QUICK REFERENCE: POSTING A JOB ON THE UW WEBSITE

The objective is to create a consistent and clean look across all University of Washington job postings. This includes establishing a compelling message, maintaining branding consistency and clarity, and increasing the ease and simplicity of the positing process.

Ten Easy Steps

1. Before you begin, double-check to make sure that you have selected the appropriate categories for the requisition, to ensure that candidates can easily search for the opening. Always capitalize the title, appointing department name, and select union shop if position is contract covered. Open the posting template document in UW Hires. The template is located in the Web Posting Statements section on the My Desktop Page (See Fig. 1). The template and guidelines are also on the I:drive at I:\groups\hr\is-project\UWHires\training\Posting guidelines. The template is designed to be a skeleton which is simply copied and pasted (or use “save as” function) into a new Word document each time you want to create a new UW posting (See Fig. 2). (The last step will be to cut and paste the completed posting into the “UW Web Announcement” field coupled with the appropriate introductory paragraph.)

2. For the first paragraph in the posting select the pre-written introduction for the corresponding hiring unit which does not require any modifications.

3. Format a single space between each of the sections and left justify the document; html programming is not required for this. However, for other formatting, such as bolding or bullets, html is required.

4. The department name, position title and primary job function(s) should be included in the second paragraph.

5. Insert the core competencies in the third paragraph. Do not hesitate to use the sentence structure provided in the template. Below please find questions which can be used to ascertain core competencies.

6. In the fourth paragraph insert a customized sentence about the department or school in which the position is located; this is an opportunity to feature unique aspects of the work environment. The second and third sentences of this section should read exactly as shown in the template; they highlight our benefits and provide a link to the benefits web page. A link to both the classified and professional staff benefits is written into the template. Delete the link that does not apply to your position.

7. Please list all minimum, additional, and desired requirements in the designated fields, in order to comply with state law. Requirements for classified positions will automatically appear in the “required” and “desired” fields, and may need to be customized or modified depending on the position.

8. Please note, the EEO statement is programmed to automatically appear at the bottom of each posting.

9. Once posting is written, go to the Web View page of the requisition you are working on in UW Hires. Click on “Edit Web Profile” and paste the entire posting in the “UW Web Announcement” field (See Fig. 3), remembering to include the appropriate introduction at the very top. Use the “Required” and “Desired” fields for the requirements information (See Fig. 4). Keep auto-filled requirements that the system inserts for classified positions. Use the fields under the Posting Information and Basic Information tabs in standard manner; however, “Notes” field should now be used for very brief statements (e.g. “Part Time position, Three positions available).

10. Fill in the Conditions of Employment field (See Fig. 5). Insert relevant shift, physical requirements, or other conditions of employment here.

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Figure 1 – The Posting Template and Guidelines are saved in the “Web Posting Statements” section of the Recruiter’s Desktop.

Figure 2 – Save the Posting Template in Word to compose posting. Here, the HMC introduction paragraph is shown in the example.

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Figure 3 – Once written in Word, paste entire posting into the “UW Web Announcement” field. Use the “Required” and “Desired” fields for the requirements information.

Figure 4 – Fill in the “Required” and “Desired” fields. For classified positions the system will auto-fill these fields; modify as necessary.

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Figure 5 – Use the “Conditions of Employment” field if needed; and use “Notes” field for very brief data such as indicating a part time position or that multiple positions are available. “Posting Salary” field is required.

Identifying Core Competencies

Which qualities enable employees to thrive in your department’s culture?What kind of individual would round out or balance the skills of your existing staff?Given the current environmental conditions and possibly limited resources, what kind of person would succeed here?What characteristics or skills would work well with management style of current leader?What are the distinctive traits and skills of those who have excelled in this position?What characteristics would help the organization reach strategic goals?What previous accomplishments would you expect of the new hire?What specific knowledge, skills or skill sets, and/or abilities are necessary to perform the critical work activities well?What specific behaviors or other characteristics are necessary to perform the above work activities well?Think of some critical on-the-job situations related to the work activities. What competencies make the difference between handling these situations well or poorly?What qualities or traits would an individual need to posses in order to be successful in this role?What are the behaviors necessary for an individual to have to succeed in this position?What skills are crucial to success for this role?

Identifying Primary Functions

What are the main duties (roles, functions) of this position? What are the major tasks performed in order to achieve particular outcomes, products, or position responsibilities?What is the purpose of this position? Why does this position exist within your department or unit? What does this position get paid to do?What are some of the primary tasks that are fundamental to this position? What are the major functions that are performed in order to achieve the desired goal or outcome?

Describing Department Culture, Values, Team, Features

What about the job is a unique, compelling selling point?Does the department use state-of-the-art equipment or conduct cutting edge research?Does the position offer a flexible schedule?Do individuals collaborate with innovators or pioneers in their field?Are there unique on the job opportunities to learn new skills?Will the person join a staff of seasoned professionals? Does the department have a strong retention record?Are there unique resources available that are relevant to this position?Is the office or work environment attractive and comfortable?Will this person use new facilities or equipment such as computer labs, libraries, or new MRI machines on a regular basis?Is the workplace close to the Burke-Gilman trail, Husky Stadium or IMA facilities? Will this person work in the new Law School building, Paul G. Allen Center for Computer Science & Engineering, or somewhere in the heart of campus?In what positive ways would current staff describe their team and/or department (e.g. collegial, dedicated, fun, collaborative, innovative, down-to-earth, informal, hard-working, intellectually stimulating, contributes to a legacy of important research, takes pride in its contribution to the physical campus, see their efforts fulfilled in student success stories, opportunities to do research and be published, supportive of attending professional conferences in their field)?

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POSTING TEMPLATE

Introduction for Upper Campus, UW Bothell, UW Tacoma, and Health Sciences:The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

Introduction for UWMC:Join our award-winning team at University of Washington Medical Center (UWMC). Ranked among the top ten hospitals by US News and World Report (2004), UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine. The University of Washington is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

Introduction for HMC:As the region's only Level I Trauma center, Harborview Medical Center (HMC) is well known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD CARER, and mentally-and medically- vulnerable populations. In addition to the centers of emphasis, HMC serves a mission population for King County. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. HMC is owned by King County and managed by the University of Washington (UW) and serves as a training site for UW’s School of Medicine. The UW is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

Template Language

To be entered into the Web Announcement field:

UW Web Announcement:Our DEPARTMENT NAME has an outstanding opportunity for a(n) POSITION TITLE. This individual will PRIMARY FUNCTIONS. Additionally, the person in this role will LIST ADDITIONAL PRIMARY FUNCTIONSHERE IF NECESSARY.

Competitive candidates will be LIST CORE COMPETENCIES. Inherent to success in this position is LISTADDITIONAL CORE COMPETENCIES.

This position provides opportunities to work in a LIST ATTRIBUTES OF DEPARTMENT CULTURE AND WORKENVIRONMENT. As an employee you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please USE ONLY FOR CLASSIFIED STAFF <a href= http://www.washington.edu/admin/hr/benefits/forms/benefits.glance.classified.pdf >visit our website</a>.USE ONLY FOR PROFESSIONAL STAFF<a href=http://www.washington.edu/admin/hr/benefits/forms/benefits.glance.professional.pdf>visit our website</a>.

To be entered into the Requirements fields:

Requirements:Minimum requirements include LIST MINIMUM REQUIREMENTS. Additional requirements include LISTADDITIONAL REQUIREMENTS.

Desired:Page 6 of 7

LIST ANY DESIRED QUALIFICATIONS

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