance with such

notice, but the Supplier shall not do any work extra to or make any

deviation from any of the provisions of the Contract, stipulation,

specification or Contract drawings, without the previous consent in

writing of the Engineer; and the value of such extras, alterations,

additions or omissions shall in all cases be determined by the

Engineer and payment to be on sole discretion of the competent

authority.

If the additional, substituted or altered work includes any class of work for which no rate is specified in the Contract, then such work

shall be carried out at the rates specified for or derived from similar

item of work in the Contract. With regard to the question whether

the additional, substituted or altered item/items of work/works

is/are similar or not to that/those in the Schedule of Rates, the

decision of the Engineer shall be final and binding on the Supplier.


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2.4.4 Variations in

quantity

In the absence of similar items in Contract, the Supplier shall

within seven days of the date of receipt by him of the order to carry

out the work, inform the Engineer of the rates at which it is his

intention to charge for such class of work, supported by analysis of

the rate or rates claimed. The rate analysis submitted by the

Supplier shall be based on actual prevailing market rates of

materials, labor and any other incidental charges, plus 15% (fifteen

percent) overheads and profits, inclusive of all taxes. There upon

the Engineer shall determine the rates or rates on the basis of

observed data, and failing this, on the basis of prevailing market

rates. Under no circumstance shall the Supplier suspend the work

on the plea of non-settlement of rates for items falling under this

clause. In the event of any dispute regarding the rates for such

items the decision of the Engineer shall be final.

There may be large variations to the quantities mentioned in the

Bill of Quantities, and the Engineer reserves the right to decrease or

increase or delete any quantity of the item of work as required. The

Supplier should note that the rate quoted is per one unit; hence no

claims on escalation will be entertained due to variation in

quantities.

2.5 Force Majeure

Notwithstanding the provisions of the contract the Supplier shall not

be liable for forfeiture of its performance security, liquidated

damages or termination for default, if and to the extent that, its

delay in performance or other failure to perform its obligations

under the Contract is the result of an event of Force Majeure.

For purposes of this Clause, "Force Majeure" means an event

beyond the control of the Supplier and not involving the Supplier's

fault or negligence and not foreseeable. Such events may include,

but are not limited to, acts of the Procuring Agency either in its

sovereign or contractual capacity, wars or revolutions, fires, floods,

epidemics, quarantine restrictions and freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly

notify the Procuring Agency in writing of such conditions and the

cause thereof. Unless otherwise directed by the Procuring Agency

in writing, the Supplier shall continue to perform its obligations

under the Contract as far as is reasonably practical, and shall seek

all reasonable alternative means for performance not prevented by


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the Force Majeure event.

2.6 Termination

2.6.1 By the

Procuring

Agency

2.6.1.1 If the Supplier, being an individual or a firm, commit any

“Act of Insolvency” or shall be adjudged as Insolvent or, being an

incorporated company, shall have an order for compulsory winding

up made against it, or pass an effective resolution for winding up

voluntarily or subject to the supervision of the court and of the

Official Assignee of the Liquidator in such acts of insolvency, or on

winding up shall be unable within seven days after notice to him

requiring him to do so, to show to the reasonable satisfaction of the

Engineer/Architect/Procuring Agency that he is able to carry out

and fulfill the Contract, and to give security therefore, if so

required by the Engineer/Architect or the Procuring Agency, or if

the Supplier (whether an individual, Firm or Incorporated

Company) shall suffer execution to be issued, or shall suffer any

payment under this Contract to be attached by or on behalf of any

of the creditors of the Supplier, or shall assign or sublet this

Contract without the consent in writing of the Architect first

obtained, or shall charge or encumber this Contract or any

payments due or which may become due to the Supplier there

under, or if the Engineer/Architect shall certify in writing to the

Procuring Agency that the Supplier:

2.6.1.2 Has abandoned the Contract, or

2.6.1.3 Has failed to commence the works, or has without any

lawful excuse under these conditions suspended the progress of the

works, or

2.6.1.4 Has failed to proceed with the works with such due

diligence and failed to make such due progress as would enable the

works to be completed within the time agreed upon, or

2.6.1.5 Has failed to remove rejected materials from the site or to

pull down and replace rejected work upon receiving from the

Engineer/Procuring Agency written notice that the said materials or

work were condemned and rejected by the Engineer/Procuring

Agency under these conditions, or

2.6.1.6 Has neglected or failed persistently to observe and perform

all or any of the acts, matters or things by this Contract to be

observed and performed by the Supplier, after written notice shall

have been given to the Supplier requiring the Supplier to observe or

perform the same, or

2.6.1.7 Has to the detriment of good workmanship, or in defiance of

the Engineer’s instructions to the contrary, sublet any part of the

Contract,

2.6.1.8 Then and in any of the said cases, the Procuring Agency

with the written recommendation of the Engineer may,


Year 2018-19 & 2019-2020

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notwithstanding any previous waiver, after giving fifteen days’

notice in writing to the Supplier, terminate the Contract.

2.6.1.9 Further, the Procuring Agency or his agent or his servants,

may enter upon and take possession of the works and all signage,

tools, scaffoldings, sheds, machinery, and other power utensils and

materials lying upon the premises or the adjoining lands or roads,

and use the same as his own property or may employ the same by

means of his own servants and workmen in carrying out and

completing the works, or by employing any other Suppliers or

other person or persons to complete the works, and the Supplier

shall not in any way interrupt or do any act, matter or thing to

prevent or hinder such other Supplier or other person or persons

employed for completing and finishing or using the materials and

signage for the works. Upon completion, or as soon thereafter as

convenient, the Engineer/Procuring Agency shall give a notice in

writing to the Supplier to remove his surplus materials, and should

the Supplier fail to do so the Procuring Agency shall sell the same

by public auction, and shall give credit to the Supplier for the

amount realized.

