purchasing overview sap
TRANSCRIPT
-
8/7/2019 Purchasing Overview SAP
1/14
2008 by SAP AG. All rights reserved. 1
Purchasing
-
8/7/2019 Purchasing Overview SAP
2/14
January 2008 SAP AG - University Alliances and The Rushmore Group, LLC 2008. All right2
IntegrationProcurement Process(Procure-to-Pay)
PurchaseRequisition
Paymentto Vendor
NotifyVendor
Vendor
ShipmentInvoiceReceipt
GoodsReceipt
PurchaseOrder
-
8/7/2019 Purchasing Overview SAP
3/14
2008 by SAP AG. All rights reserved. 3
Purchasing Process
w Create Purchase Requisitionn Where analysis/vendor selection occurs
w Create Purchase Order from Requisitionn Requisition items can be used to generate
multiple purchase orders
w Create Goods Receiptw Create Invoice Receiptw Post Outgoing Paymentww Unfortunately, there is no purchasing document flow
-
8/7/2019 Purchasing Overview SAP
4/14
2008 by SAP AG. All rights reserved. 4
GoodsReceipt
PayInvoice
Procurement Process
PurchaseRequisitio
n
Purchase
Order
InvoiceReceipt
Internal
Demand
C
u
Ve
n
dor
-
8/7/2019 Purchasing Overview SAP
5/14
January 2008 SAP AG - University Alliances and The Rushmore Group, LLC 2008. All right5
Procurement Process( - - )Procure to Pay
PurchaseRequisition
Paymentto Vendor
NotifyVendor
Vendor
ShipmentInvoiceReceipt
GoodsReceipt
PurchaseOrder
-3WayMatch
-
8/7/2019 Purchasing Overview SAP
6/14
2008 by SAP AG. All rights reserved. 6
Vendor Master Data
w Master records must be created for every vendorn Contains centralized data for both MM and FI,
can be created in MM and FI modules, or
centrallyw Vendor Master Data is pulled from database whencreating Purchase Orders
w
w
AccountingMaster
Records
PurchasingMaster
Records
Vendor Master Data
PaymentTerms
-
8/7/2019 Purchasing Overview SAP
7/14 2008 by SAP AG. All rights reserved. 7
Vendor Master Data
w General Data:n Client-level data: Applies to all company codes
and purchasing organizationsn Name, address, phone numbers, language
w Company code datan Accounting data: Currency used, payment
terms, reconciliation account (a vendor is acreditor of the enterprise)
w Purchasing datan Data important for purchasing (contact persons,
delivery terms)n Maintained at purchasing organization leveln
w
-
8/7/2019 Purchasing Overview SAP
8/14 2008 by SAP AG. All rights reserved. 8
Partner Roles
w In the procurement process, there may be differentbusiness partners for different roles in thetransaction. These partner roles are defined in
vendor master data
Vendor
OrderingAddress
GoodsSupplier
InvoicePresentedBy
PaymentReceived
By
-
8/7/2019 Purchasing Overview SAP
9/14 2008 by SAP AG. All rights reserved. 9
Material Master Data
w An advantage of the SAP system is that it maintains one set ofdata in real time. Material data is used by many functionalareas. In the SAP system, there is one set of related data for
each material. With non-integrated systems, each system maycontain material data, and this data is not always consistent.In the SAP system, the data is consistently correct or incorrect.
w Material Master data is organized by Views. Depending on thetype of material, only certain views need to be used. As the
system is configured, additional views can be added asnecessary.
w Many Material Master views are plant-specific
-
8/7/2019 Purchasing Overview SAP
10/14 2008 by SAP AG. All rights reserved. 10
Material Master Views
w Basic Data 1w Basic Data 2w Classificationw Sales: Sales Org Data 1
w Sales: Sales Org Data 2w Sales: General/Plant Dataw Foreign Trade: Export Dataw Sales Textw Purchasingw MRP 1
w MRP 2w MRP 3w MRP 4w Forecastingw Work Scheduling
General Plant Data/Storage 1
General Plant Data/Storage 2
Warehouse Management 1
Warehouse Management 2
Quality ManagementAccounting 1
Accounting 2
Costing 1
Costing 2
Basic Data, Classification arenot plant-specificOther views are plant-specific
-
8/7/2019 Purchasing Overview SAP
11/14 2008 by SAP AG. All rights reserved. 11
Material Master Views
Plant 1000
NRG-A BarsBase unit: CS
Gross wt: 72 lb.
NRG-A BarsLead Time: 2 daysStd. Price: 216.80
Plant 2000
NRG-A BarsLead Time: 3 daysStd. Price: 223.20
BasicData
View
MRPViews
Non-plant specific
Plant specific
-
8/7/2019 Purchasing Overview SAP
12/14 2008 by SAP AG. All rights reserved. 12
Purchasing Info Record
w Provides continuously updated information about therelationship of a specific material with a specific
vendorw Provides default information for purchase orders
Material Vendor Purchasi
ngInfo
Record
-
8/7/2019 Purchasing Overview SAP
13/14 2008 by SAP AG. All rights reserved. 13
Purchasing Info Record
w Contains:n Current price and delivery costs for purchasing
organization or plantn Number of last purchase ordern Purchase order price historyn Tolerance limits for over/under deliveries
n Planned delivery time for materialn Vendor evaluation data
-
8/7/2019 Purchasing Overview SAP
14/14 2008 by SAP AG. All rights reserved. 14
Purchasing Info Record
w Purchasing info records can be created directly, as wewill do in this class, or can be created automaticallywhen a purchasing document (e.g. purchase order)
is created or changed.w The Purchasing Info Record can be created
automatically from a purchase order if the InfoUpdate indicator is set.
w Conditionsis SAPs term for pricing, which caninclude discounts, freight costs, surcharges, etc.