pupil accounting training 2012
DESCRIPTION
PUPIL ACCOUNTING TRAINING 2012. 2012-2013 Updates. Age Changes for Kindergarten 2013-2014 Age 5 Before November 1 2014-2015 Age 5 Before October 1 2015-2016 Age 5 Before September 1 * Waiver will be available for parents. Kindergarten FTE. Full Day Kindergarten is required for full FTE. - PowerPoint PPT PresentationTRANSCRIPT
PUPIL ACCOUNTING TRAINING2012
2012-2013 Updates
Age Changes for Kindergarten2013-2014 Age 5 Before November 12014-2015 Age 5 Before October 12015-2016 Age 5 Before September 1
* Waiver will be available for parents
Kindergarten FTE
Full Day Kindergarten is required for full FTE
Days and Clock Hours
The new minimum amount of Days is 170
It is not allowed to offer fewer days than offered in 2009-2010
Experiential Learning/LINKS
The Links program is available for all pupils with an IEP - not just for pupils with Autism Spectrum Disorder (ASD)
Must use Experiential Form
Dual Enrollment
Now open to grades 9-12 (as of May 15, 2012 - Senate Bill 710) Must be enrolled in at least one class at the district. May be a
virtual class Students are limited to 10 college courses during high school:
If 9th grader – 2 in first 3 years, 4 in senior year If 10th grader – 2 in year 1, 4 in years 2 and 3 If 11th or 12th grader – not more than 6 per year
Qualifying scores for each subject area component of a readiness assessment that indicate readiness to enroll in a postsecondary course in that subject area under this act.
** If nonpublic school student, Treasury to pay prorated % of statewide pupil‐weighted average foundation allowance
http://www.michigan.gov/documents/mde/PSEOA_cte_396672_7.pdf
School of Choice
Requirements under 105 and 105C are identical, except for enrollment of special education students.
By 2nd Friday in August, provide notice of: Dates of application period Grades, schools and special programs, if any,
for which applications will be accepted If limited number of positions, how many
* Must complete School of Choice Forms
Early Childhood 1754 Programs
The auditor will now look at the calendar as a “schedule”. If the student is absent on a Thursday, the student must return to a Thursday within the 30 day count period.
** See handout Early Childhood 1754 for FTE Calculation
Section 25
New School Aid Bill allows all districts and PSA’s to claim funding on a daily basis.
After Count Day, districts may claim FTE for the days they educate the student. FTE will be pro rated based on 180 days
Must notify the sending district and complete the section 25 form and submit to ISD auditor
Please send forms by the 1st of each month with a copy of the student’s schedule and enrollment documentation and proof of attendance (1 week)
Teacher Interviews
Teacher interviews will be required as part of a field audit
The purpose of the interview is to inquire whether they are aware of any inappropriate alterations of their attendance records or any of the other teachers’ attendance records
The % of teacher interviewed will be based upon the Population 1 sample
Seat Time Waiver Forms
New form to be completed at the end of each semester
Civil Rights Data Collection(CRDC)
Every school district in the nation is required to report for this collection (Locals, Charters, ISD’s --- anyone who submits students in MSDS)
The purpose is to obtain data related to the nation’s public school districts and elementary & secondary schools’ obligation to provide equal educational opportunity
The data being submitted is from the 2011-2012 school year.
Where to Start ???
The CRDC is organized into two parts: Part 1 and LEA Form Part 1 will be based on a district-chosen count date between September 27 and December 31, 2011. (Fall Count Day - October 6, 2011) Part 2 and LEA Form Part 2 will be a cumulative count for the entire year.
** LEA Local Education Agency (your district)
General Info on CRDC
Students should be counted according to the definitions and rules provided in the CRDC Table Layouts posted by the federal government
Students should be counted at their attendance school Counts by race/ethnicity are unduplicated counts, i.e. they are
only counted in one race/ethnicity category Student counts in the rows for IDEA, Section 504 Only, and LEP
are unduplicated counts (only counted once) except that a student cannot be counted in both 504 and in the IDEA column
Remember…you are reporting for EACH building in your district
What is being collected?
General CategoryRace/Ethnicity Students with Disabilities
For Part 1, students should be counted as IDEA if they had an active SE record on district selected Count Date.
