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GOVERNMENT OF MAHARASHTRA

CIVIL SURGEON,CIVIL HOSPITAL

JALNA.431203

E-mail - csialnal 1@qmail.com

Phone i 02482 -224381, 225381 -

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Quotation lnvitation for the supply of

Nanne Of ltem :- Stationary Materlals ltems

QuotationNo :- GHJ/Store.sta./ 18-1gt ...\%2+.1.. ' Date :- 0 I \O1J2O19'

Name Of Firm :- M/s.

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Civil Surgeon, Civil Hospital, Jalna invites Quotation from the Manufacturers/SoE

Distributors and supplier.

No Name of ltem Quantity Approximate cost. Supply Period

1 JrperAnnexure -A 300000 / ltem 30 Days

Interested eligible bidders if required, may obtain further detail information of procurement

of above items from office of the Civil Surgeon ,Civil Hospital ,Jalna .

,E Quotation Schedule

_ Quotation related activities (Process) schedule is as under -

Address for communication :- Civil Surgeon,Civil Hospitat,Jalna

ln front of Collector Office

Jalna -431203.

UndEl*signed authority reserves the right to increase or decrease the qu,antity to be

4grchase and to cancel or reject, any or att quotation or part of quotation without giving

any reasons.

.Jate:-t I&12019\

No Activity iF Date & Time

1

2

Sale Period of Quotation 2-|VWO19 tolj I O"InUg upto 5.00 p.m.

Last Date of Submission of Quotation9tfr112019

up to 2.00 pm

3 lgte of Opening and Evaluation of Quotation $ t W201s at 3'00 Pm

lType textl

ContentsClause Paqe No

No4

1 Tarmq & Condition General4

2 FtigiOitity criteria (List of Mandatory do

Cost of bidding

Submission of Quotation

Opening of arot tion *

Validity of Quotation

-

Frarirranr ncriod & Place of delivefV

*53

54

55

5b

57

b8 Liquidated damages

69 hafar ru nar rqaleAncellation on failure to supply

610 ConfidentialitY

611 Payment

(lnrrrrnt or Fraudulent oractices 712

Rider-A. Resolution of disputes etc' 713

Annexure 1 - Submission Lettero

1410

15 Annexure 2 - Proforma for Past Performance

Annexure 3 - Proforma for Annual Turnover 1116

1217 Annevrrre 4 - Details of Bank for RTGS/NEFT Payment

Annexure 5 - Rider-A

Annexure 6 - Power Of AttorneY

1318

1914

ftffi Efrq"Annexure A - Rate Quotation

1520

1621

Documents Submitted

Annexure 1 - Submission Letter

Annexure 2 - Proforma for Pqlt EerfolrleleeAnnexure 3 - Proforma for Annual Turnover

Annexure 4 - Details of Bank for RTGS/NEFT

Annexure 5 - Rider-AAnnexure6-PowerOf

Annexure A - Rate Quotation

i) Pnu Card Photo CoPY,

CsTEesGtr;tron-eettit,"q!9 ot sgll!'!gt-atest GST Clearance Certificate up to 31/3/2018

Documents to be submitted in Envelope

Signature of bidder & stamP

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€ General :-

TERMS AND CONDITIONS

1.1 The Civil Surgeon,Civil Hospital,Jalna. Here in after referred to as a "Purchaser " invites

Quotation for the supply of Stationary Material used in District Hospital.

1.2 Quotation related activities (Process) like Quotation Document sale, Quotation

submission & Opening will be governed by the time schedule.

l-3--All activities of this Quotation carried out at office of the Civil Surgeon,Givit

Hospital,Jalna.

1.4 All communication should be madein the name of "Givil Surgeon,Civil Hospital,Jalna"

1.5 lnterested eligible bidders if required,may obtain further information regarding technical

specification, required quantities and other terms and conditions applicable for

procurement, from above mentioned offibe. ?

--*1.6 Quotation Form - Bidders submit their request letter, personally or their authorised\-. representative in the name of Civil Surgeon, CivlTHospital,Jalna.

1.7 The quantity mentioned in this quotation is approximate. Civil Surgeon, Civil Hospital,

Jalna reserves the right to increase or decrease the quantity to be purchase and to

accept or reject any or all quotations without any reason.

