QM-Specific Data in the Material MasterPurposeThe Quality Management view of the material master primarily contains the control parameters you need to process quality inspections throughout the logistics supply chain. In the material master, you define various inspection parameters based on the inspection type (for example, triggering events for quality inspections, inspection with or without a task list, with or without a material specification and whether results are to be recorded for inspection characteristics). In addition, you enter the control data for QM in Procurement in the material master.

IntegrationQM-specific data in the material master plays a part in:

Managing quality information for materials, vendors and manufacturers. Certifying vendors and manufacturers, as well as monitoring their QM systems. Managing the release status of supply relationships, for example, for model or regular

deliveries. Evaluating vendors from a quality standpoint, using statistics from audits, goods receipt

inspections and problem notifications. Transferring quality documents, for example, technical delivery terms for requests for

quotations and purchase orders. Requesting quality certificates and monitoring certificate receipt. Triggering source inspections at the vendor’s premises before the scheduled delivery

date. Inspections for goods movements, such as goods receipts. Blocking payments until inspection lots are accepted. Managing stock that is subject to a quality inspection and taking into account inspection

lots in material requirements planning. Transferring inspection results to the batch classification. Determining batches using inspection results from quality inspections. Monitoring batches with regard to their expiration date and the date for recurring

inspections. Managing problems using quality notifications; processing complaints against a vendor.

Quality management viewGeneral dataFetched from the other view of master materialProcurement dataIs used to control procurement in integration with MM module

o Procurement control keyo Certificate typeo Requirements for the vendor's QM systemo Technical delivery terms

Inspection setupHow and where the material to be inspected

o Inspection typeo Use of a task list or material specificationo Results recording for characteristicso Quality score procedureo Sample determination

QM control key in procuremento Technical delivery termso Quality assurance agreementso Vendor release requiredo Certificate requiredo Blocking the invoice

Procedure

1. Access transaction by:

SAP Menu SAP Menu Logistics Quality Management Quality Planning Logistics Master Data Material Create.

Transaction Code MM01

Double click on the Transaction Code MM01 and the following screen will appear.

2. Create new QM-specific data for a material and choose continue.

Double click on this transaction code

On the initial screen, enter the following data:

On the screen ‘Edit Catalog: Initial Screen’ enter information in the fields as specified in the table below:Initial screen: Maintain the above fields with the help of the following table.(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

Field Name Description R/O/CMaterial Number

Alphanumeric key uniquely identifying the material. O

Industry sector

Key that specifies the branch of industry to which the material is assigned.

R

Material Type Key that assigns the material to a group of materials such as raw materials, operating supplies or trading goods.The material type defines certain attributes of the material and has important control functions.

R

3. In the dialog box for selecting a view, set the Quality Management indicator and chooseContinue.

Enter the Material code and select Industry sector & Material Type

Click on Select View

4. On the Organizational Levels screen, enter the required plant and then choose Continue.The Quality Management view of the material master appears.

Select the Quality Management

Enter

Field Name Description R/O/CPlant A place where materials are produced, or goods and services are

provided.R

5. Enter a short text for the material and the base unit of measure.

Enter Plant code

Enter

If you have already entered this data in another view for the material (for example, in the purchasing view), The system copies over the entered data.

Field Name Description R/O/CMaterial Description (Short Text)

Text containing up to 40 characters that describes the material in more detail.You can enter one material description in each of any number of languages.

R

Base Unit of Measure

Unit of measure in which stocks of the material are managed. The system converts all the quantities you enter in other units of measure (alternative units of measure) to the base unit of measure.You define the base unit of measure and also alternative units of measure and their conversion factors in the material master record.

R

6. If necessary, enter the following additional information:

Field Name Description R/O/CUnit of issue You can define the unit of measure that can be used for the O

QM Control Key

Certificate type

Enter short text for material

withdrawal of a material from the warehouse, stock transfers and transfer postings.

QM Material Authorization

You use this key to limit the access authorization of users to the material-related data in Quality Management. If you do not enter an authorization group, no authorization check is made by the system.

O

GR Processing Time in Days

Number of workdays required after receiving the material for inspection and placement into storage (GR to Stock Posting).

O

Catalog profile A combination of code groups from several catalogs.You can assign a catalog profile to the material. This profile is then proposed as the default when you create a quality notification or record defect.

O

Plant-Specific Material Status

You use this plant-specific material status to limit the use of the material to the relevant plant.

O

Post to Inspection Stock

If you set this indicator, the material is posted to inspection stock at goods receipt.If you do not set this indicator, the goods receipt is posted to unrestricted-use stock.

