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PWU CCMP User Manual PWU CCMP Philippine Women’s University Community Collaboration and Messaging Portal Prepared by CHRISTOPHER G. HALNIN Web Programmer 

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PWU CCMP User Manual

PWU CCMP

Philippine Women’s University CommunityCollaboration and Messaging Portal

Prepared by

CHRISTOPHER G. HALNINWeb Programmer 

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Overview of the PWU Community Collaborationand Messaging Portal Site

Objectives

The concept for the development of the PWU Community Collaboration andMessaging Portal site is based on the desire to extend the capability of the PhilippineWomen’s University in sharing information and knowledge resources to members of thePWU Community such as Senior Management Staff, Academicians, Rank and File Staff,PWU Organizations, among others. It also aims to keep up to date members of thePWU community to various upcoming and recent university events.

Specifically, the portal site aims to:

• Facilitate the online communication between PWU communities andorganizations;

• Facilitate the sharing of knowledgebase resources across members of PWUcommunities; and

• Maintain a database repository of knowledgebase resources of PWU.

Portal Site System Modules

The PWU Community Collaboration and Messaging Portal comprises of threemain modules.

1. Discussion Forum2. Knowledgebase Resources or Documents Sharing3. Contents Management System

The Discussion Forum is the module of the portal site where exchange of messages and concerns are being facilitated. Thru this module members of PWUinternal and external community can exchange information and ideas regarding variousconcerns for the university.

The Knowledgebase Resources or Documents Sharing is the module of theportal site where members of PWU communities can share and obtain resource or reference materials of various importance for use by the members of communities.

The Content Management System is the module of the portal site where theoverall contents of the portal site can be managed and maintained. This system providesthe overall administrator of the site flexibility in managing users of the site and updatingthe contents found in the portal site.

Type of PWU CCMP Users

There are three types of users that are allowed to gain access to the PWUCommunity Collaboration and Messaging Portal site. Each type of users has distinct

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capabilities in accessing and manipulation information or resources found in the portalsite.

Member Account . The Member Account type is the user whose capability isallowed to view information found in the site and information limited only to members of a specific community. This type of user also has the capability to post messages and

create new topic in the discussion forum in the community where the user is a member.The system also allows this type of user to upload and share documents and createfolders for the type of documents where the user is a member.

Moderator Account . The Moderator Account type is the user whose capabilityis allowed to view information found in the site and manipulate information that arelimited only to members of a specific community. Aside from the posting messages andcreating new topic in the discussion forum in the community where the user is amember, this type of user also has the capability to manipulate messages and topicsfound in the community’s discussion forum. This type of user is also allowed by thesystem to upload and share documents and create folders and manipulate the foldersand type of documents where the user is a member.

 Administrator Account . The Administrator Account type is the user whosecapability is allowed to manipulate or administer all information found in the portal site.This type of user does not have limitation to specific community. The system allow thistype of user to view all the communities in PWU for the main purpose of administeringthese communities. This type of user has the capability to create and remove topics andmessages found in the all communities in the portal site. It also has the capability toupload and remove all documents in the Knowledgebase Resources or SharedDocuments section of the site. This is the only user that has the capability to managethe users of the site. It is also the only user who is allowed to use the ContentManagement system of the portal site. It is also the only user who is allowed to managethe E-Groups of the PWU CCMP.

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Using the PWU-Community Collaboration and Messaging Portal Site

To start using the PWU-CCMP, please do the following:

For User Accounts Type

1. Connect to the Internet and open a browser 2. On the browser, key-in the URL address http://www.pwu-online.net/ccmp on the

Location Window, then press enter 3. The user will be automatically redirected to the PWU-CCMP website

Note : Initially a list of information items can be viewed by the user such as News, Announcements, Calendar of Events, etc. as a welcome page for the user. A user authentication text boxes (Username, Password) can be also be seen. To access fully the items on the main page and main features of the site a user authentication code isneeded. The user authentication code can be obtain from the site Administrator.

