Purchase Process for Electronics Company

Purchase Quotation: we first know the electronics Vendors and generate & send a Purchase quotation to all the Vendors.

We specify the quantity required for us, delivery date and unit price should be mentioned.

The Vendors who can deliver the product with in time they will acknowledge or reply to the Quotation.

Purchase Order: From the Acknowledgements we will decide the Best of it and send a Purchase Order specifying the Discount also.

The Purchase order can be created from purchase quotation.

The Vendor will respond and acknowledge us. Goods Receipt PO: Based on this we will generate a Goods Receipt PO.

After Receiving the Goods we generate a Goods Receipt PO based on the Purchase Order.

A/P Invoice: The Invoice generation is of two types based on the Vendor.

They are: A/P Invoice A/P Reserve Invoice

A/P Invoice: We will generate an Invoice based on the acknowledgement. A/P Reserve Invoice: This is like Pre Payment Process.

After delivering the goods to us we will check whether the goods are delivered as mentioned in the order

If any damaged goods are there we will generate a goods return or credit memo

Note: It will be of two cases

Give money Replace the product

A/P Credit Memo:

This is for initial stage after building a relationship with Vendor. We will place Purchase order and they will give some Credit limit to us.

This process repeats from the Purchase Order.