r2: center of maavs universe can it core an apple? 03:30 pm– 04:00 pm presenter: michael wright...
TRANSCRIPT
R2: Center of MAAVS Universe
Can it core an apple?
03:30 pm– 04:00 pm
Presenter:Michael Wright
(Michael Andrews Audio Visual Services)
About us• Established 1987
• RentTrace User since 1991
• R2 user since 2001
• Full service rental and staging company
• 40 full time employees
• One location - NYC
Rent Trace• No labor management in software
– Paper work sheet then Excel– Blind to booking status
• No export to word– Quotes– Invoices– Po’s
• Lots of printers
Our Apple
MaintenanceMaintenance
WarehouseWarehouse
PurchasingPurchasing AccountingAccounting
EquipmentEquipment
SalesSales
LaborLabor
R2R2
Our system goals • To have a system shared by all
employees• To speak a common language – R2• To work within one core software• To enter data once and reuse for
multiple needs• Maximize equipment (Rental)
utilization• Minimize time spent on each order
To have a system shared by all employees
• Sales
– Anyone can assist any clients with questions or changes
To have a system shared by all employees
• Sales
– Anyone can assist any clients with questions or changes
• Change history
To have a system shared by all employees
• Sales– Visibility
• Conflicts – Gear• Consistency across all orders for
same client – Pricing– Type of gear– Format
• Order fill status
To have a system shared by all employees• Operations
– Order Prep– Resource
• Labor• Sub Rents
– Inventory• Maintenance
– Traffic
To have a system shared by all employees
• Remote Access - VPN
– Sales• Create or Change reservation
– Operations• Check orders• Plan ahead• Tech Support
To speak a common language – R2
• A tomato is always a tomato– Very specific terms
• Base price on gear is always the same
• Base price on Labor is always the same
• Paper work is consistent • Transparency of system• Standardization of the company
process
To work within “one” core software
• One document that has all show info– Gear– Labor (Staffing)– Logistics
• Shipping• Labor
– Pricing
• One document to adjust and change• Transparent system
To enter data once and reuse for multiple
needs• Reservation becomes..
– Shop order– Labor work order– Shipping information
• Job Costing• Order reconciliation• Invoicing• No re-entry of information
Maximize equipment (Rental) utilization
• Sales– Accurate Availability– Quick turns – Forecasting
Maximize equipment (Rental) utilization
Shop– View resource allocation– Where’s the gear?
• Sub• Order• Shelf
Minimize time spent on each order
• Volume– Average 30 orders per day
• 80% (150 pieces)• 20% (1500 pieces)• Total 9000 pieces per day
• Data bases• Copy / Duplicate orders• Easy access to information
– History• Contracts from 2002
• Standardized process
The Cherry • Shipping module
– Create dispatch tickets• Link contract to carrier or truck• Record piece count• Assign cost to shipment
– Reconcile • All shipment for each contract• By vendor by period• By contract
The Cherry
• Labor Reconciliation
• M&D Orders
• E-Invoicing
Thank you