quarterly progress report...3) conducted 30 minute usdot weekly calls on 6/5/2017, 6/12/2017,...

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Quarterly Progress Report

Award Information

Title Award # Awardee

Smart City Challenge Demonstration

DTFH6116H00013 City of Columbus

Report Information

Date Submitted Submitted To Period Covered by Report

July 30, 2017 Kate Hartman April 2017 - June 2017

Project Scope

Scope Statement

Implementation of the Smart Columbus Smart City Demonstration consisting of 15 projects spread across 2 enabling Technologies and 4 Districts:

1. Columbus Connected Transportation Network (CCTN) 1. Connected Vehicle Environment 2. Smart Street Lighting 3. Transit Collision Avoidance System

2. Integrated Data Exchange (IDE) 4. IDE

3. Residential District 5. Common Payment System 6. Multi-Modal Trip Planning Application 7. Smart Mobility Hubs 8. Mobility Assistance for People with Cognitive Disabilities

4. Commercial District 9. Connected Electric Automated Vehicles

5. Downtown District 10. Delivery Zone Availability 11. Enhanced Permit Parking 12. Event Parking Management

6. Logistics District 13. Truck Platooning 14. Oversize Vehicle Routing 15. Interstate Truck Parking Availability

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Financial Status

Task Financial Summary

Costs Incurred vs Budgeted Costs

Costs Incurred vs Obligated Federal Funding

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Direct Labor Hours Worked

Budget vs Cost to Date Summary

Note: There is a significant delta between budgeted costs and costs to date. This delta is a result of two factors: an

over estimation of how quickly spend on the project would ramp up when the budget estimates were put together in

July of 2016; and an assumption that Non-Federal (cost share) spending would constitute 47% of the budgeted spend

($5.9M) in the first year of the project. Cost share spending has been zero to this point. This delta will be addressed in

the new budget that has been submitted for approval to USDOT for years two through four of the project.

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Costs Incurred by Cost Element

Estimated Cost to Complete

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DBE Update

Invoices Submitted

Federal Financial Report

Status

1) See signed copy of the Federal Financial Report.

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Schedule Update

Key Tasks/Milestones Completed This Quarter/Milestones Scheduled for Upcoming Quarter

Task Name and Deliverable Due Date Status

Task A: Project Management

Quarterly Progress Report for 2017 Q1 4/28/2017 Final Delivered

Project Schedule and Monthly Report Updates for April 4/30/2017 Final Delivered

Quarterly Progress Report for 2017 Q1 -Revised 5/18/2017 Final Delivered

Project Schedule and Monthly Report Updates for May 5/31/2017 Final Delivered

Project Schedule and Monthly Report Updates for June 6/30/2017 Final Delivered

Quarterly Progress Report for 2017 Q2 7/30/2017 Final Delivered

Project Schedule and Monthly Report Updates for July 7/31/2017 100% Complete

Project Schedule and Monthly Report Updates for August 8/31/2017 Not Initiated

Project Schedule and Monthly Report Updates for September 9/30/2017 Not Initiated

Task B: Systems Engineering Approach Due Date Status

Oversized Vehicle Routing – Project Vision Draft 4/17/2017 Final Delivered

Interstate Truck Parking Availability – Product Vision Draft 4/17/2017 Final Delivered

Transit Collision Avoidance System – Trade Study Draft 5/1/2017 Draft Delivered

Systems Engineering Management Plan (SEMP) 508 Compliance 5/12/2017 Final Delivered

Multi-Modal Trip Planning Application – ConOps Draft 6/16/2017 Draft Delivered

Transit Collision Avoidance System – Trade Study Final 6/22/2017 Final Delivered

Mobility Assistance for People with Cognitive Disabilities – Trade Study Draft

6/28/2017 Draft Delivered

Delivery Zone Availability – ConOps Draft 7/7/2017 Draft Delivered

Smart Street Lighting – ConOps Draft 7/7/2017 Draft Delivered

Oversize Vehicle Routing Product Vision 7/14/2017 Final Delivered

Interstate Truck Parking Availability Product Vision 7/14/2017 Final Delivered

Enhanced Permit Parking – ConOps Draft 7/14/2017 Draft Delivered

Truck Platooning – ConOps Draft 7/14/2017 Draft Delivered

Multi-Modal Trip Planning Application – ConOps Final 7/19/2017 Final Delivered

Connected Vehicle Environment – ConOps Draft 7/21/2017 Draft Delivered

Event Parking Management – ConOps Draft 7/21/2017 Draft Delivered

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Common Payment System – ConOps Draft 7/28/2017 Draft Delivered

Smart Mobility Hubs – ConOps Draft 7/28/2017 In Progress 90%

Connected Electric Automated Vehicle – ConOps Draft 8/4/2017 In Progress 90%

Mobility Assistance for People with Cognitive Disabilities – Trade Study Final

8/7/2017 In Progress 80%

Delivery Zone Availability – ConOps Final 9/14/2017 In Progress 50%

Smart Street Lighting – ConOps Final 9/14/2017 In Progress 50%

Connected Vehicle Environment – ConOps Final 9/20/2017 In Progress 50%

Delivery Zone Availability – ICD Draft 9/25/2017 In Progress 20%

Multi-Modal Trip Planning Application – ICD Draft 9/25/2017 In Progress 20%

Enhanced Permit Parking – ConOps Final 9/26/2017 In Progress 50%

Truck Platooning – ConOps Final 9/27/2017 In Progress 50%

Event Parking Management – ConOps Final 9/27/2017 In Progress 50%

Enhanced Permit Parking – ICD Draft 9/27/2017 In Progress 10%

Truck Platooning – ICD Draft 9/27/2017 In Progress 10%

Transit Collision Avoidance System – Test Plan Draft 9/29/2017 In Progress 10%

Task C: Performance Measurement

Performance Measurement Plan – Draft 9/1/2017 Draft Delivered

Performance Measurement Plan – Final 9/15/2017 Not Initiated

Task D: Data Privacy Requirements

Data Privacy Plan – Draft 2/21/2018 Not Initiated

Task E: Data Management and Support for Independent Evaluation

Data Management Plan – Draft 10/11/2017 Not Initiated

Independent Evaluation Support Plan –Draft 10/13/2017 Not Initiated

Task F: Safety Management and Safety Assurance

Human Use Approval Summary – Draft 10/11/2017 Not Initiated

Safety Management Plan – Draft 11/15/2017 Not Initiated

Task G: Communications and Outreach

Communications and Outreach Plan – 508 Compliance Final 6/30/2017 Final Delivered

Task H: International Collaboration

International Collaboration Meeting 6/30/2018 Not Initiated

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Task I: Participation in Relevant ITS Architecture and Standards Development Effort

Architecture Meeting and Report 12/31/2018 Not Initiated

Task J: Interim and Final Reports

Smart City Demonstration Interim Report 9/29/2017 Not Initiated

Key Activities / Accomplishments

Task A – Program Management

Activities/Accomplishments in April

1) Conducted Weekly Status meetings between Columbus, HNTB, and WSP on 4/3/2017, 4/10/2017, 4/17/2017, and 4/24/2017. -Discussed work accomplished previous week, what needs improvements, critical path items, goals and deliverables, and coordination of the project leads and working group chairs for the upcoming week and look ahead for the next four weeks.

2) Conducted 30 minute USDOT weekly calls on 4/3/2017, 4/10/2017, 4/17/2017, and 4/24/2017. - Concept of Operations approach to delivery of the 15 projects, schedule, deliverables; schedule, ongoing outreach to districts.

3) Conducted 60 minute bi-weekly Smart City meeting with USDOT on 4/4/2017 and 4/18/2017. -ConOps approaches and due dates, performance measurements, and working group meetings, IDE development, upcoming meetings and events, risk register, and communications.

4) Policy meeting to discuss autonomous vehicles on 4/13/2017. -Reviewed Ohio Revised Code 4501.01, and 4503 to discuss possible restrictions that may apply to autonomous vehicles.

5) Conducted OSU and Smart Columbus work breakdown structure meeting on 4/13/2017 to discuss roles of OSU personnel.

6) Submitted Draft Quarterly Report for 1st Quarter of 2017 on 4/18/2017. Submitted Quarterly Report for 1st Quarter of 2017 on 4/28/2017.

7) Submitted Monthly Report and Schedule Update with Partnership/Stakeholder Status Summary for April on 4/30/2017.

Activities/Accomplishments in May

1) Conducted weekly status meetings between Columbus, HNTB, and WSP on 5/1/2017, 5/8/2017, 5/15/2017, 5/22/2017, and 5/30/2017. - Discussed work accomplished previous week, what needs improvements, critical path items, goals and deliverables, ConOps, system requirements draft document, and look ahead for the upcoming weeks.

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2) Conducted 30 minute USDOT weekly calls on 5/1/2017 and on 5/16/2017. - Concept of Operations approach to delivery of the 15 projects, schedule, deliverables, and ongoing outreach to districts.

3) Conducted 60 minute bi-weekly Smart City meeting with USDOT on 5/2/2017, 5/16/2017, and 5/30/2017. -ConOps approaches and due dates, performance measurements, working group meetings, IDE development, upcoming meetings and events, invoicing, and communications.

4) Conducted daily program office project coordination meetings beginning on 5/8/2017.

5) Held conference call with Mo Zhao from VDOT for knowledge exchange on 5/9/2017.

6) Conducted weekly technical team meetings on 5/15/2017, 5/22/2017, and 5/30/2017. -Coordination with the Columbus communications, technical and partnering program office personnel.

7) Resubmitted Quarterly Status Report for 1st Quarter of 2017 with addressed comments on 5/18/2017.

8) Submitted Monthly Report and Schedule Update with Partnership/Stakeholder Status Summary for May on 5/31/2017.

