qcips final slidpack 27feb13 (2) (1)

1st Community EventFebruary 27, 2013

Moevenpick Hotel, West Bay, Doha

Welcome Message from Chair

Chartered Institute of Purchasing and Supply (CIPS)Qatar Branch

Welcomes the Entire Procurement Community in Qatar

Purpose of Community Forum:

•Encourage fellow professionals to participate in the event. •Provide detailed update/feedback on the CIPS Qatar Branch activities. •Galvanize local professional capacity and create strong community. •Share experiences and learning through exchange of ideas and best practices. •Seek community support for branch activities .

“Getting the Community Involved”

AgendaFebruary 27, 2013

4:30pm 1) Registration5:00pm 2) Welcome and scene setting – Chair5:05pm 4) Vision and Mission – Vice-Chair5:10pm 3) Report on committee activities – Communication Rep and

Secretary 5:20pm 4) Report on Business plan - Vice Chair and Treasurer5:30pm 5) Q&A session and Invitation of volunteers to support activities

5:45pm Break

6:00pm 6) High-level Learning Event - Chair6:10pm 7) Team Break out and brain storming sessions – (Facilitators)

6:30pm Break

6:45pm 8) Group feedback and input from the floor (Facilitators)7:00pm 9) Closing remarks and announcement of next formal community event - Chair

Vision MissionBy Vice-Chair


VisionPromote and Develop high standards of professional skills,

ability and integrity among all those engaged in purchasing and supply chain management profession in a contemporary

environment of the State of Qatar

MissionPromotional:

Promote the profession by attracting, retaining, and motivating supply chain professionals towards active CIPS membership

Developmental: Facilitate high quality and timely developmental opportunities and tools to

enhance their professional development and growth through QCIPS and CIPS

Knowledge Sharing and Networking:Provide an active local platform in order to facilitate professional networking,

knowledge sharing and mutual learning and development

Professional Excellence: Promoting professional excellence through active participation in various formal

events and programs

Report on committee activities

By Communications Officer and Secretary


The current Executive Committee Structure

Media coverage of Branch Formation & AGM

• The launch of formal branch was covered in the January’13 edition of CIPS Supply Magazine

• Attached is the clipping from Qatar’s leading Daily covering the event.

The CIPS Qatar Branch Executive Committee

• The CIPS Qatar committee has been active for the last couple of years informally and had been holding regular committee meetings and networking sessions

• In the year 2012 we got formal recognition as the Official Branch by our parent organization

• Following Adil’s resignation due to his move to Dubai Shell, Mike Anwana was duly elected on Jan’13 as the Chaiman.

• This further led to some more changes in the portfolios of other committee members.

• Another member of the team Andre Roy, Education Liaison officer has resigned this month due to the logistical challenges he was facing while shuttling between Bahrain and Qatar.

The CIPS Qatar Branch Executive Committee Meetings

• Committee meetings are held regularly every alternate week to plan the actions, follow-up on plans / activities.

Meetings;•Dec 12, 2012•Jan 16, 2013•Jan 30, 2013•Feb 13, 2013

Committee activities

• We have planned series of events this year, the detailed business plan shall be shared later today.

• Each event shall have a dedicated time for learning activity

• In addition there will also be one Master class this year.

• The committee has been working to spread the awareness about CIPS and its benefits to the procurement professionals

• Recently visited Qatar Foundation to discuss issues on CIPS membership

• Recently received invitation and held a preliminary engagement session with consultants for Qatar, 2022 word cup organizers

CIPS Qatar Branch – Social Media

• Our social media platforms are given here.

• Please Connect with us & contribute on these platforms.

• Together we can build a strong network of professionals in Qatar and use the platform for Knowledge Sharing.

Facebook: facebook.com/cipsqatarbranch

Twitter: twitter.com/cipsqatarbranch

LinkedIn page: CIPS Qatar Branch

CIPS Update

• CIPS has launched a Syndicate – corporate award plan which leads to award of diploma eventually leading to award of full Membership (MCIPS)

• Last year’s CIPS MENA conference in Qatar was a huge success. This year the MENA Annual conference is scheduled to hold on May 19, 2013 in Dubai. Please plan to participate in large numbers.