4. Key-in the Username and Password at the Intranet Login Box for user authenticationto access the full contents and features of the portal site

Note : After the username and password of the user is validated and is authentic, the Intranet Login Box changes and it now displays the information of the user. Notice that as amember, the account type that is displayed at the user information is Member Account type. Also, a set of menus is now available in the site’s menu bar.

Main Page

1. To gain full access to the list of items found in the main page, a user mustbe an authentic user. To view the full contents of the items in the main page,click on the links at the bottom of each item2. To view complete list of information of each item, click on each item’sIndex3. At the Index of the item, click on the links of any of the articles / items inthe Index page4. To go back to the main page click on the main page menu at the site’smenu bar.

Community Page

1. To gain access to the Community page, click on the Comunity menu at

the menu bar 2. At the Community page, a user can view the community announcementswhere the user is a member.

Forums Page

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1. To gain access to the Forums page, click on the Forum menu at themenu bar 2. At the forum page sets of community forums can be viewed and a user can gain access to the General Discussion Forum and to the CommunityDiscussion Forum where the user is a member of that specific community3. To post a message in the form of topic or reply, click on the specific

discussion forum4. To start a message thread, click on the New Topic button5. In the New Topic posting page key-in the title of the topic and contents of the message and then click on the Post New Topic button to save and displaythe message in the community discussion forum page6. To post a Reply to the topic, click on the Topic and then the user will beredirected to the forum contents page7. At the forum contents page click on the Post Reply button8. At the post reply page, key-in the message of your reply to the chosentopic then click on the Submit Message Reply button to save and display thereply message to the forum contents page.

Shared Documents Page

1. To gain access to the Shared Documents page, click on the SharedDocuments menu at the menu bar 2. At the shared documents page, a user can view sets of communitydocuments groupings3. Click on the community document links to view the documents folders for the community4. To view the contents of each document folders click on the folder nameand then you will be redirected to the document folder contents page5. To upload or post a document, click on the upload button

6. At the documents posting page, key-in the required information on eachtext boxes then click on the Upload Document button to post or upload thedocument and will be displayed to the document folder contents page7. To create a document folder where members of your community canshare documents, click on the New Folder button8. Supply the description for your community folder then click on CreateNew Folder button to create the new folder and display it in the documentsfolders page.

Community Directory Page

1. To gain access to the Community Directory page, click on the CommunityDirectory menu at the menu bar 2. At the community directory page, a user can view list of members of theeach community just click on the name of the Community then the communitymembers page will be seen displaying the contact details of each members.

My Profile Page

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1. To gain access to the My Profile page, click on the My Profile menu at themenu bar 2. At the My Profile page, the user’s information is displayed and thisinformation and some of the information can be edited by the user 3. To save the changes click on the Submit Changes button4. On the same page the user can change his/her password just key-in the

new desired password to the New and Confirmatory Password5. To save changes, click on the Submit Changes button.

PWU CCMP E-Group

1. To gain access to the user’s e-group membership, click in the name of the e-group found in the left side of the page.

Starting / Joining Topical Discussions

2. To post new topic for the e-group, click on the new topic button

3. In the new topic page, fill in the necessary information in the text boxes4. To post the new topic for the e-group, click on the Post New Topic button5. To post message for a particular topic in the e-group, click on the name /title of the topic6. In the topical e-group discussion page, click on the post reply button7. In the post reply page, key-in the message / reply for the specified e-group8. To post the message / reply, click on the Submit Reply Message button

Sharing Documents

9. To post / upload documents to share to the members of the e-group, click

on the documents button in the e-group page10. In the documents folders page, click on the particular folder where theuser would like to upload a particular document11. In the documents listing page, click on the Post New Document link12. In the post new document page, fill-in the necessary information and clickthe browse button to select the documents that a user would like to upload13. To upload the document, click on the Upload Document button14. For documents upload organizational purposes, a user can create afolder where to upload a particular document15. To create the folder for the e-group, click on the documents button in thee-group documents folders page16. In the new e-group folder page, key-in the name or description of the

folder for the e-group17. To create the folder, click on the Create New Folder button.

