r. kent henderson roger woodward west point city council...
TRANSCRIPT
Mayor Erik Craythorne Council Gary Petersen, Mayor Pro Tem Jerry Chatterton Andy Dawson R. Kent Henderson Roger Woodward
West Point City Council Agenda City Manager West Point City Municipal Center – 3200 West 300 North Gary Hill
June 19, 2012 _______________________________________________________________________________
NOTICE AND AGENDA
ADMINISTRATIVE SESSION 6:00 pm – Council Room
1- Inter local Agreement with North Davis Fire District – Mr. Boyd Davis 2- Continuation of Budget Discussion – Mr. Kyle Laws
GENERAL SESSION
7:00 pm – Main Council Chamber
1. Call to Order 2. Pledge of Allegiance 3. Prayer. (Please contact the City Recorder to request meeting participation by offering a prayer or inspirational thought.) 4. Communications and Disclosures from City Council and Mayor 5. Communications from Staff 6. Citizen Comment. (If you wish to make comment to the Council, please use the podium and clearly state your name and address, keeping
your comments to a maximum of 2 ½ minutes. Please do not repeat positions already stated. Public comment is a time for the Council to receive new information and perspectives).
7. Ordinance No. 06-19-2012A, Amending Chapter 12.15 of the West Point City Cemetery Code – Mr. Adam Favero / Mrs. Misty Rogers a. Action
8. Resolution No. 06-19-2012A, adoption of the Schedule of Fees for West Point City – Mr. Kyle Laws 9. Resolution No. 06-19-2012B, Adoption of the FY2012 Property Tax Rate for West Point City – Mr. Kyle Laws
a. Public Hearing b. Action
10. Ordinance No. 06-19-2012B, Adoption of the a Revised Budget for West Point City for Fiscal Year 2012, a Budget for Fiscal Year 2013, and a Compensation Schedule for Employees and Officers of the City – Mr. Kyle Laws
a. Public Hearing b. Action
11. Amendment to the Employment Agreement for the City Manager – Mr. Gary Hill 12. Adoption of Minutes from the June 5, 2012 Council Meeting – Mrs. Misty Rogers 13. Motion to adjourn
Community Development and Renewal Agency Meeting Immediately following City Council Meeting – Main Council Chambers
1. Call to Order 2. Communications from Staff 3. Resolution No. RO6-19-2012, adopting the FY2012 Amended Budget and the FY2013 Annual Budget for West Point City.
a. Public Hearing b. Action
4. Motion to adjourn
CLOSED SESSION – West Point City Council Immediately following the CDRA Meeting – Board Room
1. Call to Order 2. Motion to close the meeting 3. Property 4. Personnel 5. Motion to adjourn
Posted and dated this June 14, 2012
_________________________________
MISTY ROGERS City Recorder
If you plan to attend this meeting and, due to disability, will need assistance in understanding or participating therein, please notify the City at least eight hours prior to the meeting and we will seek to provide assistance.
West Point City 2012 Calendar January February March April May June 19 City Council-7pm 23 Miss West Point Pageant SHS
28 Planning Commission-7pm
July 3 City Council-7pm
4 Independence Day-Office Closed 4th of July activities 12 Planning commission-7pm 16 Senior Lunch 11:30 17 City Council-7pm 24 Pioneer Day Observed-Office Closed 26 Planning Commission-7pm August Summer Party- TBA 7 City Council-7pm 9 Summer Party – 5pm (Bingham Park) 16 Planning Commission-7pm 17 Senior Dinner-5pm
21 City Council-7pm 30 Planning Commission-7pm September 3 Labor Day-Office Closed 4 City Council-7pm 12 Council/Staff Lunch-11:30am 13 Planning Commission-7pm 17 Senior Lunch-11:30 18 City Council-7pm 27 Planning Commission-7pm October 2 City Council-7pm 4 Cemetery Cleaning 11 Planning Commission-7pm 15 Senior Lunch-11:30 16 City Council-7pm 25 Planning Commission-7pm
26 Halloween Carnival-7pm
November 6 Election Day 10 Flags on Veteran's Graves YC
12 Veteran's Day-Office Closed 15 Planning Commission-7pm 19 Senior Lunch-11:30 20 City Council-7pm 22-23 Thanksgiving -Office Closed December Christmas Party-TBA 3 City Hall Lighting Ceremony-6:00 pm 4 City Council-7pm 13 Planning Commission-7pm 17 Senior Lunch-11:30 18 City Council-7pm 21 Cemetery Luminary-4pm 25-26 Christmas -Office Closed January 2013 4-5 Council Retreat
UPCOMING ITEMS
Date: 7/3/2012 CANCELLED
Date: 7/17/2012
Administrative Session
1. Firearms ordinance – Kyle
General Session
1. Ordinance No. 07-17/2012, Amending the West Point City Planning Commission Code Chapter 2.60 – Mr. Boyd Davis
a. Action
Date: 8/7/2012
Administrative Session
General Session
1. Firearms ordinance – Kyle
Date: 8/21/2012
Administrative Session
General Session
Date: 9/4/2012
Administrative Session
General Session
Date: 9/18/2012
Administrative Session
General Session
Date: 10/2/2012
Administrative Session
General Session
Date: 10/16/2012
Administrative Session
General Session
Future Items
Administrative Session Follow up on North Davis Sewer Districts Rate Presentation – Mr. Gary Hill
SR 193 Project & Agreement Update on landscaping and maintenance- Boyd Economic Development strategy – Gary
Building Lot approval for Brian Higgs – Boyd
Payback Agreement for Bartholomew Lane Phase II – Boyd
General Session Interlocal Agreements for Impact Fees – Boyd Modifications to the Nuisance Ordinance - Boyd Payback Agreement for Bartholomew Lane Phase II - Boyd
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Subject: Fire District Impact Fee Agreement Author: Boyd Davis Department: Community Development Date:
Background
Since the creation of the North Davis Fire District, all fire related impact fees have been collected by
the City and then transferred to the District. This arrangement has been working well, however it
has come to our attention that the City may be open to some liability for errors or miscalculations of
the impact fees by simply collecting them. There have not been any challenges to their fees that we
are aware of, but staff believes the City should take the appropriate measures to remove any
liability to the City. This can be done by the addition of an indemnification clause in the inter-local
agreement.
Analysis
Clearfield and West Point have worked together to create an amendment to the inter-local
agreement as the changes will affect both. The amendment is attached to this document and is
summarized below:
The Cities agree to collect the fees and forward them to the District
The District agrees to assume all liability for the calculation of the fees
The Cities are not liable for any errors in collection of the fees
The paying party must sign a form releasing the City from any liability
The District will have the duty to do the impact fee analysis and to have an appeal process in
place
The District will indemnify and hold the City harmless in the event of an error
The District will pay the City $20 for each fee collected
The City or the District can terminate the arrangement with proper notice
Recommendation
No action required at this time. This is for information and discussion only. Any feedback is
welcome.
City Council Staff Report
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Significant Impacts
The City will receive $20 per impact fee collected.
Attachments
Amendment to the Inter-Local Agreement
Resolution
SECOND ADDENDUM TO THE INTERLOCAL COOPERATION AGREEMENT
DATED JULY 1, 2005 BETWEEN
CLEARFIELD CITY, WEST POINT CITY, AND THE NORTH DAVIS FIRE DISTRICT
This Addendum to the Interlocal Agreement dated and effective July 1, 2005 between
Clearfield City, West Point City, and the North Davis Fire District (hereafter the "Agreement")
hereby amends the Agreement as follows:
Paragraph 15, as set forth below, is hereby added to the Agreement:
15. Impact Fees.
(a) Residential Impact Fees. Clearfield and West Point agree to collect District
impact fees for the construction of single family residences and forward those
impact fees to the District.
(b) Commercial, Industrial, and Multi-Family Impact Fees. The District shall
compute, and Clearfield and West Point will each collect, commercial, industrial,
or multi-family residential District impact fees as applicable within their
jurisdictions. All Responsibility and liability for the computation of the impact fee
shall belong to the District.
(c) Impact Fees Generally. In those situations where either Clearfield or West Point
collects an impact fee the following provisions shall govern:
(i) The paying party shall sign a form acknowledging that payment is for a
District impact fee and releasing the respective city from any claim against
the city with respect to such impact fee. If the paying party refuses to sign
the form, they shall be required to make payment directly to the District.
(ii) Clearfield and West Point will each make good faith efforts to collect the
correct District impact fee from the paying party, but will not be liable to
the District for any errors or mistakes.
(iii) Clearfield and West Point shall be deemed only as intermediaries to
receive impact fee payments for the District and shall do it solely for the
convenience of those paying the impact fee.
(iv) The District impact fee shall be regarded as that belonging solely to the
District and neither Clearfield nor West Point shall in any way be regarded
as “imposing” or “collecting” such fee within the meaning of the Impact
Fees Act §11-36-201 et seq., Utah Code Annotated, 1953.
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(v) Neither Clearfield nor West Point has done nor has any duty to do, an
impact fee analysis with respect to impact fees of the District. The District
has in place a procedure for any person, firm or entity to challenge or
appeal the assessment or payment of District impact fees and any
challenge or protest with respect to District impact fees shall be the
responsibility of the District to defend and justify and not that of either
city.
(vi) The District shall indemnify and hold Clearfield and/or West Point
harmless for any loss, expense, injury or damage to either city resulting
from any claim against the city in connection with either city receiving
payment for District impact fees, including all costs and attorney’s fees
incurred by either city in connection with any claim.
(vii) The District shall remit, to the respective city, Twenty Dollars ($20.00)
per impact fee collected, to be paid to the respective city on a monthly
basis. This amount may be increased upon approval of the District Board
if the respective city shows that its costs of collection have increased
substantially.
(viii) Either city may, upon six (6) months’ notice to the District, cease to
collect the impact fee, by referring all further collections to the District
offices in West Point, Utah, at the conclusion of the six (6) month period
of time.
