purchase requisition release ver-2

Purchase Requisition Release / Approval Process

1. Materials : - General Store, Consumables, Stationery, IT Consumable (Regular materials).

Perquisite: - Redefine of purchasing group, segregation of regular and non-regular materials and their assignment with materials.

Solution: -

User will create a purchase requisition in SAP through transaction code ME51N and at the time of saving, an e-mail will automatically triggered by the system to next approval authority with following text matter.

“ A purchase requisition no. ___________has been created of amount Rs. ___________. is available for release/approval, please go to below mentioned link for release/approval or rejection.”

After action taken (Release/Approval) by approval authority an e-mail will sent by the system to user and Purchase order creator, based on purchasing group, with following text matter

User

“ A purchase requisition no. ___________has been released.

Purchase Order Creator

“A purchase requisition no ___________has been released/approved of amount Rs. ___________ and available for making Purchase order”

Purchase Requisition will be rejected by the approval authority an mail will be triggered by the system to user having text :

“A purchase requisition no ___________has been rejected (with Rejection Remarks)

Approval Authority Matrix

S.No. Location (Plant Code) Concerned User Approval Authority1. RFL-1 ( 1001) Plant Head2. RFL-2 (1002) Plant Head3. RFL-3 (1003) Plant Head4. RFL-4 (1004) Plant Head5. RFL-5 (1005) Plant Head6. RFL-6A (1006) Plant Head7. RFL-6B (1007) Plant Head8. RFL-7A (1008) Plant Head9. RFL-7B (1009) Plant Head10. RFL-8 (1010) Plant Head11. Hirankudana Warehouse (1051) Warehouse Head

(Mr. Vijay Wadhwani)

12. Footwear Park Warehouse (1055)13. Mundka Warehouse (1056)14. Warehouse at RFL-8 (1060)

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15. Warehouse at RFL-4 (1061)16. Mother Warehouse (1062)17. Raw Material Warehouse (1091) G.M. ( Materials )

(Mr. Amit Maindola)18. Raw Material Warehouse (1092)19. Head Office (1100) – IT G.M. ( IT)20. Head Office (1100) – Finance (A/c) G.M.(Accounts)21. Head Office (1100) – Finance ( TAX) G.M.(Taxation)22. Head Office (1100) – Finance ( Legal) G.M.(Accounts)23. Head Office (1100) – CPD G.M.(Materials)24. Head Office (1100) – HR G.M.(HR)25. Head Office (1100) – Sales & Mkt. G.M.(Sales)26. Head Office (1100) - Advertisement G.M.(Sales)27. Head Office (1100) – SCM G.M. ( SCM)28. Head Office (1100) – Export G.M.( Export)29. Head Office (1100) – Logistic G.M.(Logistic)30. Head Office (1100) – (Store) G.M.(Materials)

Concern :

1. Discussions required for finalizing PR Creator in Plants/HO/WH (Whether individual user will be create purchase requisition from each department or only one user from each plant / location).

2. How many times a PR can be rejected3. Is SMS required at the time of PR approval/rejection?

Purchase order Creator Matrix- To be discussed with CPD Officials.

S.No. Purchase Group Purchase Order Creator1.

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2. Materials : - Publicity Gift Items Under Promotional Scheme

Perquisites: - Redefine of purchasing group and their assignment with materials.

Solution: -




User






Concern:

1. How many times a PR can be rejected2. Is Level “5” approval is required for this group of materials.3. Is SMS required at the time of PR approval/rejection?


S.No. Location (Plant Code) Concerned User Approval Authority1. Head Office (1100) - Advertisement ED( Sales & Mkt.)



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3. Materials : - Textile, Rubber, Chemicals / Packing ( Domestic), EVA-Domestic, Imported Material ( Raw Material including EVA), Imported Material ( SFG), imported Material ( FG).


Solution: -




User







S.No. Location (Plant Code) Concerned User Approval Authority1. RFL-1 ( 1001) Plant Head2. RFL-2 (1002) Plant Head3. RFL-3 (1003) Plant Head4. RFL-4 (1004) Plant Head5. RFL-5 (1005) Plant Head6. RFL-6A (1006) Plant Head7. RFL-6B (1007) Plant Head8. RFL-7A (1008) Plant Head9. RFL-7B (1009) Plant Head10. RFL-8 (1010) Plant Head11. Hirankudana Warehouse (1051)

Warehouse Head (Mr. Vijay

Wadhwani)

12. Footwear Park Warehouse (1055)13. Mundka Warehouse (1056)14. Warehouse at RFL-8 (1060)15. Warehouse at RFL-4 (1061)16. Mother Warehouse (1062)

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17. Raw Material Warehouse (1091) G.M. ( Materials ) (Mr. Amit Maindola)18. Raw Material Warehouse (1092)

Concern:

1. Discussions required for finalizing PR Creator in Plants / WH (Whether individual user will be create purchase requisition from each department or only one user from each plant / location).




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4. Materials : - Staff Welfare Items (Other than Departmental Expenses), Festival Related Items.