1€- Any overuvrite or erased found in quotation document it wilt not consider.

1.9 lf any bidder wish to lodge any complaint against the other bidder, regarding submission

of false documents, or information etc, can submit with authentic proof. After scrutiny,

the purchase Committee decision should be final.

1.10 Any bidder who creates any type of pressure or shows unlawful behaviour in the process

of quotation, will outcome at any stage of the process. *2 Eligibility Griteria : -

List of Documents Required (Atl Xerox copies of documents muJt be self attested)

Bidder must submit your offer in the original quotation form & all Essential Documents

( Sr.No. 1 to 11 ) signed with stafnp

1. Annexure 1 - Submission Letter

2. Annexure 2 - Proforma for past performance

3. Annexure 3 - Proforma for Annual Turnover

4. Annexure 4 - Details of Bank for RTGS/NEFT payment

5. Annexure5-Rider-A

6. Annexure 6 - Powder of Attorney

z.ftffiEfrT{8. Annexure A - Rate Quotation

- 9. Firm registration certificate - issued under Bgmbay

respective statutory authority. Certificate must be validr.lala

Shop'& establishment Act by

as on quotation date & supply

[Type text]

PAN card in the name of firm or owner.

GST Registration Certificate or GST Number.

Latest GST Clearance Certificate or Receipt up to 31i3l2}lg.Other Term

1. Annual turnover for last three financial year ( 2015-16, 2016-17,2017-18, )not lesgthanRs 25 Lakhs per year. ( Please submit in Annexure-3 )

2. For Past performance - client satisfactory certificate or the supply order, award of contract.ET. lf bidder is sole distributor or arithorised distributor or supplier, then must be attach the

authorization certificate issued by manufacturer, which js valid up to date.

4. Power of attorney certificate or nominatiri$ responsible person of the bidder to transact the

business with the purchaser.

3. Gost of bidding:- -

The bidder shall bear all costs associated with the preparation and submission of theirquotations and required sample for testing & required fee or demonstration.The purchaser

will not responsible or liable for those costs.

4. Submission of quotation :-

Sealed Quotation should be submitted on or before last date of submission in office lime.5. Opening of quotation :-

- On the date and time specified in the quotation notice, quotation will be opened in thepresence committee members & bidderor his authorized representative.After verificationof documents.quoted rate in given fqlrnat will comfiare each other; lowest rates will beaccepted. Non-responsive bidders rate will not consider for comparisons.

6. Validity of Quotation & Rates :-

1) Rate should be inclusive of all taxes, levis, freight charges & transportation a1 storedelivery basis.

2) Rate should be valid up to the maximum purchase value Rs. Three Lakh per item only inthe financial year 2018!19 or SIX Months which ever will be earliest.

3) lf rate for same item will found equal, at that negation will be made for lowest, negationnot successes required order quantity will be divided in is same or will award to some to

h, one on merit basis.

4) lf at any time during the perioi of contract, the rate of quoted iterfrs is reduced or broughtdown by any Law or Act of the Central or State Government or by the bidder himself, thebidder shall be morally and statutorilytround to inform the purchaser immediately about

such reduction in the quoted rates.The purchaser is empowered to reduce the ratesaccordingly.

5) !f at any time during the period of contract, the rate of quoted items is exceeds uv ,iv l-r*or Act of the Central or State Government rate revision should not allowed.

7. Delivery Period &Place of delivery :

10.

11.

12.

E

.L

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8.+

The goods must be delivered

delivery basis, from the date

Srrgeon, Civil Hospital ,Jalna,

Liquidated damages:

within 30 days, to below mentioned

of receipt of supply order .Name of

consignee at store

consignee - Civil

9.

lf the Supplier fails to deliver any or all of the goods within stipul5ted period, the purchaser

shall without prejudice to its other remedies under thiscontract.Liquidated damages 0.5%

per week or part of there of, extended maximum upto 10%. This amount will be deducted

from bill without any notice. Once the maximum limit crossed, the purchaser may

consider for termination of the Contract..