For Moderator Accounts Type

1. Connect to the Internet and open a browser 2. On the browser, key-in the URL address http://www.pwu-online.net/ccmp on the

Location Window, then press enter 

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3. The user will be automatically redirected to the PWU-CCMP website

Note : Initially a list of information items can be viewed by the user such as News, Announcements, Calendar of Events, etc. as a welcome page for the user. A user authentication text boxes (Username, Password) can be also be seen. To access fully the items on the main page and main features of the site a user authentication code is

needed. The user authentication code can be obtain from the site Administrator.

4. Key-in the Username and Password at the Intranet Login Box for user authenticationto access the full contents and features of the portal site

Note : After the username and password of the user is validated and is authentic, the Intranet Login Box changes and it now displays the information of the user. Notice that as aModerator, the account type that is displayed at the user information is Moderator 

 Account type. Also, a set of menus is now available in the site’s menu bar.

Main Page

1. To gain full access to the list of items found in the main page, a user mustbe an authentic user. To view the full contents of the items in the main page,click on the links at the bottom of each item2. To view complete list of information of each item, click on each item’sIndex3. At the Index of the item, click on the links of any of the articles / items inthe Index page4. To go back to the main page click on the main page menu at the site’smenu bar.

Community Page

1. To gain access to the Community page, click on the Community menu atthe menu bar 2. At the Community page, a moderator can view the communityannouncements where the moderator is a member 

Managing Community Announcement

3. With Moderator Account type, the user can post and remove communityannouncement in the community page4. To post announcement for your community, click on the PostAnnouncement button

5. At the Community Posting Announcement page key-in the necessaryinformation for your announcement in the text boxes6. To save and post the announcement, click on the Post CommunityAnnouncement button7. To remove community announcement, in the Community page, click onthe trashcan icon at the right side of the page.

Forums Page

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1. To gain access to the Forums page, click on the Forum menu at themenu bar 2. At the forum page sets of community forums can be viewed and a user can gain access to the General Discussion Forum and to the CommunityDiscussion Forum where the user is a member of that specific community

3. To post a message in the form of topic or reply, click on the specificdiscussion forum4. To start a message thread, click on the New Topic button5. In the New Topic posting page key-in the title of the topic and contents of the message and then click on the Post New Topic button to save and displaythe message in the community discussion forum page6. To post a Reply to the topic, click on the Topic and then the user will beredirected to the forum contents page7. At the forum contents page click on the Post Reply button8. At the post reply page, key-in the message of your reply to the chosentopic then click on the Submit Message Reply button to save and display thereply message to the forum contents page.

Managing Forum Topical Discussions

9. With Moderator Account type, the user can remove messages in thecommunity’s discussion forum10. To remove a topic, in the community discussion forum page, click on thetrash can icon in the right side of the page11. To remove a message, in the forum contents page, click on the trash canicon in the right side of the page

Shared Documents Page

1. To gain access to the Shared Documents page, click on the SharedDocuments menu at the menu bar 2. At the shared documents page, a user can view sets of communitydocuments groupings3. Click on the community document links to view the documents folders for the community4. To view the contents of each document folders click on the folder nameand then you will be redirected to the document folder contents page5. To upload or post a document, click on the upload button6. At the documents posting page, key-in the required information on eachtext boxes then click on the Upload Document button to post or upload the

document and will be displayed to the document folder contents page7. To create a document folder where members of your community canshare documents, click on the New Folder button8. Supply the description for your community folder then click on CreateNew Folder button to create the new folder and display it in the documentsfolders page

Managing Shared Community Documents

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9. To remove uploaded documents in the documents contents page, click onthe trash can icon in the right side of the page10. To remove community folders in the documents folders page, click on thetrash can icon in the right side of the page

Community Directory Page

1. To gain access to the Community Directory page, click on the CommunityDirectory menu at the menu bar 2. At the community directory page, a user can view list of members of theeach community just click on the name of the Community then the communitymembers page will be seen displaying the contact details of each members.

