Quality Assurance Update for theEFCOG ISM & QA Working Group

2011 Spring Meeting

Sonya BarnetteOffice of Quality Assurance Policy and Assistance

Office of Nuclear Safety, Quality Assurance and EnvironmentApril 26-28, 2011

DOE Quality Assurance Update Topics

• DOE Federal Quality Council (QC)• Results of 2009 Survey on Quality Assurance

(QA) Implementation• DOE O 414.1D and Associated Guide• Safety Software Quality Assurance • QA Exchange Newsletter

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DOE Federal Quality Council

• DOE Federal QC members include federal representatives from HSS, EE, EM, FE, LM, MA, NA, NE, SC, BSO, ID, LASO, ORP, RL, SRO, SC-CH, IM, HC and SPRO

• The DOE Federal Quality Council 2010 Annual Report is in concurrence for issuance to DOE Field and HQ Offices

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DOE Federal Quality Council

Current QC Task Planning Document (TPD) Teams: Commercial Grade Dedication QA Program Performance Metrics HQ QA Training ISM/QA Integration Template Suspect/Counterfeit Items (S/CI) Task Force

Plans of the Council include working more closely with EFCOG and piloting efforts for joint products

DOE Quality Council Websitehttp://www.hss.energy.gov/nuclearsafety/qa/council

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Commercial Grade Dedication (CGD)

• Pilot on CGD started jointly with EFCOG• Office of Environmental Management (EM)

has developed a draft guide for CGD based on NQA-1 Subpart 2.14

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Performance Metrics

• Conference calls with QC TPD members are being used to discuss path forward (Last call was in March 2011)

• Currently developing a strawman process for generically developing a performance metric

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QA Training

• Original pilot held in August last year• Based on that pilot, the training was revised

and scenarios used in the exercise portion of were updated; additional scenarios have been written

• Follow up 3 hour pilot at Forrestal postponed until issuance of DOE O 414.1D

• TPD Team will solicit input and guidance from the NTC on the venue for final training module

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ISM/QA Template

• Final comments are being incorporated by team lead

• Final product will require QC majority vote

• Template to be available by the end of FY 2011

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S/CI Task Force

• A QC TPD is being drafted• In March 2011 the Executive Office of the

President formed interagency working group• An HS-23 QC member (Duli Agarwal) is

participating on working group• Contact for details on the Anti-Counterfeit

Working Group is Duli.Agarwal@hq.doe.gov

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Results of 2009 Survey

• Report on the 2009 Survey on QA Implementation in the Department of Energy was issued on December 7, 2009

• Twelve areas for improvement were identified in the report and are being addressed by the QC

http://www.hss.doe.gov/nuclearsafety/qa/2009_QA_Implementation_Survey_Report.pdf/

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Examples of Areas for Improvement

• Ensure that all DOE offices have approved QAPs

• Ensure training of Federal and contractors staff to QAPs

• Ensure approved work processes are established

• Ensure safety software meets the expectations for its validation and use

• Verify that QA requirements have been appropriately flowed down to subcontractors

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Management Assessment Assistance

• QC is working to develop management assessment assistance tools

• HS-23 will work with a team of QC members and interested parties to develop a path forward

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DOE O 414.1D

• QA Order Revision team completed all actions• No unresolved comments from DNFSB• Non-concurrence from some DRB members• Non-concurring offices are drafting position

papers (i.e., considering an integrated management system)

• Deputy Secretary will make final decision

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DOE G 414.1-2B

• New title - DOE G 414.1-2B, Quality Assurance Program Guide

• Entered REVCOM on March 31, 2011

• Comments due by May 16, 2011

• Issue before September 30, 2011

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Safety Software Quality Assurance

Safety Software Communication Forum (SSCF)• Developed as an electronic medium to disseminate

safety software information and enhance user interaction– Central Registry will contain a link to the SSCF

http://www.hss.doe.gov/nuclearsafety/qa/sqa/central_registry.htm

• Provides an access-controlled platform that facilitates interaction among safety software users

• Serves as a centralized source of safety analysis and safety design code usage information

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Safety Software Quality Assurance

Safety Software Communication Forum (contd.)• Serves as a forum for communicating on specific

codes– Problems and errors encountered– Lessons Learned – Efficient usage and workarounds

• Provides a vehicle to disseminate code information to users

• Provides links to code developer / owner websites• Contact information– Subir Sen (301) 903-6571 or Subir.Sen@hq.doe.gov

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Safety Software Quality Assurance

• Safety Software Expert Working Group (SSEWG) Activities:

• Toolbox code evaluations in progress• HotSpot V2.07.01 added to Central Registry• GENII V2.10 evaluation in progress

• Evaluation templates developed• Configuration Management Plan• V&V Test Plan

• DOE-STD-1172-2011 SQA FAQ Standard issued• Functional Area Qualification (FAQ) Standard for Federal

Software Quality Assurance Personnel

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QA Exchange Newsletter

• Keeps QA community informed • Articles submitted by you are welcome• To view the latest newsletter go to

http://www.hss.doe.gov/nuclearsafety/qa/newsletters/QualityAssuranceExchange_March_2011.pdf

• HS-23 contact for the newsletter is Debbie Rosano at debbie.rosano@hq.doe.gov

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In Conclusion

• The DOE Federal QC is continuing to work to strengthen its partnership with EFCOG

• The QC expects to pilot joint tasks with EFCOG• 2009 Survey on QA Implementation found areas for

improvement in QA programs• DOE O 414.1D is in the concurrence process for

issuance• SSCF is nearing startup

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