Default Glause / Gancellation on failure to supply :

!f the supplier fails to commence delivery as scheduled or to deliver the quantities ordered

to him within the delivery period stipulated in the contract, it shall be discretion of the

purchaser either. (a) to extend the delivery period or (b) to cancel the contract in whole or

inrnart for the unsupplied quantities wifhout any show cause notice. ln*the event of

extension, liquidated damages, will be applicable. lf the purchaser decides to cancel the

contract, the mode of repurchase will be at the ([scretion of thb purchaser. The supplier

shall be liable to pay any loss by way of extra expenditure or other incidental expenses,

which the purchaser may sustain on account of such repurchase at the risk and cost of

the supplier. ln addition to action above, the purchaser may debar the defaulting supplier

from future orders, for maximum period of 3 years.

The supplies will be deemed to be completed only upon receipt of the quality certificates

from the laboratories wherever necessary.

The Purchaser shall be the final authority to reject full or any part of the supply, which is

not confirming to the specifications and other terms and conditions. No payment shall be

made for rejected stores. Rejected items must be removed by the bidder within two weeksa>

of the date of rejection at their own cost dnd replaced immediately. tn case rejected items

are not removed it will be destroysat the risk, responsibility & post of Manufacturer/Sole-Distributors/Supplier.

10. Gonfidentiality

lnformation relating to the examination, clarification, evaluation, and comparison of

quotations, and recommendations for the award of a contract shall not be disclosed to

bidder or any other persons not officially concerned with such process until the notification

of contract award is made.

Any effort made by the bidder to influence the purchaser in the respect of quotation i.e.

evaluation, comparison, or contract award decisions may result in the rejection.

11. Payment

Tl*payment will be made by Civil Surgeon, Civil Hospital ,Jalna , after receiving material

in good condition and submission of supply documents to consignee & receipt certificate

[Type text]

The purcha

compensation, or any remediat action in monetary terms from the

on account of loss,

said payment. Thesupplier shall not agitate the said issue in future.12. Corrupt or Fraudutent practices +

The Purchaser as welt as bidder shalt observe the highest standard of ethics duringthe procurement and execution of such contracts.corrupt practice" means the offering, giving, receiving or soliciting of anything of value toinfluence the action of a public official in the procurement process or in contract exeiution.Fraudulent practice" means a misrepresentation or omission of facts in order tolnfluence a procurement prqcess or the execution of a contract to the detriment ofpurchaser and inctudes collusive practice among bidder rpTio, ,o or after tendersubmission) designed to establish teq6ler prices at 5rtificiat non-competitive levels and todeprive the purchaser of the benefits of free and open competition."Gollusive practice" means a scheme or arrangement between two or more tenderer,with or without the knowledge of the Purchaser, designed to estabrish tender pfices atartificial, non competitive tevel; and.

'coercive practice" means harming or threatening to harm, direcfly or indirecfly, personsor their property to influence their participation in the procurement process or effect theexecution of the contract."The Purchaser will reject a tender for award if it determines that the quoter recommindeofor award h-as directty or through an agent engaged in corrupt or fraudulent practices incompeting for the contract in q,uestion,.

"The Purchaser will declare a firm or individual as-ineligible, either indefinitely or for astated period of time' to be awarded 5*contract if it at any time determines that they have,directly or through an agent, engaged in conupt, fraudulent, collusive or coercive practicesin competing for, or in executing, a contract.

13. "Rider- A,, +

Resolution of disprure: ln the event of any question, dispute or differences in respect ofcontract or terms and conditions of the contract or interpretation of the terms andconditions or part of the terms and conditions of the contract arises, the bidders maymutually settle the dispute amicably. +

Arbitration;ln the event of failure to settle the dispute amicably between the bidders, thesame shall be referred to the sole arbitrator, if dispute arise. rri" ,*ro passed by thesole Arbitrator shall be final and bindEg on the bidders. The arbitration proceedings sha,be caried out as per the tndian Arbitration and conciliation Act, 1gg6 and the rules madehereunder.

Governing Language: English language version of the contract shalt govern its +interpretation.

[iype iext]

Applicable Laws: The contract shalt be governed in accordance with the law prevailing inlndia, Act, Rures, Amendments and orders made thereon from time to time.

lndemnification:The contractor shall indemnify the purchaser against all actions, suit,claims and demand or in respect of anything done or omitted to be done by contractor inconnection with the contract and against any lgsses or damages to the purchaser inconsequence of any action or suit being brougrrtlgainst the contractor for anything doneor omitted to be done by the contractor in the execution of the contract.