My Profile Page

1. To gain access to the My Profile page, click on the My Profile menu at themenu bar 2. At the My Profile page, the user’s information is displayed and thisinformation and some of the information can be edited by the user 3. To save the changes click on the Submit Changes button4. On the same page the user can change his/her password just key-in thenew desired password to the New and Confirmatory Password5. To save changes, click on the Submit Changes button.

PWU CCMP E-Group

1. To gain access to the user’s e-group membership, click in the name of the e-group found in the left side of the page

Starting / Joining Topical Discussions

2. To post new topic for the e-group, click on the new topic button3. In the new topic page, fill in the necessary information in the text boxes4. To post the new topic for the e-group, click on the Post New Topic button5. To post message for a particular topic in the e-group, click on the name /title of the topic6. In the topical e-group discussion page, click on the post reply button7. In the post reply page, key-in the message / reply for the specified e-

group8. To post the message / reply, click on the Submit Reply Message button

Sharing and Managing Documents

9. To post / upload documents to share to the members of the e-group, clickon the documents button in the e-group page10. In the documents folders page, click on the particular folder where theuser would like to upload a particular document

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11. In the documents listing page, click on the Post New Document link12. In the post new document page, fill-in the necessary information and clickthe browse button to select the documents that a user would like to upload13. To upload the document, click on the Upload Document button14. For documents upload organizational purposes, a user can create afolder where to upload a particular document

15. To create the folder for the e-group, click on the documents button in thee-group documents folders page16. In the new e-group folder page, key-in the name or description of thefolder for the e-group17. To create the folder, click on the Create New Folder button18. To remove a posted message in the e-group discussion forum, click onthe name / title of a particular topic19. At the topical e-group discussion page, click on the trash can icon to theright side of the specified message of the page20. To remove a posted topic in the e-group discussion forum, click on thetrash can icon on the right site of the particular topic21. To remove an e-group shared document, click on the documents button

in the e-group discussion page22. In the documents folders page, click on the particular document folder where the document to be deleted is uploaded23. In the documents listing page, click on the trash can icon in the right sideof the particular document to be remove24. To remove an e-group folder, click on the documents button in the e-group discussion forum page25. In the documents folders page, click on the trash can icon in the right sideof the particular folder to be deleted.

For Administrator Accounts Type

1. Connect to the Internet and open a browser 2. On the browser, key-in the URL address http://www.pwu-online.net/ccmp on the

Location Window, then press enter 3. The user will be automatically redirected to the PWU-CCMP website

Note : Initially a list of information items can be viewed by the user such as News, Announcements, Calendar of Events, etc. as a welcome page for the user. A user authentication text boxes (Username, Password) can be also be seen. To access fully the items on the main page and main features of the site a user authentication code isneeded. The user authentication code can be obtain from the site Administrator.

4. Key-in the Username and Password at the Intranet Login Box for user authenticationto access the full contents and features of the portal site

Note : After the username and password of the user is validated and is authentic, the Intranet Login Box changes and it now displays the information of the user. Notice that as aModerator, the account type that is displayed at the user information is Moderator 

 Account type. Also, a set of menus is now available in the site’s menu bar.

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Main Page

1. To gain full access to the list of items found in the main page, a user mustbe an authentic user. To view the full contents of the items in the main page,click on the links at the bottom of each item2. To view complete list of information of each item, click on each item’sIndex3. At the Index of the item, click on the links of any of the articles / items inthe Index page4. To go back to the main page click on the main page menu at the site’smenu bar.