9) Monitored the schedule and project progress.

Activities/Accomplishments in June

1) Conducted daily program office project coordination meetings. -Discussed activities accomplished the previous day, coordinate phone calls, meetings, deliverables, and planned the next two days.

2) Conducted weekly status meetings between Columbus, HNTB, and WSP on 6/5/2017, 6/12/2017, 6/19/2017, and 6/26/2017. - Discussed work accomplished previous week, critical path items, goals and deliverables, what needs improvements, ConOps, Trade Studies, the schedule, and look ahead for the upcoming weeks.

3) Conducted 30 minute USDOT weekly calls on 6/5/2017, 6/12/2017, 6/19/2017, and 6/26/2017. - Concept of Operations approach, product visions, trade studies for the delivery of the 15 projects, schedule, sole source documentation, deliverables, and ongoing outreach to the residential and logistic districts were discussed.

4) Conducted 60 minute bi-weekly Smart City meeting with USDOT on 6/13/2017 and 6/27/2017. -ConOps approaches and due dates, performance measurements, working group meetings, IDE development, upcoming meetings and events, invoicing, and communications were discussed.

5) Held multiple meetings to prepare the Annual Budget Review and Program Plan that was submitted on 6/30/2017.

6) Monitored the schedule and projects’ progress as deliverables are developed and submitted along with coordination between the projects.

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7) Submitted Monthly Report and Schedule Update with Partnership/Stakeholder Status Summary for June on 6/30/2017.

Activities to be Performed Next Quarter – July to September 2017

1) Conduct the Annual Budget Review and Program Plan WebEx with USDOT on 7/28/17.

2) Continue to conduct daily program office project coordination meetings.

3) Continue to conduct weekly status meetings between Columbus, HNTB and WSP on Mondays.

4) Continue to conduct USDOT 30 minute weekly calls on Mondays.

5) Continue to conduct bi-weekly USDOT 60 minute meetings on Tuesdays.

6) Submit Quarterly Progress Report and Briefing by 7/30/2017.

7) Submit Monthly Report and Schedule Update with Partnership/Stakeholder Status Summary for July by 7/31/2017.

8) Submit Monthly Report and Schedule Update with Partnership/Stakeholder Status Summary for August by 8/31/2017.

9) Submit Monthly Report and Schedule Update with Partnership/Stakeholder Status Summary for September by 9/30/2017.

Task B – Systems Engineering Approach


1) Participated FHWA truck platooning call for Caltrans/PATH/Volvo on 4/3/2017.

2) Smart Columbus IDE Team bi-weekly meeting with project lead and co-chairs to discuss status of the coordination with the other projects, current Epic, backlog, stories, chores, and any blockers ahead on 4/3/2017.

3) Conducted IDE daily Standing Scrum Meetings for Sprint 1 for IDE Platform Framework from 4/3/2017 – 4/11/2017.

4) Conducted Smart Columbus IDE Team bi-weekly meeting with USDOT to discuss status of the current the sprint, backlog, stories and chores on 4/4/2017 and 4/18/2017.

5) Conducted bi-weekly Transit and Pedestrian Safety meeting with project leads and working group co-chairs to discuss draft Trade Study, system requirements, system architecture, performance measures, and other items on 4/4/2017 and 4/18/2017.

6) Drafted Mobileye trade study for City review on 4/5/2017.

7) Conducted weekly Multi-Modal Trip Planning and Common Payment System meetings with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 4/5/2017, 4/12/2017, 4/19/2017, and 4/26/2017.

8) Conducted bi-weekly Connected Vehicle meeting with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures,

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and other items on 4/5/2017 and 4/19/2017.

9) Conducted bi-weekly Downtown Parking meeting with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 4/6/2017 and 4/20/2017.

10) Conducted bi-weekly Autonomous Vehicles meeting with project lead and co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 4/6/2017 and 4/20/2017.

11) Conducted a conference with call with a transit pedestrian collision avoidance system manufacturer on 4/7/2017.

12) Held coordination meeting for chairs and technical leads on 4/7/2017.

13) Conducted bi-weekly Mobility Assistance meeting with project lead and working group chair to discuss Trade Study and system requirements, system architecture, performance measures, and other items on 4/7/2017 and 4/21/2017.

14) Ohio State University performed high-level test of the Wayfinder App on 4/10/2017.

15) Conducted Truck Platooning meeting with Midwest Logistics on 4/11/2017.

16) Conducted weekly Smart Mobility Hub meetings with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 4/12/2017, 4/19/2017, and 4/26/2017.

17) Conducted bi-weekly Smart Street Lighting meeting with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 4/12/2017 and 4/26/2017.

18) Participated in CV Pilot Technical Roundtable call on 4/14/2017 and 4/28/2017.

19) Held meeting on translational data analytics with OSU on 4/17/2017 to discuss big data and collaboration efforts.

20) Submitted Smart Street Lighting ConOps Draft on 4/17/2017.

21) Submitted Oversized Vehicle Data Project Vision on 4/17/2017.

22) Submitted Interstate Truck Parking Availability Product Vision on 4/17/2017.

23) Held Sprint 2 Planning Session for Epic 2 for IDE Platform Framework on 4/18/2017.

24) Conducted a meeting with Siemens for a technical discussion on 4/18/2017 with connected vehicle components.

25) Conducted IDE daily Standing Scrum Meetings for Sprint 2 for IDE Platform Framework from 4/19/2017 – 5/2/2017 and discussed status, blockers and stories.

26) Conducted the third Working Group meeting on Connected Vehicles on 4/19/2017 to review the draft ConOps and continue discussion on user needs.

27) Conducted a meeting to review the draft ConOps for the Downtown Delivery Zone Availability and Enhanced Permit Parking projects with project working group chairs, project leads, and stakeholders on 4/20/2017.

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28) Conducted the second Working Group meeting on Smart Logistics on 4/28/2017 to continue discussion on user needs and available data.


1) Continued to conduct IDE Daily Standing Scrum Meetings for Sprint 2 for IDE Platform Framework that began in April and continued through 5/1/2017 – 5/2/2017. The discussions were about the current status, blockers, and stories.

2) Smart Columbus IDE Team bi-weekly meeting with project lead and co-chairs to discuss status of the coordination with the other projects, current Epic, backlog, stories, chores, and any blockers ahead on 5/1/2017.

3) Submitted Multi-Modal Trip Planning ConOps Draft on 5/1/2017.

4) Submitted Transit Pedestrian Collision Avoidance System Trade Study on 5/1/2017.

5) Conducted Smart Columbus IDE Team bi-weekly meeting with USDOT to discuss status of the current the sprint, backlog, stories and chores on 5/2/2017, 5/16/2017, and 5/31/2017.

6) Smart Logistics Product Vision meeting on 5/2/2017. -Prep for walkthrough with USDOT discussing comments and responses.

7) Submitted Oversized Vehicle Data Walkthrough Agenda on 5/2/2017 to USDOT.

8) Submitted Interstate Truck Parking Availability Walkthrough Agenda on 5/2/2017 to USDOT.

9) Attended Security Credential Management System (SCMS) PoC End User Group meeting on 5/2/2017. -Discussed Provider Service Identification (PSID) and signing.

10) Attended meeting with Siemens to discuss Multi-Modal Trip planning Application on 5/2/2017.

11) Conducted bi-weekly Transit and Pedestrian Safety meeting with project leads and working group co-chairs to discuss draft Trade Study, system requirements, system architecture, performance measures, and other items on 5/2/2017 and 5/30/2017.

12) Conducted weekly Multi-Modal Trip Planning and Common Payment System meetings with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 5/3/2017, 5/10/2017, 5/17/2017, 5/26/2017, and 5/31/2017.

13) Conducted bi-weekly Connected Vehicle meeting with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 5/3/2017, 5/18/2017, and 5/31/2017.

14) Conducted weekly Smart Mobility Hub meetings with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 5/3/2017, 5/10/2017, 5/26/2017, and 5/31/2017.

15) Conducted Oversized Vehicle Data Walkthrough with USDOT on 5/3/2017.

16) Conducted Interstate Truck Parking Availability Walkthrough with USDOT on 5/3/2017.

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17) The second Working Group meeting on Truck Platooning occurred on 5/3/2017 to continue discussion of the draft ConOps and performance measures.

18) Conducted Smart Mobility Hubs meeting with COTA on 5/3/2017. -Discuss possible locations of hubs along Cleveland Ave., status of any existing/planned work, and other co-located service providers (ride-share, bike-share, bike racks, Wi-Fi).

19) Conducted bi-weekly Downtown Parking meeting with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 5/4/2017 and 5/18/2017.

20) Conducted bi-weekly Autonomous Vehicles meeting with project lead and co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 5/4/2017 and 5/18/2017.

21) Conducted bi-weekly Mobility Assistance meeting with project lead and working group chair to discuss Trade Study and system requirements, system architecture, performance measures, and other items on 5/5/2017.

22) Conducted IDE Sprint 2 Review and Retrospective meetings on 5/8/2017.

23) Conducted bi-weekly Smart Logistics meeting with project lead and working group co-chairs to discuss Product Vision, system requirements, system architecture, performance measures, and other items on 5/9/2017 and 5/23/2017.

24) Conducted bi-weekly Truck Platooning meeting with project lead and working group co-chairs to discuss ConOps, tractor trailer requirements, routes for platooning, technology limitations on 5/9/2017 and 5/23/2017.

25) Conducted Planning session for the Sprint 3 IDE Platform Framework meeting on 5/9/2017. -Determined the sprint goals and the Development Team answered the questions: number of points to deliver within the sprint, who owned each item, and clarification form the product owner.