Report on Business planBy Vice Chair and Treasurer


2013 Business Plan

CIPS Qatar Branch

Date Issued: 13th February, 2013


Mike Anwana Raul Aliyev Naveen Aggarwal

Chair Vice-Chair Treasurer

Plan for Developmental Events in 2013

FOCUS AREA TIME-FRAME

CHAMPION (S) *

1. Community Meet #1: Meeting of Qatar Procurement community End Feb Shailendra and Dhirendra

2. Members’ Learning Event #1: organize a CIPS members’ learning event on: “Tools and techniques for the conduct of market analysis and evaluation to determine dynamics and benchmarking market information”

End Mar Raul and Dora

3. Community Meet #2: Meeting of Qatar Procurement community End May Shailendra and Dhirendra

4. Members’ Learning Event #2: Interactive event on “Promoting procurement best practices and controls framework” or “Legal compliances - practical solutions to avoid T&C's stalemate”

End Jun Rao and Peter

5. Community Meet #3: Meeting of Qatar Procurement community Early Oct Shailendra and Dhirendra

6. Members’ Learning Event #3: Annual General Meeting for 2013 and a Master Class

End Nov Mike, Naveen, Shailendra,

and Dhirendra

7. CIPS Outreach Event (s): CIPS outreach event for Career awareness to a number of universities in Qatar, designed to reach to undergraduate students about the Procurement and Supply profession, opportunities and future inherent in the profession

TBD Mike and Naveen

All events are overseen by Peter Edy (Events Officer)

Budget Estimate for 2013 (QAR)Activity / Event Budget

EstimateFor 2013

ApprovedFunding byCIPS-MENA

Additional Funds

Required by QCIPS

Remarks

Committee Operations 12,000 NIL 12,000 Assume QR 1,000 / Month to cover for stationeries, paid media services such as upgrade of LinkedIn account, printing, promotional gifts at the events etc.

1. Community Meet #1 10,000 10,000 N/A

2. Members’ Learning Event #1 10,000 10,000 N/A


4. Members’ Learning Event #2 10,000 10,000 N/A


6. Members’ Learning Event #3 plus AGM and Master Class

10,000 10,000 N/A

7. CIPS Outreach Event (s) NIL N/A N/A Sponsored by University / Educational Institute

TOTAL 72,000 60,000 12,000

Internal Committee Goals & Objectives

EVENT TIME-FRAME

CHAMPION (S)

1. QCIPS Committee: Conduct bi-weekly meetings of QCIPS Executive Committee to ensure required momentum for the full penetration of CIPS in Qatar, including completion of start-up logistics, roles and responsibilities of committee members etc.

Ongoing and 31-Mar-13 (for set-

up)

Mike / Raul&

All Team

2. Media Strategy: Develop and implement a comprehensive media strategy in order to ensure engagement and knowledge sharing among procurement professionals in Qatar through social media platforms such as LinkedIn, Facebook, and Twitter, Group E-mail, along with main CIPS webpage. Develop a plan for QCIPS quarterly newsletter from 2014

31-Mar-13 Dhirendra

3. Marketing Strategy: Develop and implement an appropriate marketing strategy for engaging procurement and supply professionals in Qatar.

31-Mar-13 Mike & Raul

4. Funding Strategy: Develop and Implement an alternate funding strategy to supplement funding from Qatar MENA for carrying out QCIPS activities and events.

31-Mar-13 Naveen

5. CIPS HQ Support: Ensure necessary visibility. and leverage support from CIPS HQ / MENA offices of the QCIPS activities and progress, including feature / article in Supply magazine.

30-Jun-13 Shailendra

Problems and opportunities(CAT Analysis)

ActivityActivity CATCAT CommentsComments

Cost Applicability Time1 11 11 11 Activity is feasible

2 22 22 ------Possible time constrains to

gather big number of students, communications

3 33 ------ 33To get more data with regards to content and

applicability

4 44 44 44 Activity is feasible 5 55 55 55 Activity is feasible

6 66 66 66 Activity is feasible

7 77 77 77 Activity is feasible

Risks & Rewards

RisksRisks

Rew

ard

sR

ew

ard

s

43

2

1

5

7

6

Q&A session and Invitation of volunteers to support activities


CIPS Qatar Branch Event in 27th March 2013

Tools and techniques for the conduct of market analysis and evaluation to Tools and techniques for the conduct of market analysis and evaluation to determine dynamics and benchmarking market informationdetermine dynamics and benchmarking market information

How many units?How should the units be chosen?

From where should the units come?

Who or what type of units?