For Part 2, students will be counted as IDEA if they had an active SE record at any point during the school year.
Section 504 Only Part 1, student had active 504 record on Count Date. Part 2, student had active record at any point during the
school year. LEP
What is being collected (cont.)
Part 1 LEA Form:LEA-Level Counts of SchoolsTotal number of students served in the LEA’s schoolsThe number of students who are awaiting initial evaluation for SE programs and related services under the Individuals with Disabilities Education Act (IDEA)Desegregation Order or Plan
What is being collected (cont.)
Part 1 LEA Form (cont.):Kindergarten Daily LengthPre-Kindergarten Daily LengthPre-Kindergarten EligibilityPre-Kindergarten Age for Non-IDEAHarassment and Bullying PolicyLevel Comments Screen
What is being collected (cont.)
Part 1 School Form:Grades OfferedCharacteristicsMagnet School DetailAlternative School DetailStudent EnrollmentStudent Enrollment: Early Childhood and Pre-Kdg.Gifted/Talented ProgramsStudents who are LEPStudents with Disabilities Served Under IDEA
What is being collected (cont.)
Part 1 School Form (cont.):Students served under Section 504 but not served under IDEANumber of Classes in Math
Enrollment in Algebra I in Gr 7 or 8 Enrollment in Algebra I in Gr 9 or 10 Enrollment in Algebra I in Gr 11 or 12 Enrollment in Geometry in Gr 7-12 Enrollment in Algebra II Enrollment in Advanced Mathematics Enrollment in Calculus
What is being collected (cont.)
Part 1 School Form (cont.):Number of Classes in Science
Enrolled in Biology Enrolled in Chemistry Enrolled in Physics Enrolled in Science Courses & International Baccalaureate Diploma Program
What is being collected (cont.)
Part 1 School Form (cont.)Enrollment in AP (Advanced Placement) Courses
How may different AP Courses offered? Are students allowed to self-select? Enrollment in at least one AP course Enrollment in AP Mathematics Enrollment in AP Science Enrollment in AP Foreign Language Enrollment in Other AP subjects
What is being collected (cont.)
Part 1 School Form (cont.):Single Sex Academic Classes (Y/N)
If Yes, Single Sex Academic Classes in the School (totals)
FTE of Classroom TeachersTeacher Years of ExperienceSchool CounselorsSchool Level Form Comments Screen
What is being collected (cont.)
Part 2 LEA FormGeneral Ed Development (GED) Preparation Program (Y/N)
Participation in LEA Operated GED Program GED Credentials Earned
Level Optional Comments Screen
What is being collected (cont.)
Part 2 School FormStudents who passed Algebra I in Gr 7 or 8Students who passed Algebra I in Gr 9 or 10Students who passed Algebra I in Gr 11 or 12SAT & ACT Test Participation
Students who took the SAT or ACT Students who took AP exams for some AP courses taken Students who took AP exams for all AP courses taken Students who took AP courses but took no AP exams Students who passed all AP exams taken Students who passed some AP exams taken Students who passed no AP exams taken
What is being collected (cont.)
Part 2 School FormRetention of Students in Gr KRetention of Students in Gr 1Retention of Students in Gr 2Retention of Students in Gr 3Retention of Students in Gr 4Retention of Students in Gr 5Retention of Students in Gr 6Retention of Students in Gr 7Retention of Students in Gr 8Retention of Students in Gr 9Retention of Students in Gr 10Retention of Students in Gr 11Retention of Students in Gr 12
What is being collected (cont.)
Part 2 School FormInterscholastic Athletics (Y/N)
Interscholastic Athletics TotalsPre-Kindergarten Suspension and Expulsion (only one)Pre-K Suspension and Expulsion (multiple)Pre-K students expelledDiscipline of Students w/o disabilities:
Corporal Punishment (Y/N) Corporal Punishment (Totals) One or More In-School Suspensions (Y/N) One or More In-School Suspensions (Totals)
What is being collected (cont.)
Part 2 School FormDiscipline of Students without Disabilities (cont.)