(ix) The District may at any time assume responsibility for collecting its
impact fees by giving Clearfield and/or West Point Thirty (30) days
advance notice of its intent to do so.
All remaining provisions of the Agreement shall remain unchanged and are binding upon
all parties including Clearfield City, West Point City, and the North Davis Fire District.
DATED and EFFECTIVE this 1st day of July, 2012.
CLEARFIELD CITY WEST POINT CITY
______________________________ ______________________________
Don Wood, Mayor Erik Craythorne, Mayor
Attest: Attest:
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______________________________ ______________________________
Nancy Dean, City Recorder Misty Rogers, City Recorder
Approved and reviewed as to proper form Approved and reviewed as to proper form
and compliance with applicable law: and compliance with applicable law:
______________________________ _____________________________
Brian E. Brower, City Attorney Felshaw King, City Attorney
NORTH DAVIS FIRE DISTRICT
______________________________
Gary Peterson, Board Chair
Attest:
_______________________________
Michelle Marsh, Board Secretary
Approved and reviewed as to proper form
and compliance with applicable law:
_______________________________
Felshaw King, Fire District Attorney
WEST POINT CITY RESOLUTION -- -- ----
A RESOLUTION AUTHORIZING THE SECOND ADDENDUM TO THE
CITY’S INTERLOCAL AGREEMENT WITH CLEARFIELD CITY AND
THE NORTH DAVIS FIRE DISTRICT
WHEREAS, West Point City (“West Point”), Clearfield City (“Clearfield”), and the
North Davis Fire District (the “District”) are “public agencies” as defined under the Utah
Interlocal Cooperation Act and are therefore authorized to enter into agreements with one
another for joint or cooperative action; and
WHEREAS, West Point, Clearfield, and the District previously entered into an Interlocal
Agreement dated and effective July 1, 2005 (the “Agreement”) to memorialize what the parties
intended in connection with the establishment of the District; and
WHEREAS, West Point and Clearfield currently collect impact fees on behalf of the
District; and
WHEREAS, the Agreement does not currently address the collection of impact fees; and
WHEREAS, West Point, Clearfield, and the District want to clarify the relationship,
responsibilities and any associated liability of the parties to the Agreement regarding the
collection of any impact fees by the Cities for the District; and
WHEREAS, the parties have prepared and proposed the approval and incorporation of an
addendum (the Second Addendum dated and effective July 1, 2012) to the Agreement to address
the collection of impact fees for the District;
NOW THEREFORE BE IT RESOLVED, by the West Point City Council, that the
attached Second Addendum to the Interlocal Cooperation Agreement between West Point City,
Clearfield City, and the North Davis Fire District is hereby approved and the Mayor is duly
authorized to execute said addendum, as well as any other necessary associated documents, on
behalf of the City.
Passed and adopted by the City Council at its regular meeting on the 22nd
day of May, 2012.
ATTEST:
CLEARFIELD CITY CORPORATION:
__________________________ ______________________________
Misty Rogers, City Recorder Erik Craythorne, Mayor
VOTE OF THE COUNCIL
AYE:
NAY:
EXCUSED:
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Subject: FY2012 Amended Budget & FY2013 Budget Author: Kyle Laws Department: Finance Date: June 5, 2012
BACKGROUND
Each year cities and towns in the State of Utah are required to adopt a balanced budget for the upcoming fiscal year (July 1- June 30) on or before the 22nd of June. The tentative budget needs to be presented to the City Council by the Budget Officer at or before the first meeting in May. On May 1st Council and Staff discussed an overview of revenues and expenditures, changes from the 2011 Budget, the Employee Pay Plan, and other budget options. On May 15th Council and Staff discussed proposed changes to the City’s Capital Improvement Plan (CIP).
On June 5th we discussed the proposed Fee Schedule for FY 2013, and discuss a few
outstanding issues.
On June 19th we will review final changes to the Fee Schedule and address a few additional
issues. The Council should also adopt the final budget, fee resolution, certified property tax
rate, and the budget for the CDRA.
ANALYSIS
Fee Schedule
Since our discussion on June 5th, we have had a few additional changes to the fee schedule.
Utilities
Sewer Fees –The North Davis Sewer District is increasing their fees. As a result, we recommend
and propose and increase in the fee schedule. The NDSD is increasing their residential sewer
rate by $1.00. Our current rate is $13.70 and staff recommends increasing that to $14.70. (See
page 10 of the attached Fee Schedule)
Also on page 8 are the Commercial Development Impact Fees. We noticed that the West Point
City Impact Fee for Sewer referenced page 12, which doesn’t exist in this document. As a
result, we are adding that fee of $241.72 per ERU. This is not a new fee or a fee change we are
just listing it in the schedule rather than referencing another page.
City Council Staff Report
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Garbage & Green Waste Can – We have changed the way we list these fees to reflect that the
new can for garbage and green waste recycling will be charged when the building permit is
paid for. This is consistent with how we currently pay for the black garbage can.
Outstanding Issues
4th of July Celebration
We have recently discovered that the Utah Division of Administrative Rules has a new rule
that went into effect on June 2, 2012. This is rule R392-400 Temporary Mass Gathering
Sanitation. This rule will apply to our 4th of July celebration. The rule regulates, among many
other things, the number of toilets that must be available depending on the size of gathering;
provides restrictions, regulations, and requirements for safe drinking water, food protection,
wastewater disposal, emergency medical care, solid waste management, and several other
areas. We anticipate this new rule to add a significant cost to the City Celebration, although
perhaps not this year. As the costs are yet unknown, we have increased the budget by adding
$8,000 and recommend City Council approve this budget increase. This increase is offset by
the savings from switching insurance.
City Manager Retirement
As a result of the City Manager’s performance review, we have increased the City’s retirement
contribution to his 401k from 3.34% to 4%. This change is reflected on the Summary of
Changes sheet and is pooled together with the other benefit and retirement increases.
Other Items
Certified Property Tax Rate – Council will need to approve a resolution on June 19th adopting
the certified property tax rate. As assessed values in the City have gone down again this last
year, the certified tax rate has increased from .001008 to .001111.
RECOMMENDATION
Staff recommends that the Council provide direction on the final proposed budget and do the
following:
1. Adopt the City Fee Schedule by resolution
2. Hold a public hearing and adopt the 2012 certified property tax rate by resolution
3. Hold a public hearing and adopt the FY2012 amended budget and FY2013 final
budget by ordinance, and
4. Convene the West Point Community Development & Renewal Agency, hold a public
hearing, and adopt the FY2012 amended budget and FY2013 final budget by
resolution
SIGNIFICANT IMPACTS
There are no significant impacts at this time.
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ATTACHMENTS
A – Summary of Changes Sheets (FY2012 & FY2013)
B – FY2013 Fee Schedule
C – Resolution 06-19-2012A adopting a schedule of fees for West Point City for FY2013
D – Resolution 06-19-2012B adopting the 2012 certified property tax rate
E – Ordinance 06-19-2012 adopting the FY2012 amended budget and FY2013 final budget for
West Point City
F – Resolution R06-19-2012 adopting the FY2012 amended budget and FY2013 final budget
for the Community Development and Renewal Agency (CDRA)
Summary of Changes for FY 2012
General Fund Waste Fund Water Fund Storm Water Net Cost/Savings to Other Funds
Total Cost/Savings
Personnel1 Intern $10,000 $10,000
Subtotal $10,000 $0 $0 $0 $0 $10,000
Administration2 Miss West Point Pageant 1000 $1,0003 City Recorder Training $385 $385
Subtotal $1,385 $0 $0 $0 $0 $1,385
Public Works, Emergency Management, and Parks4 Fleet Lease $0 $05 Water Purchase (Weber Basin) $7,137 $7,137 $7,1376 Secondary Water $30,000 $0 $30,000 $30,000
Subtotal $0 $0 $37,137 $0 $37,137 $37,137
Recreation7 Football Program $3,000 $3,0008 Soccer Program $1,412 $1,412
Subtotal $4,412 $0 $0 $0 $0 $4,412
Transfers and Other9 Class C Transfer to Special Revenue $250,000 $250,000
Subtotal $250,000 $0 $0 $0 $0 $250,000
Net Change to General Fund Waste Fund Water Fund Storm Water
Net Change to All Other Funds
Total Cost/Savings
Grand Total $265,797 $0 $37,137 $0 $37,137 $292,934Grand Total (less Class C) $15,797 $0 $37,137 $0 $37,137 $42,934
General Fund Changes (FY 2011-FY 2012 Adj)2012 General Fund Revenue Original Budget $2,020,580 $2,020,580Change in GF Revenues $295,000 $45,000Amended 2012 GF Revenue Budget $2,315,580 $2,065,580
