ROBERT PFAU

TECHNOLOGY DIRECTOR

APRIL 12, 2016

TECHNOLOGY DEPARTMENTSTAFF COMPOSITION

• ROBERT PFAU

• TECHNOLOGY DIRECTOR

• JOHN HERRON

• NETWORK ENGINEER, APPLICATION DEPLOYMENT, GROUP POLICY EDITOR

• TONY BUCCI

• A/V SPECIALIST, CABLING, SECURITY, ID PRINTER

• KEITH HARDY

• COMPUTER / TABLET TECHNICIAN, CABLING, SECURITY AND MOBILE DEVICE MANAGEMENT

• BRIAN GETZ

• COMPUTER TECHNICIAN, IMAGE DEPLOYMENT, NETWORK SPECIALIST

TECHNOLOGY DEPARTMENTYEAR IN REVIEW

• SCHOOL YEAR 2015-16 WAS A YEAR OF CHANGE

• WORK ORDER SYSTEM

• EMAIL (GOOGLE APPS FOR EDUCATION)

• PHONE SYSTEM

• SECURITY SYSTEM

• WIRELESS INFRASTRUCTURE

TECHNOLOGY DEPARTMENTYEAR IN REVIEW – BY THE NUMBERS

• 2,405 WORK ORDERS WERE PROCESSED

• DOESN’T INCLUDE OLD EMERSON OR BUCHANAN

• AVERAGE RESPONSE TIME

• 23.55 HOURS

• DEVICE TO TECHNICIAN RATIO

• 835:1

• INDUSTRY AVERAGE IS ABOUT 500:1

TECHNOLOGY DEPARTMENTYEAR IN REVIEW – BY THE NUMBERS

• E-MAIL SYSTEM HAS BEEN FULLY DEPLOYED

• 3,692 ACTIVE USERS

• 276 TEACHERS ARE USING GOOGLE CLASSROOM

• IMPROVED COLLABORATION BETWEEN ALL PARTIES WITHIN THE ORGANIZATION

• APPROXIMATELY 400 PHONES DEPLOYED

• IMPROVED COMMUNICATION

• RAPID RESPONSE TO 911 CALLS

• REPORTING/ACCOUNT CAPABILITIES

TECHNOLOGY DEPARTMENTYEAR IN REVIEW – BY THE NUMBERS

• DECREASE OF 29%

• MONTHLY SAVINGS OF

$1,380.78

• E-RATE

Level 3 Billing Increase/Decrease2014-15 SY 2015-16 SY 2016-17

Admin $ 371.96 $ 1,900.00 $ 1,918.25

Truman $ 1,373.88 $ 426.47 $ 300.00

Armstrong $ 376.15 $ 89.58 $ 90.00

FDR $ 465.28 $ 102.34 $ 100.00 Transportation $ - $ 468.00 $ -

Maintenance $ 198.32 $ 65.29 $ -

Barton $ 219.56 $ 227.76 $ -

Buchanan / Brookwood $ 253.63 $ 242.99 $ 300.00

Devine $ 96.23 $ 99.48 $ 300.00

Emerson / Millcreek $ 239.57 $ 222.80 $ 300.00

Fitch $ 233.61 $ 238.91 $ -

Lafayette $ 212.70 $ 221.91 $ -

Lincoln $ 256.51 $ 270.31 $ -

Maple Shade $ 215.16 $ 232.79 $ -

Washington $ 176.47 $ 178.82 $ -

Total $ 4,689.03 $ 4,987.45 $ 3,308.25

TECHNOLOGY DEPARTMENTYEAR IN REVIEW – BY THE NUMBERS

• SECURITY SYSTEM

• SWITCHED PROPOSED SYSTEM FROM VICONNET TO S2 WITH GREATER THAN EXPECTED RESULTS

• 143 CAMERAS IN NEW BUILDINGS

• 2 WEEK RECORDING TIME

• PICTURE CLARITY LIKE NEVER BEFORE

• THE TECHNOLOGY DEPARTMENT HAS INSTALLED MANY OF THESE DEVICES

• WE RAN OUR OWN LINES

• WE MOUNTED AND FOCUSED OUR OWN CAMERAS

TECHNOLOGY DEPARTMENTA YEAR IN REVIEW – BY THE NUMBERS

• WIRELESS INFRASTRUCTURE

• 292 ACCESS POINTS

• E-RATE

• ON AVERAGE

• 1,500 USERS

• 99.9% UPTIME

• 802.11AC PROTOCOL

TECHNOLOGY DEPARTMENTLOOKING FORWARD

• HIRE SUMMER HELP

• COST REDUCTIONS & INCREASE EFFICIENCIES

• NETWORK SECURITY & AGILITY

• CHROME CARTS

• DIGITAL SIGNAGE

• INVENTORY / RE-ALLOCATION OF ASSETS

TECHNOLOGY DEPARTMENT

• STAFFING

• REQUESTING TO HIRE ONE STUDENT FROM TRUMAN

• CONTINUE LAST YEAR’S STUDENT WORKER