O

Documentation required indicator

You set this indicator, if you want to record any changes made to inspection lots that were created for the material in change documents.

O

Inspection Interval

You enter the period of time in days until the next recurring inspection is to take place. If the interval for the recurring inspection has been defined in the material master record, the date of the next recurring inspection is entered automatically when creating a batch.

O

Date valid from You enter the date, from which the plant-specific material status is valid.

O

QM in Procurement Active

If you set this indicator, you activate Quality Management in procurement for all plants in a client.If you activate the indicator for QM in procurement in the material master record at the client level, you must also store a control key at the plant level for quality management in procurement.

R

QM Control Key You use this key to control the conditions that apply to the quality management processes in procurement. You must enter additional information, depending on the control key.

R

Certificate Type You must enter a certificate type if you have selected a control key that requires a certificate type. The certificate type represents the content of a certificate.The entry of a certificate type in the QM inspection data of the material only takes effect if you set the indicator for QM in procurement.

R

Target QM System for Vendor

As a customer in a supply relationship, you can define the requirements for the vendor's QM system using this identifier and the accompanying description.

R

Technical delivery terms

Means that the material is assigned technical delivery terms that have been stored in the document management system.The technical delivery terms apply if the material is procured for this plant. In the case of requests for quotations and purchase orders, you can print them out for each material item.

R

Editing the Inspection SetupYou must edit the inspection setup, to be able to create inspection lots for a material. Inspection lots are created for all goods movements that are relevant to QM. In the material master, you define which goods movements are relevant to QM.

7. In the Quality Management view of the material master, choose Inspection setup.

8. On the screen for editing the inspection setup, choose Create inspection types and enter the inspection types. If necessary, use the input help.

By entering one or more inspection types, you define which inspections the material has to undergo, depending on the goods movements and how you are to inspect.

Click on Inspection Setup

Click on Inspection type

If you want the system to use an inspection type other than the one that is specified in Customizing under variant 01, you must set the Preferred Inspection Type indicator.

Field Name Description R/O/CInspection Type

The inspection type defines how an inspection is performed. Several inspection types can be assigned to an inspection lot origin.

R

Preferred Inspection Type

If you set this indicator, the system creates preferred inspection lots with this inspection type for the corresponding inspection lot origins.

R

Inspection Type Active

If you set this indicator, inspection lots can be processed for this material and inspection type.

R

9. Choose Check, to check the data you have entered and to display details of the chosen inspection type.

Activate Inspection type

You use these details to influence the processing of the material during inspection processing and results recording.

For each inspection type, you can predefine a number of indicators and field values in Customizing. The system proposes these settings as default values in the inspection setup, but they can be changed.

10. If necessary, edit the following indicators and fields in the inspection type:

Detail of Inspection type

Field Name Description R/O/CPost to Inspection Stock

When a goods movement takes place, the quantity of the material to be posted is posted to inspection stock. If you do not set this indicator, the material quantity is posted to unrestricted-use stock.

R

Inspect with Material Specification

When you set this indicator, you can perform an inspection using a predefined material specification.If you set this indicator, you must also maintain the material specification for the inspection to be performed.

R

Inspection with Task List

If you set this indicator, the inspection is performed based on the task list.If you set this indicator, inspection lots can be processed for this material and inspection type. It is applicable to those inspections only which will be done without any Operation (Task).

R

Inspection for Handling Unit

Defines whether an inspection lot is to be created with reference to handling units.If you set this indicator, the inspection lot is created when:

Packing, if you are working with an inbound or outbound delivery.

Performing a transfer posting of handling units (for example, in the handling unit monitor).

O

Inspection Specifications from Configuration

If you set this indicator, the system takes the configurations from the sales or production order into account when inspection lots are created, and changes or supplements the inspection specifications in the task list or material specification.

O

Automatic Specification Assignment

If this indicator is set, the system tries to assign a task list or a material specification automatically.You can only set this indicator if either the indicator to inspect with a task list or the indicator to inspect with a material specification is also set.

R

Inspect by Characteristics

If you want to record results based on characteristics, you must inspect using a task list or a material specification.Characteristic-based results recording are a prerequisite for characteristic-based dynamic modification.

R

Inspect by Characteristics

If you set this indicator, you do not necessarily have to plan inspection characteristics in the task list. For example, you can also create unplanned characteristics directly in results recording. These characteristics are maintained in the order.

R

Sampling Procedure

This field is only used if you inspect a material without the use of a task list or material specification.If you enter a sampling procedure in this field, the system calculates the sample size on the basis of the inspection lot quantity.