2012 General Fund Expenditure Original Budget $2,023,507 $2,023,5072012 GF Increases $264,797 $14,7972012 GF Reductions/Offsets $0Change in GF Expenditures $265,797 $14,797Total General Fund Expenditures $2,289,304 $2,038,304
Total Shortfall/Overage $26,276 $27,276
Excluding Class C
Summary of General Fund Changes Including Revenues
Summary of Changes for FY 2013
General Fund Waste Fund Water Fund Storm Water Net Cost/Savings to Other Funds
Total Cost/Savings
Personnel1 Employee Healthcare Benefits $0 $0 $0 $0 $0 $02 Retirement, Workers Comp, etc. $13,075 $4,004 $4,004 $493 $8,501 $21,5763 Mayor Retirement $2,025 $2,0254 Pay Plan Off-year Market Adjustment (2%) $12,721 $2,297 $2,297 $842 $5,436 $18,1575 Intern $10,000 $10,000
Subtotal $37,821 $6,301 $6,301 $1,335 $13,937 $51,758
Administration6 City Recorder Training $385 $3857 IT $60 $1,500 $1,500 $1,5608 Miss West Point Pageant $1,000 $1,0009 City Celebrations & Events (4th of July) $8,000 $8,000
10 Education Reimbursement $2,000 $2,000Subtotal $11,445 $0 $1,500 $0 $1,500 $12,945
General Government11 Council Education & Training $2,800 $2,800
Subtotal $2,800 $0 $0 $0 $0 $2,800
Public Safety12 Narcotics Strike Force $3,000 $3,00013 Police Contract (3.5%) $3,750 $3,750
Subtotal $6,750 $0 $0 $0 $0 $6,750
Public Works, Emergency Management, and Parks14 Fleet Lease $0 $015 Water Purchase (Weber Basin) $7,137 $7,137 $7,13716 Secondary Water $30,000 ($2,000) $28,000 $28,000
Subtotal $0 $0 $37,137 ($2,000) $35,137 $35,137
Recreation17 Football Program $1,000 $1,00018 Soccer Program $1,212 $1,21219 Baseball/Softball Programs $677 $67720 Basketball Program $600 $600
Subtotal $3,489 $0 $0 $0 $0 $3,489
Transfers and Other21 Class C Transfer to Special Revenue $250,000 $250,00022 Debt Service on City Hall ($2,246) ($2,246)
Subtotal $247,754 $0 $0 $0 $0 $247,754
Net Change to General Fund Waste Fund Water Fund Storm Water
Net Change to All Other Funds
Total Cost/Savings
Grand Total $310,059 $6,301 $44,938 ($665) $50,574 $360,633Grand Total (less Class C) $60,059 $6,301 $44,938 ($665) $50,574 $110,633
General Fund Changes (FY 2012-FY 2013)2012 General Fund Revenue Budget $2,020,580 $2,020,580Change in GF Revenues $313,920 $63,9202013 General Fund Revenue Budget $2,334,500 $2,084,500
2012 General Fund Expenditure Budget $2,023,507 $2,023,5072013 GF Increases $312,253 $62,2532013 GF Reductions/Offsets ($2,246) ($2,246)Change in GF Expenditures $310,059 $60,007Subtotal $2,333,566 $2,083,514
Total Shortfall/Overage $934 $986
Excluding Class C
Summary of General Fund Changes Including Revenues
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West Point City Fee Schedule
Fiscal Year 2013
Effective July 1, 2012
DESCRIPTION Fiscal Year 2013 ADMINISTRATIVE and BUSINESS LICENSE FEES
Election Filing Fee $25
Beer licenses (Class A) $250
Beer licenses (Class B) $300
Beer licenses (Class C) $350
Business Regulatory Fee $35
Nurseries $85
Agriculture Equipment and Repair $85
Veterinary Services $85
Agriculture Supplies and Support $85
Landscaping Services and Supplies $85
Sporting Equipment and Supplies $85
Firearms $85
Construction Services and Supplies $85
Manufacturing Equipment and Supplies $85
Industrial $85
Industrial and Manufacturing Support $85
Trucking $85
Public Transportation $85
Telecommunication Services $85
Telephone $85
Power/Natural Gas $85
Auto Wash and Detail $85
Towing $85
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Electrical $85
Plumbing $85
Parking Services and Facilities $85
Storage/Warehouse $85
Wholesale Processing and Support $85
Shipping and Goods Transportation $85
Restaurant $85
Restaurant with Alcohol $85
Private Club or Bar $85
Fast Food or Cafe $85
Commercial Shopping Center/Retail Store $50 per 1,000 sq. ft.
Office/Institutional $45 per 1,000 sq. ft.
Business Park $35 per 1,000 sq. ft.
Light Industrial $35 per 1,000 sq. ft.
Manufacturing $35 per 1,000 sq. ft.
Grocery (Under 10,000 square feet) $85
Grocery (10,000 square feet and above) $85
Gas Station $85
Pawn Broker $85
Auto Sales $85
Auto Repair and Service $85
Subscriptions/Coupons/Tickets $85
Auctions $85
Insurance Sales $85
Broker $85
Real Estate $85
Financial Planning $85
Business Support Services $85
Bank/Credit Union $85
Salons/Barber/Beauty $85
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Funeral $85
Medical/Dental/Therapy $85
Fitness $85
Entertainment and Amusement $85
Legal Services $85
Dry Cleaning and Clothing Repair $85
Upholstery $85
Copy and Supplies $85
Apartment/Multi-family/Trailer Park $85
Bed and Breakfast $85
Hotel $85
Motel $85
Extended Stay $85
Bowling $85
Hospital/Care Center $85
Daycare/Preschool $85
Sexually Oriented Business $85 Sexually Oriented Business applications and businesses - nonrefundable initial application and investigation fee (all applications)
$100
Home Occupation - all $50
Contractors - General $50
Contractors - Sub Contractors $50
Duplicate License $15
Business License late fee $25
Christmas tree sales license (not prorated) $30 w/ $70 deposit
Fireworks stands (not prorated) $350 w/ clean-up deposit of $300
Home occupation license late fee (after February 1st) $25
Solicitor’s License $50
Disproportionate Fees:
Gas Station $250/Year
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Grocery w/ Beer $350/Year
Bar/Private Club $300/year
Bowling with Alcohol $500/Year
Pawn Shop $900/Year
Arcade $350/Year
Entertainment/Theater $200/Year
Restaurant with Alcohol $200/Year
Hotel/Motel/Extended Stay/Inn/Bed & Breakfast $400/Year
Apartments $15/Unit/Year
Temporary Permits $250/Year
Sexually Oriented Business $250/Year
Warehouse $250/Year
BOND REQUIREMENTS
COPIES & PUBLICATIONS Coupons/Subscriptions/Tickets $2,000
Pawn Shop/Broker $2,000
Auctioneer/Auction House $2,000
Sexually Oriented Business $2,000
Alcohol Sales/Consumption $2,000
Photocopies $.10 each copy
Budget $20
Audit (CAFR) $10
Administrative Code $10
General Plan $10 Zoning or street maps (small 8 ½ x 11) $5 each Special reports or compilations (GRAMA) (Produced with managerial discretion)
$25 per hour + copy or reproduction charges
Utility delinquent fee $20 first offense and up to $40 per offense thereafter.
Utility deposit $60 utility deposit, refundable upon moving. (New hookups on or after July 1, 2001.)
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BUILDING RENTAL
Council Chamber Rental $25/hr. (2 hour min.)
Multi Purpose Area Rental $25/hr. (2 hour min.)
City Hall - Security Deposit $100
PLANNING AND ZONING FEES
Board of Adjustment Hearing $200
Conditional Use Permit - Staff approved $50
Conditional Use Permit - Planning Commission $75 $150 if notices must be sent out
Permanent Sign Permit $75
Temporary Sign Permit $10/sign
Recording $50 to City and applicable fees to Davis County Recorder
Rezone application $250
Annexation application $300
Subdivision Plat Amendment $50
Agricultural Protection Zone application $450 ($100 refunded if protection zone is not approved)
Telecommunications Right of Way Application $500
SITE DEVELOPMENT REVIEW
Construction guarantee bond (commercial) $30 per linear ft. (curb, gutter, sidewalk)
Construction inspection fee for all utilities $150 per lot
Final plat fee $600/plat, plus $50 per lot
Preliminary plat fee $300/plat, plus $25 per lot
Final Site Plan Review Fee (Commercial) $600/site plan
CODE VIOLATION FEES
Code Violations See West Point City Code
PARKS AND PUBLIC PROPERTY
CEMETERY
Cemetery Resident
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Non business hours interment add. charge - all $100
Adult Burial Plot space $200 $450
Adult Interment Fee $250 $300
Perpetual care - Adult $100 if lot purchased before 9/1990
Child Burial Plot space (4-10) $200 $450
Child Interment Fee (4-10) $175 $300
Perpetual care - Child $100 if lot purchased before 9/1990
Infant/Urn – Burial Plot space (½ plot) $200 $225
Infant/Urn – Internment Fee $100 $200
Perpetual care – Infant (½ plot) $50 if lot purchased before 9/1990
Urn interment $150
Dis-interment $300
Transfer lot fee $15
After Business Hours Fee $100
Cemetery Non-Resident
Adult Burial Plot space $300 $1,000
Urn and Infant Space $150
Adult Interment Fee $500 $300
Perpetual care - Adult $300 if lot purchased before 9/1990
Child Burial Plot space (4-17) $300 $1,000
Child Interment Fee (4-17) $400 $300
Perpetual care - Child $250 if lot purchased before 9/1990
Infant - burial space $300
Infant/Urn – Burial Plot space (½ plot) $500
Infant/Urn – Internment Fee $150 $200
Perpetual care – Infant (½ plot) $250 before 9/1990
Urn Interment $250
Disinterment $400
Transfer lot fee $15
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After Business Hours Fee $100
PARKS
Large pavilion (4 hour period) $15 (residents) $25 (non-residents)
Small pavilions (4 hour period) $10 (residents) $20 (non-residents)
Volleyball rental $20 ($15 refund if returned next day @ noon
RECREATION Program Registration Fees:
Coed T-Ball $35 resident $55 non-resident
Coed Machine Pitch 1st – 2nd Grade $35 resident $55 non-resident
Boys Baseball 3rd – 4th Grade $45 resident $55 non-resident
Boys Baseball 5th – 6th Grade $45 resident $55 non-resident
Boys Baseball Jr. High $45 resident $50 non-resident
Girls Elementary Softball $45 resident $55 non-resident
Girls Junior High Softball $45 resident $55 non-resident
Basketball - 6th Grade and younger $50 resident $60 non-resident
Basketball - 7th Grade and older $60 resident $70 non-resident
Football $105 resident with $50 refundable deposit per family.