2.6.2 By the

Supplier

The Supplier may terminate this Contract, by not less than thirty

(30) days’ written notice to the Procuring Agency, such notice to be

given after the occurrence of any of the events specified in

paragraphs (a) and (b) of this Sub-Clause 2.6.2:

(a) if the Procuring Agency fails to pay any monies due to the

Supplier within agreed timeline pursuant to this Contract, and

not subject to dispute pursuant to Clause 7, the Supplier shall

issue first notice that such payment is overdue. After forty-five

(45) days of giving written first-notice, if the Procuring

Agency still fails to pay, Supplier shall issue second written

notice. After fifteen days(15) of no response on second notice,

Supplier may give thirty (30) days termination notice; or

(b) if, as the result of Force Majeure, the Supplier is unable to

perform a material portion of the Services for a period of not

less than twenty-one (21) days with mutual consultation with

Procuring Agency.

2.6.3 Suspension

of Payment

2.7 Review of

Progress

If the Supplier has not received sums due to by the due date stated in

the SCC in accordance with Clause 6 the Supplier may issue a notice

as per sub-clause 2.6.2.

The progress of works shall be reviewed periodically by the

Procuring Agency/Engineer, as per the Schedule & Chart submitted

by the Supplier at the time of final agreement and revised


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periodically.

3. Obligations of the Supplier

3.1 General

3.1.1 Framework Contract

The Supplier shall perform the Services in accordance with the

Specifications and Scope, and carry out its obligations with all due

diligence, efficiency, and economy, in accordance with generally

accepted professional techniques and practices, and shall observe

sound management practices, and employ appropriate advanced

technology and safe methods. The Supplier shall always act, in

respect of any matter relating to this Contract or to the Services, as

faithful adviser to the Procuring Agency, and shall at all times

support and safeguard the Procuring Agency’s legitimate interests

in any dealings with third parties.

During the total period of the contract, the Supplier shall be bound

by the Procuring Agency to provide the Sign Boards from time to

time on Framework Contract up to a quantity as specified in the

following schedule:

Quantities of Frame work

The framework quantities under this contract are given below. The quantities shall be valid for the Financial Years 2018-19 & 2019-20.

F1 Internal Hanging Signage -Fixed System 1000

F1 (A)

Internal Hanging Signage -Fixed System (A)

200

F2 Internal Hanging Signage - Slideable System

100

H1 Specialist Name Plaques and Room Name hanging from wall

1700

H1 (A)

Specialist Name Plaques and Room Name hanging from wall

340

J1 Room Numbers - Stenciled 9450

J1 Room Numbers - Engraved 1890


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(A)

K1 Room Name Plaques fixed on wall - Stenciled

7450

K1 (A)

Room Name Plaques fixed on wall - Engraved

1490

L1 Internal Wall Signage 2150

Q1 Internal Departmental signage, Floor map board and caution signage with Reflective Sheet

2550

Q1 (A)

Internal Departmental signage, Floor map board and caution signage with Reflective Sheet

510

Q2 Caution Signage with Photo luminous film

1700

Q3 Caution Signage with Photo luminous film

1700

Reflective Sheet 10,000 SFT

Vinyl Sheet 10,000 SFT


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3.2 Conflict of

Interests

3.2.1 Supplier

Not to

Benefit

from

Commissio

ns and

Discounts.

The remuneration of the Supplier pursuant to Clause 6 shall

constitute the Supplier’s sole remuneration in connection with this

Contract or the Services, and the Supplier shall not accept for their

own benefit any trade commission, discount, or similar payment in

connection with activities pursuant to this Contract or to the

Services or in the discharge of their obligations under the Contract,

and the Supplier shall use their best efforts to ensure that the

Personnel and agents of either of them similarly shall not receive

any such additional remuneration.

3.2.2 Supplier

and

Affiliates

Not to be

Otherwise

Interested

in Project

The Supplier agree that, during the term of this Contract and after

its termination, the Supplier and its affiliates, shall be disqualified

from providing goods, works, or Services (other than the Services

and any continuation thereof) for any project resulting from or

closely related to the Services.

3.2.3 Prohibition

of

Conflicting

Activities

Neither the Supplier nor the Personnel shall engage, either directly

or indirectly, in any of the following activities:

(a) during the term of this Contract, any business or professional

activities which would conflict with the activities assigned to

them under this Contract;

(b) during the term of this Contract, Supplier shall not hire such

public employees, in active duty or on any type of leave,

which would conflict with the activities assigned to Supplier

to perform any activity under this Contract;

(c) after the termination of this Contract, such other activities as

may be specified in the SCC.

3.3 Confidentiality The Supplier, and the Personnel of either of them shall not, either

during the term or within two (2) years after the expiration of this

Contract, disclose any proprietary or confidential information

relating to the Project, the Services, this Contract, or the Procuring

Agency’s business or operations without the prior written consent

of the Procuring Agency.

3.4 Supplier’s

Actions

Requiring

The Supplier shall obtain the Procuring Agency’s prior approval in

writing before taking any of the following actions:


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Procuring

Agency’s Prior

Approval

(a) entering into a subcontract for the performance of any part of

the Services,

(b) appointing such members of the Personnel not listed by name

in Scope (“Key Personnel”),

(c) changing the Program of activities; and

(d) any other action that may be specified in the SCC.

3.5 Reporting

Obligations

The Supplier shall submit to the Procuring Agency the reports and

documents specified in Scope in the form, in the numbers, and

within the periods set forth in the said scope.

3.6 Documents

Prepared by the

Supplier to Be

the Property of

the Procuring

Agency

All plans, drawings, specifications, designs, reports, and other

documents and software submitted by the Supplier in accordance

with Sub-Clause 3.6 shall become and remain the property of the

Procuring Agency, and the Supplier shall, not later than upon

termination or expiration of this Contract, deliver all such

documents and software to the Procuring Agency, together with a

detailed inventory thereof. The Supplier may retain a copy of such

documents and software. Restrictions about the future use of these

documents, if any, shall be specified in the SCC.

