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1. SAP QMPrepared by SANTOSH

2. Quality ManagementQuality Management Module deals with alltraditional functionsof quality in an organization.The integration of the QM application componentin the SAP

system allows quality managementtasks to be combined with those in otherapplications

(such as materials management,production, sales and distribution and costaccounting).

3. FeaturesThe QM application component supports tasks associated with quality

planning, qualityinspection and quality control. In addition, it controls the creation of

quality certificates and managesproblems with the help of quality notifications.Thefollowing components are available in QM: Basic data (for example, material master,

catalogs, inspection characteristics, inspection methods and sampling procedures).

Inspection planning (inspection plans, reference operation sets, material specifications).QM in procurement. QM in sales and distribution Inspection lot processing (inspection

lot creation and inspection lot completion) Results recording Defects recording Sample

management Quality Information System Dynamic modification of the inspectionscope Quality certificates Quality notifications Test equipment management

4. Quality Inspection Process Delivery Production Order Material Material VendorQuantityInspection Plan / Routing Quantity Inspection instructions Inspection LotCreation Sample Procedures Sample Drawing Instructions Inspection Execution Catalogs

Result Recording Record Measured Values Defects ok Usage decision Not ok Quality

Posting if necessary Create Q Notification Quantity Posting if necessary

5. Quality PlanningQuality planning enables you to manage basic data for quality,

inspection planning and material specifications.The integration of the Quality planning

component in the SAP system allowsquality planning tasks to be combined with those ofother components suchas materials management, batch management, inventory

management,variant configuration and cost accounting.Quality inspection covers the

following functions: Master data management (material master, catalogs, selected sets,

master inspection characteristics, class characteristics, inspection methods, samplingprocedures, sampling schemes, dynamic modification rules, sample-drawing procedures,

QM work centers). Inspection planning (inspection plans, reference operation sets,

material specifications).

6. Quality InspectionThis functional capability is used to constantly check the quality of

the companys products. Thereforethe inspection plans and characteristics are used. The

inspection process mainly consists of thefollowing four steps:Inspection can be triggeredat a number of inspection origins: Inspection lot creation: in SAP QM, all quality

inspections are based on inspection lots. These can be triggered manually or

automatically (e.g. at goods receipt from a purchase order, at goods issue of a component,

at a certain operation during production, etc.). The lots contain specific information aboutthe inspection size (e.g. based on the sampling procedure), inspection characteristics and

methods from the inspection plan or material specification, etc. Results Recording: Afterinspecting the products, the quantitative (e.g. width/height of a product) and/or qualitative

(e.g. color of the product) results of the predefined characteristics can be directly

recorded in the inspection lot. Defects recording: Defects can be recorded additional tothe results recording. These defects are also referenced to an inspection lot and contain

information about any attribute of a material/product/process that deviates from the


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defined characteristics. The defect recording can be based on standardized codes that can

be taken from the predefined inspection catalogs. Inspection lot completion: A

completion of the inspection lot is necessary after results recording to finally decideabout the usage of a material. Depending on the usage decision, stock postings are

performed (e.g. to unrestricted-use stock, blocked stock, scrap, etc.). The usage decision

also influences the quality level and the quality score of a material or inspection lot 7. Creation of Inspection PlanCreate a inspection QP01 (Transaction code)

Enter the material and Plant details

8. Creation of Inspection (Contd.) Enter the mandatory details in the screen, click on Task

list

9. Task DetailsEnter the Task info and Lot size of theMaterials and click on operations

10. Operation overviewEnter the Control Key andwork center, click on save.

11. Inspection Lot CreationIn the Quality Management (QM) component, processqualityinspections on the basis of Inspection lots. If youwant to inspect a specific quantity of a

material or a pieceof equipment, an inspection lot must be created in thesystem.We can

create the inspection lots automatically or manuallyand how you use the inspection lots to

process different typesof inspections.Once an inspection lot has been created, you caninspectthe goods, record the inspection results or defects, andcomplete the inspection

with a usage decision.

12. Inspection LotCreate a inspection lot QA01 (Transaction code) Enter the Material

and plant details, with the Inspection lot origin and click on Enter Note:The system uses

inspection lot origin and the inspection type to determine how an inspection lot will be

created and processed. The inspection lot origins are predefined by SAP in Customizingfor Inspection Lot Creation. You cannot define your own inspection lot origins.

13. Inspection Lot (Contd..) Enter the Mandatory details in the screen and Click on enter


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14. Inspection lot creation (contd..) Now click on save Once you click on Enter in the

Previous screen. The message will be displayed as below.

15. Inspection lot (Contd..) Inspection lot is created.

16. Result RecordingResults can be recorded by using change inspection lot creation or

through defect screen.Change Inspection lot: QA02 (Transaction code)Record Defects :QF01 (Transaction code) Enter the Inspection lot id. Click Defects Tab

17. Result recording (Contd..) Select the Type of defect to Record.

18. Record Defects (Contd..)Choose the record Type The report category defines the form

and content of the defects data. It links a catalog profileclick on enter (schematized value

list) to a confirmation profile (recording form). The defects data is recorded on the basis

of report categories and stored in the form of quality notifications.

19. Defect Screen Click on NotificationType the code, no. ofdefects and click on Enter

20. Quality NotificationsQuality notifications are used to process and documentqualityrelated problems within a standardized process. Quality notificationsconsist of

basic header data such as material, reference documents,batch numbers, etc. and detailedinformation about theproblem/deviation.Additionally to that, tasks and activities canbetracked to support an internal CAPA (Corrective andPreventive Actions)

process.Notifications can e.g. be used for: complaint against a vendor internal problems

(material error, etc.) complaint from a customer

21. Notification Screen Enter the Details in all Tabs and click on back icon and click on

save button.Type the Task

22. Notification screen (Contd..) Result, notification and Defect data saved

23. Usage DecisionEnter the Inspection lot and Click onusage decision

24. Usage Decision (Contd..) We can navigate to any of the above screens, by clicking

the button

25. Usage Decision (Contd..)The usage decision for an inspection lot confirms that all

physical samples have been valuated and the inspectionhas been completed. It alsospecifies whether the goods in the inspection lot have been accepted or rejected foruse.

We can make the usage decision manually or the system can make the decision

automatically. Select the appropriate value and click on save

26. Usage Decision (Contd..) Click on back Button Enter the comments

27. Usage Decision (Contd..)Usage decision is saved forthe material

28. Quality CertificatesQuality certificates document the following of certain quality

requirements. Theyare mostly used during the collaboration with suppliers or

subcontractors(incoming certificates) to document the quality standards of incominggoods orwhen acting as a supplier, to document the companys quality

standardsthemselves (outgoing certificates).Quality certificates can guarantee: the

following of certain manufacturing / quality processes the execution of predefinedinspections. These can be either defined by norms (e.g. GMP: Good Manufacturing

Processes), law, customers, ... defect-free inspection results for a delivery, assigned to

the quality certificate


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29. Quality Certificate Enter the Certificate code and press EnterTo create Certificate use

QC51 (Transaction code)

30. Quality Certificate contd. You can Navigate any above screens, click on the

respective Tabs We can Track the Certificate status details

31. SAP Reports Reports are collection of records that are helpful for arriving atimportant decisions. Reports can be filtered based on requirements parameters. For e.g.,

TCode MM60 we can filter based on Material ans Plant or Plant or Material or it can

even be a blind filter.

32. Standard Sap QM Reports Standard Reports in QM

33. Standard Sap QM Reports (Contd..)

34. Comments & Queries-Queries are always welcome.Send emails to:Thank

YouSantosh+ [email protected]

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