Only One Out-of-School Suspension (Y/N) Only One Out-of-School Suspension (Totals)
More than one Out-of-School Suspension (Y/N) More than one Out-of-School Suspension (Totals)
Expulsions with educational services (Y/N) Expulsions with educational services (Totals)
Expulsions without educational services (Y/N) Expulsions without educational services (Totals)
Expulsions Under Zero Tolerance (Y/N) Expulsions Under Zero Tolerance (Totals)
What is being collected (cont.)
Part 2 School FormDiscipline of Students without Disabilities (cont.)
Referral to Law Enforcement (Y/N) Referral to Law Enforcement (Totals)
School Related Arrest (Y/N) School Related Arrest (Totals)
What is being collected (cont.)
Part 2 School FormAllegations of harassment or bullying on the basis of Sex, Race and DisabilityStudents reported to have been Harassed or Bullied on basis of sex, race or disabilityStudents disciplined for Harassment or Bullying on basis of sex, race or disability
What is being collected (cont.)
Part 2 School FormNon-IDEA students subjected to restraint or seclusionIDEA students subjected to restraint or seclusionInstances of Restraint or SeclusionTeacher Absenteeism: FTE of teachers who were absent more than 10 days of the school yearSchool Finance Data
Report school-level expenditures that are associated with regular K-12 instruction, instructional support, pupil support, and school administration.
School Finance Data Teachers Only School Form Level Comments Screen
References
CRDC Websitehttp://www.crdc2011.org/Security/Home.aspx
1. Table layouts
2. Definitions
3. CRDC Contact Information
The FAQ document can be accessed by clicking the FAQs / Additional Resources tab on the toolbar at the top of the CRDC website www.crdc2011.org
2012 – 13 COUNT DATES
October 3, 2012
February 13, 2013
Requirements for Membership
Pupil must have enrolled in the district prior to or on the count date. The pupil must be present on the count date.
If absent on the count day, the district must verify the pupil return to school for all class periods for instruction.
If the absence was excused – Must attend within 30 calendar days
If the absence was unexcused – Must have been enrolled and in attendance
prior to count day and must attend within 10 school days.
Enrollment Reminders
Birth Certificate Must not refuse to enroll a pupil because parent did
not provide a birth certificate Can use a Birth Affidavit
** Please see the Enrollment Process Handout for more information
Required Documentation - Reminders
Building alpha list must be signed by the principal in INK
Attendance must be taken every day Seat Time Waiver Documentation:
2 way communication each week & 10 logins within the 30 day count period
Home Based
Students that have been suspended or expelled as a result of disciplinary action (Section 5C)
If expelled under local district policy: Pro-rata FTE based on service provided Must provided at least 2 non-consecutive hours of pupil instruction per week
by a certified teacher
Expelled under Mandatory Expulsion : Eligible for full FTE Must provided at least 2 non-consecutive hours of pupil instruction per week
by a certified teacher
Homebound/Hospitalized
Must have note from Dr. Once notified by parent with note, the district must
make arrangements for homebound service within 3 days. The services must begin within 5 days
2 - 45 minute sessions per week 2 - 1 hour sessions per week if special ed
Virtual Classes
All students K-12 are allowed to take 2 virtual classes per year Must appear on the Virtual Enrollment form (LL) Computer or internet courses provided at the school during
the school day as part of the pupil’s class schedule, while the pupil is in attendance in the building, poses no problem for pupil accounting because the pupil is in regular daily attendance
A certificated teacher employed by the school district must be present in the classroom
The number of courses taken, through the computer or the internet, at the school with the certificated teacher present are unlimited
The course is counted in the same manner as any other in-district course
Self Scheduled Virtual Class
Student must be present on count day during the period the class is assigned.
Please provide proof of log in signed and dated by mentor and student
Must log in on count day and 9 additional times during the count period
Limited to two courses per year
Must assign an onsite mentor
Seat Time Waiver
Must log in on count day and 9 additional times during the 30 day count period
Must have two way communication weekly with mentor teacher This documentation needs to be sent with desk audit packet:
Copies of email correspondence Phone log and detailed summary of communication Skype- detailed summary of communication Face to Face- detailed summary of communication
Seat time waiver students must have a schedule and must be submitted with the desk audit packet
Reduced Schedule Students
Grades 9-12 Parents must sign form stating it is in the student’s best interest Must be enrolled in not less than 80% of the minimum hours
required May not grant a reduced schedule for the following:
The local school district collectively enrolled an entire class or category of pupils on a reduced schedule basis. Reduced schedules must be considered on a case-by-case basis.