Jurisdiction :All the suits arising out of the contract shall be instituted in the court ofcompetent jurisdiction situated in Jatna only.

saving clause :No suits, prosecution or any legal proceedings shall lie against the civilsurgeon 'civit Hospital, Jalna or any person for anything that is done in good faith orintended to be done in pursuance of euotation

I read ail above terms & conditions & r agree ail above.rF

Signature of bidder & stamp

_l

[Type text]G.

Ahnexure

Submission Letter

To

CivilSurgeon,

Civil Hospital , Jalna.

Dear Sir,

I / We examined the quotation document, the receipt of which is herebyacknowledged, I / we, the undersigned, offer to supply and deliyer the goods under theabove-named Contract in full conformity with the said quotation document and ourfinancial offer in the price schedule srfimitted wnich is made part of this quotation.

I / We undertake, if our quotation is accepted, to deliver the goods in accordancewith the delivery schedule specified in the quotation document.

lf our quotation is accepted, we undertake to supply and maintenance wit[in tretimes specified as warranty and after if necessary.

I / We agree to abide by this quotation, for the quotation Validity period specified inthe quotation document and it shalt remain binding upon us and may be accepted by youat any time before the expiration of that period +

Until the formal final Contract is prepared and executed between us, this quotationtogether with your written accpptance of the quotation and your Acceptance of quotationshall constitute a binding contract between us.. I / We understanf that, you are not boundto accept the lowest or any tender yoq.,may receive. "

Signature & stamp of bidder

Note :- This form must be duly signed & Stamped along with required technical Documentsbefore close of quotation.

-i

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Annexure -2

Proforma for Past Performance Statement

( For a period of last 3 Years ) i.e. 2015-16, 2016-17,2017-18.E-..

NolE Year Name institution to which

supplied QtvBill NoDate Client satisfactory report

{F

Note :- Attach supply order copies, or award of contract or any three xerox copies of invoices

which showing sale of related Medicines & Consumables for the year 2016-17 and 2017-18.

Signature & stamp of bidder

*-

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lType text]

Annexure -3

Annual Turilover staterient

The annual turnover of M/s... .:......for the past three years are given below and certified that the statement is true and 6rrect.

No. Year Turnover Rs. in Lakhs

1 2015-2016

3 2016-2017

4 2017-2018

Signature of Auditor/ e

Chartered AccountantName (in capital letters)

Date:

Seal:

B

+

.i

[Type text]

Annexure - 4

Details of Bank for RTGS/NEFT payment

1 Name of firm

2 PostalAddress

3 Pin codeI

4 Pan Card No. r;

5 E-Mail LD.

6 Contact No.

7 Mobile No.

8 Name of Bank

I Bank Address

10 Brach name & Code

11 Tlank Account No.

12 Nature of Account

13 IFSC Code

14 MICR Code

-Drr",

Seal:

Above information is correct as per our record.

..1

Sign & Stamp Of Bidder

[Type text]

-:.

I-

E

Annexure - 5

( Please see terps & conditiotr no.15)

RESOLUTION OF DISPUTE

ln the event of any question, dispute or differences in respect of contract or teqrs andconditions of the contract or interpretation of the terms and conditions or part of the termsand conditions of the contract arises, the parties may mutually setile the dispute amicably.

ARBITRATION

ln the event of failure to settle the dispute amicably between the parties, the same shall bereferred to the sole arbitrator, if dispute arise. The award passed by the sole ArBltratorshall be final and binding on the parties. The arbitration proceedings shall be carried outE- as perthe lndian Arbitration and Conciliation Act, 19gG and the rules made hereunder.

GOVERNING LANGUAGE

English language version of the contrapt shalt goveri its interpretation.APPLIGABLE LAWS

The contract shall be governed in accordance with the law prevailing in lndia, Act, Rules,Amendments and orders made thereon from time to time. *

INDEMNIFICATION

The contraitor shall indemnify the purchaser against all actions, suit, claims and demandor in respect of anything done or omitted to be done by contractor in connection with thecontract and against any losses or damages to the purchaser in consequence of anyaction or suit being brought against the contractor for anything done or omitted to be doneby the contractor in the execution of the contract.

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Signature & *stamp of bidder

h'=.