Will Make sure to address if not all but most of them

Opportunity to meet with CIPS Management

Presentation/Interactive workshops

CIPS Qatar Branch Vacancies

TBA (Vacant)TBA (Vacant) Education Liaison OfficerEducation Liaison OfficerTBA (Vacant)TBA (Vacant) Joint SecretaryJoint Secretary

INVITE NOMINATIONS AND INVITE NOMINATIONS AND ELECT NEW MEMBERS ELECT NEW MEMBERS

Learning sessionBy Chair


SUPPLIER APPRAISAL: VENDOR EVALUATION AND DEVELOPMENT

SUPPLIER APPRAISAL: VENDOR EVALUATION & DEVELOPMENT

Central Part Of Purchasing Strategy (Supplier Selection) Objective: •Reducing Purchasing/Sourcing risk and maximising overall value to the purchasing organisation through Suppliers optimisation Overview Of Evaluation And Selection Process: •Recognition of Need For Supplier Selection•Identification of Key Sourcing Requirements•Determination of Sourcing Strategy•Identification of Potential Supply Sources •Limit Suppliers in Selection Pool•Determination of Method of Suppliers evaluation and Selection •Management of Suppliers Capability

Recognition of Need for Suppliers Selection

Selection of Suppliers, Securing Agreement & Setting Management

Approach & KPIs

SUPPLIER APPRAISAL: VENDOR EVALUATION & DEVELOPMENT

Recognise need for Supplier Selection

• Anticipation of Future requirements

• Insight into new product dev plan

• Preliminary SPEC and material requirements

• Service requirement

• Process req• Purchasing

groups• Services

forecast

• Understanding important purchase requirements

• Determine internal and external customers

• Supplier performance areas

• Known categories

• Quality, cost and delivery

• Develop and validate sourcing strategy

• Single Supplier vs. Multiple Suppliers

• Short term vs. long term strategy

• Full service vs. non-full services suppliers

• Domestic vs. foreign suppliers

• Close vs. Arm’s length relationship

• Existing Supplier meets cost, delivery & performance

• Experience with Category

• Trade journals • Trade

Directories• Second Party or

Indirect information

• Suppliers information management consultants

• Based on gathered information limit Supplier pool

• Use performance /capability matrix

• Financial risk analysis

• Evaluate performance

• Quality, cost and delivery

• Evaluate Supplier provided information

• Determine Supplier Evaluation process

• Establish Evaluation criteria

• Seek and obtain Supplier information

• Carry out Supplier facilities visits

• Prequalify as necessary

• Execute process

• Establish agreement with selected suppliers

• Set up SLA as necessary to measure performance

• Establish KPIs to manage relationship categories

• Agree relationship and performance management model

IdentifySourcing Require--ments

Determine Sourcing Strategy

IdentifyPotential Supply Sources

Limit Suppliers in Selection Pool

Determine Method for Supplier Eval/ Selection

Select Suppliers & Secure Agreement

• Develop and validate sourcing strategy

• Single Supplier vs. Multiple Suppliers

• Short term vs. long term strategy

• Full service vs. non-full services suppliers

• Domestic vs. foreign suppliers

• Close vs. Arm’s length relationship

• Existing Supplier meets cost, delivery & performance

• Experience with Category

• Trade journals • Trade

Directories• Second Party

or Indirect information

• Suppliers information management consultants

• Determine Supplier Evaluation process

• Establish Evaluation criteria

• Seek and obtain Supplier information

• Carry out Supplier facilities visits

• Prequalify as necessary

• Execute process

• Establish agreement with selected suppliers

• Set up SLA as necessary to measure performance

• Establish KPIs to manage relationship categories

• Agree relationship and performance management model

Determine Sourcing Strategy

IdentifyPotential Supply Sources

Determine Method for Supplier Eval/ Selection

Select Suppliers & Secure Agreement

Team 1Led by Naveen

Team 1Led by Naveen

Team 2Led by Rao

Team 2Led by Rao

Team 3Led by Peter

Team 3Led by Peter

Team 4Led by Panday

Team 4Led by Panday

Instructions•Break into 4 (four) teams•Brainstorm assigned topics•Share best practices experience•Appoint spokes person who will provide feedback to the house

Learning session

Group Feedback


Closing remarks and announcement of next formal

community event

By Chair


Thank You for your time&

See you again


qcips final slidpack 27feb13 (2) (1)

Documents

cips qatar committee

pm break6

cips qatar branch activities

professional networking

professional development

community support

regular committee meetings

strong community