qt application for sites-2009-10

8/3/2019 Qt Application for Sites-2009-10

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QUALITY TROPHY APPLICATION 2009 10 ELECTRICAL CONSTRUCTION (DOMESTIC)1

1.0) General:

The Quality Trophy is an ANNUAL APPRAISAL on the performance towards excellent

performance in Product quality, cost, timely completion, Safe working practices and Progress

achieved through Quality Management System made towards business excellence.

The applicant shall Study the criteria and make a self-assessment in the original copy either with

a tick mark against "YES" or "No" providing with an objective evidence for "YES" at the time of

assessing.

This trophy intends to increase Quality awareness and motivate all towards

1.1) Product Quality as an increasingly important element for competitiveness.

1.2) Adoption of successful quality strategies and benefits derived from implementation of

Quality Management Systems.

1.3) Effective implementation of Quality Management System at sites.

1.4) Effectiveness of corrective and preventive measures initiated at site.

1.5) Safe working practices implementation

2.0) Scope:

The awards will be given to one project in each BU for Electrical construction (Domestic)

Substation Business Unit

Industrial Electrification Business Unit

Transmission Line Business Unit

Railway Construction Business Unit

Transmission Line Factories

The original self-assessed booklet shall be submitted to QMS - HQ in hard and soft copies.

Applicants are requested to ensure the availability of all the objective evidences at the time

of assessment.

Non-availability of objective evidence / continuity breakdown in the workflow will lead to

counting of "NO during the assessment.

LLAARRSSEENN && TTOOUUBBRROO LLIIMMIITTEEDDELECTRICAL CONSTRUCTION (DOMESTIC)

QUALITY TROPHY APPLICATION

APRIL 2009 TO MARCH 2010


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The awards will be distributed to winning job sites during New Year address of President -

Construction. The awardees list would be published in internal magazines. The site team

members of the winning project will be awarded a Trophy along with Certificate of Merit.

3.0) Application submission associated Processes and key dates:

EVP- Electrical Construction (Domestic) releases forms in Portal / e mail

Site would submit the filled up application to QMS - HQ

Evaluation of application and finalization of list of sites in consultation

with BU Head

Completion of Evaluation

Submission of recommendation along with assessment report to

HQ Committee for Winner selection

Declaration of Winner

Distribution of Trophy to Winners

27thOctober10

January11

10th November1

15th December10

20th December10

27th December10

5th November10


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4.0) Eligibility:

50% or more Sales on erection achieved as of 31st March10, of the total contract value

and should have achieved / exceeded 90% of the budgeted/MTR Sales, GM for the

Assessment Year.

Sites closing early are to be informed to QMS HQ along with Project completion reports

for immediate assessment.

Site Photos, site-in-charge Photo and list of salient Features of the site shall be handed

over to assessor during the Initial assessment itself.

5.0) Assessment areas and scores:

Max.Score

1. PROJECT MANAGEMENT AND PLANNING - 30

2. SITE EXECUITON - 25

3. QUALITY MANAGEMENT SYSTEM - 104. QA / QC - 10

5. STORES MANAGEMENT - 10

6. EHS - 15

---------

Max. Total: 100

---------

6.0) Incomplete applications are liable to be rejected.

7.0) Site assessment will be carried out by HQ-QMS plus External.


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APPLICATION FOR QUALITY TROPHY 2009-10

(To be submitted in electronic form as well as hard copy booklet)

1. Name of Project : __________________________________________

Job No :___________________________________________

Address : ___________________________________________

___________________________________________

Telephone: ____________________Fax: _________________________

Email : __________________________________________________

2. Highest ranking official in the Project:

Name________________________________________ PS No.___________

Address _______________________________________

_______________________________________

Tel. No.: Office _________________Home _____________Cell Ph. ______________

3. Category: Tick () as applicable

Substation Business Industrial Electrification Business

Transmissionline Business Transmissionline Factories

Railway Construction Business

4. No. of employees at peak ________________________

5. No. of workmen at peak__________________________

6. Project Value (original) __________________________________

7. Project Value (Actual / Expected) __________________________________

8. Date of project commencement (as per contract)____________________

Passport

Size of

project

manager to

be pasted


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9. Date of project commencement (actual )____________________

10. Date of completion (as per contract)_______________________

11. Date of completion (Expected)___________________

12. Staff List for the Project as on 1st April09 to 31st March10 please attach the list

of staff showing the name, PS Number and duration of the team member in the

project for issuing of the certificate of merit.