• 40/HR WEEK FROM MID-JUNE TO END OF AUGUST

• HOURLY RATE OF $8.25/HR

TECHNOLOGY DEPARTMENTCOST REDUCTIONS & INCREASE EFFICIENCIES

• PAPER CUT DEPLOYMENT

• THE IT DEPARTMENT IS WORKING TO BRING THE ENTIRE DISTRICT ONTO A THE PLATFORM

• STAFF WILL BE REQUIRED TO USE THEIR ID TO PRINT OR COPY

• INCREASE CONFIDENTIALITY

• DOCUMENTS NOT PICKED UP IN 12 HOURS ARE AUTOMATICALLY PURGED FROM THE SYSTEM

• ELIMINATED THE NEED FOR DESK JET PRINTERS

• DESK JET PRINTERS

• 2014-15 SCHOOL YEAR WE SPENT $19,076 FOR INK CARTRIDGES

• 2015-16 SCHOOL YEAR WE SPENT $7,349 FOR INK CARTRIDGES

• 2016-17 SCHOOL YEAR WE WILL SPEND $0 FOR INK CARTRIDGES

TECHNOLOGY DEPARTMENTNETWORK SECURITY

• IBOSS WEB FILTER

• IN THE PROCESS OF TESTING ANTI MALWARE/VIRUS FROM THE FIREWALL

• CREATES BASELINE OF REGULAR NETWORK TRAFFIC, ANY IRREGULARITIES ARE STOPPED

• ANY USERS TRYING TO CIRCUMVENT THE WEB FILTER WILL BE LOCKED OUT FOR 3 MINUTES

• BRADFORD

• WORKING WITH VENDORS TO ALLOW BYOD DEVICES ON THE NETWORK

• NETWORK MONITORING

• TOOLS ARE BEING PUT IN PLACE NOW TO HELP IDENTIFY ISSUES BEFORE USERS KNOW THERE IS A

PROBLEM

TECHNOLOGY DEPARTMENTAGILITY

• PRESENT NETWORK SWITCHES ARE 7 YEARS OLD

• NOT AS RELIABLE

• E-RATE

• REPLACE ALL NETWORK SWITCHES IN

• TRUMAN

• ARMSTRONG

• FDR

• ADMINISTRATION

TECHNOLOGY DEPARTMENTCHROMEBOOKS

• GOOGLE APPS FOR EDUCATION

• LEVERAGE FREE PLATFORM

• STUDENTS KNOW THE GOOGLE ECO SYSTEM

• DEVICES ARE SIGNIFICANT LESS EXPENSIVE THAN TRADITIONAL LAPTOPS

• EACH DEPARTMENT IN TRUMAN WILL HAVE A CART OF 32 CHROME BOOKS

TECHNOLOGY DEPARTMENTDIGITAL SIGNAGE

• OUR STUDENTS ARE DOING AMAZING THINGS

• ARMSTRONG & FDR

• LET’S SHOWCASE STUDENT WORK

• TEACHERS & STUDENTS WILL CREATE CONTENT

• MUCH BETTER COMMUNICATION

TECHNOLOGY DEPARTMENTINVENTORY

Model Approximate Age Weight

Purchase Date

Older Mid 2003 13 10%

dc7600 Late 2005 11 3%

dc5000 early 2005 11 2%

dx5150 Late 2005 11 2%

dc7700 Early 2006 10 11%

dc7800 Mid 2007 9 14%

dc7900 Mid 2008 8 5%

Pro 6000 Late 2009 7 15%

6445b Late 2009 7 8%

Pro 6200 Mid 2011 5 5%

Pro 6300 Late 2012 4 8%

Elite Desk Mid 2014 2 4%

ProDesk G1 Late 2015 1 13%

Weighted Average 7.22

TECHNOLOGY DEPARTMENTRE-ALLOCATION OF ASSETS

• OLD EQUIPMENT WILL BE PURGED FROM SYSTEM

• BEST EQUIPMENT WILL BE RE-DEPLOYED TO OLDER

LABS

• WE DON’T NEED TO PURCHASE ANY ADDITIONAL

COMPUTERS FOR EXISTING SCHOOLS

• KEYSTONE ELEMENTARY ONLY

Model Approximate

Purchase date 2016

6445b Late 2009 7

dc7800 Mid 2007 9

dc7900 Mid 2008 8

Elite Desk Mid 2014 2

Pro 6000 Late 2009 7

Pro 6200 Mid 2011 5

Pro 6300 Late 2012 4

ProDesk G1 Late 2015 1

Average Age 5.38

TECHNOLOGY DEPARTMENTCOMPUTER LIFE CYCLE

Model Age Quantity

Pro 6000 7 396

Dc7900 8 120

dc7800 9 371

Total 887• REPLACEMENT CYCLE

• SY 2017-18

• BEGIN REPLACING THE OLDEST UNITS (371)