3.8 Liquidated

Damages

3.7.1 Payments of

Liquidated

Damages

The Supplier shall pay liquidated damages to the Procuring Agency

at the rate per day stated in the SCC for each day that the

Completion Date is later than the Intended Completion Date. The

total amount of liquidated damages shall not exceed the amount

defined in the SCC. The Procuring Agency may deduct liquidated

damages from payments due to the Supplier. Payment of liquidated

damages shall not affect the Supplier’s liabilities.

3.7.2 Correction

for Over-

payment

If the Intended Completion Date is extended after liquidated

damages have been paid, the Procuring Agency shall correct any

overpayment of liquidated damages by the Supplier by adjusting

the next payment certificate. The Supplier shall be paid interest on

that sum, calculated from the date of payment to the date of

repayment, at the rates specified in Clause 6.

3.7.3 Lack of

performanc

e penalty

If the Supplier, after receipt of written notice from the

Engineer/Procuring Agency requiring compliance, fails to comply

with such further drawing and/or Engineer’s instructions, the

Procuring Agency, with the recommendation of the Engineer, may


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employ and pay other persons to execute any such work whatsoever

that may be necessary to give effect thereto, and all costs incurred

in connection therewith shall be recoverable from the Supplier by

the Procuring Agency, on the Certificate of the Engineer, as a debt,

or may be deducted by him from any moneys due or to become due

to the Supplier

3.10 Perfor

mance Security

3.11 Execution of

Works

3.11 Bound by

Within 14 days after the Contractor’s receipt of each order, the

Contractor shall furnish Performance Security to the Procuring

Agency for an amount of 5% of the contract value, valid up to 60

days after the date of completion of contract obligations.

The proceeds of the performance security shall be payable to the

Procuring Agency as compensation for any loss resulting from the

Contractor's failure to complete its obligations under the Contract.

The Performance Security shall be Bank Guarantee in favor of the

Procuring Agency.

The performance security will be discharged by the Procuring

Agency and returned to the Contractor not later than 60 days

following the date of completion of the Contractor's performance

obligations.

In the event of any contract amendment, the Contractor shall,

within 7 days of receipt of such amendment, furnish the

amendment to the performance security, rendering the same valid

for the duration of the contract, as amended for further period of 60

days thereafter.

The Contractor shall execute the whole and every part of the work

in the most sound and substantial and workman-like manner, and

in strict accordance with the specifications both as regard to

materials and workmanship. The Contractor shall also conform

exactly, fully and faithfully to the designs, drawings and

instructions in writing relating to the work signed by the Engineer

or other competent authority and lodged in his office, and to which

the Supplier shall be entitled to have access, during office hours, at

such office or on the site of the work, for the purpose of inspection.

The Supplier shall, if he so requires, be entitled at his own expense

to obtain copies of the specifications and of all such designs,

drawings and instructions as aforesaid. The Supplier shall also be

responsible for the delivery of assigned job as per complete

satisfaction of the Engineer and the execution of the work strictly

in accordance with the specifications of work


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Engineer Instructions

3.12 Defects Liability

Period/Maintenance

Period

3.13 Responsibility for

the Delay

The Supplier shall be bound to carry out the work in accordance

with any instructions in this connection which may be given to him

in writing signed by the Engineer, his authorized representative or

other competent authority.

Any instructions given verbally shall be noted in the Instruction

Book and got signed by the Engineer, or his authorized

representative, and deemed as instructions for the proper execution

of the work and, when considered necessary by the Engineer,

followed up in writing.

The whole of the work must be proceeded with in such sections and

at such times as directed by the Engineer.

If the Supplier or his workmen knowingly or unknowingly break,

damage, deface, injure or destroy any part of the fixed or part of

unfixed development in which they may be working, or any

building, road, fence, enclosure or grass land or cultivated ground

contiguous to the premises on which the work or any part thereof

is being executed, or if any damage shall be done to the work

while it is in progress, from any cause whatever, or if any damage

of any kind is done to the signge material incorporated in the work,

any imperfections become apparent in it within twelve months of

the grant of a Certificate of Completion, final or otherwise, by the

Engineer or other competent authority, the Supplier shall make

good the same at his own expense, or in default, the Engineer or

other competent authority may cause the same to be made good by

other workmen, and deduct the expenses (of which the certificate

of the Engineer or other competent authority shall be final) from

any sums that may be due or may thereafter become due to the

Supplier, or from his security deposit or the proceeds of sale

thereof, or of a sufficient portion thereof.

In case the progress achieved falls short by more than 25 percent of

the cumulative program, the reasons for such shortfall shall be

examined and a record made thereof apportioning the

responsibilities for the delay between the Supplier and the

Procuring Agency. This record should be signed in full and dated

both by the Engineer and the Supplier.


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3.14 Materials and

Workmanship

3.15 Samples of Work

3.17 Adherence to

Time Schedule

3.18 Setting out Work

3.19 Time Limits for

Unforseen Claims

All materials and workmanship shall, so far as procurable, be of the

respective kinds described in the schedule of quantities and/or

specification and in accordance with the Engineer/Engineer

instructions. The Supplier shall, upon the request of the

Engineer/Procuring Agency, furnish him with all invoices,

accounts, receipts, and other vouchers to prove that the materials

comply therewith.

All signage materials to be used on the work shall comply with the

requirements of the specifications in case of not confirming, shall

be established as the best available in the market by the Engineer

on due verification before approving the same to be installed on

site.

The Supplier shall be entirely responsible for the proper and

efficient carrying out of the work. The work shall be done in the

best and most workmen like manner. The samples of the best

available signage materials shall be provided by the Supplier at site

and shall be inspected by the Engineer or his designated staff

before being loaded for transport to the site.

The Supplier shall provide samples of all the signage materials at

site at his own cost before supply / installation at site.

The completion period, as stated in the Contract, shall be strictly

adhered to by the Supplier, and shall be reckoned from the date on

which the order to commence the work is issued to the Supplier in

writing by the Procuring Agency. It is the Supplier’s responsibility

to maintain the rate of progress as stipulated in the periodic

Schedule & charts.

