purpose of the presentation vision and mission key strategic objectives and their performance...
TRANSCRIPT
• Purpose of the Presentation• Vision and Mission• Key Strategic Objectives and their Performance Overview• Overview of Council Activities and Responsibilities • Artistic Programmes (Highlights for the Year)• Infrastructure / Capital Projects• Actual vs. Budget & Budget vs. Actual• Report of the Auditor General• Emphasis of Matters by the Auditor General • Report On Other Legal & Regulatory Requirements• Institutional Challenges • Conclusion
PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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• To brief the Portfolio Committee on Arts and Culture on the overall performance of PACOFS during the 2012/2013 financial period.
• To provide an overview of the activities in response to the constitutional and legislative mandate, policies, programmes and corporate plans.
• To solicit the Portfolio Committee’s inputs on the strategic interventions that may be required to fulfill the constitutional and legislative mandate in order to achieve the vision and mission of the PACOFS.
PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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Vision
To be an ultimate professional performing arts destination.
Mission
Presentation of quality transformed performing arts.
PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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PACOFS Councils
Council Activities & Responsibilities:Strategic Plan, Annual Performance Plan and Infrastructure Master Plan for 2012/13, were done and tabled by 31 Jan 2013.Signing of Share Holder’s Compact 2012/13 with the Minister of DAC - Mr. Paul Mashatile on 02 April 2013 at Castle in Cape Town.Annual Report 2012/13 was submitted and tabled to DAC on the 28 August 2013.Council and Management Strategic Workshop was held on 17 & 18 October 2013.
PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
KEY STRATEGIC OBJECTIVES Programme 1 - To provide and maintain high quality financial managementProgramme 2 - To develop, educate, promote and present the arts in a functional Theatre environmentProgramme 3 - To ensure effective and efficient electro-technical, stage and maintenance services
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PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
PACOFS - KEY STRATEGIC OBJECTIVES
Programme 1 - To provide and maintain high quality financial managementProgramme 2 - To develop, educate, promote and present the arts in a functional Theatre environmentProgramme 3 - To ensure effective and efficient electro-technical, stage and maintenance services
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INTERNATIONAL EXCHANGE PRODUCTION
Tsoho Dance group – Zimbabwe (21 – 27 October 2013)
PARTNERSHIPS / CO-PRODUCTIONS (Sand du Plessis Theatre)
We have hosted 14 partnerships/co-productions, such as; Moscow Ballet – International (Jun 2013) Miss Free State (Apr 2013) My vrou se man se lyk se tas (May 2013)
IN-HOUSE / OWN PRODUCTIONS SHOWS (Andre Huguenet theatre)
We presented 6 in-house productions; such as Tselani and the Giant, Fame the Musical and Mandela Concert. (Apr to Oct 2013)
DAC TOURING VENTURE PROJECTS – PACOFS OWN PRODUCTIONS Pacofs toured local productions such as:
Dark Voice Rings – Windybrow Theatre (Sept 2013) Footsteps – Market Theatre & Stable Theatre (May & Jul 2013) Madonna Excelsior - Grahamstown National Arts Festival (Jun/Jul 2013) We shall sing for the Father Land to other Theatres – Windybrow Theatre(Sept 2013) Mafukuzella Music Production – Arts Cape (May 2013)
PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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COMPLETED INFRASTRUCTURE PROJECTS
Sand Du Plessis Theatre: New Carpet Office Renovations: Administration Block Occupational Health and Safety: Upgrading of building to accommodate Disabled Persons (Restrooms) Workshop Theatre: New Roof and Insulation
CURRENT INFRASTRUCTURE PROJECTS
Fire and Smoke Detection System (in progress)
FUTURE INFRASTRUCTURE PROJECTS
Upgrade of the Security Entrance Workshop Theatre: Relocation of the existing workshop Mechanical Ventilation and Air-conditioning System for the Complex Branding of the Theatre Building as the Public entity for DAC Implementing 3rd phase of the Infrastructure Master Plan
(Depending on availability of Capital Funding from DAC)
PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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BUDGET vs. EXPENDITURE PER PROGRAMME:
ORIGINAL BUDGET
HALF YEAR BUDGET
HALF YEAR ACTUALS
BUD vs. ACTVARIANCE
HALF YEAR FORECAST
FULL YEAR FORECAST
VARIANCE EXPLANATIO
N 2013/2014 R '000 R '000 R '000 R '000 R '000 R '000 HALF YEAR
Programme 1 / Administration
29 450 14 725 11 194 3 531 14 725 25 919 CEO
Personnel Costs
Programme 2 / Artistic Directorate
13 256 6 628 7 634 (1 006) 6 628 14 262Development
& Productions
Programme 3 / Technical Directorate
9 867 4 933 3 915 1 018 4 933 8 848Open
Vacancies
Total 52 573 26 286 22 743 3 543 26 286 49 029Savings3 544
Description 2013 Actual (R’000)
2013 Budget (R’000)
2013 Variance (R’000)
Variance Explanation
Total Revenue 47 802 58 658 (10 856)
Shows with low revenue and under
recovery on Programme 1
Total Expenditure (58 149) (58 658) 507 We have 0.88%
underspending on Expenditure
Surplus / (Deficit) for the year
(10 349) -(10 349)
Shows with low revenue and under
recovery on Programme 1
Opinion by the Auditor General Unqualified Audit Opinion, refer (Point 32) on the AG Report.
Emphasis of Matter Restatement of corresponding figures Irregular Expenditure Going concern Predetermined objectives
Action Plan Appointment of the CEO and Artistic Director (Interview date is the 14 – 15 Nov 2013) Financial and Supply Chain Manager positions have been filled. Strengthen internal control.
PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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EMPHASIS OF MATTERS
ACTUAL FINDINGS
CORRECTION PLAN
ESTIMATED DUE DATE
1. Irregular ExpenditureLack of skills and risk assessment in SCM resulted in (R23m) irregular expenditure
Currently under investigation by internal audit and have appointed SCM Manager
Nov 2013
2. Fruitless and Wasteful Expenditure
Salary paid to employee on suspension of CEO (R2.4m). This is the issue that was not attended by previous management and council
Currently under investigation by internal audit
Nov 2013
3. Predetermined ObjectivesLack of useful information resulted in 43% major variance could not be supported by corroborating evidence.
Monthly management accounts and GL reconciliations have been implemented
Implemented Since Sep 2013
4. Internal AuditConcerned about the burden on Acting CEO, while holding CFO
Interview date for CEO position has been set on 14 – 15 Nov 2013
Nov 2013
Predetermined Objectives Material misstatements in annual financial statements were identified and
corrected by management.
Expenditure Management Monthly management account has been developed and implemented to
monitor actual expenditure against budget to avoid the overspending.
PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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Challenges Possible SolutionsAlready made Interventions
Leadership (Appointment of CEO & Artistic Director)
Expedition of CEO and Artistic Director
Interview date already setup (14 & 15 Nov 2013)
Personnel / Staff Costs (70%) Training on key skillsSkills development assessment
Production Funding/Grants (In-House Shows)
Apply for funding from external Funders
Yes, already applied
Building & Maintenance Budget (Ownership)
Meeting with DAC; NATIONAL & PROVINCIAL DPW
Meeting with DAC
Theatre / Stage Truck (Outreach Programmes)
Source new/other sponsorship
Request was done to DAC & NT, with no prevail.
Thank You All !!!
PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013
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