Community Page

1. To gain access to the Community page, click on the Community menu atthe menu bar 2. At the Community page, a moderator can view the communityannouncements where the moderator is a member 3. With Moderator Account type, the user can post and remove communityannouncement in the community page4. To post announcement for your community, click on the PostAnnouncement button5. At the Community Posting Announcement page key-in the necessaryinformation for your announcement in the text boxes6. To save and post the announcement, click on the Post Community

Announcement button7. To remove community announcement, in the Community page, click onthe trash can icon at the right side of the page.

Forums Page

1. To gain access to the Forums page, click on the Forum menu at themenu bar 2. At the forum page sets of community forums can be viewed and a user can gain access to the General Discussion Forum and to the CommunityDiscussion Forum where the user is a member of that specific community

3. To post a message in the form of topic or reply, click on the specificdiscussion forum4. To start a message thread, click on the New Topic button5. In the New Topic posting page key-in the title of the topic and contents of the message and then click on the Post New Topic button to save and displaythe message in the community discussion forum page6. To post a Reply to the topic, click on the Topic and then the user will beredirected to the forum contents page7. At the forum contents page click on the Post Reply button

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8. At the post reply page, key-in the message of your reply to the chosentopic then click on the Submit Message Reply button to save and display thereply message to the forum contents page

Managing Forum Topical Discussions

9. With Administrator Account type, the user can remove messages in thecommunity’s discussion forum10. To remove a topic, in the community discussion forum page, click on thetrash can icon in the right side of the page11. To remove a message, in the forum contents page, click on the trash canicon in the right side of the page

Shared Documents Page

1. To gain access to the Shared Documents page, click on the SharedDocuments menu at the menu bar 2. At the shared documents page, a user can view sets of communitydocuments groupings3. Click on the community document links to view the documents folders for the community4. To view the contents of each document folders click on the folder nameand then you will be redirected to the document folder contents page5. To upload or post a document, click on the upload button6. At the documents posting page, key-in the required information on eachtext boxes then click on the Upload Document button to post or upload the

document and will be displayed to the document folder contents page7. To create a document folder where members of your community canshare documents, click on the New Folder button8. Supply the description for your community folder then click on CreateNew Folder button to create the new folder and display it in the documentsfolders page

Managing Shared Community Documents

9. To remove uploaded documents in the documents contents page, click onthe trash can icon in the right side of the page10. To remove community folders in the documents folders page, click on the

trash can icon in the right side of the page

Community Directory Page

1. To gain access to the Community Directory page, click on the CommunityDirectory menu at the menu bar 

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2. At the community directory page, a user can view list of members of theeach community just click on the name of the Community then the communitymembers page will be seen displaying the contact details of each members.

PWU CCMP E-Group

1. To gain access to the user’s e-group membership, click in the name of the e-group found in the left side of the page

Starting / Joining Topical Discussions

2. To post new topic for the e-group, click on the new topic button3. In the new topic page, fill in the necessary information in the text boxes4. To post the new topic for the e-group, click on the Post New Topic button5. To post message for a particular topic in the e-group, click on the name / titleof the topic6. In the topical e-group discussion page, click on the post reply button

7. In the post reply page, key-in the message / reply for the specified e-group8. To post the message / reply, click on the Submit Reply Message button

Sharing and Managing Documents

9. To post / upload documents to share to the members of the e-group, click onthe documents button in the e-group page10. In the documents folders page, click on the particular folder where the user would like to upload a particular document11. In the documents listing page, click on the Post New Document link12. In the post new document page, fill-in the necessary information and click thebrowse button to select the documents that a user would like to upload

13. To upload the document, click on the Upload Document button14. For documents upload organizational purposes, a user can create a folder where to upload a particular document15. To create the folder for the e-group, click on the documents button in the e-group documents folders page16. In the new e-group folder page, key-in the name or description of the folder for the e-group17. To create the folder, click on the Create New Folder button18. To remove a posted message in the e-group discussion forum, click on thename / title of a particular topic19. At the topical e-group discussion page, click on the trash can icon to the rightside of the specified message of the page

20. To remove a posted topic in the e-group discussion forum, click on the trashcan icon on the right site of the particular topic21. To remove an e-group shared document, click on the documents button inthe e-group discussion page22. In the documents folders page, click on the particular document folder wherethe document to be deleted is uploaded23. In the documents listing page, click on the trash can icon in the right side of the particular document to be remove

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24. To remove an e-group folder, click on the documents button in the e-groupdiscussion forum page25. In the documents folders page, click on the trash can icon in the right side of the particular folder to be deleted.