The Supplier shall set out the works and shall be responsible for the

true and perfect setting out of the same and for the correctness of

the position, levels, dimensions and alignment of all parts thereof in

accordance with the drawing, if at any time any error in this respect

shall appear during the progress of the works, the Supplier shall, at

his own expense, rectify such error as required, to the satisfaction

of the Engineer.

The Supplier shall have to clear the site as directed before the work

is commenced, without any extra cost.

Under no circumstances whatever shall the Supplier be entitled to

any compensation from the Procuring Agency on any account


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3.20 Suppliers Supervision of Works

3.21 Supplier Liable for Damages in Work Area

unless the Supplier shall have submitted a claim in writing to the

Engineer or other competent authority within thirty days of the

cause of such claim occurring.

The Supplier shall, at all times during the usual working hours, and

at all other times at which reasonable notice of the intention of the

Engineer or other competent authority or his subordinate to visit the

work shall have been given to the Supplier, either himself be

present to receive orders and instructions, or have a responsible

agent, duly accredited in writing, present for the purpose. Orders

given to the Supplier’s duly authorized agent shall be considered to

have the same force and effect as if they had been given to the

Supplier himself.

The Supplier shall protect from injury/damages from any cause

whatsoever all work and supply to any other requisite protection for

the whole work executed by him or special damage caused must be

made good by the Supplier at his own expense.

Should the work be suspended by reason of rain, strike, lockouts or

any other disturbing cause, the Supplier shall take all precautions

necessary for the protection of the work at his own expense, and

shall make good any damage arising from any of the causes.

Compensation for all damages done by Supplier or his men

whether in or beyond the limits of project shall be estimated by the

Engineer, and the estimate of the Engineer, subject to the decision

of the Engineer on appeal, shall be final. The Supplier shall be

bound to pay the amount of the assessed compensation on demand,

failing which the same will be recovered from the Supplier as

damages in the manner herein prescribed or deducted by the

Engineer or other competent authority from any sums that may be

due or become due from Procuring Agency, to the Supplier under

this Contract or otherwise.

The Supplier shall be responsible for all injury to persons, animals

or things, and damage to structural and decorative works and

damage to neighboring property, which may arise from the

operation or neglect of himself or of any nominated Signage

Suppliers or their employees, whether such injury or damage arise

from carelessness, accident or any other cause which is in any way

connected with the carrying out of this Contract. This clause shall

be held to include, inter alia, any damage to buildings and works

forming the subject of this Contract by frost or other inclemency of

weather. The Supplier shall indemnify the Procuring Agency and


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3.22 Insurance in

Respect of Damages to

Persons and Property

hold him harmless in respect of all and any expense arising from

any such injury or damage to persons or property as aforesaid, and

also in respect of any claim made in respect of injury or damage

under any Act of Government or otherwise, and also in respect of

any award of compensation or damages consequent upon such

claim.

The Supplier shall reinstate all damage to property of every sort

mentioned in this clause, so as to deliver up the whole of the

contract works complete and perfect in every respect, and so as to

make good or otherwise satisfy all claims for damage to the

property of third parties.

The Supplier shall indemnify the Procuring Agency against all

claims which may be made against the Procuring Agency by any

member of the public or other third party, in respect of anything

which may arise in connection to the works or in consequence

thereof. The Supplier shall, at his own expense, arrange to effect

and maintain, until the virtual completion of the Contract, a policy

of Insurance against such risks, in the joint names of the Procuring

Agency and the Supplier, with an approved office; and deposit such

policy or policies with the Architect/Procuring Agency from time

to time during the currency of this Contract.

The Supplier shall similarly indemnify the Procuring Agency

against all claims which may be made upon the Procuring Agency,

whether under the Workmen's Compensation Act or any other

statute in force during the currency of this Contract, or at common

Law in respect of any employee of the Supplier or any Signage

Supplier and shall at his own expense effect and maintain until the

virtual completion of the Contract, with an approved office, a

policy of Insurance in the joint names of the Procuring Agency and

the Supplier against such risks, and deposit such policy or policies

with Architect/Procuring Agency from time to time during the

currency of the Contract.

The Supplier shall be responsible for anything which may be

excluded from the Insurance policies above referred to, and also for

all other damages to any property arising out of and incidental to

the negligent or defective carrying out of this Contract. He shall

also indemnify the Procuring Agency in respect of any costs,

charges or expenses arising out of any claim or proceeding, and

also in respect of any award of or compensation of damage arising

there from.

The Procuring Agency, with the concurrence of the Architect,

shall be at liberty and is hereby empowered to deduct the amount

of any damage, compensation, costs, charges and expense arising


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3.24 Procuring

Agency’s Safety Policy

or accruing from or in respect of any such claims or damage, from

any sum or sums due or to become due to the Supplier.

The Supplier shall provide everything necessary for the proper

execution of the works according to the intent and meaning of the

Drawings, Schedule of Quantities and Specification taken together,

whether the same may or may not be particularly shown or

described therein, provided that the same can reasonably be

inferred there from.

The occupational safety, health and welfare of all employees

engaged in the construction of the project is of primary concern to

the Procuring Agency.

The Safety Policy is to manage the Project to ensure compliance

with all of the provisions of Government Standards and Procedures

and Project Environmental, Safety and Health Plan.

Throughout the execution of the work, Suppliers shall conform to

all lawful requirements, which in any way affect or are applicable

to the work and shall observe and comply with applicable safety

and health rules and regulations.

The Safety of the Workers employed by the Supplier will be the

exclusive responsibility of the Supplier and the Supplier will ensure

compliance with all Site Safety regulations in force on the site.

The Supplier will be responsible for the insurance as per the laws

of Pakistan, of his workers and employees employed or otherwise

present on the site and the Supplier indemnifies the Procuring

Agency against any claims or suits arising out of any adverse event

occurring in the execution of this contract

The safety provisions will include

The Supplier shall provide all persons working at site with

equipment, for ensuring safety from injury.