Date

Place

RIDER A

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Annexure - 6

Power of Authority

(Resolution of board etc authorizing representative of the bidder or authorization tetter nominatinga responsible person of the bidder to transact the business with the purchaser)

lAffe authorize the person named bellow, Self or he/she is the regular employee ofmy/our firm.

Jh

=

Name of rhe Person / Firm Participating tn The euotation prgcess

M/s. Mr./Mrs

Contact No. Firm

Contact No. Of representative

Full Address of the Firm

r;

2.

3.

4.

--r-

5. E Mail ;=

Date:

Signature & stamp of bidder

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ANNEXURE.A

Quotation of Rate*

Quotation No. :- cHJ/stationary.s/ \gz4 nolg-2r' Dated :- 1 tunolg

Sr.No.

Name of Item & specification ApproxmatPurchece Qty

UnitRate Rs.(Including AllTaxes)

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3qeft qr{6 80 gfr T.r

4qria t' ror'ts' ' 100 yfr r.r

5

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7d.wqr{dffiffi 80 gfr T.r

8irffi rnrt6 rEm mtq 80 gfr Tnr

9ts .brid (,{e wio) 80 yft r.r

10frs .6rie (s+o g6qe) 80 gfr T.r

7Lzqrs {e qrf6 (dq qrt6) 60 gfr qrr

L2drfE+, qt*sE .nrto 60 yft q.r

13wrtrds +6r &r 50 gR Fr.r

L4IF{EE= ? FIT?rq Eo ur{q effi 80 yft rrr

4s {tr"rw R Fnrrq t6 H'rfu uS 80 gfr q.T

16afirg{ y zpnr1q E6 qr{q 6qfi 60.r gfr T.r

t7 rfw+R z 80 vfr r.r18

rf>{ER ?o ftnq-{ to qriq oE 80 yfr rrr19

fq€r ?R FIT?rt go ur€w offi 80 gfr il.r20

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24dur g+ e Ffl-erc t6 qrt{6qq1 .20 gfr T.r

.85 eilfr rrr+ Y F{TZ1-q Sd qritrTqfr 30 g_fr T.r

26 ttfr q+o q fttnrt gemrSsroefi 30- gfr T{r

27 30 qft T{r

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31q efqq/viar/grfro 20 sfr d-ffi

326r+{ srar (dTff) 50 sfr ++E

336r+{ ffar (dT€) 50 sfr d-ffi

34 50 rft rrr

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37ffirt fiq f+d 1" {qqm 100 eft E+e

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40frqrfu 50 gfr Trr

47 €ri&rq +{ 100 sfr T.r

42qr*{ t{ (+'ro) 100 gft T.r

43ril-.F(T{ qs'qra€ 50 sfr d-ffi

44 Erqdr{r* t{ frqarffi@) 70 gfr T.r

45t.rY q{ c-{-c ( ?R Tq) 50 vfr E+e

46l-{Iro rft ( ?R Trrqrl=t-c) q-c-N 60 qfr E+e

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ttst +lch( q.{ HTF, q[{e €m 60+ gfr T.r64

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70\-n(? +ilol tclg, ?lqq 20 gfr T.r

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73(rgrn {tTI 15- yft qq

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78.(liltct.h q{ FI{[;[ 30 yfr;m

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83qtIEI 50-r- qfr T.r

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(+rr gsy(g(,,I Fl{qT 150 vfr r ft.f88

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94qrffi qR Ro rilfr 60 gfr T.r

95tqr+ffi 100 ffirq

96ere qrfra (fr6 +-{M) 10 sfr E+e

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100mqz-g[e- t Q,u 30 sfr +s

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105*iTffi d'w{ &.Tr gu' rtrr 10 yft q.r

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108fuq tqr A-e. g+ tar 10 gR r.r

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L28ffis t6 qt} (\,-€fru) 40 vfr rq

129+rRo to uum (q-€Su) 40 yfr rrr

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L43 f* fr'q etm 20 yft rqL44 {rr+d frq €W 20 sfr T,T

Delivery Schedule

Delivery Termsts

Consignee*

Date:

30 days from the date of receipt of supply order.'t

To the consigr6e destination at store delivery basis.

Medical Store,Civil Surleon,Civil Hospital,Jalna

Signature & stamp of bidder