Purchasing Officer (Projects) - National Office

The Water Authority of Fiji seeks to recruit suitably qualified person for the position of Procurement

Officer. The successful candidate will be based at the National Office in the Finance SBU

PRIMARY JOB PURPOSE

The Purchasing Officer will be responsible for providing financial, administrative and clerical support

in order to ensure effective, efficient, timely and accurate financial and administrative functions to the

Purchasing Unit

PRINCIPAL ACCOUNTABILITIES

Requesting for quotations, preparing evaluation matrix, raising IRO, preparing Purchase Orders,

following u p o n orders, for stock items, consumables, office supplies, equipment and services.

Proactively liaising between suppliers and staff to resolve routine purchasing supply issues, ensuring

an accurate and timely provision of supplies.

Accurately maintaining the Company purchasing databases to high standards.

Negotiating with suppliers to obtain the best deal for individual products or longer term discount agreements

Ensures that all purchasing is in compliance with the Procurement Policy and Guidelines

Prepares the request for quotation and ensures the details required are correctly stated, also

ensures reputable suppliers are invited for the RFQ process

Maintains purchasing documents, files and records for the purpose of ensuring the availability of

documentation and compliance with established policies and guidelines

Reviews documents and data for the purpose of ensuring completeness and accuracy of purchasing process

Performs general and program specific clerical functions for the purpose of supporting the

departmental activities

Promotes and develops contact and liaison with suppliers

KNOWLEDGE SKILLS & EXPERIENCE

• Diploma in Accounting/Finance/Economics or in a related discipline with at least 2 year experiencein a similar

Role

• Excellent document handling skills;

• Good record keeping and reporting skills;

• Excellent written and oral communication skills;

• Strong proficiency in MS Office applications;• Loyalty and a high level of confidentiality.

REMUNERATIONRemuneration will be commensurate with relevant qualifications and experiences

WHERE TO SEND YOUR APPLICATION

Written applications must include your curriculum vitae and the names of at least 2 referees. Applications should

be marked “Confidential – Finance Officer (Projects)” and should be received no later than 11th August

2017 and could be:

Mailed to: Chief Executive Officer or Hand delivered to:Human Resources Unit

Water Authority of Fiji Level 3, Manohan Building

P O Box 1272, Suva Corner Wainivula & KingsRoad Nasinu.

WAF IS AN EQUAL OPPORTUNITY EMPLOYER AND ADVOCATES GENDER BALANCE IN WATE