The Supplier, from the time of being placed in possession of the

site, shall provide safety & security for watching, lighting and

protecting the work, the site and surrounding property by day, by

night, on Sundays or other holidays, at no extra cost to the

Procuring Agency.

The Supplier shall provide any necessary temporary enclosures,

gates, entrances etc., for the protection of the work and materials,

and for altering and adopting same as may be required, and remove

the same at completion of the works and make good all works

disturbed.

The Supplier shall display all danger signs, contains notices at the

site to notify all about the safety aspects.


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3.3 Laboratory

Testing

The Supplier shall provide all necessary fencing and lights

required to protect the public from accident.

The Supplier shall be responsible for any damage occurred during

the installation of Sign Boards in hospital due to patients’

attendants’ invasion into the work area. Supplier must make liaison

with the security personnel to devise a plan to avoid any untoward

incident. Randomly 1 sample out of 100 sign boards will be tested in third

party laboratory. The approval and acceptance of all sign boards

will be subjected to the successful results of these tested samples.

To arrange these in all aspects will be obligation of the supplier.

However, the selection of samples will be from the client’s side.

4. Supplier’s Personnel

4.1 Description of

Personnel

The titles, agreed job descriptions, minimum qualifications, and

estimated periods of engagement in the carrying out of the Services

of the Supplier’s Key Personnel are described in Scope of services.

4.2 Removal and/or

Replacement of

Personnel

4.3

Measurement/Assess

ment of work

(a) If the Procuring Agency finds that any of the Personnel have

(i) committed serious misconduct or have been charged with

having committed a criminal action, or (ii) have reasonable

cause to be dissatisfied with the performance of any of the

Personnel, then the Supplier shall, at the Procuring Agency’s

written request specifying the grounds thereof, provide as a

replacement a person with qualifications and experience

acceptable to the Procuring Agency.

(b) The Supplier shall have no claim for additional costs arising

out of or incidental to any removal and/or replacement of

Personnel.

The Engineer may, from time to time, intimate to the Supplier that

he requires the works to be measured, and the Supplier shall

forthwith assist or send a qualified agent to assist the Engineer (or

their representative) in taking such measurements and calculations,

and to furnish all particulars or to give all assistance required by

either of them. The Supplier shall agree to all such measurements

recorded on the spot.

Before taking any measurements of the works, the Engineer shall

give minimum 24 hours notice to the Supplier and Supplier shall

make arrangement of manpower, measuring tools or if any either


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required

Should the Supplier not attend or neglect or omit to send such Agent

within a week of the specified time period, the measurement taken

by the Engineer/Procuring Agency or approved by him shall be

taken to be the correct measurement of the works, and shall be

binding on the Supplier, and the Supplier shall have no right to

dispute the same.

5. Obligations of the Procuring Agency

5.1 Assistance and

Exemptions

The Procuring Agency shall use its best efforts to ensure that the

Government shall provide the Supplier such assistance and exemptions

as specified in the SCC.

5.2 Change in the

Applicable

Law

If, after the date of this Contract, there is any change in the Applicable

Law with respect to taxes and duties which increases or decreases the

cost of the Services rendered by the Supplier, then the remuneration

and reimbursable expenses otherwise payable to the Supplier under

this Contract shall be increased or decreased accordingly by Contract

between the Parties, and corresponding adjustments shall be made to

the amounts referred to in Sub-Clauses 6.2 (a) or (b), as the case may

be.

5.3 Services and

Facilities

The Procuring Agency shall make available to the Supplier the

Services and Facilities listed under Section – C, Scope of Services.

Provision of site free from all encumbrances for construction activity

shall be the responsibility of the Procuring Agency, failure to provide a

clear-site is a compensation event

6. Payments to the Supplier

6.1 Lump-Sum

Remuneration

The Supplier’s remuneration shall not exceed the Contract Price and

shall be a fixed lump-sum including all costs, and all other costs

incurred by the Supplier in carrying out the Services described in

Section C and scope of services of Proposal document. Except as

provided in Sub-Clause 5.2, the Contract Price may only be increased

above the amounts stated in Sub-Clause 6.2 if the Parties have agreed

to additional payments in accordance with Sub-Clauses 2.4 and 6.3.

6.2 Contract Price (a) The price payable in Pak Rupees (PKR) is set forth in SCC.

(b) The price payable in foreign currency is set forth in the SCC.

6.3 Payment for

Additional

Services

6.3.2 For the purpose of determining the price for additional Services

as may be agreed under Sub-Clause 2.4, a breakdown of the


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6.4 No

Compensation for

Deletion of Work

6.5 Possession of

Site for Work 6.6 Retention

Money

6.7 Submission of

Bills

price is to be provided in Appendix C.

If at any time after the execution of the Contract documents, the

Engineer or other competent authority shall, for any reason

whatsoever, require the whole or any part of the work, as specified in

the tender, to be stopped for any period or require the whole or part of

the work (i) not to be carried out at all or (ii) not to be carried out by

the tendered Contractor, he shall give notice in writing of the fact to

the Contractor, who shall thereupon suspend or stop the work totally or

partially as the case may be. In any such case, the Contractor shall

have no claim to any payment of compensation whatsoever on account

of any profit or advantage which he might have derived from the

execution of the work in full but which he did not so derive in

consequence of the full amount of the work not having been carried

out, or on account of any loss that he may be put on account of

materials purchased or agreed to be purchased or for unemployment of

labor recruited by him. He shall also not have any claim for

compensation by reason of any alterations having been made in the

original specification, drawings, designs, and instructions which may

involve any curtailment of the work as originally contemplated.

Every endeavor shall be made to give clear possession of site in one

lot, and if it is not possible to do so, in more than one lot for which

delay, if any, no claim shall be entertained for the Contractor, but

extension of time of completion, if justified, may be granted, without

affecting the contract price.

An amount equivalent to 5% of price of contract amount shall be

retained till successful completion of Defects Liability Period /

Maintenance Period, which will be deducted 5% of the running bill

and will be released on successful completion of maintenance period.