Solution: -




User







S.No. Location (Plant Code) Concerned User Approval Authority1. RFL-1 ( 1001) Plant Head2. RFL-2 (1002) Plant Head3. RFL-3 (1003) Plant Head4. RFL-4 (1004) Plant Head5. RFL-5 (1005) Plant Head6. RFL-6A (1006) Plant Head7. RFL-6B (1007) Plant Head8. RFL-7A (1008) Plant Head9. RFL-7B (1009) Plant Head10. RFL-8 (1010) Plant Head11. Hirankudana Warehouse (1051)

Warehouse Head (Mr. Vijay

Wadhwani)

12. Footwear Park Warehouse (1055)13. Mundka Warehouse (1056)14. Warehouse at RFL-8 (1060)15. Warehouse at RFL-4 (1061)16. Mother Warehouse (1062)

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17. Raw Material Warehouse (1091) G.M. ( Materials ) (Mr. Amit Maindola)18. Raw Material Warehouse (1092)

19. Head Office (1100) – HR G.M.(HR)20. Head Office (1100) – (Store) G.M.(Materials)

Concern:

1. Discussions required for finalizing PR Creator in Plants /HO/WH (Whether individual user will be create purchase requisition from each department or only one user from each plant / location).


Purchase order Creator Matrix- To be discussed with CPD officials


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5. Materials : - Engineering & maintenance (Non-Regular Items)

Perquisites: - Redefine of purchasing group, segregation of regular and non-regular materials and their assignment with materials.

Solution: -




User




Purchase Requisition will be rejected by the approval authority and an mail will be triggered by the system to user having text :



S.No. Location(Plant Code)

Approval AuthorityConcerned

User Value of PR < Rs.5000

Value of PR Rs. 5000 – 1 Lac

Value of PR Rs. 1 Lac to 2

Lac

Value of PR Rs. 2 Lac to

5 Lac

Value of PR More than Rs.

5 Lac1. RFL-1 ( 1001) Plant Head V.P.(Hawaii) Presiden

tED(Mr. RiteshD

ua)

CMD/MD2. RFL-2 (1002) Plant Head3. RFL-3 (1003) Plant Head4. RFL-4 (1004)

Plant HeadV.P.(Flite) ED(Mr.

Gaurav Dua)

5. RFL-5 (1005)Plant Head

V.P.(Shoe) ED(Mr. Nikhil Dua)

6. RFL-6A (1006) Plant Head V.P.(Flite) ED(Mr.

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Gaurav Dua

7. RFL-6B (1007) Plant Head

8. RFL-7A (1008)Plant Head

V.P.(Shoe) ED(Mr. RiteshD

ua)9. RFL-7B (1009)

Plant HeadED(Mr. Nikhil Dua)

10. RFL-8 (1010) Plant Head V.P.(Flite) ED(Mr. Rahul )

11. Hirankudana Warehouse (1051)

Warehouse Head

(Mr. Vijay Wadhwani)

PresidentED(Mr. Gaurav

Dua

12. Footwear Park Warehouse (1055)

13. Mundka Warehouse (1056)

14. Warehouse at RFL-8 (1060)

15. Warehouse at RFL-4 (1061)

16. Mother Warehouse (1062)

17. Raw Material Warehouse (1091)

G.M. ( Materials )

(Mr. Amit Maindola)

Sr.V.P (Materials)

ED(Mr. RiteshD

ua)

18. Raw Material Warehouse (1092)

19. Head Office (1100) – IT

G.M. ( IT) ED(Mr. RiteshDua)

20. Head Office (1100) – Finance (A/c)

G.M.(Accounts)

CFO21. Head Office

(1100) – Finance ( TAX)

G.M.(Taxation)

22. Head Office (1100) – Finance ( Legal)

G.M.(Accounts)

23. Head Office (1100) – CPD

G.M.(Materials)

Sr.VP(Materials)

24. Head Office (1100) – HR

G.M.(HR) ED(Mr. RiteshDua)

25. Head Office (1100) – Sales & Mkt.

G.M.(Sales) VP(Sales) ED(Mr. Gaurav

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26. Head Office (1100) - Advertisement

G.M.(Sales)

27. Head Office (1100) – SCM

G.M. ( SCM) President

28. Head Office (1100) – Export

G.M.( Export) ED(Mr. RiteshDua)

ED(Mr. RiteshDua)

29. Head Office (1100) – Logistic

G.M.(Logistic) President ED(Mr. Gaurav Dua

30. Head Office (1100) – (Store)

G.M.(Materials)

Sr.VP(Materials) ED(Mr. RiteshDua)

Concern:

1. Discussions required for finalizing PR Creator in Plants / WH / HO (Whether individual user will be create purchase requisition from each department or only one user from each plant / location).




E-Mail sending Matrix:-To be discussed the PR Creator User in each Location

S.No. User Name User E-mail

Level-5 E-mail

Level-4 E-mail

Level-3 E-mail

Level-2 E-mail

Level-1 E-mail

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purchase requisition release ver-2

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