PWU CCMP Content Management System

Admin Page

The Admin page is for users with Administrator Accounts only. This is thecontent management system of the PWU Community Collaboration and MessagingPortal site.

Main Page Administration

News Events

1. To manage the content of the News events in the main page, click on theAdmin menu in the menu bar 2. At the Admin Main page index, click on the News Events link and you willredirected to the News Events index3. At the News Events index, click on the Add New Events link to post a newevent article

4. Fill in the necessary information in the text boxes5. To save and post the new event article click on the Add New PWU NewsEvents button6. To remove an article in the list in the News Events index, click on thetrash can icon in the right side of the page

News Letter 

1. To manage the content of the News Letter in the main page, click on theAdmin menu in the menu bar 2. At the Admin Main page index, click on the PWU News Letter link andyou will redirected to the News Letter index

3. At the News Letter index, click on the Add News Letter link to post a newnews letter 4. Fill in the necessary information in the text boxes5. To save and post the new News Letter click on the Add New News Letter button6. To remove an article in the list in the News Letter index, click on the trashcan icon in the right side of the page

Interoffice Communications

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1. To manage the content of the Interoffice Communications in the mainpage, click on the Admin menu in the menu bar 2. At the Admin Main page index, click on the Interoffice Communicationslink and you will redirected to the Interoffice Communications index3. At the Interoffice Communication index, click on the Add New Interoffice

Communication link to post a new interoffice communication4. Fill in the necessary information in the text boxes5. To save and post the new Interoffice Communication click on the AddNew Interoffice Communication button6. To remove an article in the list in the Interoffice Communication index,click on the trash can icon in the right side of the page

PWU Calendar of Events

1. To manage the content of the Calendar of Events in the main page, clickon the Admin menu in the menu bar 2. At the Admin Main page index, click on the Calendar of Events link andyou will redirected to the Calendar of Events index3. At the Calendar of Events index, click on the Add New Event link to post anew upcoming activities in the Calendar of Events4. Fill in the necessary information in the text boxes5. To save and post the new Event click on the Add New PWU Calendar of Events button6. To remove an activity or event in the list in the Calendar of Events index,click on the trash can icon in the right side of the page

Community Advisory 

1. To manage the content of the Community Advisory in the main page, clickon the Admin menu in the menu bar 2. At the Admin Main page index, click on the Community Advisory link andyou will redirected to the Community Advisory index3. At the Community Advisory index, the list of New/Promoted Employeesand List of Vacant Positions can be viewed4. To add item click on the Update links for both listing5. Fill in the necessary information in the text boxes6. To save and post new Item click on the save/post button at the bottom of the form

7. To remove an item in the list in the Community Advisory index, click onthe trash can icon in the right side of the page

Food for Thought 

1. To manage the content of the Food for Thought in the main page, click onthe Admin menu in the menu bar 2. At the Admin Main page index, click on the Food for Thought link and youwill redirected to the Food for Thought index

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3. At the Food for Thought index, click on the Add New Article link to post anew article4. Fill in the necessary information in the text boxes5. To save and post the new Article click on the Add New Article to the Listbutton6. To remove an article in the list, click on the trash can icon in the right side

of the page

Communities Administration

1. To manage the Communities Administration system, click on the Adminmenu at the menu bar 2. At the Admin Index page, click on the Communities AdministrationSystem then you will redirected to the Communities page3. To create new community click on the Create Community link4. Fill in the necessary information in the New Community page5. To create the new community click on the Add New Community button6. To create sub-community for the community, click on the Community link