All bills shall be prepared in the prescribed printed or typed form in

quadruplicate along with same indicated clearly on the copy of the

drawing for physical location details of the job work and handed over

to the Engineer in charge and acknowledgment obtained.

The charges to be made in the bills shall always be entered at the rates

specified in the tender, in full or in part as the case may be. In the case

of any extra work ordered in pursuance of these conditions, and not

mentioned or provided for in the tender, the charges in the bills shall

be entered at the rates herein provided for such work.

One copy of the passed bill shall be given to the Supplier without any

charge.


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6.8 Payment of

Bills

The details furnished by the Supplier in the bill should be completely

scrutinized and the said work should be checked to be in accordance

with the measurements recorded on the spot. The countersignature of

the Supplier or his agent in the Measurement Book and drawing shall

be sufficient proof as to the correctness of measurements, and shall be

binding on the Supplier in all respects.

Payment Terms based on the item rates for the quantum of the

certified virtual completion of the work shall be as follows;

6.8.1 Development works:

The bills for the payments shall be submitted separately for each

hospital of respective package based on execution work by the

following schedule/criteria: The format of IPC is annexed at B.

Sr.

NO.

Name and No.

of Package

Name of

Hospital

IPC

NO.

Amount of Bill

b. Sign Boards would be considered as per number of

boards as per specification provided in the

drawing/BOQ, and their rates would be measured

according to numbers or in square feet, as specified for

each case individually.

An amount equivalent to 5% of the billed amount will be retained till

the successful completion of the warranty period. Defects / Liability

Period / Maintenance Period. Which shall be one year

6.8.3 Payments shall be made promptly by the Procuring Agency but

in no case later than thirty (30) days after acceptance of item and

submission of the invoice or claim by the Supplier.

6.8.4 Payment shall be made in currency as indicated in the order.


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6.9 Taxes and

Duties

6.8.5 The Supplier shall be entitled to the payment of the Final

balance in accordance with the Final Certificate to be issued in

writing by the Engineer at the expiration of the maintenance period

referred to as “the Defects Liability Period” in the Appendix hereto,

or as soon after the expiration of such period as the works shall have

been finally completed and all defects made good according to the

true intent and meaning hereof, whichever shall last happen, provided

always that the issue by the Engineer of any Certificate during the

progress of the works or at or after their completion shall not relieve

the Supplier of his liability in cases of fraud, dishonesty, or fraudulent

concealment relating to the works or materials or to any matter dealt

with in the certificate, and in case of all defects and insufficiencies in

the works or materials which a reasonable examination would not

have disclosed.

6.8.6 No certificate of the Engineer shall of itself be conclusive

evidence that any work or materials to which it relates are in

accordance with the Contract.

6.8.7 The Engineer shall have power to withhold any certificate if the

works or any parts thereof are not being carried out to his satisfaction.

6.8.8 The Engineer may, by any certificate, make any correction in

any previous certificate which shall have been issued by him.

6.8.10 The final bill shall be submitted by the Supplier within one

month of the date of actual completion of the work in all respects.

Suppliers shall be entirely responsible for all taxes, duties, license

fees, octroi, road permits, etc., incurred until delivery and installation

of the contracted Goods to the Procuring Agency.

Being the purchases for Hospitals the customs/Excise duty Sales Tax

exemptions are applicable and these should be taken into account in

preparing the bids.

The Supplier and their employees shall be responsible for payment of

all their income tax, sales tax and other taxes on income arising out of

the Contract and the rates and prices stated in the Contract shall be

deemed to cover all such taxes, and the client will not deduct any such

taxes.


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7. Quality Control

7.1 Identifying

Defects

The principle and modalities of Inspection of the Services by the

Procuring Agency shall be as indicated in the SCC and scope of

services. The Procuring Agency shall check the Supplier’s

performance and notify him of any Defects that are found. Such

checking shall not affect the Supplier’s responsibilities. The

Procuring Agency may instruct the Supplier to search for a Defect

and to uncover and test any service that the Procuring Agency

considers may have a Defect. The building defects liability period is

12 months, starting from date mentioned on “Completion

Certificate”.

7.3 Correction of

Deficiencies,

and Non-

Performance

Penalty

7.3 Shortfall in

Progress made up

Subsequently 7.4 Penalty for

Delay

7.5 Sub-standard

(a) The Procuring Agency shall give notice to the Supplier of any

Defects before the end of the Contract. The Defects liability

period shall be extended for as long as Deficiencies remain to

be corrected.

(b) Every time notice of Deficiency is given, the Supplier shall

correct the notified Deficiency within the length of time

specified by the Procuring Agency’s notice.

(c) If the Supplier has not corrected a Deficiency within the time

specified in the Procuring Agency’s notice, the Procuring

Agency will assess the cost of having the Deficiency corrected,

the Supplier will pay this amount, and a Penalty for Non-

Performance calculated as described in Sub-Clause 3.8.

To the extent, the shortfall is assessed, as due to the delay on the part

of the Supplier, a notice shall be issued to him by the Engineer and

penalty shall be levied.

When the shortfall in the progress of work is determined to be due to

delay on the part of the Supplier, he shall be held to be responsible

for the same and shall be liable to pay penalty. In respect of the

shortfall in progress, assessed as due to the delay on part of the

Supplier the Supplier shall be liable to pay as penalty an amount of

0.1% of contract amount per day, up to a maximum amount of 10%

in contract sum, after which the Procuring Agency reserves the right

to terminate the Contract.

In the case of any failure by the Supplier to pay such penalty, the

Engineer or other competent authority may rectify or remove, and

re-execute the work or remove and replace the materials or articles

complained of, as the case may be, at the risk and expense in all

respects of the Supplier.