26) Conducted IDE daily Standing Scrum Meetings for Sprint 3 for IDE Platform Framework from 5/10/2017 – 5/23/2017 and discussed status, blockers, and stories.

27) Conducted Smart Street Lighting meeting with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 5/11/2017.

28) Participated in CV Pilot Technical Roundtable call on 5/12/2017 and 5/26/2017.

29) Submitted SEMP 508 Compliance document to USDOT on 5/12/2017.

30) Submitted System Requirements draft outline to USDOT on 5/12/2017 for review and comment.

31) Smart Logistics meeting on 5/12/2017 with USDOT and Smart Columbus. -Discuss projects and engagement strategies with Tom Kearney.

32) Conducted the third working group meeting on Autonomous Vehicles on 5/15/2017 to review the draft ConOps and performance measures.

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33) IDE Roadmap meeting on 5/15/2017 to help with the selection of stories, and aid in refining the roadmap through the end of the Platform Framework Epic.

34) Conducted Smart Columbus and COTA meeting on 5/17/2017 for coordination of the projects and partnership agreement development.

35) IDE Data Publishing Process development team walkthrough on 5/17/2017.

36) Smart Mobility Hubs field review along Cleveland Avenue on 5/18/2017 with Smart Columbus and Department of Technology.

37) Held field review of loading zone locations on 5/19/2017 with Smart Columbus and stakeholders.

38) Smart Columbus Program Office and reviewed and discussed Multi-Modal Trip Planning Application comments on 5/19/2017 through 5/22/2017.

39) Attended COTA Accessible Transportation Advisory Committee meeting on 5/22/2017 to discuss the Smart Columbus projects with end users.

40) Participated in the USDOT Low-speed Automated Shuttle Deployment Information-sharing Working Group Meeting on 5/23/2017.

41) Conducted Multi-Modal Trip Planning Application and Transit Pedestrian Collision Avoidance System Trade Study walkthroughs with USDOT on 5/24/2017 and 5/25/2017.

42) Conducted Truck Platooning meeting to discuss policy on 5/26/2017.

43) IDE Sprint 3 Review and Retrospective on 5/30/2017. -The Scrum team performed a self-evaluation and looked for potential process improvements and worked to implement those improvements into the following sprints.

44) IDE Sprint 4 Platform Framework planning session on 5/30/2017. -Determined the sprint goals and the Development Team answered the questions; number of points to deliver within the sprint, who owned each item, and clarification form the product owner.

45) IDE Sprint 4 Platform Framework Standing Scrum meetings began on 5/31/2017.

46) Held meeting with ODOT to review permitting process for Oversize Vehicles on 5/31/2017.


1) Continued to conduct IDE Daily Standing Scrum Meetings for Sprint 4 for IDE Platform Framework that began in May and continued through 6/1/2017 – 6/13/2017. The discussions were about the current status, blockers, and stories.

2) Conducted meeting with COTA on 6/1/2017 to discuss Smart Columbus project agreements. -This meeting has led to the creation of a monthly coordination meeting with COTA.

3) Conducted bi-weekly Autonomous Vehicles meeting with project lead and co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 6/1/2017, 6/15/2017, and 6/29/2017.

4) Conducted bi-weekly Mobility Assistance meeting with project lead and working group chair

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to discuss Trade Study and system requirements, system architecture, performance measures, and other items on 6/2/2017 and 6/16/2017.

5) Conducted bi-weekly Smart Street Lighting meeting with project lead and working group co-chairs to discuss ConOps, system requirements, potential locations based on outreach and feasibility with the Division of Power, system architecture, performance measures, and other items on 6/2/2017, 6/9/2017, and 6/23/2017.

6) Distributed project update summary to working group chairs on 6/6/2017. -This document is adapted from the May 2017 Monthly Status Report to provide the current status of the projects to the working group chairs.

7) Conducted bi-weekly Connected Vehicle meeting with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 6/5/2017, 6/14/2017, and 6/28/2017.

8) Conducted bi-weekly Downtown Parking meeting with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 6/5/2017, 6/20/2017, and 6/29/2017.

9) Attended Connected Vehicle Pilot F2F in Washington DC on 6/6/2017 – 6/8/2017. -Discussed the RSUs and OBUs and status of development / procurement and details of the CV projects. -Learned about specifics of the Security Credential Management System (SCMS). -Gained knowledge on the state the CV pilots were at and the development of their documentation and interoperability.

10) Conducted bi-weekly Truck Platooning meeting with project lead and working group co-chairs to discuss ConOps, tractor trailer requirements, routes for platooning, technology limitations on 6/6/2017 and 6/27/2017.

11) Conducted weekly Multi-Modal Trip Planning and Common Payment System meetings with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 6/7/2017, 6/14/2017, 6/21/2017, and 6/28/2017.

12) Conducted bi-weekly Smart Logistics meeting with project lead and working group co-chairs to discuss Product Vision, system requirements, system architecture, performance measures, and other items on 6/9/2017 and 6/27/2017.

13) Participated in CV Pilot Technical Roundtable call on 6/9/2017.

14) Conducted Smart Columbus IDE Team bi-weekly meeting with project lead and co-chairs to discuss status of the coordination with the other projects, current Epic, backlog, stories, chores, and any blockers ahead on 6/12/2017 and 6/26/2017.

15) Reviewed the Multi-Modal Trip Planning Application “over-the-shoulder-review” with USDOT on 6/12/2017.

16) Conducted Smart Columbus IDE Team bi-weekly meeting with USDOT to discuss status of the current the sprint, backlog, stories and chores on 6/13/2017 and 6/27/2017.

17) Conducted bi-weekly Transit and Pedestrian Safety meeting with project leads and working

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group co-chairs to discuss draft Trade Study, system requirements, system architecture, performance measures, and other items on 6/13/2017 and 6/27/2017.

18) Conducted Chair and Technical Leads meeting on 6/14/2017. -Presented the status of and details of three projects with context diagrams for the Delivery Zone Availability, Multi-Modal Trip Planning Application, and Smart Street Lights. -Discussed the current status of the program and progress.

19) Conducted weekly Smart Mobility Hub meetings with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on 6/14/2017, 6/21/2017, and 6/28/2017.

20) Participated in FHWA demonstration of D2X Hub technology with mobile devices on 6/15/2017. -Field testing and demonstration of test scenarios for safety and mobility messages with cell phones receiving the alerts. - Reviewed the software, equipment required and architecture of the research with FHWA Ohio and the Ohio Department of Transportation (ODOT).

21) Submitted Multi-Modal Trip Planning Application Draft ConOps to USDOT on 6/16/2017.

22) Conducted IDE Sprint 4 Review and Retrospective meetings on 6/19/2017. -The Scrum team reviewed internal work flows and potential process for improvements and approach to implement those improvements into the next sprints.

23) Conducted Planning session for the Sprint 5 IDE Platform Framework meeting on 6/20/2017. -Determined the sprint goals and the Development Team answered the questions: number of points to deliver within the sprint, who owned each item, and clarification form the product owner.

24) Participated in SCMS PoC End User Group Meeting on 6/20/2017.

25) Conducted IDE daily Standing Scrum Meetings for Sprint 5 for IDE Platform Framework from 6/21/2017 – 6/30/2017 and discussed status, blockers, and stories.

26) Submitted Transit Collision Avoidance Trade Study Final to USDOT on 6/22/2017.

27) Conducted Smart Street Lighting ConOps “over-the-shoulder-review” with USDOT on 6/22/2017.

28) Conducted Data.gov Technical Walkthrough with Smart Columbus IDE Development Team on 6/23/2017.

29) Submitted Multi-Modal Trip Planning Application Walkthrough Agenda on 6/26/2017.

30) Conducted Delivery Zone Application ConOps “over-the-shoulder-review” with USDOT on 6/27/2017.

31) Submitted Draft Mobility Assistance for People with Cognitive Disabilities Trade Study on 6/28/2017.

32) Conducted Multi-Modal Trip Planning Application ConOps Walkthrough on 6/29/2017.

33) Conducted COTA and Smart Columbus Monthly meeting on 6/29/2017.

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34) Conducted Smart Logistics Involvement meeting on 6/29/2017 to have potential stakeholders review the product visions.

35) Conducted Truck Platooning ConOps “over-the-shoulder-review” with USDOT on 6/30/2017.


1) Continue Smart Columbus IDE Team bi-weekly meetings with project lead and co-chairs on Mondays to discuss status of the coordination with the other projects, current sprint, backlog, stories, chores, and any blockers ahead.

2) Continue Smart Columbus IDE Team bi-weekly meetings with USDOT on Tuesdays to discuss status of the current sprint, backlog, stories, and chores.

3) Continue bi-weekly Transit and Pedestrian Safety meetings with project leads and working group co-chairs to discuss draft Trade Study, system requirements, system architecture, performance measures, and other items on Tuesdays.

4) Continue bi-weekly Smart Logistics meetings with project lead and working group co-chairs to discuss Product Vision, system requirements, system architecture, performance measures, and other items on Tuesdays.

5) Continue bi-weekly Truck Platooning meetings with project lead and working group co-chairs to discuss ConOps, tractor trailer requirements, routes for platooning, technology limitations on Tuesdays.

6) Continue weekly Multi-Modal Trip Planning and Common Payment System meetings with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on Wednesdays.

7) Continue bi-weekly Connected Vehicle meetings with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on Wednesdays.

8) Continue weekly Smart Mobility Hub meetings with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on Wednesdays.

9) Continue bi-weekly Smart Street Lighting meetings with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on Wednesdays.

10) Continue bi-weekly Downtown Parking meetings with project lead and working group co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on Thursdays.

11) Continue bi-weekly Autonomous Vehicles meetings with project lead and co-chairs to discuss ConOps, system requirements, system architecture, performance measures, and other items on Thursdays.