7. To add sub-community for the specified community click on the CreateSub-Community link8. Fill in the necessary information in the New Sub-Community page9. Click on the Add New Sub-Community button in the Create New Sub-Community page to create the new sub-community10. To remove the Community or Sub-Community of a Community click onthe trash can icon at the right side of the Community or Sub-Community page11. To add member for a particular Sub-Community click on the Communitypage12. On the community page click on the sub-community link13. At the sub-community page, click on the Add New Member link14. Select in the list box the name of the would be member of the specified

sub-community in the Add New Member page15. Click on the Add New Member button to add the new member 16. To remove a particular member click on the trash can icon in the rightside of the page in the Sub-Community page17. To set or change the moderator of a specific sub-community click on theedit icon in the right side of the Sub-Community list page18. At the Sub-Community moderator editing page select on the list of usersto be the new moderator for the specified sub-community19. To save the changes click on the Save Changes button.

Staff Directory / User Administration

1. To manage users of the PWU CCMP click on the Admin menu at themenu bar 2. At the Admin index page, click on the Staff Directory/User AdministrationSystem3. To add new user click on the Add New Account link in the Staff Directory/User Administration system page4. Fill in the necessary information in the New User Account page5. To save the new user, click on the Add New User Account button

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6. To remove user of PWU CCMP, click on the trash can icon in the rightside of the page of the Staff Directory/User Administration page7. To modify information of users of PWU CCMP, click on the edit icon in theright side of the page of the Staff Directory/User Administration page8. At the users modification page, you are now able to change theinformation of the specified user 

9. To save changes click on the Save Changes button at the bottom of thepage10. At the users modification page, you are now also able to change thepassword of the specified user 11. To save changes click on the Save Changes button at the bottom of thepage

General Discussion Forum Administration

1. To manage the General Discussion Forum Administration system, clickon the Admin menu at the menu bar 

2. At the Admin Index page, click on the Discussion Forum AdministrationSystem link3. At the General Discussion Forum page click on the link4. To remove a particular topic, click on the trash can icon in the right side of the topic listing of the discussion forum page5. To remove a message, click on a particular topic6. At the threaded discussion page of particular topic, click on the trash canicon in the right side of the page to remove a particular message.

Documents Administration

1. To manage the General Documents and Knowledge Base Resources,click on the Admin menu at the menu bar 2. At the Document Index page, click on the particular documentsadministration system3. To create folder for a particular general shared document for use by theusers in the General and Knowledge Base Resources shared documents, clickon the New Folder button4. Supply the name of the description of the folder 5. To create the folder, click on the Create New Folder button6. To remove a particular folder, click on the trash can icon in the right sideof the general shared documents page7. To remove a particular document, click on the particular folder in the

general shared documents page8. On the documents list page, click on the trash can icon in the right side of the page.

E-Group Administration

1. To manage PWU CCMP E-Group, click on the Admin menu at the menu bar 2. At the Admin page, click on the E-Group Administration System

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3. At the Discussion E-Group page, click on the Create Discussion Group link4. Fill in the name or description of the discussion e-group and then select in the list

box the name of the moderator for the new discussion e-group5. To create the e-group click the Add New Users Discussion Group button.6. To add member to the e-group, click on the name of the e-group in the e-group

list page

7. Click on the Add New Group Member link to add new member to the e-group8. In the Add New Group Member page, select in the list box the name of the new

member to the specified e-group9. To include the selected member, click on the Add New Member to the Discussion

Group button10. To change the moderator for a particular e-group, in the discussion group page,

click on the edit icon in the right side of the name of the e-group11. To remove a member of a particular e-group, in the e-group page, click on the

trash can icon in the right side of the page12. To remove a particular e-group, click on the trash can icon in the right side of the

page of the e-group list in the discussion groups page