13. Site In-charges critical review on strengths and opportunities for improvement

with respect to Quality (Min. 3 areas) Mandatory


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ASSESSMENT FOR PROJECT MANAGEMENT AND PLANNING

NAME OF THE PROJECT:

PROJECT MANAGEMENT AND PLANNING APPLICANTASSESSMENTBY QMS - HQ OBJECTIVE

EVIDENCESSLNO FUNCTIONS REF DOCUMENTS YES NO YES NO

1Receipt and availabilityof the contractdocuments

Tender documents

Technical Specifications

Techno commercial offers

LOI / LOA / Letter of agreements

Vendor offers / correspondences

Approved L2 Schedules

2

Review of the contract

documents and itsevidences

Kick Off Meeting (KOM) Date

KOM attended as per procedure

KOM Minutes

Contract Variation

PV Clause

Approved BOQ

Approved Drawings

3ACE Preparation andsubmission & approval

ACE Submission on

ACE Approved by

ACE Approved on

4Availability of ApprovedL2 Schedule

Submission on

Approved on

5MPCS duly approvedwithin a month from thedate of LOI

S0 to S10 Preparation

LOI date

S0 to S10 submission

S0 to S10 Approved

6S1- Schedule ofInvoicing

Regular updation

Review

Variation identification

Root cause analysis

Corrective action in line to the aboveto eliminate the root cause

Effectiveness of the corrective action

7S5-Schedule of Labourrequirement

Regular updation

Review


Root cause analysis




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8S6-Schedule of Materialrequirement & status

Regular updation

Review


Root cause analysis



9S8-Schedule of Directcost

Regular updation

Review


Root cause analysis



10S9-Schedule of Indirectcost

Regular updation

Review


Root cause analysis



11 Job Cost Report

Regular updation

Review


Root cause analysis



12 Daily progress

Preparation

Review

Decision / Direction

Action

Effectiveness

13 Weekly progress

Preparation

Review


Action

Effectiveness

14 Monthly progress

Preparation

Review

Root cause analysis & correctiveaction

Effectiveness of corrective action


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15Review of objectives &targets in terms ofquality , cost & time

objectives for Planning

Monitoring of performance

Action plan on adverse performance

16Statutory & regulatoryrequirements

list of Statutory & regulatoryrequirements

Compliances to the requirements

17 Invoicing

Validation to period for invoicingrequired vs invoicing actual

Validation to Submission

Validation to Collection

Effectiveness of the cycle time

18Winding up & Projectcompletion

Timely winding up meeting

Monitoring as per the Demobilizationplan

Final bill clearances from clients

Project completion certificates fromclient

Project completion report submissionto HQ

19Sub-contractorManagement

No of Sub Contractors engaged at Site

Sub-contractor evaluation beforeinduction

Screening of subcontractor workmen

Rating of subcontractor

Objective Remarks:


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ASSESSMENT FOR SITE EXECUTION


SITE EXECUTION APPLICANTASSESSMENTBY QMS - HQ OBJECTIVE


1 Process identification

Sequence of Processes identification

List of processes and sub processavailability

Approved Work Instructions /Procedures

Weekly & daily planning for executingthe activities

Record of Approved Drawings

2 Drawings /Deliverables

Receipt and updation of the approveddrawings; issue & control on themovement of the drawings