12) Continue bi-weekly Mobility Assistance meetings with project lead and working group chair to discuss Trade Study and possible ConOps, any system requirements, system architecture, performance measures, and other items on Fridays.

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13) Continue to participate in bi-weekly CV Pilot Technical Roundtable calls on Fridays.

14) Conduct Mobility Hubs review with OSU on 7/3/2017.

15) Continue to conduct IDE daily Standing Scrum Meetings for Sprint 5 for IDE Platform Framework from 7/3/2017 – 7/5/2017 and discuss status, blockers, and stories.

16) Conduct Connected Vehicle Environment ConOps “over-the-shoulder-review” with USDOT on 7/5/2017.

17) Conduct Enhanced Permit Parking ConOps “over-the-shoulder-review” with USDOT on 7/5/2017.

18) Conduct Event Parking Management ConOps “over-the-shoulder-review” on with USDOT on 7/5/2017.

19) Submit Delivery Zone Availability ConOps Draft to USDOT on 7/7/2017.

20) Submit Smart Street Lighting ConOps Draft to USDOT on 7/7/2017.

21) Distribute project update summary to working group chairs on 7/7/2017. -This document is adapted from the June 2017 Monthly Status Report to provide the current status of the projects to the working group chairs.

22) Conduct IDE Review and Retrospective for Sprint 5 on 7/10/2017.

23) Conduct CoGo bike sharing meeting with Smart Columbus program coordination for MMTPA, CPS, and Mobility Hubs on 7/10/2017.

24) Conduct IDE Planning for Sprint 6 on 7/11/2017.

25) Conduct IDE daily Standing Scrum Meetings for Sprint 6 for IDE Platform Framework from 7/12/2017 – 7/25/2017 and discuss status, blockers, and stories.

29) Conduct Siemens Mobility Connect meeting on 7/13/2017.

30) Participate in Wayfinder training at OSU on 7/14/2017.

31) Submit update of Oversize Vehicle Routing Product Vision to USDOT on 7/14/2017.

32) Submit update of Interstate Truck Parking Availability Product Vision to USDOT on 7/14/2017.

33) Submit Enhanced Permit Parking ConOps Draft to USDOT on 7/14/2017.

34) Submit Truck Platooning ConOps Draft to USDOT on 7/14/2017.

35) Conduct Data and Analytics Working Group meeting 2 on 7/17/2017.

36) Conduct Department of Neighborhoods meeting focusing on Linden Mobility Hubs on 7/17/2017.

37) Participate in Low-speed Automated Shuttle Deployment Information-sharing Working Group Meeting on 7/19/2017.

38) Submit Multi-Modal Trip Planning Application ConOps Final to USDOT on 7/19/2017.

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39) Conduct Mobility Assistance Trade Study Walkthrough on 7/20/2017.

40) Conduct Common Payment System ConOps “over-the-shoulder-review” with USDOT on 7/20/2017.

41) Submit Connected Vehicle Environment ConOps Draft to USDOT on 7/21/2017.

42) Submit Event Parking Management ConOps Draft to USDOT on 7/21/2017.

43) Submit Delivery Zone Availability Walkthrough Agenda on 7/24/2017.

44) Submit Smart Street Lighting Walkthrough Agenda on 7/24/2017.

45) Conduct Delivery Zone Availability ConOps Walkthrough on 7/25/2017.

46) Conduct Smart Street Lighting ConOps Walkthrough on 7/25/2017.

47) Participate in July ITS committee meeting with MORPC on 7/26/2017. -Discuss the Regional ITS Architecture and possible changes and implications with the projects.

48) Conduct Smart Logistics Focus Group Sessions with App Developers on 7/27/2017, Truck Drivers and Dispatchers on 7/28/2017, and Law Enforcement and Regulation on 7/31/2017.

49) Conduct monthly COTA and Smart Columbus meeting on 7/28/2017.

50) Submit Common Payment System ConOps Draft to USDOT on 7/28/2017.

51) Submit Smart Mobility Hubs ConOps Draft to USDOT on 7/28/2017.

52) Conduct IDE Sprint 6 Review and Retrospective meetings on 7/31/2017.

53) Conduct Planning session for Sprint 7 IDE Platform Framework meeting on 8/1/2017.

54) Conduct IDE daily Standing Scrum Meetings for Sprint 7 for IDE Platform Framework from 8/2/2017 – 8/15/2017 and discussed status, blockers, and stories.

55) Submit Connected Electric Autonomous Vehicle ConOps Draft on 8/4/2017.

56) Conduct Enhanced Permit Parking ConOps revisions meeting on 8/4/2017.

57) Conduct Truck Platooning ConOps Walkthrough on 8/4/2017.

58) Submit Mobility Assistance for People with Cognitive Disabilities Trade Study Final on 8/7/2017.

59) Conduct Oversize Vehicle Routing Focus Group Session for Permitting on 8/7/2017.

60) Conduct Connected Vehicle Environment ConOps Walkthrough on 8/11/2017.

61) Conduct Event Parking Management ConOps Walkthrough on 8/11/2017.

62) Submit System Architecture and Standards Plan Draft on 8/18/2017.

63) Conduct Common Payment System ConOps Walkthrough on 8/18/2017.

64) Conduct Chairs and Technical Leads meeting on 8/25/2017.

65) Conduct Electric Automated Vehicles ConOps Walkthrough on 8/25/2017.

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66) Submit Delivery Zone Availability ConOps Final on 9/14/2017.

67) Submit Smart Street Lighting ConOps Final on 9/14/2017.

68) Submit Connected Vehicle Environment ConOps Final on 9/20/2017.

69) Submit Delivery Zone Availability ICD Draft on 9/25/2017.

70) Submit Multi-Modal Trip Planning Application ICD Draft on 9/25/2017.

71) Submit Enhanced Permit Parking ConOps Final on 9/26/2017.

72) Submit Truck Platooning ConOps Final on 9/27/2017.

73) Submit Event Parking Management ConOps Final on 9/27/2017.

74) Submit Enhanced Permit Parking ICD Draft on 9/27/2017.

75) Submit Truck Platooning ICD Draft on 9/27/2017.

76) Submit Transit Collision Avoidance System Test Plan Draft on 9/29/2017.

Task C – Performance Measurement


1) Attended USDOT Performance Measurement Webinar on 4/6/2017.

2) Participated in bi-weekly USDOT CV Pilot Perf Measures / IE / Human Use roundtable meeting on 4/11/2017 and 4/25/2017.

3) Began bi-weekly performance measure meeting on 4/20/2017 with USDOT.

4) Coordination and scheduling meeting for delivery of the Performance Measurement Plan on 4/27/2017 to plan an approach for delivery.


1) Conducted weekly performance measure meetings for Smart Columbus team on 5/2/2017, 5/9/2017, 5/16/2017, 5/23/2017, and 5/30/2017. -Reviewed and discussed the performance measures of multiple projects in preparation of calls with USDOT.

2) Participated in bi-weekly USDOT CV Pilot Perf Measures / IE / Human Use roundtable meeting on 5/9/2017 and 5/23/2017.

3) Conducted weekly performance measure meetings with USDOT on 5/4/2017, 5/18/2017, and 5/25/2017.

4) Continued work on Performance Management Plan draft with project leads.


1) Conducted weekly performance measure meetings for Smart Columbus team on 6/6/2017, 6/13/2017, 6/20/2017, and 6/27/2017. -Reviewed and discussed the performance measures of multiple projects in preparation of

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21

calls with USDOT.

2) Conducted weekly performance measure meetings with USDOT on 6/1/2017, 6/9/2017, 6/15/2017, 6/22/2017, 6/28/17, and 6/29/2017.

3) Conducted Performance Measure meeting with USDOT on 6/28/2017 to go over updated Performance Measure Matrix and discuss USDOT comments provided on 6/20/2017.

4) Continued work on Performance Management Plan draft with project leads.


1) Continue to participate in bi-weekly USDOT CV Pilot Perf Measures / IE / Human Use roundtable meetings on Tuesdays.

2) Continue weekly performance measures meetings on Tuesdays for Smart Columbus team.

3) Continue to host performance measure bi-weekly meetings on Thursdays.

4) Review and incorporate USDOT comments after a larger review group is completed into the draft Performance Management Plan.

5) Conduct Truck Platooning performance measures matrix meeting on 7/5/2017.

6) Submit Performance Measurement Plan Draft on 9/1/2017.

7) Submit Performance Measurement Plan Final on 9/15/2017.

Task D – Data Privacy Requirements


1) Conducted a meeting on 4/21/2017 with Department of Technology, Public Service, and City Attorney’s office to discuss the IDE, data flows, privacy, NIST 800-53, HIPPA, PCI Compliance, IRS, and Ohio R.C. 1347.


1) No work to report.




1) No work anticipated.

Task E – Data Management and Support for Independent Evaluation




1) Begin discussions with Independent Evaluator on 5/4/2017 weekly performance measures

http://www.dot.gov/

22

call.

2) Commence Data Management discussions with IDE team and project leads in mid-May for development of the Data Management Plan.


1) Continued discussions with Independent Evaluator on weekly performance measures call.

2) Commenced Data Management discussions with IDE team and project leads for development of the Data Management Plan.


1) Conduct meetings with the Independent Evaluator.

2) Continue work on preliminary information for the Data Management Plan.

Task F – Safety Management and Safety Assurance


1) Coordination with technical leads regarding IRB began on 4/24/2017.


1) Began IRB engagement for the Human Use Approval Summary on 5/5/2017.

2) Coordination with technical leads regarding Safety Management plan to begin 5/19/2017. Began working on the draft Safety Management Plan on 5/30/2017.