Soccer (Spring) $40 resident $50 non-resident
Soccer (Fall) $40 resident $50 non-resident
Football Camp $15 Basketball Camp $30
Recreation Late Fee $10 DEVELOPMENT IMPACT FEES (Residential)
West Point City Impact Fees: Park, Trails, and Recreation Impact Fee (Single Family) $2380
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Park, Trails, and Recreation Impact Fee (Multi- Family) $1780
Road Impact Fee (Single Family) $3403
Road Impact Fee (Multi-Family) $2382
Storm Drain Impact Fee $1300
Sewer Impact Fee (Single Family) $241.72
Sewer Impact Fee (Multi-Family 166.79
Water Impact Fee See Schedule A
Non-City Impact Fees: North Davis Sewer Impact Fee (Residential) $3,000 North Davis Fire District Impact Fee (Single Family) $294.29 North Davis Fire District Impact Fee (Multi-Family) $287.80 DEVELOPMENT IMPACT FEES (Commercial)
West Point City Impact Fees:
Road Impact Fees $3,578 per 1,000 sq. ft of building space
Water Impact Fees See Schedule A –attached
Storm Water Impact Fees See Schedule A – attached
Sewer Impact Fees See Page 12 $241.72/ERU
Non-City Impact Fees: North Davis Fire District Impact Fee (Commercial)
Determined by North Davis Fire District
North Davis Sewer Impact Fee (Commercial)
Determined by North Davis Sewer District
SAFETY / INSPECTION FEES
Building Permit Fee Based on building valuation and square footage
Residential plan review and inspection fee 25% of permit fee
Re-inspection fee $47
Commercial plan review and inspection fee 60% of building permit fees
Demolition Permit $150
9
Small Asphalt Excavation Permit (less than 360 sq. ft.)
$3 per sq. ft. excavated and $500 bond. Bond returned after asphalt is replaced and inspected.
Large Asphalt Excavation Permit (greater than 360 sq. ft.)
$0.55 per sq. ft. and $4.20 per sq. ft. bond. Upon positive inspection, bond returned 1 yr. after permit holder replaces asphalt.
New Street Excavation Permit (less than 2 years since last treatment) – in addition to other fees and applies only to large excavation permits
$0.22 per sq. ft.
Curb, Gutter, or Sidewalk Excavation Permit
$20.00 per ft. bond. Bond returned after concrete is replaced and inspected.
CONNECTION FEES
Water Connection Fees:
Meter installation/water connection (residential) $350 - 3/4 inch $450 - 1 inch
Meter installation/water connection (commercial) $450 - 1 inch $500 - 1.5 inch $600 $700 - 2 inches Cost+$100 (2+inches)
Secondary water hook-up fee (3/4 inch) Paid to D&W Canal Company
Secondary water hook-up fee (1 inch) Paid to D&W Canal Company
City stock of culinary water $3,800/acre foot.
Sewer Connection Fees: North Davis Sewer subdivision connection review fee $250 North Davis Sewer subdivision construction inspection fee $375
North Davis Sewer service connection review fee $125 North Davis Sewer service connection construction inspection fee $240
UTILITIES Garbage Replacement can Can – New & Replacement (new can fee is charged with Building Permit)
$85
Garbage can (monthly - 1st can) Garbage (monthly – additional can)
$11.50 $9.00
10
Green Waste can (monthly) Green Waste (monthly – additional can)
$6.00 $6.00
Green Waste Can – New & Replacement (new can fee is charged with Building Permit) $85
Green Waste Service Cancellation Fee $12.00
General Curbside Recycling Replacement can $85 General Curbside Recycling can (monthly) General Recycling (monthly-additional can)
$4.75 $4.75
Secondary water (monthly 3/4 inch) Up to one-third acre $21.41 Secondary water (monthly 3/4 inch) Greater than one-third acre $23.08 Secondary water (monthly 1 inch) Greater than one-half acre $26.58 Secondary water (monthly 1 inch) Greater than three-quarters acre $29.08
Sewer (residential monthly) $13.70 $14.70
Sewer (multi-family) $13.70 $14.70 per unit
Water (monthly base: 6,000 gallons) $22.50 $21.25
6,001 – 10,000 gallons $1.35 $1.30/1,000 gallons
10,000 gallons + $1.60 $1.55/1,000 gallons Storm System Maintenance and Construction Fee (Monthly Residential) $4.00
Storm System Maintenance and Construction Fee (Commercial)
Determined by residential equivalent (2,500 sq. ft.) of impervious area.
Utility deposit $60 utility deposit, refundable upon moving. (New hookups on or after July 1, 2001.)
Garbage can replacement $85 with police report
Meter tampering penalty $50 first occurrence, $100 per occurrence thereafter
Utility Billing Shut-off Fee $25first occurrence, $45 per occurrence thereafter
Utility Billing Late Fee $15
Returned check fee $20 Commercial Garbage Collection 40+ gallon can (monthly) $30
11
Schedule A
West Point City Commercial Impact Fees (Other jurisdictional impact fees may be additional)
Storm Water Impact Fees Basis: Per 1 Acre
Type/Size Development Storm Water
Shopping/Retail Center 50,000 SF or less $7638
Shopping/Retail Center 50,001 – 100,000 SF $7,430
Shopping/Retail Center Over 100,000 SF $6,960
Office/Inst. 25,000 SF or less $6,670
Office/Inst. Over 25,000 SF $6,380
Business Park $1,740
Light Industrial $1,508
Warehousing $1,392 Water Impact Fees Basis: Connection Size (per connection)
Connection (inch) Impact Fee
3/4” (13 gpm or less) $487
3/4” (13 to 25 gpm) $937
1” (40 gpm) $1,500
1 ½” (50 gpm) $1,874
2” (100 gpm) $3,749
3” (350 gpm) $13,121
RESOLUTION NO. 06-19-2012A
A RESOLUTION ADOPTING A SCHEDULE OF FEES FOR WEST POINT CITY FISCAL YEAR 2012-2013
WHEREAS, the City provides various services to the public which benefit those consuming said
services; and
WHEREAS, the City seeks to support the provision of these services in part or in full by levying
or establishing certain fees associated with the provision of said services; and
WHEREAS, the City Manager has prepared a schedule of fees for Fiscal Year 2012-2013 which
suggest various amendments to the current fee schedule; and
WHEREAS, these proposed fees are delineated and attached hereto;
NOW, THEREFORE, BE IT RESOLVED, FOUND AND ORDERED AS FOLLOWS:
SECTION ONE: FEE SCHEDULE ADOPTED The Fee Schedule for West Point City for Fiscal Year 2013, as attached hereto and amended by the Council, stands adopted and becomes effective July 1, 2012 or as otherwise stated in the Fee Schedule. PASSED AND ADOPTED this 19th day of June, 2012. WEST POINT CITY,
A Municipal Corporation
By:_________________________________ Erik Craythorne, Mayor
ATTEST: ___________________________________________ Misty Rogers, City Recorder
RESOLUTION NO. 06-19-2012B
A RESOLUTION AUTHORIZING THE CITY MANAGER TO SET THE CERTIFIED PROPERTY TAX RATE
FOR THE 2012 TAXABLE YEAR
WHEREAS, the provision of the “Uniform Fiscal Procedures Act for Utah Cities”
§§ 10-6-101 et seq., Utah Code Annotated, 1953) provide and require that the City Council of
West Point City, (hereinafter referred to sometimes as the “City”) shall adopt and certify to the
County Auditor a Resolution specifying the Certified Tax Rate to be levied for the coming year
on all the taxable property within the City: and,
WHEREAS, a public hearing was duly noticed and held according to law during which
said proposed Tax Rate was considered,
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of
West Point City, Utah, as follows:
SECTION 1. CERTIFIED TAX RATE ESTABLISHED
The City Manager is hereby authorized to set the Certified Tax Rate on all taxable
property lying and being within the corporate boundaries of West Point City for the tax year
2012, and the same is hereby fixed, set and established at a tax rate which is currently estimated
to be .001111.
SECTION 2. CERTIFIED COPY OF RESOLUTION TO DAVIS COUNTY
AUDITOR
That the City Recorder of West Point City is hereby authorized and directed forthwith to
certify a copy of this Resolution and forward and direct it to the Davis County Auditor,
Farmington, Utah, in accordance with and as required by the provisions of § 10-6-134, Utah
Code Annotated, 1953.
SECTION 3. LEVY, COLLECTION AND REMITTANCE OF TAXES
This City Council requests that the Board of County Commissioners of Davis County
include this Certified Tax Rate in its levying process for property taxes and that such taxes be
assessed and collected in the manner provided by law for the collection of general county taxes
and that the proceeds thereof, as collected, be turned over to West Point City and that said taxes
in all respects be collected and delivered to the City according to law.
SECTION 4. EFFECTIVE DATE
This resolution shall be effective immediately upon passage and adoption.
PASSED AND ADOPTED by the City Council of West Point City, Utah this 19th day
of June, 2012. WEST POINT CITY A Municipal Corporation ____________________________________ Erik Craythorne, Mayor ATTEST: ______________________________________ Misty Rogers, City Recorder
ORDINANCE NO. 06-19-2012B
AN ORDINANCE ADOPTING A REVISED BUDGET FOR WEST POINT CITY
FOR FISCAL YEAR 2012, A BUDGET FOR FISCAL YEAR 2013, AND A COMPENSATION
SCHEDULE FOR EMPLOYEES AND OFFICERS OF THE CITY.
WHEREAS, the City Council of West Point City, County of Davis, State of Utah (hereinafter
referred to as the “City”) is required by law to adopt a budget for the 2013 Budget Year in accordance
with § 10-6-118, UCA, 1953, as amended, and the other provisions of the “Uniform Fiscal Procedures
Act for Utah Cities,” § 10-6-101 through § 10-60-159, UCA, 1953, as amended; and,
WHEREAS, the West Point City Manager has heretofore caused to be prepared and submitted to
the City Council a Tentative Budget for the City for the 2013 Budget Year; and,
WHEREAS, said Budget appears to be in proper form, subject to minor modifications, and
appears correctly to set forth the anticipated disbursements and anticipated receipts of the City for the
2013 Budget Year; and,
WHEREAS, a Public Hearing on said Tentative Budget was duly advertised and held according
to law,
NOW, THEREFORE, BE IT RESOLVED, FOUND AND ORDERED, by the City Council
of West Point City as follows:
SECTION 1 - REVISED BUDGET FOR FY 2012. The hereto attached Revised Budget for
Fiscal Year 2012 is hereby amended and adopted.