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Work

7.6 Acceptance of

Sub-standard Work

7.7 Work Open to

Inspection

If at any time before the security deposit is refunded to the Supplier,

it shall appear to the Engineer or other competent authority, that any

work has been executed with unsound, imperfect or unskillful

workmanship or with materials of inferior quality, or that any

materials or articles provided by the Supplier for the execution of the

work are unsound, or of a quality inferior to that contracted for or

are otherwise not in accordance with the Contract, it shall be lawful

for the Engineer or other competent authority to intimate this fact in

writing to the Supplier, who shall then be bound forthwith to rectify,

or remove and reconstruct the work so specified in whole or in part

as the case may require, or if so required, shall remove the materials

or articles at his own charge and cost, within such reasonable time as

may be specified in the order.

Should the Engineer or other competent authority for any valid

reasons consider that any such inferior work or materials as

described above is to be accepted or made use of, it shall be within

his discretion to accept the same at such reduced rates he may fix

thereof.

The decision of the Engineer, regarding the quantum of reduction as

well as justification thereof in respect of rates for sub-standard work

which may be decided to be accepted, will be final and would not be

open to arbitration.

The Engineer (and his representative) and the Procuring Agency

shall, at all reasonable times, have free access to the work and/or to

the workshops factories, or other places where materials are lying or

from which they are being obtained, and the Supplier shall give

every facility to the Engineer necessary for inspections and

examination and test of the materials and workmanship.

All works under or in course of execution or executed in pursuance

of the Contract shall at all times be open to the inspection and

supervision of the Engineer or other competent authority and his

subordinates.

8. Settlement of Disputes

8.1 Amicable

Settlement

The Parties shall use their best efforts to settle amicably all disputes

arising out of or in connection with this Contract or its interpretation

through negotiations in case of a dispute as a first step.Each Party shall

identify an officer who shall try to resolve the dispute for a period not

exceeding 10 days. In case of a failure, the matter shall be referred to

the arbitration.


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8.2 Dispute

Settlement

8.3 Arbitration

8.2.1 If any dispute or difference of any kind whatsoever were to arise

between the Engineer and the Supplier regarding the following

matters, namely:

8.2.2 The meaning of the specifications designs, drawings and

instructions herein before mentioned;

8.2.3 The quality of workmanship or materials used on the work; and

8.2.4 Any other question, claim, right, matter, thing whatsoever, in

any way arising out of or relating to the Contract, design, drawings,

specification estimates, instructions, or orders, or those conditions or

failure to execute the same whether arising during the progress of the

work, or after the complete termination or abandonment thereof,

8.2.5 The dispute shall be referred to the Engineer who has

jurisdiction over the work specified in the Contract. The Engineer

shall, within a period of thirty days from the date of being requested

by the Supplier to do so, give written notice of his decision to the

Supplier In case disputes are not resolved under provision of Clause, then the

dispute shall be settled in accordance with provision of Arbitration Act

1940, as amended from time to time.

The venue of the arbitration shall be Lahore, Pakistan.

Annexure - B

Sr.

NO.

Description Unit Total BOQ Since Previous Current Bill

Quantity Amount Quantity Amount Quantity Amount


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SECTION B. SPECIAL CONDITIONS OF CONTRACT

Number of

GC Clause


1.1 The Arbitrator is: To be mutually decided in accordance with Arbitration

Act of 1940.

1.1 The contract name is: SUPPLY AND INSTALLATION OF SIGN

BOARDS IN PRIMARY & SECONDARY HEALTHCARE


1.1 The Procuring Agency is: Project Management Unit, Primary and

Secondary Healthcare Department, Government of Punjab

1.2 The Applicable Law is:Laws of Islamic Republic of Pakistan

1.3 The language is:English

1.4 The addresses are:

Procuring Agency:

Project Management Unit, Primary and Secondary Health Department,

Government of Punjab

31-E/1, Shahrah-e-Imam Hussain, Gulberg III, Lahore

Attention: Project Director, PMU

Tel: +924299231208

Mob:0331-4427972


Supplier:

Attention:

Tel:

Email:

1.6 The Authorized Representatives are:

For the Procuring Agency:

Name:



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Number of

GC Clause


Designation: Director Infrastructure, PMU

Tel:

Email:

For the Supplier:

Name:

Designation:

Tel:

Email:

2.1 The Contract shall come into force on such date as is mentioned in the work

order.

2.2.2 The Starting Date for the commencement of Services shall be such as

mentioned in the work order.

2.3 The Intended period of contract is:2 years from the date of

commencement; the execution must be completed within (45) forty-five

days from the date of commencement of each Contract.

3.8.1 The liquidated damages rate is 0.1% per day

The maximum amount of liquidated damages for the whole contract is

equivalent to 10%contract amount.

6, 6.2(a) The amount in Pak Rupees is:

6.5 Payment shall be made within 30 days of receipt of verified invoice, relevant

documents and successful completion of work.


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PART –III SCOPE OF WORK

Background

Primary & Secondary Healthcare Department (the Procuring Agency) invites bids from

Companies/Firms for the Supplying and Installation of Sign Boards in all the Primary &

Secondary Healthcare Facilities of Punjab.

The Procuring Agency delivers quality healthcare services to the community through an

efficient and effective service delivery system that is accessible, equitable, culturally

acceptable, affordable and sustainable. The Procuring Agency aims to improve the health and

quality of life of all, particularly women and children, through access to essential health

services and strives to reform and strengthen the critical aspects of the health systems and

enable it to:

• Provide and deliver a basic package of quality essential health care services

• Develop and manage competent and committed health care providers

• Generate reliable health information to manage and evaluate health services

• Adopt appropriate health technology to deliver quality services

• Finance the costs of providing basic health care to all

• Reform the health administration to make it accountable to the public

Procuring Agency is the key department entrusted by the people of Punjab with the

fundamental responsibility for the health of communities and the entire population. The

Procuring Agency is committed to deliver primitive, preventive as well as curative health

care services of Primary Health Care level to Secondary Health Care level.