1) Worked on IRB engagement for the Human Use Approval Summary.

2) Coordination with technical leads regarding Safety Management Plan. Worked on the draft Safety Management Plan.


1) Continue working on IRB engagement for the Human Use Approval Summary.

2) Continue discussions with the technical leads working on Safety Management Plan.

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Task G – Communications and Outreach


1) Continued 60 minute weekly Integrated Communication Team Meetings on 4/5/2017, 4/12/2017, 4/19/2017, and 4/26/2017.

2) Ongoing media relations efforts to specific audiences.

-Continue efforts for engaging the media to inform the public of ongoing progress.

3) Communications and Outreach 508 submitted on 4/3/2017.

4) Revised and finalized the Smart Columbus brand and messaging.

5) Attend Delivery Zone Outreach Open Houses on 4/4/2017, 4/11/2017, and 4/12/2017.

-Leveraged Columbus’ Division of Traffic Management Short North Parking Engagement to obtain feedback from the public on delivery zones in the Short North and downtown.

6) Held Easton engagement strategy meeting on 4/6/2017.

-Meeting with Easton Towne Center representatives for a coordination and approach for the user needs development and verification.


1) Continued 60 minute weekly Integrated Communication Team Meetings on 5/3/2017, 5/10/2017, 5/17/2017, 5/24/2017, and 5/31/2017.

2) Received notice to proceed for Linden focus groups.

3) Received notice to proceed for Easton survey.

4) Worked on fulfilling long term budget and plan for Task G activities.

5) Received and reviewed “Linden Liaison” resumes.

6) Updated Smart Columbus website.

7) Held meeting to review the upcoming Easton research on 5/5/2017. -Discussed goals, survey approach, target audience, confirm action items.


1) Conducted 60 minute weekly Integrated Communication Team Meetings on 6/14/2017 and 6/21/2017.

2) Conducted USDOT User and Service Provider Communication and Engagement Needs meeting on 6/9/2017.

3) Conducted bi-weekly Communications and Outreach meetings with USDOT on 6/13/2017 and 6/27/2017.

4) Conducted Linden Focus Group for older adults and pregnant women on 6/21/2017.

5) Submitted Task 2 specific scopes for approval: Media relations, Social media, Website and Communications Toolkit.

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6) Worked with technical team to draft Easton end user survey.


1) Continue 60 minute weekly Integrated Communication Team Meetings on Wednesdays.

2) Continue to conduct bi-weekly Communications and Outreach meetings with USDOT on Tuesdays.

7) Finalize summary documentation and findings for Linden Focus Groups and distributed to PMO.

8) Select and finalize two Linden Liaisons.

9) Start creative design and copywriting work associated with approved task items: Media Relations; Website/Blogs/Social Media; and Communications Toolkit.

3) Begin work with technical team to communicate user need information in ConOps documents.

4) Work with technical team and USDOT to finalize Easton end user survey; working with technical team to identify the proposed EAV route so that the survey can be fielded.

5) Continue to participate in weekly technical team meetings weekly.

6) Obtain approval on 508 compliant Communications and Outreach Plan.

7) Begin conducting Phase 1 of the Easton Survey regarding the proposed EAV route

Table of Events Attended and Upcoming Events (Synopsis of Activities in Task G)

Date Event

April 4, 2017

April 11, 2017

April 12, 2017

Delivery Zone Outreach Open Houses

April 6, 2017 Easton Engagement Strategy Meeting

June 21, 2017 Linden Focus Group for Older Adults and Pregnant Women

August 2017 Easton Survey

Task H – International Collaboration






1) Conducted meeting with Netherlands on 6/29/2017.

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25

-Information sharing on lessons learned with the Netherlands related to smart street lights, truck platooning, Multi-Modal Trip planning applications, autonomous vehicles, and the connected vehicle environment.

-Columbus shared approaches of the projects and compared it to the Netherlands and what is the implementation method in Europe to the technologies

- The schedules for the Netherlands and City projects were discussed.



Task I – Participation in Relevant ITS Architecture and Standards Development Efforts









Task J – Interim and Final Reporting








1) Submit Smart City Demonstration Interim Report for Year 1 by 9/29/2017.

http://www.dot.gov/

26

Subcontractor Status Summary

Key Tasks/ A summary of Subcontractor Coordination and Management Activities

Leveraged Partner Resources Status Summary

Summary of activities related to Leveraged Partner Resources

Status of Key Procurements and sub-contract awards

1) The next pages contain the Partnership/Stakeholder Status Summary from June 2017 (end of 2nd Quarter 2017).

http://www.dot.gov/

Smart City Schedule Cooperative Agreement No. DTFH6116H00013

Partnership/Stakeholder Status Summary

7/28/2017 Page 1 of 9

National Partners

AT&T Total Value $1,000,000 Primary Grant USDOT Agreement Executed Anticipated by 6/30/17

Introductory Discussion X Agreement Sent to USDOT Sent Draft Agreement X Hand Off

Negotiating Agreement X NDA Executed Offering: $100,000 IoT Security consulting, $900,000 in equipment and data services. AT&T has committed to provide in-kind partnering to the City to assist with the deployment of the Columbus Connected Transportation Network (CCTN). The proposed partnering includes professional services and technical support resources; communications and data management technologies; USB cellular modems and SIM cards and connectivity; hardware to support communications and data management services. Current Status: Received responses to City comments 6/16/17. Meeting with AT&T and COTA 6/28/17.

Autodesk Total Value $219,060

Primary Grant USDOT Agreement Executed 3/20/17 Introductory Discussion X Agreement Sent to USDOT 3/22/17

Sent Draft Agreement X Hand Off 3/22/17 to K. Zehnder and R. Bollo Negotiating Agreement X NDA Executed Covered in cooperative agreement

Offering: 4-yr subscription to Infraworks, an information modeling platform that uses 3-D visualizations and real-world data to plan major engineering projects, on-site training, continued technical support. Current Status: Cooperative agreement executed 3/22/17.

AWS Total Value $1,000,000


Sent Draft Agreement X Hand Off 5/30/17 to S. Elhami Negotiating Agreement X NDA Executed Executed 2/17/2017

Offering: $750,000 Service credits, $250,000 Professional Services. Credits to AWS Cloud services and AWS Professional Services. AWS will also provide solution architecture and best practices guidance to the Recipient. Current Status: Received final form of grant agreement from AWS 6/27/17. Routing for City signatures 6/28/17.

Continental Total Value $1,000,000

Primary Grant USDOT Agreement Executed Anticipated by 5/31/17 - Revised to 6/30/17 Introductory Discussion X Agreement Sent to USDOT

Sent Draft Agreement X Hand Off Negotiating Agreement X NDA Executed Executed 4/12/2017

Offering: Continental will deploy a roadside infrastructure sensing system in a phased approach, with one intersection to be deployed and beta tested before additional intersections are fitted. Intersections will demonstrate DSRC communication systems to enable communication between roadside and onboard systems; API interfaces on cloud backend comprised of APIs for accessing data from both onboard and roadside V2X systems; basic safety messages to demonstrate the effectiveness of the CCTN on alleviating transportation-related issues such as intersection safety warnings, traffic management, automated system to regulate the flow of traffic according to real time traffic information, incar productivity and safety, V2X warnings based on driver profile, route optimization or navigation, and reduced traffic congestion through load balancing via rerouting services enhanced with real time navigation data. Current Status: Expected comments by 6/23/17; did not receive. Notified Continental 6/27/17. Continental requesting phone meeting 6/28/17.

Mobileye Total Value $1,950,000

Primary Grant USDOT Agreement Executed Anticipated by 6/30/17 Introductory Discussion X Agreement Sent to USDOT

Sent Draft Agreement X Hand Off Negotiating Agreement X NDA Executed

Offering: Cost of 300 units and data monitoring for 1 year. Installation of Mobileye's Shield +TM technology on transit buses. Current Status: Review meeting held with COTA 6/12/17. Received comments from COTA 6/16/17 with need for comments from other COTA team members. Reminded COTA 6/27/17 of outstanding need for additional comments.



7/28/2017 Page 2 of 9

NXP Total Value $2,500,000 Primary Grant USDOT Agreement Executed Anticipated by 5/31/17 - Revised to 6/30/17


Negotiating Agreement X NDA Executed Executed 01/30/2017 Offering: Wireless communication modules that allow cars to securely exchange data, such as hazard warnings, over distances of more than a mile to prevent accidents and improve traffic flow. Current Status: Recevied revised cooperative agreement 6/13/17. Held call with NXP and technical team 6/22/17. NXP to follow up on RSU providers. Follow up conference call set for 6/28/17.

Sidewalk Labs Total Value $230,000


Sent Draft Agreement X Hand Off 5/25/17 to A. Wolpert Negotiating Agreement X NDA Executed Covered in cooperative agreement

Offering: $200,000 staff, $30,000 travel. Flow technology, an analytics platform that the Recipient can use to identify traffic-prone areas and parts of a city that are underserved by public transportation — all by using traffic patterns culled from aggregated, anonymized data. From that information the software can suggest solutions like ride-sharing, new transportation access or a rerouting of traffic to better serve the community. Current Status: Cooperative agreement executed 5/25/17.

Local Partners

Battelle Total Value $1,000,000 Primary Grant USDOT Agreement Executed Anticipated by 5/31/17 - Revised to 6/30/17


Negotiating Agreement X NDA Executed Executed 04/24/2017 Offering: In-kind program staff support Current Status: Received revised scope of work and signed cooperative agreement from Battelle 6/16/17. Reviewed with M. Stevens 6/27/17. Follow up meeting with Battelle set for 6/28/17. Submitted draft legislation to OSS 6/27/17. Planning for 7/24/17 Council meeting.