SECTION 2 - BUDGET FOR FY 2013. The hereto attached Budget, together with the
modifications and adjustments made by the City Council after the public hearing, be and the same is
hereby adopted as the Budget for the City for the 2013 Budget Year and that a copy of said Budget as
finally adopted be deposited with the State Auditor within Thirty (30) days from the date hereof.
SECTION 3 – COMPENSATION SCHEDULE. A compensation schedule for employees and
elected officials, and appointed officials of West Point City is hereby adopted as referenced in the hereto
attached Budget.
PASSED AND ADOPTED this 19th day of June, 2012
WEST POINT CITY, A Municipal Corporation
By:____________________________________
Erik Craythorne, Mayor
ATTEST:
___________________________________________
Misty Rogers, City Recorder
RESOLUTION NO. R-06-19-2012
A RESOLUTION ADOPTING A BUDGET FOR THE COMMUNITY DEVELOPMENT AND RENEWAL AGENCY OF
WEST POINT CITY FOR FISCAL YEAR 2013
WHEREAS, the Community Development and Renewal Agency of West Point City was created
to transact the business of a redevelopment agency and to exercise all of the powers provided for in the
Utah Redevelopment Agencies Act, § 17B-4-101 et. seq., Utah Code Annotated (1953, as amended) and
any successor law or act; and,
WHEREAS, Utah Code § 17B-4-1301 prescribes the form and methodology set forth by the
Legislature and the State Auditor’s Office relative to CDRA budgets; and,
WHEREAS, the Executive Director of the Agency has prepared and presented to the Board an
annual budget for Fiscal Year 2013; and,
WHEREAS, a public hearing was held and notification served according to law pertaining to the
CDRA 2013 annual budget;
NOW, THEREFORE, BE IT RESOLVED, FOUND AND ORDERED, by the CDRA Board
of West Point City that the hereto attached CDRA Budget is hereby adopted for Fiscal Year 2013.
IT IS FURTHER ORDERED, that a copy of the Budget be made available to the public for
review and inspection at West Point City Hall during regular business hours. PASSED AND ADOPTED this 19th day of June, 2012. WEST POINT CITY,
A Municipal Corporation By:____________________________________
Erik Craythorne, CDRA Chair ATTEST: ___________________________________________ Gary Hill, Executive Director
1
ORDINANCE NO. 06-19-2012AAN ORDINANCE AMENDING CHAPTER 12.15 OF THE WEST POINT CITY CODE PERTAINING OT THE CEMETERY AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the West Point City Council for and on behalf of West Point City, State of Utah
(hereinafter referred to as the “City”) has determined to amend Chapter 12.15 of the West Point City Code; and
WHEREAS, a public hearing was duly noticed and held according to state law and the
interested parties were given an opportunity to be heard; and,
WHEREAS, the City Council has duly considered said amendments; and, WHEREAS, the City Council, after due consideration of said amendments, has concluded
that it is in the best interest of the City that said amendments be adopted;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF WEST POINT CITY, UTAH as follows:
Section One: Amendment of Title 12, Chapter 15 Title 12, Chapter 15 of the West Point City Code is hereby amended as follows: See Exhibit A (strike through text indicates text being removed from the code, underlined text indicates text being added to the code) Section Two: Severability In the event that any provision of this Ordinance is declared invalid for any reason, the remaining provisions shall remain in effect.
Section Three: Effective Date
This Ordinance shall take effect immediately upon passage and adoption and publication of a summary as required by law.
DATED this 19th day of June, 2012
WEST POINT CITY, a Municipal Corporation
2
By:
ERIK CRAYTHORNE
MAYOR
ATTEST:
______________________________
MISTY ROGERS
CITY RECORDER
Ordinance 06-19-1212 - Exhibit A 12.15.010 Definitions. In this chapter, the following words or phrases shall have the following meanings unless the context otherwise clearly indicates:
“Block” shall mean a land area of one or more lots.
“Cemetery” shall mean any cemetery owned or maintained by the city for the purpose of receiving the remains of deceased humans for earth interments.
“Cemetery office” shall mean the main office maintained at West Point City Municipal Center., 3016 West 300 North, West Point City, Utah.
“Certificate” referred to herein shall mean burial right certificate.
“Certificate holder” is intended to mean and shall be construed to mean owner or purchaser of burial rights and privileges, or the collateral right of use of any burial plot, evidenced by a burial right certificate or by proved and recognized descent or devise from the original owner.
“City” shall mean West Point City, Utah, whether or not so designated.
“Council” or “city council” shall mean the city council of West Point City, Utah.
“Human remains” shall be construed to mean any portion relating to that of a deceased human being.
“Lot” shall apply to numbered divisions as shown on the record plat which consists of two or more plots.
“Lot marker” refers to the cement blocks approximately eight inches by eight inches by eight inches used by the cemetery and located in each corner.
“Marker” means a headstone flush with the surface of the ground or four inches high made of granite, marble, or metal substances.
“Monument” shall include a tombstone or headstone of granite, marble, or metal substances which shall extend above the surface of the ground at least 12 inches in height or higher, but not exceeding three feet in height.
“Perpetual care” shall refer to the maintenance care that the city agrees to give and shall consist of care of the cemetery generally, but shall not include repairing or replacing marker or monument structures of any nature, except when the need for repair or replacement is directly caused by the city.
“Person” shall mean an individual, group, partnership, firm, corporation or association.
“Plat” shall mean a land area designated by a letter in the alphabet (namely A, B, C, D and E) that is bordered by roadways and is one or more lots.
“Plot” shall apply to a space of sufficient size to accommodate one adult interment approximately 49.5 inches by 99 inches or one infant interment approximately 28 inches by 52 inches. Baby interment should be approximately 24 inches by 24 inches. Urns should be 12 inches by 12 inches. The maximum amount of urns per plot is two and one headstone per plot.
“Resident” shall be defined as follows:
1. Any person who was domiciled within the corporate limits of West Point City, Utah, at the time of death, regardless of the actual place of death.
2. Any person owning real property within the corporate limits of West Point City, Utah, at the time of death, regardless of the residence or domicile of such person.
3. Any person who was a legal resident of West Point City, Utah, at the time of death, regardless of domicile.
4. Any person who was formerly domiciled within the corporate limits of West Point City, Utah, immediately prior to moving from the city for the purpose of becoming domiciled in any facility for the purpose of receiving medical or residential care.
“Responsible party” shall refer to any person selected by the family of the deceased to act in its behalf and can include the heir apparent, religious leader, mortician, funeral director, or any other person the family selects in choosing graves, making available information on the deceased party, and taking full liability for the family obligations concerning the services performed on the cemetery’s property.
“Sexton” shall mean the appointed keeper of the cemetery whose duties are described herein.
Words. Single words shall include the plural, and masculine words shall include the feminine and neuter. [Ord. 10-19-2010 § 1; Ord. 05-05-2009. Code 2000 § 12-3-1].
12.15.020 Cemetery name. The burial ground of West Point City shall be known and designated by the name of West Point City Memorial Cemetery. [Ord. 05-05-2009. Code 2000 § 12-3-2].
12.15.030 Cemetery sexton. The position of cemetery sexton is hereby created. [Ord. 05-05-2009. Code 2000 § 12-3-3].Repealed
12.15.040 Duties of cemetery sexton city manager. A. It shall be the duty of the cemetery sextoncity manager, or his representative, to supervise, manage, operate, maintain and improve the cemetery in accordance with the provisions of the city ordinances and the rules and regulations adopted by the city council including but not limited to the following.:
B. It shall be his duty to kKeep a true and correct plat of the cemetery showing the location of all burial plots and such other information as the city council may prescribe and shall keep or have kept such other records regarding the cemetery as the city council shall direct.
C. He shall dDirect the layout and digging of all graves required for burial therein, to direct all removals, changes and other authorized operations.
D. He shall tTake charge of all funeral corteges while in the environs of said cemetery and regulate all traffic within the cemetery as deemed necessary.
E. He shall aApprove all claims chargeable against the cemetery and shall furnish such information regarding the cemetery as the city manager and city council may from time to time require.
F. He may eEmploy such help as shall be necessary to carry out the duties prescribed by the city ordinances and by the rules and regulations adopted by the city council.
G. He shall have the authority to pPromulgate additional regulations, with the approval of the city council, concerning the care, use, maintenance and government of the cemetery not in conflict herewith, as shall, from time to time, prove necessary.
H. Any person or firm desiring to perform any work within the cemetery must first secure the approval and written permission of the sextoncity manager or representative. All settings of vases, markers and monuments, and all plantings of trees, shrubs and flowers must be approved by the sextoncity before the work is commenced and all work shall be performed under his direction of the city.
I. It shall be the duty of the sexton to remove floral pieces or displays left on any grave as he deems necessary. [Ord. 05-05-2009. Code 2000 § 12-3-4].
12.15.050 Interments. A. Nothing other than human remains shall be interred within the West Point City cemetery, and no cemetery shall be established without the express written permission of the city council.
B. Before burying human remains in the cemetery, there shall be procured from the cemetery office an interment order for the deceased person in such plot, lot, block and plat as may be designated by the responsible party. This order must be executed 48 hours prior to the scheduled funeral service.
C. Under no circumstances will the city assume responsibility for errors in opening graves when orders are given by telephone or for any mistake occurring from want of precise and proper instructions as to the particular plot, size of grave, and location where interment is desired.
D. Funeral directors must schedule the use of the cemetery, have the interment order signed, and have fees paid in full before arrangements with the family are concluded.
E. No person, except the certificate holder of a lot upon which interment is to be made, shall use a plot or lot in the cemetery, without first obtaining written permission from the certificate holder of said lot, or nearest relative of the certificate holder thereof, or legal heirs, which permission shall be filed with the cemetery office.
F. No interment of two or more bodies shall be made in one grave except in the case of a parent and child or two infants buried in one casket.
G. The human remains must be delivered to the cemetery at or before 3:00 p.m. for interment if the grave is to be filled in with earth the same day.