• SY 2018-19

• 120 UNITS

• SY 2019-20

• 396 UNITS

BUDGET

10 2240 650 000 0 90

ITEM QUANTITY DESCRIPTION - INCLUDE MFG., NUMBER, UNIT Total

NO. CATALOG NO., LEVEL, etc. PRICE Amount

110 Toner Cartridges 230.00 $ 25,300.00

25 Projector Lamps 200.00 $ 5,000.00

1 Server Upgrade 21,900.00 $ 21,900.00

100 Phones for classrooms in FDR & Armstrong 269.00 $ 26,900.00

300 USB Headphones 26.00 $ 7,800.00

100 Harddrives 120.00 $ 12,000.00

1 Firewall Support Contract 2,500.00 $ 2,500.00

1 VOIP Firewall Support Contract 500.00 $ 500.00

1 Aruba Wireless Support Contract 5,000.00 $ 5,000.00

1 Bradford Iboss support contracts 7,000.00 $ 7,000.00

1 iBoss Web Filter 3 year contract /w Anti-Virus 22,680.00 $ 22,680.00

1 Digital Signage 36,000.00 $ 36,000.00

300 Office 2016 Upgrade 46.50 $ 13,950.00

2600 Server 2012 R2 Client Access License 6.00 $ 15,600.00

5 Domain Controller Upgrade 180.00 $ 900.00

1200 Deep Freeze License 9.08 $ 10,896.00

1 Netbrain Monitoring Software 11,000.00 $ 11,000.00

5 Chrombook Carts 14,000.00 $ 70,000.00

TOTAL : $294,926.00

BUDGETCODE - 10 2240 618 000 0 90

ITEM QUANTITY DESCRIPTION - INCLUDE MFG., NUMBER, UNIT Total

NO. CATALOG NO., LEVEL, etc. PRICE Amount

1 Apple Training 3,000.00 3000.00

1 Aruba Wireless Training 3,700.00 3700.00

1 MCSE Training 3,200.00 3200.00

1 Google Training 4,000.00 4000.00

TOTAL : $13,900.00

CODE - 10 2240 432 000 0 90

ITEM QUANTITY DESCRIPTION - INCLUDE MFG., NUMBER, UNIT Total

NO. CATALOG NO., LEVEL, etc. PRICE Amount1 Outside consulting 25,000.00 25000.00

TOTAL : $25,000.00

BUDGETCODE - 10 2240 750 000 0 90

ITEM QUANTITY DESCRIPTION - INCLUDE MFG., NUMBER, UNIT Total

NO. CATALOG NO., LEVEL, etc. PRICE Amount

73 HP 5130 POE+ Switch 2,105.00 $ 153,665.00

70 DAC Cables - JD097C 85.00 $ 5,950.00

10 SFP Modules 129.00 $ 1,290.00

6 Install 1,200.00 $ 7,200.00

4 SFP JD118B 129.00 $ 516.00

Armstrong – FDR – Truman – Administration

TOTAL : $168,621.00

CODE - 10 2240 580 000 0 90

ITEM QUANTITY DESCRIPTION - INCLUDE MFG., NUMBER, UNIT Total

NO. CATALOG NO., LEVEL, etc. PRICE Amount11,000 Est. mileage for use of personal cars 0.58 6325.00

TOTAL : $6,325.00

BUDGET

Fund Function Object Funding Level Location 14-15 Actual 15-16 Budget 16-17 Budget

10 2240 432 000 0 90 $0 $20000.00 $25000.00

10 2240 442 000 0 90 $10958 $102720.00 $65688.00

10 2240 580 000 0 90 $2024 $9000.00 $6325.00

10 2240 610 000 0 90 $7904.97 $8361.00 $5000.00

10 2240 618 000 0 90 $10031 $12200.00 $10000.00

10 2240 650 000 0 90 $174989.6 $146988.00 $294926.00

10 2240 750 000 0 90 $149068 $100000.00 $168621.00

$ 354,975.52 $ 399,269.00 $ 574,872.00

CODE - 10 2240 442 000 0 90

ITEM QUANTITY DESCRIPTION - INCLUDE MFG., NUMBER, UNIT Total

NO. CATALOG NO., LEVEL, etc. PRICE Amount

13 WAN Sunesys Dark Fiber 5,000.00 65000.00

400 Bandwidth (Monthly recurring) 1.72 688.00

TOTAL : $65,688.00

QUESTIONS