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    WI-AR-F150_01SABIC

    Accounts Receivable

    Last Update: 05/29/13 1:25 A5/P5

    Dunning F150

    Publisher Information

    File

    148312419.doc

    Link 1

    http://hq-pub-1/webhelp/WBTLessons/FI/WI-AR-F150.stt

    Link 2

    Link 3

    Link 4

    Job Role

    AR Clerk

    Insert Job Role rows as necessary.

    Last changed on: 05/29/13Version: Final

    SAP 4.6CWork Instruction

    Page: 1 of 21

    http://hq-pub-1/webhelp/WBTLessons/FI/WI-AR-F150.stthttp://hq-pub-1/webhelp/WBTLessons/FI/WI-AR-F150.stt
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    CHANGE HISTORY

    Update the following table as necessary when this document is changed.

    Date Name Change Description

    2002-10-06 Cezary Swierad Document Edited

    Last changed on: 05/29/13Version: Final

    SAP 4.6CWork Instruction

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    Accounts Receivable

    F150 - Dunning

    TOPIC OBJECTIVES

    Business Process Procedure OverviewPurposeIt is often the case in business that a customer does not settle its payables due ontime and is therefore in arrears with its payments. In order to remind SABICcustomers of their outstanding debts, SABIC will send payment reminders ordunning notices. Dunning is processed automatically with the automatic dunningprogram. The program determines the accounts and items to be dunned, thedunning level of the account and, on the basis of the dunning level, the relevant

    dunning notice with the relevant wording to be printed. SABIC will print the dunningnotices with the print program. The data determined by the dunning program issimultaneously stored in the items and accounts.

    ScenarioYou want to generate and print dunning notices for the customers in your companycode.

    PrerequisitesDunning procedure configuration and the customer master records must be updatedin the company code part (correspondence) to include the customer account as part

    of the dunning run.

    PROCEDURAL STEPS

    Menu Path Accounting Financial Accounting AccountsReceivable Periodic processing F150 - Dunning

    Transaction Code F150

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    CASE FLOW DIAGRAM

    1. Dunning

    parameters

    2. Schedule

    dunning run

    Month end

    procedure

    Related process Trade Debtors Clerk

    3. Are customers

    to be dunned?

    5. Schedule

    dunning run

    6. Send to be

    distributed

    YesGo To

    step 3

    4. Edit dunning

    proposalNo

    Dunning letters

    Trade Debtors Clerk

    7. Are there legalimplications?

    8. Prepare

    customer

    information for

    attorney

    Month end

    procedure

    No

    Yes

    SABIC Dunning process

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    Accounts Receivable

    Perform the following steps of how to generate and print dunning letters using theinformation below:

    Menu Path:Accounting

    Financial Accounting

    Accounts Receivable

    Periodicprocessing F150 - Dunning

    Transaction Program Screen Sequence

    Description

    F150 Dunning

    Client Language User Data Job RoleWI-AR-F150_01 AR collection

    SAP Easy Access

    1. Double Click on F150 Dunning.

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    Dunning

    2. Update the following required and optional fields:

    Field Name Description Values

    Run on You can use this date to identify theparameters. Usually enter here the date whenyou run the program. However, a program runat an earlier or later date is also possible.

    Example: 300902

    Identification Additional ID. E.g. you can use your initials. Example: Dun01

    3. Click EnterButton to confirm your entries.

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    The dunning program allows you to generate dunning notices for many clientsat one transaction run. If you want to generate the single dunning letter, use

    Indiv. Dunn. Notice button.

    4. Now you need to define dunning program parameters. Click Parameter

    .

    Dunning: Parameters

    5. Update the following required and optional fields:

    Field Name Description Values

    Dunning date The dunning date has two functions:

    It is the issue date of the dunning notice.

    It is also the basis for calculating the days in

    arrears.

    Example: 300902

    Documents posted up Only items which have been posted up to this date Example: 300902

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    Field Name Description Values

    to are included in the processing.

    Company code Enter required company code here. Example: 1000

    Customer Code identifying a customer account. You can also

    enter a certain number range here, to create

    Example:

    10000000-19999999

    Vendor If you dun customers who are also vendors and mustalso be cleared in the same transaction, the dunningprogram prints both the overdue customer items andthe vendor open items in the dunning proposal andthen calculates the net account balance.

    Example:

    6. Click Free selection tab .

    Usually you dont need to enter any data here. However, this function allowsyou to enter additional criteria for generating dunning notices. E.g., you canselect only the customers, for which there has been defined a certainaccounting clerk data in the customer master records.

    7. Click Additional Log tab.

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    Dunning: Parameters

    8. Update the following required and optional fields:

    Field Name Description Values

    Customer Enter here the number range youve entered on thetan Parameters

    Example: 10000000-19999999

    If you enter the parameters on the Additional log screen, the system willproduce a report that contains the information about the dunning process. Thisreport might be helpful in case the errors occurred.

    9. Click Save Button to update the dunning run.

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    10. Click Status .

    Dunning

    11. Click Schedule Button to decide when do you want the generationprocess to begin.

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    Schedule Selection and Print

    12. Click Start immediately .

    13. Click Schedule Button to begin processing.

    14. Click EnterButton to refresh the screen.

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    Dunning

    15. The system will process all the customer open items (according to your criteria) and itwill prepare the necessary dunning data.

    16. Click Dunning printout to schedule the print job fordunningnotices:

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    Schedule Print

    17. Click on the Print Button to print the dunning notices.

    The system will not print the notices directly, but it will create the spool requestinstead.

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    Dunning

    18. Click EnterButton to refresh the screen.

    If you double-click on one of the items, e.g. Dunning printout is complete;

    the system will display additional information (log). You

    can see how many customers records have been processed, how manydocument have been generated, error messages etc.

    19. You can print a dunning process summary. From the menu path choose: Goto Dunning list:

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    Dunning

    Dunning List Variant

    20. Click EnterButton to generate the report.

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    FI Dunning

    You can print this report or download it as a local file.

    21. Press Back Button .

    Last changed on: 05/29/13Version: Final

    SAP 4.6CWork Instruction