H. There shall be no interments on Sundays or the legal holidays of New Year’s Day, Memorial Day, Independence Day, Pioneer Day, Thanksgiving Day and Christmas Day.
I. It shall be unlawful for any remains to be interred in the cemetery unless the casket or urn shall be placed in a vault made of reinforced concrete, stone, or metal.
J. No grave will be opened in the cemetery until the interment fee, burial right fee and other applicable fees, as established from time to time by resolution of the city council, are paid in full. to the satisfaction of the city recorder. The interment fee is solely determined by the residential status of the deceased at the time of death and not by the person(s) who assumes responsibility for paying for interment. The presentation of the interment order from the cemetery office to the sexton will be his authority to open or cause to be opened a grave for the burial of the deceased. However, upon a verbal or written contract being entered into between the mortician and the city wherein the said mortician agrees to guarantee, be responsible and liable for fees for the opening of a grave, or any other applicable fees related to the interment, and be personally liable for such fees, the cemetery office may give the sexton authority to open graves. The said mortician then has 30 days from date of interment to pay in full all outstanding fees related to his guaranteeing of payment.The city may make other arrangements as deemed necessary by the city manager.
K. Once a casket containing the human remains is within the confines of the cemetery, no funeral director nor his embalmer, assistant, employee, agent, or any other person, shall be permitted to open the casket or to touch the body without the written consent of the legal representative of the deceased or any order signed by a court of competent jurisdiction.
L. The sexton, and those employees of the city designated by the sexton,West Point City employees designated by the city manager are the only persons who will be permitted to open graves with the following exceptions:
1. When the cemetery is directed to make a disinterment by order of a court of competent jurisdiction and a certified copy of such order has been filed with the cemetery office city.
2. When the coroner directs the disinterment for the purpose of holding an inquest and has filed with the cemetery office his signed authorization to release the body to himself and his lawful agents. In such case, the disinterment must be made by the coroner or his lawful agents. City employees will not be permitted to assist the coroner or his agents.
M. The city will not be liable for the identity of the person to be interred.
N. The city council, with the advice of the sextoncity manager, may designate a portion of the cemetery for the burial of indigents. A burial of an indigent in the cemetery must be approved and administered by current policy as set forth by Davis County in conjunction with local morticians prior to interment.
O. Certificate holders shall not allow interments in their plots or lots in return for remuneration of any kind.
P. Persons responsible for the deceased will have full liability for the remains of the deceased when it enters the grounds of the cemetery and will have complete charge of those remains and will cause the deceased to be lowered into the grave site. After this has been accomplished, the sexton or his representative city will take charge of the remains and will proceed thenceforth with the closing of the grave.
Q. The sexton or his representative city has the perpetual right of ingress and egress over any part of the cemetery burial plat areas and shall use reasonable care in protecting all existing turf, markers, monuments, grave flowers, grave decorations, trees or existing shrubbery in order to cause the opening and closing of graves with the required vehicles, equipment, tools and personnel.
R. Saturday services will be charged an additional fee as set forth by resolution of the city council in addition to the standard interment fee.
S. A portion of the cemetery is designated for the burial of infants and urns subject to the following regulations:
1. All burials therein must be in concrete vaults as required elsewhere in the cemetery.
2. All grave markers therein must not extend above the level of the ground.
3. In the event of disinterment, the right to burial reverts to the city and the value will be applied to re-interment, if in the West Point City cemetery. [Ord. 05-05-2009. Code 2000 § 12-3-5].
12.15.060 Disinterments. A. No person shall disinter any human remains in the cemetery, except under the direction of the sextoncity. All disinterments shall comply with applicable state law.
B. The order for disinterment shall include the name of the deceased, when and where born, when and where the place of death occurred, together with the name of parents and spouse, also the date of burial, as well as the name of the cemetery, with the initial letter of the plat, as well as the number of block, lot
and burial plot number, and the place of destination if disinterred and transferred beyond the environs of the cemetery.
C. If the disinterment is to be transported outside the environs of the cemetery, the cemetery office shall require a written order for disinterment together with a burial transit permit from the Davis County department of health to be executed by the certificate holder or his heirs authorizing such removal at least one week prior to the day of the disinterment.
D. The city assumes no responsibility whatsoever for the condition of any casket or vault involved in any removal.
E. It shall be unlawful for any person to remove the body of a person who has died of a contagious disease within two years from the date of burial unless the body has been buried in a hermetically sealed coffin, or vault, and is found to be so encased at the time of removal.
F. Fees for disinterments will be charged according to the work involved, with a base fee established by the city council.
G. The cemetery reserves and shall have the right to correct any errors that may be made by it either in making interments, disinterments or removals, or the description, transfer or conveyance of any interment property, either by canceling such conveyance and substituting and conveying in lieu thereof other interment property of equal value and similar location as far as possible, or as may be selected by the cemetery office, or, in the sole discretion of the cemetery office, by refunding the amount of money paid on account of said purchase. In the event such error shall involve the disinterment of the remains of any person in such property, the cemetery reserves and shall have the right to remove or transfer such remains so interred to such other property of equal value and similar location as may be substituted and conveyed in lieu thereof.
H. In the event of disinterment, the right to burial of said plot(s) reverts to the city and the value at time of purchase will be applied to re-interment, if in the West Point City cemetery. [Ord. 05-05-2009. Code 2000 § 12-3-6].
12.15.070 Sale of burial rights. A. The city recorder, and such other persons as the city recorder may designate, areis hereby authorized to sell the use of burial plot(s) in the cemetery for interment purposes only and to collect all sums arising from such sale. The city recorder shall keep a complete record of all sales, which record shall describe the location of the burial plot(s) purchased and the price paid therefor. The purchaser shall receive a receipt describing each right of use so purchased, together with the amount paid and the balance, if any. The city recorder shall retain a duplicate copy in the cemetery receipt book.
B. The city council may establish by resolution the burial right fee for all cemetery lots or parts thereof and shall may include the perpetual care fee on said lots or parts thereof.
C. It shall be unlawful for any person to bury the remains of a deceased person in the cemetery without first paying in advance, and before the opening of the plot to be occupied, the full cost for use of said plot.
D. A burial right certificate shall be exempt from execution, taxation or assessment for care and maintenance from and after full payment of the purchase price. Payments made pursuant to this section shall not be construed to be in payment for any cemetery services.
E. Burial rights to any plot or lot shall not be sold, transferred, conveyed, or assigned by the purchaser or certificate holder except to the city or to direct heirs. A resident may transfer burial rights to a nonresident heir if the purchase of that right is accomplished prior to the time of death, and the burial right certificate is in their possession. The city hereby agrees to buy back the use of any plot or lot for the original price paid.
F. Whenever plots or lots are transferred, or revert to the city, or become vested in the municipality for any reason, the original certificate shall be canceled, and the record shall be so changed before new certificates are issued. A transfer fee as set forth from time to time by resolution of the city council shall be paid to the city recorder for such transaction. The city shall be the sole judge of the size of the plot or the number of plots to be sold to any person or family.
G. No work may be performed until all fees are paid. Plots may be purchased in advance, but residential status will be determined at the time of interment based on the residential status of the deceased at the time of death, and nonresident rates may apply. All other fees must be paid at the time of interment.
H. In the event the sexton city or any party desires to exchange one plot(s) inside the cemetery with another plot(s), they may do so by informing the city recorder of their desire and paying for the certificate transfer fee.
I. The right to enlarge, reduce, replat or change the boundaries or grading of the cemetery or a section or sections, from time to time, including the right to modify or change the locations of or remove or re-grade roads, drives, walks, or any part thereof is hereby reserved. The right to lay, maintain, operate, alter or change pipelines for sprinkling systems, drainage, etc., is also expressly reserved, as well as is the right to use cemetery property not sold to individual plot owners or plots reclaimed for cemetery purposes, including interment of the dead, or for anything necessary, incidental or convenient thereto. [Ord. 05-05-2009. Code 2000 § 12-3-7].
12.15.080 Perpetual care. Repealed by Ord. 05-05-2009. [Code 2000 § 12-3-8].
12.15.090 Capital improvement fund. There is hereby established a capital improvement fund for future expansion of new burial sites and portions thereof and construction of fixtures as deemed necessary in the cemetery. There shall be deposited in the fund the portion of the burial right fees as established from time to time by resolution of the city council. The sum total of these monies deposited and interest accrued thereon shall be used
solely for the purposes of capital improvement or expansion of the cemetery. [Ord. 05-05-2009. Code 2000 § 12-3-9].
12.15.100 Monuments and markers. A. The certificate holders for spaces or relatives of the deceased person(s) buried in the cemetery may not install or remove, or cause the installation or removal of, any type of permanent marker or monument on any grave space(s) without first obtaining the approval of the sexton or city representative.
B. Permanent Ggrave markers and monuments shall either be flush with the ground or no taller than 36 inches in height. Secondary markers must be flush with the ground.
C. Permanent Ggrave markers shall have and be set in a finished, grass-level cement base or apron (commonly known as a mow strip) extending outward from the outer perimeters of the stone or metal grave markers for at least six inches, so that the lawn may be cut conveniently without contact to the headstone or marker.
D. The combined length (extending north/south) of the mow strip and grave marker shall not be longer than 46 inches for a single headstone and 92 inches for a double headstone, the rights to which are owned by the monument owner.
E. The inscription with the name(s) of the deceased on all grave markers in the cemetery shall be so inscribed on the stone or metal marker so that a person may be able to read it when facing east or west.
F. The installation of all permanent grave markers or monuments will be under the supervision of the cemetery sexton or city representative. A notice to the cemetery office by the monument company or responsible party must be made at least 24 hours prior to the installation. Flat headstones and monuments will be installed under the direction of the sextoncity.
G. All permanent grave markers and monuments shall be set with the outside west edge of the burial space on the marker placement line as established by the sexton or his representative city (including mow strip).
H. Temporary markers - One temporary grave marker shall be permitted per burial plot for a maximum of six months from date of interment, or as otherwise approved by the city manager. The temporary grave marker shall not exceed 18 inches in length (extending north/south) and 18 inches in height. Temporary grave markers must be attractive and made of durable material to withstand the elements.