Free of cost consultation, diagnostic facilities and medicines are provided to the patients

particularly focusing on the poor and marginalized segments of the society. The Procuring

Agency also provides different programs like:

• Hepatitis Control Program

• Aids Control Program

• Expanded Program for Immunization

• TB Control Program

• IRMNCH

• Malaria Control Program

• Infection Control Program

Besides measures to prevent, treat and control other communicable diseases and Epidemics /

Disasters, these vaccines are provided through Expanded Program on Immunization (EPI) for

children under 2 years and pregnant ladies. Health Department is producing its own trained

and qualified Human Resource keeping the HR development needs and requirements of

Health Care Infrastructure in mind.


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Scope of Work

All the works, pertaining to the Sign board works, will have to be done by the Supplier at the

allotted Health Facilities within a period of forty-five days from the date of award of each

individual contract as per the conditions of the contract. The signage works require dedicated

effort for ensuring durability and the sign boards materials requires appropriate level of

expertise and experiences in handling of the work. The installation shall be in stages,

primarily as per the availability of the site after completion of the Civil Works on the desired

stretch. The broad scope of work is mentioned as below while the detailed performance of

the Supplier shall be gauged based on the schedules as provided and the detailed

specifications and BOQ Items:

3. Speedy Work: Follow-up with the Civil Contractor for handing over of the site in

desired state for speedy signage works. Owner shall not be responsible for any delay

on account of the said reasons whatsoever.

4. Site Clearance: The sign board Supplier shall ensure the area of concern to be

cleared of all the unwanted materials like cement mix, aggregates, debris, and wastes

of any type or left over of the civil contractor before starting his work. The same

should be cleared off by the civil contractor and to be followed-up by the sign board

supplier. In-event of the same not being removed off the site by the civil contractors,

Signage Supplier shall be required to get the undesirable waste cleared off the site as

per instruction of the Engineer. The site clearance and preparation shall be at no

additional cost but part and parcel of the signage works. The site shall be signed off

for signage works only after sign-off by the Engineer on joint inspection with the

Signage Supplier.

GENERAL GUIDELINES FOR EXTERNAL SIGNAGE

Each sign board plate showing the name of facility should be in such a format that it should


facility and its pointing arrow.

Each health facility should be given a specific intrinsic color (e.g. red for emergency) which

must be used for that facility signage plate in background for all signage types. The final

decision for each color lies with the Procuring Agency, and the color codes are conditional to

approval. Moreover, background color and text with symbol should be digitally printed on

one sheet.


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Type EG-1 to EG-8: Gantry Signage:

These signage are to be installed at the main gate of the hospital. The width of main gate vary

from hospital to hospital. Hence, the rate of horizontal structure pipe should be given

separately so that it can be added or subtracted from signage amount separately.

Type EL: Lettering:

This signage type is desired to install at façade or facia of hospitals building or in above

mentioned Gantry signage. This should be complete in all aspects including electrical wiring,

LED Modules etc.

Type A: External Platform/Road Signage:

These signage are to be installed on the shoulder of metaled asphalt road or any other

external platform for instance tough paver, P.C.C etc. The text on this sign board will be

giving information regarding road/traffic e.g. speed limit, or left/right turn symbols etc.

Type B: Main Directional Board:

This signage type should be installed on the main gate entrances inside the complex. The

purpose of this signage is to flash information regarding the location of major facilities of

hospital, and it shall serve as a monumental monolith structure.

Type C: Directional Board:

The directional board signage should be installed on the shoulder of the road/external

pathways as well as on junctions. They shall also be installed on the outside of each

department.

Type D: Departmental Signage on Building:

This signage type is required to be installed on the façade of block displaying the name of the

block

Type E: External Map Boards:

This signage type is required to be installed just few feet away from the main gate entrances.

This signage type should display layout plan (not to the scale) of hospital with necessary

directions, as well as building blocks highlighted in color codes.

Internal Signage




facility and its pointing arrow. Moreover, background color and text with symbol should be

digitally printed on one sheet.

Type F: Internal Hanging Sign Boards:

This signage should be hanged with ceiling of building and is desired to be installed at the

main entrances as well as in corridors. This signage type should display the name of the main

health facilities ahead and above, and in adjoining corridors. The sizes shall vary according

to the space available.


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Type H: Specialist name plaque fixed on wall:

These name plaques are desired to be fixed outsides the consultant/specialist rooms. The

name plaque should display the specialty of the doctor e.g. “Child Specialist” in URDU and

ENGLISH languages

Type J and K: Room Name Plaques and Numbers fixed on Wall:

This is a combination of two plaques combined into one. The first one, the room number,

shall be of Stainless steel, with approximately 1/3rd area used for text. The negative area shall

be used as a back drop from the second plate, which shall be of glass, and placed one inch

above the negative area on the SS. The glass plates shall be two in quantity for each room,

with text stenciled and pasted in between them.

Type L: Internal Wall Signage

These wall sign boards shall be on all corners and junctions, and shall act to further elaborate

the main Internal Hanging Sign Boards (Type F).

Type Q1: Internal Departmental, Floor map board, and Caution Signage

These signage are need to be installed at main entrance of departments of hospital building,

Floor map boards or any caution signage.




facility and its pointing arrow. As for the final placement of each text, arrow, color code and

symbol, the Supplier shall obtain the details and approval from the Procurement Agency.

GENERAL INFORMATION

The Supplier shall be awarded contracts individually for each Health Facility according to the

availability of site, in which he shall be conveyed the actual total numbers of sign boards

required for each type. After each award of contract, the Supplier is expected to fabricate and

install them on site within 45 days. The final payments are conditional to the inspections of

the relevant committee(s) at site on time of installation or in warehouse before installation.

The content to be written on signage will be given by the department and service provider

has to produce the art work of that content and got it approved by the department.

The quantities mentioned in this Package 1 are for the Primary and Secondary Healthcare

Establishment in the following Districts of Rawalpindi and Gujranwala Division:

11. Attock

12. Chakwal

13. Jehlum

14. Rawalpinidi

15. Gujranwala

16. Gujrat

17. Hafizabad

18. Mandi Bahaud Din


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19. Narowal

20. Sialkot