The local school district granted a reduced schedule because the pupil needed less than the minimum hours to earn enough credits to graduate.
The local school district established an alternative education program where each pupil in the program was separately judged to need a reduced schedule. Each program must offer the minimum required hours, except an alternative education program may apply to the Department for a waiver of the days and/or hours requirement.
A reduced schedule cannot be granted, by a district, because there was an insufficient number of classrooms or certificated teachers to enroll a group of pupils in a class.
Work Based Learning
A training agreement must be in place by Count Day
Verification of Worker’s Disability Compensation and General Liability Insurance
An important requirement of the training agreement for both paid and unpaid students is that there must be verification from the employer that they carry both worker’s compensation insurance and general liability insurance.
To verify workers’ compensation Call the Michigan Department of Energy, Labor and Economic Growth, Workers’
Compensation Agency at 1-888-396-5041 or access the web site at
www.michigan.gov/wca and click on “insurance coverage look up”.
The above website does not provide general liability insurance, this information must be verified directly with the employer.
Training Plan
The district must have a written training plan in place by count day.
A list of performance elements that contribute to the pupil’s progress toward a career objective. The performance elements/job skills shall be used to assess the pupil’s progress. New goals each 9 weeks
Identification of the academic course(s) that generate credit toward a high school diploma in which the pupil is currently enrolled or was previously enrolled in that relates to and prepares the pupil for job placement
Visitation Plan
Every 9 weeks a visitation by a certified teacher must be made. At the visitation:
Monitor the progress of the pupil’s skills
Verify the pupil’s attendance
Evaluate the site in terms of health, safety, and welfare of the pupil
Links now called Peer to Peer
It is still a peer-to-peer support elective course/credit program that incorporates applied (experiential) learning in a non-traditional manner
MODEL 1
General education elective taught by a special education teacher who is general education certified in the grade level of the elective
Pupil with an IEP is enrolled in a special education program and the PEER TO PEER pupil is enrolled in a general education elective course taught by a special education PEER TO PEER teacher and is receiving an elective course grade in a general education class called PEER TO PEER
MODEL 2
General education elective for pupils with an IEP taught by a PEER TO PEER teacher certified in general education in the grade the elective is offered
General education elective for a pupil with an IEP who is enrolled in a general education content course (i.e.. pre-algebra) and the PEER TO PEER pupil is enrolled in a general education content course called PEER TO PEER
MODEL 3
General education elective for pupils with an IEP taught by a general education teacher who is also teaching a general education content course
The general education teacher instructs, and assigns grades for two separate inter-related courses at the same time. One is the general education content course in which the pupil with an IEP is enrolled and the other is the PEER TO PEER elective which the general education PEER TO PEER pupil is enrolled
MODEL 4
General education elective for pupils with an IEP taught by a special education teacher who is also teaching a special education program
The special education teacher instructs and assigns grades for two separate inter-related courses at the same time. One is the special education program in which the pupil with an IEP is enrolled and the other is general education elective PEER TO PEER course which the general education pupil is taking
GADThe GAD window is July 23 - September 21
GAD Exit Change Requests
GAD application permits district to request change to individual student exit code/status.
Districts submit documentation to the auditor, auditor enters findings in GAD as before.
GAD rates recalculated
Your district's rates may change slightly as rates were recalculated. However there are a very limited number of districts for whom this will result in a negative rate adjustment. Districts for which the adjusted rates fall below 80% at a building or district level will be contacted directly
The rates provided in August erroneously excluded Spring 2012 General Collection exit data and some 2010-2011 audit findings
Days and Clock Hours
Required number of days for 2012-2013 is 170 or no less than those days offered in 2009-2010
The required number of hours is still 1098
PD hours remain at 38 and can only be counted towards the total amount of hours required (not days)
DS 4168 is now an online submission
Forgiven days remain at 6 days and equivalent hours
Worksheet A/ B
Worksheet A/B should be generated from your electronic reporting system
Total on worksheet be must be checked with MSDS and Alpha list
Must be printed on COUNT DAY or AS OF DAY = Count Day
Section 53 students please submit your approval letter with the Worksheet A documentation
Questions?