Columbus Partnership Total Value $17,500,000


Sent Draft Agreement X Hand Off Negotiating Agreement X NDA Executed Covered in cooperative agreement

Offering: $500K for program staff support; $7.5M in private sector in-kind programs and private sector commitments for electrification; and $5M in facilitating in-kind CV/AV transportation research Current Status: Cooperative agreement executed 3/31/17

Econolite Total Value $900,000


Sent Draft Agreement X Hand Off Negotiating Agreement X NDA Executed

Offering: $700,000 firmware licenses; $200,000 analytics software licenses Current Status: Received confirmation 6/27/17 Econolite is ready to sign. Need insurance certificate then will send for signatures.



7/28/2017 Page 3 of 9

Experience Columbus Total Value $100,000 Primary Grant USDOT Agreement Executed Anticipated by 6/30/17

Introductory Discussion X Agreement Sent to USDOT Sent Draft Agreement 10/7/16 Hand Off

Negotiating Agreement X NDA Executed Offering: Cash from parking providers and organizer of parking collaborators to support parking application Current Status: Meeting 7/24/17 with Experience Columbus, INRIX and downtown parking stakeholders.

Franklin County Total Value $4,000,000


Sent Draft Agreement 12/29/16 Hand Off Negotiating Agreement X NDA Executed

Offering: $3M program, $1M cash Current Status: Updated 6/28/17: Franklin County Prosecutor reviewing cooperative agreement for comments. Taking very long.

GCAC (Arts) Total Value $1,000,000



Offering: $1M cash to support communication, education and awareness of smart city programs Current Status: Cooperative agreement executed 2/23/17.

HERE Total Value $1,000,000


Sent Draft Agreement Hand Off Negotiating Agreement NDA Executed

Offering: Mapping, application development Current Status: Met with HERE 5/30/17 to review status of program and potential partnership with HERE.

Honda Total Value $2,600,000


Sent Draft Agreement X Hand Off 6/6/17 to R. Bollo and B. Braughton to add to working groups Negotiating Agreement X NDA Executed Executed 11/29/2016

Offering: $1.6M Labor, $1.54M hardware, $0.6M software Current Status: Cooperative agreement executed 6/6/17.

INRIX Total Value $1,424,000



Offering: Data and application development Current Status: Cooperative agreement executed 6/20/17.



7/28/2017 Page 4 of 9

MassFactory Total Value $40,000 Primary Grant USDOT Agreement Executed

Introductory Discussion X Agreement Sent to USDOT Sent Draft Agreement Hand Off

Negotiating Agreement NDA Executed Offering: Mobility application Current Status: Trade study completed; awaiting confirmation from technical team to proceed with negotiating cooperative agreement.

MORPC Total Value $600,000



Offering: $600K cash for EV charging station design and installation Current Status: Cooperative agreement executed 1/5/17.

ODOT Total Value $7,000,000



Offering: In-kind staff support and data services Current Status: Cooperative agreement executed 3/22/17. Setting up meeting in July regarding details on ODOT contributions.

OSU Total Value $64,000,000



Offering: $2M cash for USDOT projects; $5M in-kind EV program support; and $8M in-kind program support for mobility, smart grid and related areas Current Status: Cooperative agreement executed 12/21/2016.

Peloton Total Value $165,000


Sent Draft Agreement 2/6/17 Hand Off Negotiating Agreement X NDA Executed

Offering: Truck platooning demonstration Current Status: Expecting comments from Peloton by 6/23/17. Sent reminder 6/27/17 to Peloton and Arizona University.

Siemens Total Value $385,000



Offering: CV controller software upgrade labor and installation; 25 RSU equipment and installation; RSU central management system software; preparation for deployment of one software application Current Status: Cooperative agreement executed 1/30/2017.



7/28/2017 Page 5 of 9

SPARC Total Value $388,200 Primary Grant USDOT Agreement Executed

Introductory Discussion X Agreement Sent to USDOT Sent Draft Agreement 10/6/16 Hand Off

Negotiating Agreement NDA Executed Offering: $244,800 facilities, $143,400 in-kind staffing for CV/AV vehicle testing and deployment. Current Status: Received from HNTB list of needs for vehicle testing 6/16/17. Held initial conversation with ODOT/TRC 6/21/17.

Electrification Partners

AEP Total Value $175,400,000 Primary Grant Vulcan Agreement Executed 11/30/16

Introductory Discussion X Agreement Sent to USDOT 1/30/17 Sent Draft Agreement X Hand Off 1/31/17 to B. Braughton

Negotiating Agreement X NDA Executed Covered in cooperative agreement Offering: For 2017-2019 energy efficiency programs, grid modernization including deployment of ten EV charging stations, implementation of 10-20 MWH of battery storage, fleet electrification, and research in advanced clean energy and V2G connectivity. Current Status: Cooperative agreement executed 11/30/2016.

Vulcan Total Value $10,000,000

Primary Grant Vulcan Agreement Executed 4/25/17 Introductory Discussion X Agreement Sent to USDOT

Sent Draft Agreement X Hand Off 4/25/17 to B. Braughton Negotiating Agreement X NDA Executed N/A

Offering: Electrification initiatives Current Status: 2017 grant agreement executed 4/27/17.

USDOE Total Value

Primary Grant Both Agreement Executed N/A Introductory Discussion N/A Agreement Sent to USDOT N/A

Sent Draft Agreement N/A Hand Off Negotiating Agreement N/A NDA Executed N/A

Offering: Program staff support in the form of a USDOE "Technologist-in-residence" to assist with mobility and electrification issues. Current Status: Stan Young assisting program office. No agreement to be executed. Requsted value of in-kind staff time to date from Stan Young 6/27/17.

fleetcarma Total Value $900,000

Primary Grant Vulcan Agreement Executed 2/9/17 Introductory Discussion X Agreement Sent to USDOT 2/24/17

Sent Draft Agreement X Hand Off 2/27/17 to B. Braughton Negotiating Agreement X NDA Executed Covered in cooperative agreement

Offering: Vehicle telematics equipment supporting fleet electrification decision-making Current Status: Cooperative agreement executed 2/9/17.

DC Solar Total Value $1,500,000

Primary Grant Vulcan Agreement Executed 2/2/17 Introductory Discussion X Agreement Sent to USDOT 2/24/17

Sent Draft Agreement X Hand Off 4/10/17 to B. Braughton Negotiating Agreement X NDA Executed Executed 11/14/2016

Offering: DC Solar will partner with the City to deploy eight to ten mobile solar generators or EV charging stations in 11 month increments at locations in the City to be determined. Mobile solar generators and EV charging stations will demonstrate the use of renewable energy sources in support of fleet electrification and power generation. Current Status: Cooperative agreement executed 2/2/17.



7/28/2017 Page 6 of 9

Anticipated New Partners

Ford Total Value Primary Grant Both Agreement Executed


Negotiating Agreement NDA Executed Offering: EV and smart mobility collaboration Current Status: For staff working part-time in PMO space, wokring with Columbus Partnership on smart city and smart mobility initiatives external to the USDOT and Vulcan grants.

Daimler Total Value

Primary Grant Both Agreement Executed Introductory Discussion X Agreement Sent to USDOT


Offering: EV and smart mobility Current Status: Kick off meeting with Daimler on Vulcan-related collaboration 7/19/17. Continue to talk with Daimler about Moovel for MMTPS project; next meeting 6/28/17.

Bosch Total Value

Primary Grant Vulcan Agreement Executed Introductory Discussion X Agreement Sent to USDOT


Offering: EV and smart mobility Current Status: Next call with Bosch 6/30 - exploring potential partnership for DZA project. Have explored other partnership points.

IPS Total Value

Primary Grant USDOT Agreement Executed Introductory Discussion X Agreement Sent to USDOT


Offering: parking applications Current Status: No contact in June.

ODW Total Value



Offering: truck platooning drayage company Current Status: Engaged in truck platooning Working Group

Midwest Logistics Systems Total Value



Offering: truck platooning drayage company Current Status: Engaged in truck platooning Working Group



7/28/2017 Page 7 of 9

FSP Total Value Primary Grant USDOT Agreement Executed


Negotiating Agreement NDA Executed Offering: truck platooning drayage company Current Status: Engaged in truck platooning Working Group

COTA Total Value TBD



Offering: In-kind staff Current Status: Sent final version of cooperative agreement to COTA 6/5/17.