HI. Failure to comply with the above regulations for grave markers and monuments will justify the city in refusing the placement of said markers or monuments. Any and all costs involved with altering said markers in order to comply with the above regulations will be borne by those having ordered said markers.
IJ. Before any marker or monument may be placed on any plot(s), the full purchase price for use of said plot(s) must be paid in full whether or not the plot(s) are occupied with human remains. [Ord. 10-19-2010 § 2; Ord. 05-05-2009; Ord. 01-15-2008 § 1. Code 2000 § 12-3-10].
12.15.110 Decoration of graves. A. Cemetery maintenance shall occur each Thursday will be performed on an as needed basis from April 1st to November 1st, weather permitting. Only grave decorations deemed to be unsightly or that may interfere with maintenance by the cemetery crew will be discarded as necessary. A general cemetery cleaning and detailing will take place twice a year. This detailing will happen the first Thursday in October and the first Thursday in May (weather permitting). Before detailing dates, cemetery patrons should remove any decorations they do not want discarded. Grave decorations will be discarded by the cemetery crew at that time. Items deemed of value will be stored in the public works building for six one months.
B. During the winter months, cemetery maintenance shall occur the first Thursday in November, February, and Marchwill be performed on an as needed basis, weather permitting. All grave decorations that are deemed to be unsightly by the cemetery crew will be discarded at that time.
C. Pinwheels, shepherd’s hooks and grave decorations that are inserted into the ground shall not extend over or cover any ground that is outside of the area covered by the grave marker. Solar lights are permitted if they are mounted on the concrete mow strip or placed next to the mow strip or headstone. Other decorations that utilize wires, pegs, glass or other containers that may pose safety hazards shall not be permitted in the cemetery. Arbors are not permitted, as well as shepherd’s hooks over three feet high. These items or similar items will be removed by cemetery employees without giving notice.
D. Funeral flowers and floral pieces or decorations will be removed and discarded without notice when they become unsightly or after 10 days two weeks, whichever may occur first.
E. Artificial (dried, silk, or plastic) flowers or grave decorations and any fresh cut flowers are permitted in a sunken vase at any time but will be removed when they become unsightly or during the fall and spring cemetery maintenance. Flower pots, baskets, holders and grave decorations are permitted on the headstone, shepherd’s hooks, or concrete border. No decorations are permitted on the grass except for funerals, Memorial Day, and the winter holiday season.
F. All other holiday decorations will be removed at the regularly scheduled maintenance time each week or month except after Memorial Day. These decorations will be removed 10 days after the holiday on the next regularly scheduled maintenance day.
F. All holiday decorations must be removed within two weeks following a holiday. If holiday decorations are not removed within two weeks they may be removed and discarded at the city’s discretion.
G. The cemetery accepts no responsibility or liability, nor will accept any claims against it, for loss or destruction of personal property left in the cemetery, and disclaims all responsibility for loss or damage from causes beyond its reasonable control, and, especially, from damage caused by the elements, an act of God, common enemy, thieves, vandals, explosions, invasions, insurrections, riots, or order of any military or civil authority, whether the damage be direct or collateral, other than as herein provided. [Ord. 01-15-2008 § 2. Code 2000 § 12-3-11].
West Point City Council Meeting
3200 West 300 North West Point City, UT 84015
June 5, 2012
ADMINISTRATIVE SESSION 6:00 pm – Council Room
Minutes for the West Point City Administrative Session held June 5, 2012 at the West Point City offices, 3200 West 300 North, West Point City, Utah 84015 with Mayor Craythorne presiding. MAYOR AND COUNCILMEMBERS PRESENT - Mayor Erik Craythorne, Council Member Jerry Chatterton, Council Member Gary Petersen, Council Member Henderson, and Council Member Woodward EXCUSED - Council Member Andy Dawson CITY EMPLOYEES PRESENT - City Manager Gary Hill, Assistant City Manager Kyle Laws, City Engineer Boyd Davis, Recreation Director Kelly Ross, Public Works Superintendent Paul Rochell, Employee Adam Favero and City Recorder Misty Rogers VISITORS PRESENT - Angela Hunter Mayor Craythorne welcomed all in attendance and opened the Administrative Session by turning the time over to Mr. Gary Hill.
1- Quarterly Update – Mr. Gary Hill • Financial Balance and Accountability
Mr. Laws stated that in the “Benchmarks and Departmental Performance Measures will be added to the final budget.
• Development Plan and Maintain Infrastructure Mr. Hill stated the Cemetery will be discussed in a closed session in the June 19th meeting. He then turned the time over to Mr. Davis to discuss Code Enforcement. Mr. Davis stated that the process of the code enforcement has been reviewed and in the near future it will be presented to the City Council.
• Community-Compatible Economic Development
Mr. Hill stated that the efforts within the last year regarding the General Plan and the Commercial Code have been significant. He also stated that the 7-Eleven convenience store has been a welcome site on the corner of 300 North and 2000 West. Mr. Hill then stated that later this year, the Planning Commission will be reviewing large commercial buildings. He also stated that in the near future, the Planning Commission will be reviewing the mixed use concept in the general plan with the church property located to the north of 300. Mr. Davis stated the “Beautification Master Plan” is being reviewed and implemented. Mr. Laws informed the City Council that currently, the City has approximately 51% participation in the general recycling program. He also stated that the revision of the Firearms Ordinance will be brought back to Council in the month of August.
• Quality Recreation Programs and Regionally – Coordinated Infrastructure and Facilities – Mr. Ross
Mr. Ross stated that the “Code of Conduct” for all coaches has been well received. Mayor Craythorne asked about the RFP for the concessions. Mr. Ross stated that he is reviewing other cities policies and West Point should consider implementing something into the city policy.
• Community Celebration and Events Mr. Hill stated that he and the Mayor have been discussing implementing a designating a central point of contact for projects and volunteers. This discussion will be brought to Council in approximately August 2012.
Mr. Hill stated the City Intern, Even Byrd has undertaken the task of updating the city website and he is doing a great job populating the website with much needed information. Mr. Byrd was also given the task of amending an easement with the Brimhall family, which he recently completed. This easement will allow power to be run to the east side of East Park. Construction on this project will begin later this summer. Mr. Hill also stated that the City Attorney, Felshaw King recommended having the Council recognize and accept the easement on record.
2- Continuation of Budget Discussion – Mr. Kyle Laws
• Outstanding Issues Mayor’s Retirement – State Code for the Utah Retirement Systems states, elected officials who earn the minimum salary required by law during the first full month of the term for office qualify for retirement benefits. For the past six years, the mayor’s salary has increased yearly based on the Consumer Price Index. For the past six years, the Mayor’s salary has been within the eligible limit and we have not contributed to their retirement. This benefit goes back three years into Mayor Petroff’s tenure, between Mayor Petroff and Mayor Craythorne, the city has payment due to the Utah Retirement System of $8,500 plus interest. In addition to the past due payment an additional $2,000 will be due annually. Miss West Point Budget – Staff is proposing an increase of $1,000 to the Miss West Point Budget. There has been an increase in the amount of participants in this year’s pageant, an increase to rent Syracuse High School, and flowers are no longer donated pageant. Council Member Petersen asked what the current budget for the Miss West Point Budget is. Mr. Laws stated that the current budget is $8,815, and there is a proposed increase of $1,000 to the FY2012 amended budget as well as the FY2013 budget. Narcotics Strike Force – Two types of cities take part in the Narcotics Strike Force, both participating and non-participating. Participating cities provide officers to be part of the Narcotics Strike Force and non-participating cities provide payment to help pay for its cost. West Point City is a non-participating city, as West Point City does not have officers to take part in the strike force. The Council of Governments (COG) recently reviewed the rates being charged to the cities; the current rate for a non-participating city is $0.50 per resident or approximately $4,500 per year. The COG has recommended an increase in the rate by $0.25 per resident which would increase our rate an additional $3,000; this increase will take effect for FY2013. Health Insurance – In the May 1st Council Meeting, Staff proposed an increase of 10% to the Health Insurance budget. Renewal rates from insurance carriers ranged from a 13% increase to a -29% decrease, for similar plans. With this of savings, Staff reviewed options which could potentially save the city in the long-term. Staff has chosen a High Deductible Health Plan (HDHP) with Health Savings Account (HAS) through Altius as the carrier. Employees would have a Health Savings Account which they and /or the city could contribute into that would help pay for their medical costs. By choosing this High Deductible Health Plan, with a HAS, there would be no increase to the budget, therefore the impact to the budget is zero. The City’s savings in premiums would be used to fund a portion of the employee’s health savings account; this would also be a zero impact. Employees will share a 90/10 split in the cost or premiums. Staff also proposed a $4,000 payment in lieu of option for eligible employees who choose to be insured on another policy. The City currently pays $13,000 for an employee and his/her family, for health insurance. Mr. Hill stated if the City pays an employee $4,000 to take a spousal insurance policy, the City would save approximately $9,000. Mayor Craythorne asked if the $4,000 dollars would be a cash payment or a 401K contribution. Mr. Laws stated that both options had been discussed; it would be to discretion of the Council. Council Member Petersen, Member Henderson, and Council Member Woodward expressed concern with the payment in lieu of option, particularly its long term effect. Council Member Petersen stated the City should not pay someone to not be in the insurance system. And Council Member Woodward agreed. Council Member Chatterton stated that he is in favor of the payment in lieu of insurance option. Mayor Craythorne informed the Council that he had discussed the payment in lieu of option with Council Member Dawson. Council Member Henderson and Council Member Woodward requested more education on the payment and lieu of option. The Council requested that at this time the payment in lieu of option not be implemented; they asked that the payment in lieu of option be revisited next year. Mayor Craythorne stated this discussion would continue during the General Session of the Council Meeting.