Preparation or coordination for as builtdrawings

Control of Clients data/Drawings

List of codes & standards for referencewith regular updation to requirements

Coordination for obtaining customerapprovals for materials, drawings orany deliverables in time from theclients

3 Input verification

Validation of materials to therequirements before considering asinput

Competency of People

Condition of Machines

4 Process verification

Control parameters identified forexecuting the activities effectively

Monitoring and controlling of theprocess established

Effectiveness of control

Verification on in process authorization/clearance for erection process

Acceptance criteria specification in theQAP

Verification of output in line with QAP

Authorization or clearance validation

Acceptance by client

5Final verification andApprovals

Final inspection as per approved FQP

Final inspection reports

Client acceptance on final product

client submission

Objective Remarks:


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ASSESSMENT FOR QUALITY MANAGEMENT SYSTEMS


QUALITY MANAGEMENT SYSTEMS APPLICANTASSESSMENTBY QMS - HQ OBJECTIVE


1 Documentation

Receipt of QMS documents

Issue of QMS Documents

Control of the QMS documents

2 Implementation

Verification of QMS Implementationthough Audits

Audit plan -Plan Vs Actual

Audit Notification

Audit checklist

Audit summary report

Observations /NCR's

Timely compliances on auditobservation points

3 QMS Orientation

QMS orientation ensured to all newstaff at site

Effectiveness of the Orientation

4 Quality Objectives

Quality objectives for the Project site

Review and analysis on achievementof Quality objectives at regularintervals

Implementing the corrective measuresfor adverse performance

5 Trainings

Availability of Training plan

Training conducted as per plan

Availability of Training records

Effectiveness of Training

6CAPA / MonthlyReview Meetings

Conducting regular CAPA/Monthlyreview meetings


Effectiveness

7Control of Nonconformities (NCR)

Identification of NCR's through audits,daily inspections etc

identification of root causes

Implementation of Corrective action

Review of effectiveness of Correctiveaction

Initiating the actions to prevent theoccurrences


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QUALITY MANAGEMENT SYSTEMS APPLICANTASSESSMENTBY QMS - HQ OBJECTIVE

EVIDENCES

SLNO FUNCTIONS REF DOCUMENTS YES NO YES NO

8

Customer complaints

& feedbackMechanism

Customer Compliant Receipt

Method of updation

Response to the client

Correction initiated

Root cause analysis & CorrectiveAction implementation

Effectiveness of Corrective action

9Customer satisfactionReports (CSR)

Receipt of CSR

Review and Feedback analysis of theCSR

Corrective actions on Customerfeedback on improvements

Feedback to clients on Action taken by

the site for improvements

10 Improvements

Identify area for Improvement

Analyze the process for improvements

identify the Preventive action foreliminating potential non conformity

Objective Remarks:


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ASSESSMENT FOR QUALITY ASSURANCE / QUALITY CONTROL


QUALITY ASSURANCE / QUALITY CONTROL APPLICANTASSESSMENTBY QMS - HQ OBJECTIVE

EVIDENCES


1 QA/QC functions

Approved work Procedures / Qualityassurance plans / checklists

Work done as per the stated methodstatement and checked at differentstages.

In process inspection as per approvedprocedure

Inspection reports/records forinspection

Updation of Checklists

2 Calibration

List of Measuring equipment

Calibration plan

Calibration schedule

Calibration status-Required vs actual

Issue of calibration certificates

3Control of process andproduct nonconformities

Non conformities identified during theprocess or product verification andvalidation

Correction

Root cause analysis

Corrective action implemented

Effectiveness of Corrective action

4 Best PracticesNumber of best practices identified andimplemented

5 Benefits

Cost

Quality

Time

Implemented in QMS

Objective Remarks:


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ASSESSMENT FOR STORES MANAGEMENT