O

100% Inspection

If you set this indicator, the system treats the inspection lot size as the sample size.If you define a 100% inspection for the material, you must manually valuate the inspection characteristics.

O

Inspection Percentage

This field is only relevant, when you carry out an inspection without reference to a task list or material specification.The total sample size is calculated on the basis of the percentage rate taken from the lot size.

O

Manual Sample Calculation

If you set this indicator, you must trigger the sample calculation manually in the inspection lot.When you carry out an inspection with reference to a task list or material specification.

O

Manual If you set this indicator, you must manually enter the sample size for O

Sample Entry the inspection lot.The indicator is only taken into account for an inspection that is carried out without a task list or material specification.

Dynamic Modification Rule

The dynamic modification rule defines inspection stages and the conditions that lead to an inspection stage change.

O

Skips Allowed If you set this indicator, skips are allowed for inspection characteristics during sample calculation.If you do not set this indicator, the system chooses the next inspection stage in the dynamic modification rule that is not a skip, instead of the skip defined in the quality level during sample calculation.

O

Automatic Usage Decision Planned

If you set this indicator, the system can automatically make usage decisions for inspection lots.

O

Serial Number Management Possible

If you set this indicator, single-unit inspection using serial numbers is performed for the inspection lot, provided that the material is marked as requiring a serial number by a serial number profile.

O

Average Inspection Duration

You enter the average inspection duration in days for each inspection type. The start or end date for the inspection is then calculated at inspection lot creation using the start or end date and the inspection duration.

O

Quality Score Procedure

The procedure used to calculate the quality score for the inspection lot. The data will be used for Vendor Evaluation.You can define a quality score procedure for each inspection type in the material master.

O

Allowed Share of Scrap

Allowable share of scrap for the quality score procedures that use the share of scrap to calculate the quality score.You usually choose a share of defects so that it comes to half of the AQL value.

O

Control of Inspection Lot Creation

You enter the conditions, under which a single inspection lot is to be created.Define “For each material document, material, batch, and storage loc”, the system will generate inspection lot for each GR.

O

QM Order Individual

If you set this indicator, an individual QM order will be created for this combination of material and inspection type.You can record appraisal costs for the combination material and inspection type in an individual QM order.

O

QM Order The number that uniquely identifies the QM order that is to be used for collecting costs.The QM order defined in the inspection setup (Quality Management view of the material master) is used as a copy model when inspection lots are created, provided no individual QM order is created for the inspection lot.

O

11. To check the consistency of your data, choose Check again.

If the entries are consistent, choose Continue.The Quality Management view of the material master reappears.

Check

12. Save your data.

Enter

Save

Procedure1. Access transaction by:

SAP Menu SAP Menu Logistics Quality Management Quality Planning Logistics Master Data Material Change.

Transaction Code MM02

Double click on the Transaction Code MM02 and following screen will appear.

Double click on this transaction code

Enter the Material code

Enter

Chose Quality Management

2. Chang a short text for the material and the base unit of measure.

Enter

Enter Plant code

3. In the Quality Management view of the material master, choose Inspection setup.

Change the short text for material

QM Control Key

Certificate type

4. On the screen for editing the inspection setup, choose Create inspection types and enter the inspection types. If necessary, use the input help.

Edit Inspection Setup

5. Choose Check, to check the data you have entered and to display details of the chosen inspection type.

Change Inspection Type

6. Save your data.

Enter

Save

1. Create new QM-specific data for a material and choose continue.

2. In the dialog box for selecting a view, set the Quality Management indicator and chooseContinue.

Enter the Material code and select Industry sector & Material Type

Click on Select View

3. On the Organizational Levels screen, enter the required plant and then choose Continue.The Quality Management view of the material master appears.

Select Quality management

Enter

4. Enter a short text for the material and the base unit of measure.If you have already entered this data in another view for the material (for example, in the purchasing view),

The system copies over the entered data.

Select Plant code and Storage location

Enter

5. In the Quality Management view of the material master, choose Inspection setup.

Enter description of Material

6. On the screen for editing the inspection setup, choose Create inspection types and enter the inspection types. If necessary, use the input help.

Click on Inspection Setup

By entering one or more inspection types, you define which inspections the material has to undergo, depending on the goods movements and how you are to inspect.

Click on Inspection Type

7. Choose Check, to check the data you have entered and to display details of the chosen inspection type.

Activate Inspection Type

Enter

You use these details to influence the processing of the material during inspection processing and results recording.

8. To check the consistency of your data, choose Check again.

9. If the entries are consistent, choose Continue.The Quality Management view of the material master reappears.

Check

10. Save your data.

Enter

Save