West Point City Council Meeting 3200 West 300 North
West Point City, UT 84015 June 5, 2012
GENERAL SESSION
7:00 pm – Council Room
Minutes for the West Point City Administrative Session held on June 5, 2012 at the West Point City offices, 3200 West 300 North, West Point City, Utah 84015 with Mayor Craythorne presiding. MAYOR AND COUNCILMEMBERS PRESENT - Mayor Erik Craythorne, Council Member Jerry Chatterton, Council Member Gary Petersen, Council Member Henderson, and Council Member Woodward. Excused – Council Member Andy Dawson and Council Member Jerry Chatterton CITY EMPLOYEES PRESENT - City Manager Gary Hill, Assistant City Manager Kyle Laws, City Engineer Boyd Davis, Public Works Superintendent Paul Rochell, Employee Adam Favero and City Recorder Misty Rogers VISITORS PRESENT - Angela Hunter
1- Call to Order – Mayor Craythorne, welcomed all in attendance
2- Pledge of Allegiance - Repeated by all
3- Prayer – Council Member Henderson
4- Communications and Disclosures from City Council and Mayor Council Member Henderson – no comment Council Member Petersen – no comment Council Member Woodward, reminded everyone of the upcoming 4th of July Celebration. Mayor Craythorne – no comment
5- Communications from Staff
Mr. Hill stated that the City has worked with neighbors of East Park, the Brimhall’s to amend an existing easement to allow power to be ran across their property into East Park Mr. Hill asked that the Council approve the amended easement.
The Council unanimously approved the amended easement.
6- Citizen Comment Randy Fehr, 639 North 4500 West – Mr. Fehr stated he recently moved into West Point City and was forced to participate in the General Recycling Program. Mr. Fehr stated that it is unfair that he be forced to participate, he requested that the Council allow him to opt out of the program. Mayor Craythorne stated that this is not a question and answer session, he then thanked Mr. Fehr for his comment and stated that the Council and Staff will review his request.
7- Youth City Council Update -
The Youth Council Members, Caitlyn Steed, Kelsey Perkes, and Jared Seffker stood before the City Council and gave an update of recent Youth Council activities. Caitlyn Steed stated that recently the Youth Council had the opportunity to meet refugee kids from other Countries in Salt Lake City for a soccer game and a pizza dinner. Kelsey Perks informed the Council that the Youth Council is currently obtaining donations of soccer Jerseys, and equipment for the refugees. Jared Seffker stated that the Youth Council has recently planted a community garden; he then thanked the Council for their support.
8- Cooperative Agreement with UDOT, Safe Side Walk Program – Mr. Boyd Davis The City recently received a grant from UDOT for a sidewalk to be built on the south side or 300 N, between 1795 West and 1885 West. The total cost of the project is $47,046.00, and UDOT will pay 75% ($35,285.00) of the project which will leave the city with 25% ($11,762.00) of the cost. Staff recommends the Cooperative Agreement be approved. Council Member Woodward motioned to accept the Cooperative Agreement with UDOT Council Member Henderson seconded the motion The motion to accept the Cooperative Agreement passed unanimously.
9- Ordinance No. 06-19-2012, amending the West Point City Code, regarding the Cemetery Ordinance – Mr. Adam
Favero / Mrs. Misty Rogers Mrs. Rogers stated while reviewing the Cemetery Code (12.15), several sections were located that were in need of revising. Mrs. Rogers and Mr. Favero informed the Council of the following proposed changes to the Cemetery Code. • Subsection 12.15.010, Removal of the West Point City Municipal Center address located in subsection 12.15.
• Subsection 12.15.030, Removal of “cemetery sexton” from City Code. • Subsection 12.15.040, Replacement of the term “cemetery sexton” and “city recorder”, with the term “staff”, “city” or
“city manager’s representative”, throughout the city code. • Subsection 12.15.050 J, Removal of payment arrangements from the code, it is recommended the following sentence be
added in section J, “The city may make other arrangements as deemed necessary by the city manager.” • Subsection 12.15.100 H, The addition of temporary markers - One temporary grave marker shall be permitted per burial
plot for a maximum of six months from date of interment, or otherwise approved by the city manager. The temporary grave marker shall not exceed 18 inches in length (extending north/south) and 18 inches in height temporary grave markers must be attractive and made of durable material to withstand the elements. If a permanent headstone has not been placed within six months of the date of interment, City Council has requested the city install a plain 18x18 flat block to mark a plot until a permanent monument can be placed.
• Subsection 12.15.110, A – The removal of the “cemetery maintenance shall occur each Thursday”, and replace with “cemetery maintenance will be performed on an as needed basis”. It also states only grave decorations deemed unsightly or that may interfere with maintenance by the cemetery crew will be discarded as necessary, and items deemed of value will be stored for one month.
B - The removal of “cemetery maintenance shall occur the first Thursday in November, February, and March”, and replaced with “cemetery maintenance will be performed on an as needed basis”.
D- Revised to read “Funeral flowers and floral pieces or decorations will be removed and discarded without notice when they become unsightly or after two weeks, whichever may occur first. “
F- Revised to read “All holiday decorations must be removed within two weeks following a holiday. If holiday decorations are not removed within two weeks they may be removed and discarded at the city’s discretion.
Mayor Craythorne stated these minor changes will coincide with how West Point City Cemetery is currently operating. Mr. Rochell stated that the proposed restriction changes are less restrictive than in the past in past code.
a- Public Hearing – no comment Council Member Petersen motioned to close the public hearing
Council Member Henderson seconded the motion
10- Resolution No. 06-05-2012, Adoption of FY2013 Tentative for West Point City and All Related Agencies – Mr. Kyle Laws (continuation from the administrative session) Mr. Laws gave a brief description of following items which discussed in the previously in the Administrative Session. • Retirement with the Utah Retirement System • Change in the budget for the Miss West Point Pageant • An increase to the budget for the Narcotics Strike Force • Changes in the budget for Health Insurance
Fee Schedule Planning & Zoning, the Community Development Department has proposed a Sign Permit fee. • Permanent Sign Permit ($75) • Temporary Sign Permit ($10 / sign)
Council Member Petersen asked what constituted a temporary sign. Mr. Davis stated that a temporary sign is defined as a banner or sign placed on the property of a business for temporary advertisement purposes.
Parks & Public Property, West Point City Cemetery – Mrs. Rogers After analyzing cemetery rates for Hooper City, Syracuse City, Clinton City and Clearfield City, Staff recommends amending The West Point City Cemetery rates. Currently non-residents are paying less in West Point City than if they were being buried in their local cemetery or in surrounding cemeteries. Other cities are reviewing their current cemetery rates and discussing the possibility of rate increases. The fear of the city is if our rates do not increase, we will sell out of cemetery plots sooner than expected, as we will be selling more plots to non-residents. Staff also recommends adjusting the interment fee to coincide with actual staffing and material charges, as interment costs are approximately $300.00. The following chart shows the recommended rates increase
Resident Non-Resident Adult Plot $450.00 $1,000.00 Interment Fee $300.00 $300.00
$750.00 $1,300.00
After Business Hours Fee $100.00 $100.00 $850.00 $1,400.00 Resident Non-Resident
Child $450.00 $1000.00 Interment Fee $300.00 $300.00
$750.00 $1,300.00
After Business Hours Fee $100.00 $100.00 $850.00 $1,400.00
Infant or Urn Resident Non-Resident Burial Plot (1/2 plot) $225.00 $500.00 Interment Fee $200.00 $200.00
$525.00 $700.00
After Business Hours Fee $100.00 $100.00 $625.00 $800.00
Council Member Petersen and Council Member Henderson agreed that it is necessary to increase cemetery rates, as the proposed fees are in line with actual costs. Mayor Craythorne also stated that as the City plans for the future of the cemetery, the costs will need to increase.
Fee Schedule, Proposed Changes Staff has proposed to change the Parks and Public Property heading, to Cemetery. Staff also proposed that specific language within the Cemetery Fee Schedule be changed to remain uniform. Staff then proposed that fees associated with the Cemetery be amended to reflect and proposed rate increase.
Utilities Staff proposed the addition or changes to the following charge to the fee schedule. • Green Waste fee (monthly - additional can) - $6.00 • Green Waste Replacement can - $85.00 • Green Waste Services Cancellation Fee - $12.00 • General Curbside Recycling Replacement Can - $85.00 • General Curbside Recycling can (monthly) - $4.75 • General Recycling (monthly – additional can) - $4.75 • Culinary Water (monthly base: 6,000 gallons) - $22.50
(6,001 – 10,000 gallons) - $1.35 / 1,000 gallons (10,000 gallons +) - $1.60 / $1,000 gallons
Connection Fees Staff proposed the addition or change to the following charge in the fee schedule. • Meter installation/water connection (commercial) – $700.00 – 2 inches
Bond Requirements Staff proposed the removal of the bonds listed under the bond section, and change the heading of Bond Requirements to Copies and Publications.
Staff recommends the adoption of the West Point City Tentative Budget which has been presented over the past 3 meeting.
Public hearing – no comment Mayor Craythorne entertained motion to close the public hearing Council Member Henderson motioned to close the public hearing Council Member Woodward seconded the motion
The Council unanimously agreed.
Council Member Petersen motioned to adopt Resolution No 06-05-2012 FY2013 Tentative Budget Council Member Henderson seconded the motion
The Council unanimously agreed. Mayor Craythorne thanked the City staff for the time in which they had provided to the Budget.
11. Adoption of Minutes from the May 1, 2012 and May 15, 2012 Council Meeting – Mrs. Misty Rogers
Council Member Petersen motioned to adopt the Minutes from the May 1, 2012 and May 15, 2012 Council Meeting. Council Member Woodward seconded the motion The Council unanimously agreed
12. Motion to adjourn to Closed Session Council Member Henderson motioned to adjourn to the Closed Session Council Member Woodward seconded the motion Roll Call Vote Council Member Woodward - yes Council Member Petersen – yes
Council Member Henderson - yes The Council unanimously agreed ________________________ ___________ ________________________ ___________ ERIK CRAYTHORNE DATE MISTY ROGERS DATE MAYOR CITY RECORDER