STORES MANAGEMENT APPLICANTASSESSMENTBY QMS - HQ OBJECTIVE


1Storage area as per layout drawing

Semi covered

Closed area

Open yard

2Receipt of thematerials

Storage procedure & Loading andunloading instructions

Designated area for receipt

Purchase order(PO)/LR/DC

Source inspection clearance report

Manufacturer's TC

3Inspection of thematerial at the storeyard

Physical verification for damages

Inward material inspection report

Designated area for accepted &rejected materials

Reporting against shortage or damageof the materials

Action on the damaged materials

Non acceptance report for rejectedmaterials

Inspection clearance by site and client

Regular updation for material receiptnote

4Storage of theMaterials

Storage as per designated areas

All the materials are identified andreadily traceable

5 Issue of the Materials

Indent place by the user shallnecessarily cover cost code, materialcode, Quantity and description

Signature of Authorized person as perauthorization list

Updating of Record/Bin cards

6 Monitoring & Control

Follow of FIFO

Monthly stock statement

list of materials (Own)

List of client supplied materials

Periodic physical verification againststock

updation of Materials/consumablesissued to Sub contractors (free)

updation of Materials/consumablesissued to Sub contractors (Chargeable)

Verification of Shelf life materials

Daily stock position of critical items

Objective Remarks:


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ASSESSMENT FOR ENVIRONMENT, HEALTH & SAFETY


ENVIRONMENT, HEALTH & SAFETY APPLICANTASSESSMENTBY QMS - HQ OBJECTIVE

EVIDENCES


1 EHS Plan

Availability of EHS plan

Implementation of EHS procedures

Awareness of EHS practices in all thestaff & workman

2 EHS Audits

EHS audits complying with plannedrequirements

Compliances to EHS requirements

3 Emergency Evacuationplan

Availability of Emergency Evacuationplan

Emergency preparedness andresponse time testing

4EHS Educationprogram

Pep talk before the start of erectionactivities

EHS awareness initiatives

5Awards won by site forEHS

Award certificate

Objective Remarks:


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ASSESSMENT FOR FINANCIAL PERFORMANCE

(Assessment Financial Year: 2009-2010)


FINANCIAL PERFORMANCEBUDGETED

(ACE)ACTUAL

POSITIVE VARIANCE

OBJECTIVEVIDENCEAPPLICANT

ASSESSMENTBY QMS - HQ


1Project Financialparameters -Budget Vs Actual

Sales

Gross Margin

PBIT

PBIT % of sales

Average Workingcapital (AWC)

Average Net fixedassets (ANFA)

EVA

ROCE (%)

Staff Man Months

ROTE (PBIT/StaffMan Months)

2 InvoicingSubmission of Clientinvoice as percontract

3CollectionTargets

More than Sixmonths

Less than six months

Deduction of LD

Objective Remarks:


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QUALITY TROPHY APPLICATION 2009 10 ELECTRICAL CONSTRUCTION (DOMESTIC)

MAIN ASSESSMENT SHEET

(For use by Applicant and QMS)

NAME OF THE PROJECT & REGION / TFL: PROJECT MANAGER NAME:

JOB CODE OF THE PROJECT: DATE:

SLNO

FUNCTION/ACTIVITYASSESSMENT

POINTSCOMPLIANCE

FOR "YES"COMPLIANCE

FOR "NO"% WEIGHTAGE

FOR " YES "

WEIGHTAGE OBTAINEDFOR " YES "

APPLICANT QMS - HQ

1PROJECT MANAGEMENTAND PLANNING

90 30%

2 SITE EXECUITON 25 25%

3QUALITY MANAGEMENTSYSTEM

40 10%

4QUALITY ASSURANCE /QUALITY CONTROL

20 10%

5 STORES MANAGEMENT 30 10%

6ENVIRONMENT, HEALTH &SAFETY

10 15%

GRAND TOTAL 100%

APPLICANT NAME: ASSESSOR NAME:

SIGNATURE: SIGNATURE:

DATE: DATE:

Recommendation:

HQ Committee evaluated the above parameters. After review, the site is recommended / not

recommended for Quality Trophy Winners 2009-10.

Reasons for Rejection:

Signature