purchasing & procurement process 3. title i director completes the payment. invoices are...
TRANSCRIPT
Purchasing & Procurement ProcessPlease adhere to the following process when purchasing materials/supplies for your school.
When ordering materials for the classroom, we need to consider the CCSS. What do the standards say? Can you tie the purchase to a particular standard(s)? When consulting another state’s unwrapped standard(s) or curriculum, the first question should be “Are they a PARCC State?” Alignment is key to the process.
Family Engagement Activities
3. DOCUMENTING THE ACTIVITY
Upon completion of the activity, we will need the following documentation; Agenda, Sign-in Sheets, Parent Evaluations of the activity, and a Summary of the Evaluations. Photos should be taken during the activity and forwarded as additional documentation that the activity occurred.
2. ORDERING/PURCHASINGSend School Requisitions along with vendor quotes/order forms as soon as possible so that materials and supplies can be delivered in time for the activity. Vendor address, phone number, and fax number must be included on the form. Action Plan page of the SIP must denote the activity since all Title I purchases must be aligned with your School Improvement Plan. The school can be reimbursed for refreshments by completing the School Reimbursement Voucher with attached receipts. Please remember that schools are NOT to reimburse employees when they purchase something for the school. Auditors prefer that APSB/Title I reimburse an employee directly.
1. PLANNINGSchools should plan for Family Engagement Activities 5 to 6 weeks in advance at the scheduled ATP meetings. These activities should align with your SIP with input from all stakeholders based on the needs of the school. ATP Reporting forms should reflect intentional planning of these activities. Remember, the goal is to plan activities that will enhance Parents’ skills in order to help their children learn, ultimately raising student achievement. Research shows that there is a direct link between increased achievement and the extent to which parents were engaged in the overall programs that were presented.