7/28/2017 Page 8 of 9

Partner

Primary In

tro

du

cto

ry

Dis

cuss

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Sen

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raft

Ag

reem

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Neg

oti

atin

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Ag

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Offering

Po

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tial

Par

tner

s

CenturyLink USDOT X IDE-related services

Fifth Third Bank USDOT X mobile payment system

Key Bank USDOT X mobile payment system

United Healthcare USDOT X

BMW Vulcan X EV and smart mobility

BYD Vulcan X EV OEM

ChargePoint Vulcan X EV infrastructure

EVgo Vulcan X EV infrastructure

GM Vulcan X EV and smart mobility

Greenlots Vulcan X EV infrastructure

Nissan Vulcan X EV OEM

Proterra Vulcan X data services

Smith Electric Vulcan X EV OEM

VW/Audi Vulcan X EV OEM

Workhorse Vulcan X EV OEM

XL Hybrids Vulcan X EV OEM

Civic Connect USDOT X parking detection and management system

CleverCiti USDOT X X parking detection and management system

Mastercard USDOT X payment processing and data analytics

Easymile Both X EAV OEM

Navya Both X EAV OEM

Local Motors Both X EAV OEM

car2go Both X TNC

Kapsch USDOT X X parking management, detectioon and CV technology

Ericsson USDOT X data security, IoT

Verizon USDOT X wireless data provider

Momentum Dynamics Both X wireless EAV charging

SiriusXM USDOT X CV technology

Miovision USDOT X Traffic data collection and analytics at 10 intersections



7/28/2017 Page 9 of 9

Partner

Primary In

tro

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cto

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Dis

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Sen

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raft

Ag

reem

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Neg

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Offering

Inve

stig

ated

Civis Analytics USDOT X data analytics

Covisint USDOT X CV-related support/integrator

Cubic USDOT X data

Dassault USDOT X CV-related support/integrator

EverCar Vulcan X EV carshare

KPMG USDOT X program management

Vindowhd USDOT X

Inex Technologies USDOT X parking hardware

Parking Panda USDOT X parking reservation and finder application

Smarking USDOT X parking back office management

Spotwise USDOT X parking detection, enforcement and analytics

ParkWhiz USDOT X parking payment and analytics

Metabyte USDOT X IDE-related data services

Honk Mobile USDOT X mobile parking payment and detection

Voice Park USDOT X mobile parking payment and detection

CloudParc USDOT X mobile parking payment and detection

Trapeze USDOT X Mobility application

Passport Inc. USDOT X mobile parking payment and detection

Parkifi USDOT X mobile parking payment and detection

Spot Hero USDOT X mobile parking payment and detection

Parkmobile USDOT X mobile parking payment and detection

Genetec USDOT X LPR technology

Xerox USDOT X mobile payment system

Libelium USDOT X X smart parking - loading zones - sensors

Google dotMaps USDOT X ROW permit management system

Realm USDOT X planning/urban design consultant

Alpine USDOT X CV application

Wisekey USDOT X IDE-related services, data analytics

Ricardo USDOT X X X program management - system integrator

27

Schedule Update

Current schedule for the project

Status of schedule

1) The next pages contains the approved Table of Deliverables submitted in June 2017 Monthly Update (end of 2nd Quarter 2017).

2) The email of the Quarterly Progress Report contains the MS Project file of the June 2017 schedule (end of 2nd Quarter 2017).

http://www.dot.gov/

PROJECT SCHEDULE MONTHLY UPDATE – June 2017 Cooperative Agreement No. DTFH6116H00013

“Smart City Challenge Demonstration”

TABLE OF DELIVERABLES – SMART CITY CHALLENGE DEMONSTRATION

Date Updated: June 30, 2017

Page 1 of 3 Key: N/A – Deliverable type does not apply to this deliverable item. TBD – deliverable date has not yet been scheduled.

Task Deliverable

Original Cooperative Agreement Approved Revised Dates Requested Revised Dates Actual Submittal Date

Notes

Draft Due

Date

Final Due

Date

508

Compliant

Draft

Due

Date

Final Due

Date

508

Compliant

Date

Approved

by AOR

Draft Due

Date

Final Due

Date

508

Compliant

Date

Request

Submitted

by

Columbus

Draft Final 508

Compliant

A Kick-off Meeting N/A 4 weeks of

award

N/A N/A 9/12/16 N/A 11/1/16 - - - - N/A 9/12/16 N/A -

A Project Management Plan (PMP) 10/24/16 TBD N/A 10/24/16 12/8/16 N/A 11/1/16 - - - - 10/24/16 12/8/16 N/A -

A Project Schedule 9/26/16 N/A N/A - - - - - - - - 9/26/16 N/A N/A -

A Project Schedule Monthly Updates N/A Monthly N/A - - - - - - - - N/A Monthly N/A -

A Partnership/Stakeholder Status

Summary

9/26/16 N/A N/A 9/26/16 2/23/17 N/A 11/1/16 - - - - 9/26/16 1/31/17 - -

A Quarterly Progress Reports and

Briefings

N/A Quarterly N/A - - - - - - - - N/A Quarterly N/A -

B Systems Engineering Management Plan 11/21/16 TBD TBD 11/21/16 2/2/17 5/4/17 2/28/17 - - - - 11/21/16 2/2/17 5/12/17 -

B Concept of Operations (ConOps) 2/27/17 TBD TBD 5/26/17 8/14/17 5/24/18 4/24/17 8/4/17 10/19/17 8/3/18 6/30/17 - - - A

B Demonstration Site Map and

Installation Schedule

3/31/17 TBD TBD 6/19/17 5/2/18 6/28/18 4/24/17 10/18/17 7/17/18 9/12/18 6/30/17 - - - A

B Systems Requirements Specification

(SyRS)

6/12/17 TBD TBD 8/28/17 11/17/17 6/15/18 4/24/17 11/13/17 2/9/18 8/29/18 6/30/17 - - - A

B Interface Control Document (ICD) 7/3/17 TBD TBD 8/28/17 9/26/17 11/8/17 4/24/17 11/21/17 12/13/17 2/20/18 6/30/17 - - - A

B System Design Document (SDD) 9/18/17 TBD TBD 12/4/17 1/31/18 3/22/18 4/24/17 3/5/18 4/18/18 6/5/18 6/30/17 - - - A

B Test Plan (TP) 8/13/17 TBD TBD 11/1/17 12/4/17 2/8/18 4/24/17 2/27/18 3/5/18 5/15/18 6/30/17 - - - A

B System Architecture and Standards Plan 3/24/17 TBD TBD 6/12/17 7/25/17 9/20/17 4/24/17 8/18/17 10/2/17 12/1/17 6/30/17 - - - A

B

Other Systems Engineering documents

– as identified by the Recipient and

agreed to by the USDOT – that provide

evidence of following a systems

engineering approach

TBD TBD TBD

- - - - - - - - - - - -

C Performance Measurement Plan 12/21/16 TBD TBD 7/7/17 8/18/17 10/17/17 4/24/17 7/19/17 9/15/17 11/14/17 6/30/17 - - - D

C Response to USDOT Deployment

Tracking Surveys (as required)

N/A TBD N/A - - - - - - - - N/A TBD N/A -

D Data Privacy Plan 7/31/17 TBD TBD 11/8/17 5/2/18 8/10/18 2/28/17 2/21/18 9/7/18 1/2/19 6/30/17 - - - C

E Data Management Plan 7/3/17 TBD TBD 10/11/17 3/21/18 6/21/18 2/28/17 - - - - - -

E Independent Evaluation Support Plan 12/21/16 TBD TBD 8/23/17 10/5/17 12/6/17 2/28/17 10/13/17 11/29/17 2/9/18 6/30/17 - - - B

E Data to support USDOT’s Independent

Evaluation

N/A TBD N/A - - - - - - - - N/A - N/A -

E Data provided to the USDOT’s Research

Data Exchange (RDE)

N/A TBD N/A - - - - - - - - N/A - N/A -

F Safety Management Plan 11/21/16 TBD TBD 7/18/17 8/29/17 10/26/17 4/24/17 11/15/17 1/16/18 3/14/18 6/30/17 - - - E

F Human Use Approval Summary 2/1/17 TBD N/A 8/2/17 11/28/17 N/A 4/24/17 10/11/17 3/23/18 N/A 6/30/17 - - N/A A

G Communications and Outreach Plan 12/5/16 TBD TBD 12/5/16 1/25/17 4/3/17 2/28/17 12/5/16 2/10/17 6/30/17 6/30/17 - - - F



Page 2 of 3

Task Deliverable

Original Cooperative Agreement Approved Revised Dates Requested Revised Dates Actual Submittal Date

Notes

Draft Due

Date

Final Due

Date

508

Compliant

Draft

Due

Date

Final Due

Date

508

Compliant

Date

Approved

by AOR

Draft Due

Date

Final Due

Date

508

Compliant

Date

Request

Submitted

by

Columbus

Draft Final 508

Compliant

G

A promotional video (3-5 minutes)

about the Smart City Demonstration,

including two additional updates;

N/A TBD TBD

- - - - - - - - N/A Completed - -

G A Smart City Demonstration website 11/18/16 Monthly TBD - - - - - - - - 11/18/16 Monthly - -

G

Travel and participation in six

workshops/conferences/trade shows

each year with one of them being

international

N/A TBD N/A

- - - - - - - - N/A - N/A -

G

Participation in four public USDOT-

organized webinars per year regarding

Smart City Challenge Demonstration

progress/performance and lessons

learned

N/A TBD N/A

- - - - - - - - N/A - N/A -

H

Participation in one International

Collaboration meeting each year of

approximately three days duration, plus

six days of effort for meeting

preparation, and six days for reports

preparation associated with the

collaboration aspects of this project

N/A TBD N/A

- - - - - - - - N/A - N/A -

I

Attendance at 6 architecture and

standards meetings, of which 2 are

expected to be held outside of the

United States

N/A TBD N/A

- - - - - - - - N/A - N/A -

I Architecture and Standards Meeting

Trip Reports

N/A TBD N/A - - - - - - - - N/A - N/A -

J Smart City Demonstration Interim

Reports (annually)

Last Friday

of

September

(annually)

TBD N/A

- - - - - - - - - - N/A -

J Smart City Demonstration Final Report 9/23/2020 TBD TBD - - - - - - - - - - - -

The dates in the Table of Deliverables are hereby approved by the AOR, inclusive of the update(s) proposed above. The Recipient may update the table to reflect the written AOR approval provided by the signature below.

_______________________________________________________________________________

Kate Hartman, AOR Date



Page 3 of 3

Notes:

A – The delivery date for the draft ConOps for all projects with the exception of the Multi-Modal Trip Planning Application (MMTPA) project was extended by approximately

eight weeks to allow for the incorporation of USDOT feedback on MMTPA. The delivery dates for the individual ConOps and their corresponding Walkthrough reviews are

reflected in the schedule and will be provided in separate calendar view. This update also had a similar 8 week impact to several related Systems Engineering deliverables,

including the System Requirements, Interface Control Documents, Site Map, Test Plans, Design Document, Human Use Approval, and the System Architecture and Standard

Plan.

B – Kickoff Meeting date with Independent Evaluator was revised, which impacts the deliverables related to the IESP.

C – Data Privacy Plan was adjusted approximately 3 months later as a result of 4 additional sprints being added to the IDE schedule.

D – The Performance Measurement Plan was affected by both the ConOps schedule changes as reflected in Note A above, plus additional time to allow further USDOT/IE

input into the draft.

E – The Safety Management Plan has been adjusted based on the development timeframe of other documents and discussions with USDOT.

F- Updated Communications and Outreach Plan to account for the actual final submittal and 508 compliance actual dates.

The narrative on schedule changes not directly impacting the Table of Deliverables.

1. Updated the Technical Working Groups to reflect any additional meeting dates and show status of completed items.

2. Updated the Communications and Outreach activities under Task G to reflect revised engagement strategy.

3. Removed extraneous tasks associated with the Transit Collision Avoidance System (TCAS) as a result of the decision by the local transit agency to proceed with the Trade

Study recommendations.

28

Risk Status

A summary of risks identified

The Risk log from June 2017 (end of 2nd Quarter) currently has 23 risks identified to varying threats to the

project with three sections. There are three overarching headers in the risk log; Risk Identification,

Qualitative Baseline Assessment, and Monitoring & Control. The Risk Identification section contains risk

identification by categories, individual project, and description. The Qualitative Baseline Assessment

weights the risk with the probability of occurrence, impacts to the schedule, and costs, and a ranking

calculated from it. Monitoring & Control has the status and associated notes.

Risk Log

http://www.dot.gov/

PROJECT RISK REGISTER

Low priority: 0-19

Medium priority: 20-29

High priority: 30+

No. Name Risk Group Category Project Phase

Typ

e

Description (Cause, Effect) Risk TriggerEngage

USDOT

Probability of

OccurrenceImpact to Cost

Impact to

Schedule

On or

near CP?Rank Status Status Notes as of 06-30-2017

1Multi-Modal Trip Planning is limited

to a couple servicesTechnical Residential

6-Multi-Modal Trip

PlanningDesign

Thr

eat If at the time of deployment, COTA is the

only confirmed provider. Will limit user

access to services.

Confirmation of MMTPA service

providers.Yes Moderate Low Low No 12

Act

ive

2 Limited FMLM providers engaged Technical Residential7-Smart Mobility

HubsDesign

Thr

eat If at the time of deployment, we have not

confirmed FMLM service providers we

will not improve existing conditions.

Submittal of demonstration site map

and installation scheduleYes Moderate Low Low No 12

Act

ive Yellow Cab is very interested and confident they can tie into the

MMTPA and Common Payment Systems.

3Cannot Recruit 3000 Aftermarket

Safety Device (ASD) ParticipantsTechnical Outreach 1-CV Environment Deployment

Thr

eat

At conclusion of installation, less than

3000 units have been installed.

Reduces amount of data collected and

extends schedule

Number of signed up interested

participants by the time installation

begins.

Yes High Low Moderate No 20

Act

ive

4 Media driven scope creep Organizational Outreach All All Phases

Thr

eat

Media mis-interprets or misrepresents

the message/real scope of the project.

Creates expectation to include more

scope in the project.

Media event Yes High Low Low No 16

Act

ive

5Media driven negative perception

of projectOrganizational Outreach All All Phases

Thr

eat

Media mis-interprets or misrepresents

the scope of the project. Creates

negative response and lack of

participation/support by the users/public.

Media event Yes Moderate Moderate Moderate No 18

Act

ive

6 Parking permit technology Technical Downtown11-Enhanced

Permit ParkingConcept

Thr

eat City preference for license plate reader

(LPR) over RFID and ultra high

frequency readers.

Technology decision during concept

developmentYes High Moderate Moderate No 24

Act

ive

7Delivery zone availability

application developmentUsability Downtown

10-Delivery Zone

AvailabilityDeployment

Thr

eat Development of end user application not

in the scope, but identified as a user

need.

Deployment phase Yes High High Moderate Yes 28

Act

ive

8City not able to use designated

partnerTechnical All All Deployment

Thr

eat

City is unable to accept partner

offerings.Decision on partner agreement Yes High Moderate Moderate Yes 24

Act

ive

9

Wi-Fi coverage not sufficient to

improve access to

educational/employment

resources.

Technical CCTN2-Smart Street

LightingDesign

Thr

eat

During field testing, system does not

meet service expectations. Access to

educational/ employments services not

realized.

SDD Yes High Moderate Low No 20

Act

ive

10Development required for OBUs &

RSUs to meet requirements.Technical CCTN All Procurement

Thr

eat Off-the-shelf OBUs & RSUs do not meet

requirements. Delay deployment/change

in scope.

During vendor pre-qual/assessment

processYes Moderate Moderate High Yes 21

Act

ive

11Product does not meet technical

specifications.Technical CCTN All Deployment

Thr

eat Off-the-shelf application does not meet

specifications. Delay

deployment/change in scope.

During lab testing Yes Moderate Low High Yes 18

Act

ive

12Unforeseen procurement process

duration with CitySchedule All All Procurement

Thr

eat

Unable to shorten typical procurement

process. Delayed schedule.

During the RFQs / Procurement

processYes Moderate Low High Yes 18

Act

ive

13Unforeseen procurement process

duration with partnersSchedule All All Procurement

Thr

eat

Unexpected change in partner delivery

date. Delayed schedule.When installation is scheduled to begin Yes Moderate Low High Yes 18

Act

ive

14 Timeframe to install on AEP assets Schedule CCTN 1-CV Environment Deployment

Thr

eat

Do not have authorization to attach to

AEP poles. Delayed Schedule.During deployment phase No High Low High Yes 24

Act

ive

15

Equipment attachment point on

poles not high enough and limits

coverage.

Technical CCTN 1-CV Environment Deployment

Thr

eat Existing infrastructure cannot support

additional equipment at the required

height. Delayed schedule/increase cost.

During deployment phase No Moderate Low High No 18

Act

ive

16Lack of "Mobility Assistance"

resourcesTechnical Residential

8-Mobility

Assistance for

People with

Cognitive

Disabilities

Deployment

Thr

eat

Limited ability to fully test the Mobility

Assistance application and application

does not provide benefit to people with

Cognitive Disabilities

During field testing Yes High Low Low No 16

Act

ive

Testing in process now.

Monitoring & ControlQualitative Baseline AssessmentRisk Identification

Page 1 of 2 6/30/17

PROJECT RISK REGISTER

Low priority: 0-19

Medium priority: 20-29

High priority: 30+

No. Name Risk Group Category Project Phase

Typ

e

Description (Cause, Effect) Risk TriggerEngage

USDOT

Probability of

OccurrenceImpact to Cost

Impact to

Schedule

On or

near CP?Rank Status Status Notes as of 06-30-2017

Monitoring & ControlQualitative Baseline AssessmentRisk Identification

17Sensitive PII becomes

compromisedTechnical IDE 3-IDE Deployment

Thr

eat Data privacy safeguard policies are

circumvented and personally identifiable

information (PII) is compromised

During deployment phase Yes Low Moderate High Yes 14

Act

ive

18Legislation for the deployment of

the planned autonomous shuttles Legislative Logistics

9-Connected

Electric Automated

Vehicle

Deployment

Thr

eat

Legislation will likely be required for the

deployment of AV on City streets

Appropriate legislation not in place

prior to deployment commencingYes High High High Yes 32

Act

ive

19Significantly more stakeholders to

coordinate with than anticipatedSchedule All All Concept

Thr

eat

Due to the enthusiasm and interest in

the Smart Columbus Program, there

have been many more players to

coordinate with to allow appropriate time

to listen and respond to user needs.

Concept of Operation development Yes High Moderate Moderate Yes 24

Act

ive

20

Legislation for automated trucks

and truck platooning on public

streets

Legislative Logistics13-Truck

PlatooningDeployment

Thr

eat

Legislation will likely be required related

to following distance for trucks engage in

platooning on public streets and

highways.

Deployment phase yes Moderate Low High Yes 18

Act

ive

21

Partners: SPARC, local partner in

the City’s grant application,

delayed their ground breaking

development

Schedule Logistics

9-Connected

Electric Automated

Vehicle

Deployment

Thr

eat

SPARC, a committed local partner in the

City’s grant application, has not yet

broken ground on their development,

which is the City’s proposed primary site

for vehicle testing prior to deployment.

During deployment phase Yes High Moderate Low No 20

Act

ive The SPARC facility will not be available in time for us to use it for

testing. The city is in conversations with TRC to determine if

testing can occur there.

22COTA Mobility Assistance Call

Center Support LiabilityOrganizational Residential

8-Mobility

Assistance for

People with

Cognitive

Disabilities

Concept

Thr

eat

COTA is not able to provide call center

support, as it creates a "special duty"

that may result in COTA being held

liable for negligence related to mobility

app user care.

Upon COTA legal team making a

decision.Yes High Low Low No 16

Act

ive

COTA has noted a preference for "care giver approach".

23

Projects not deployed in time to

collect 12 months of performance

data.

Schedule All All Deployment

Thr

eat Project delays result in projects not be

operational for 12 months during the 4-

year grant period.

June 2017 Schedule indicates projects

will not be completed by the end of the

grant's 3rd year.

Yes Moderate Low Moderate Yes 15

Act

ive Design work of physical infrastructure for some projects will need

to begin in early 2018 as planning documents are being

completed.

Page 2 of 2 6/30/17

29

Issues/Concerns/ Other See note in the risk section.

http://www.dot.gov/