©railinc 2010 all rights reserved 1 7001 weston parkway, suite 200, cary, nc 27513 –877.724.5462...

©Railinc 2010 All Rights Reserved ©Railinc 2010 All Rights Reserved 1

7001 Weston Parkway, Suite 200, Cary, NC 27513 –877.724.5462 -- www.railinc.com

Damaged and Defective Car Tracking System (DDCT)

ACACSO Meeting – Phoenix, AZNovember 11th, 2010

Mark Aldenderfer – RailincChip Summey – Railinc

©Railinc 2010 All Rights Reserved ©Railinc 2010 All Rights Reserved

Agenda

• DDCT Mechanical Process Overview– Current Damaged/Defective Process

– Damaged and Defective Car Tracking System Overview

– How to Learn More and Get Ready

• DDCT Car Hire Changes– Car Hire Rules Affected

– DDCT Interaction with LCS

– Key Events in DDCT

2

©Railinc 2010 All Rights Reserved

DDCT MECHANICAL PROCESS OVERVIEW

3


DDCT Overview

• The Damaged and Defective Car Tracking System was requested jointly by ARB and EAC to serve as a centralized system to track damaged and defective cars under AAR Interchange rules and Car Hire rules

• Railroads, Car Owners and Shops will all be impacted

4


DDCT Status Update

• DDCT will Go-live January 2011

– Development is almost complete

– The Industry is updating the Interchange and Car Hire Rules

– The DDCT Technical Advisory Group is responsible for managing implementation efforts with the Railinc team

5


Damage is identified by the Handling

Carrier

Damage is identified by the Handling

Carrier

Handling Carrier creates

defect card

Handling Carrier creates

defect card

Repair ShopRepair Shop

Handling Carrier notifies Car Mark Owner

Handling Carrier notifies Car Mark Owner

Car Accounting determines

car hire liability

Car Accounting determines

car hire liability

Bill Sent to Owner

Bill Sent to Owner

Reclaim after the fact

Reclaim after the fact

Current Damage Defective Process

Manually places card on

car

Manually places card on

car

Communication


Current Process – Defective Cars (Rule 1 & 108)

• Each field location makes the individual request to a centralized location within the railroad

• If railroad has their own automated system– Email notifies car owner to go in the railroad’s system to review

the information and choose a shop for disposition– Car owner enters the information into the railroad’s system– Information is funneled back to the individual field location for

proper disposition and handling within the railroad

7


Current Process – Defective Cars (Rule 1 & 108) cont.

• If the railroad does not have an automated system then the paper trail begins– An email or fax is sent to the car mark owner with defect

information and a request for disposition– Car owner then has to respond back via email or fax with shop

disposition – Railroad then has to funnel the information from the car owner

back to the field location requesting disposition via email or fax

• Additionally for Rule 108 only– Add a JIC to the mix

8


Current Process – Damaged Cars (Rule 107)

• Field personnel notifies System Mechanical of a derailment and a request for DV via phone call, email or internal system

• An individual email or fax is sent to the car mark owner requesting DV and shop location if needed

• An email/fax is sent back from the car mark owner to the damaging carrier– This happens anywhere from almost immediately to the full

allowance of the rule of 7 days (some take longer than that)

9


Current Process – Damaged Cars (Rule 107) cont.

• Damaging carrier has no set means to determine what an estimated DV for the car is to assist the field personnel at the site at that moment what the car may be worth – This is a best case/guess scenario based on history of similar car

types.

• If the car is destroyed, an individual email/fax letter of authority is sent to the car mark owner

• This is all handled Monday – Friday between the business hours of 8am to 5pm– Evenings and weekends are a big black void

10


Current Process – Damaged Cars (Rule 107) cont.

• There are numerous functions that require manual participation for this to flow

• Phone calls generally occur during these transactions to try and speed up the process or gather information rapidly to assist the field in making determinations

• Many times the field locations are under the gun if the cost of the derailment comes close to the FRA thresholds and reporting requirements

11


Current Process – Defect Cards

• Railroad must create multiple copies of a Defect Card with an itemized list of the defects – Defect Card is then placed into the holder/receptacle on the car– Copy is kept at the location issuing the Defect Card– Copy is sent to Railroad’s System designee– Copy is sent to Chief Mechanical Officer or equivalent of the

damaged car

• Paper tries to last four years - If a copy fails to make it to the car mark owner, their only hope is that the car makes it to shop and the card is still legible

12


Handling Carrier Handling Carrier reports reports

damage/defect damage/defect

to DDCT@Railincto DDCT@Railinc

Car moves as Car moves as agreed to agreed to

through DDCT through DDCT processprocess

Repair Shop Repair Shop validated through validated through

DDCTDDCT

Car Owner Car Owner notified notified

electronicallyelectronically

DDCT updates DDCT updates Liability Liability

Continuity Continuity System (LCS)System (LCS)

Damage is Damage is identified by the identified by the

Handling CarrierHandling Carrier

New Damage Defective Process


DDCT Benefits

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DDCT Railroad FunctionalityRailroads can

• Report and document damage

• Provide incident details

• Receive estimated depreciation for cars involved in an incident

• Request Actual DV & Dispo

• Handle settlements

19


DDCT Car Owner FunctionalityCar owners can

• Manage data on car condition, repairs and location

• Receive detailed information on damage to car

• Provide Actual DV and disposition

• Accept or reject settlement offers

• Make decisions about repairing or scrapping equipment

20


DDCT Shop Functionality

Repair shops can

• Receive information on car arrival, condition and needed repairs

• Maintain an inventory of cars on site

• Update car owners on the status of repairs

21


Early Warning

• When DDCT Incidents are created, the cars are added to a Maintenance Advisory letter in the Early Warning System

• Each Rule number will have a dedicated MA letter number

• Cars are removed from the letter at the end of the incident lifecycle

22


Interchange Rules Impact

• Rule A & B• Rule 1• Rule 71• Rule 95• Rule 102• Rule 103• Rule 107

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• Rule 108• Rule 111• Rule 112• Rule 113• Rule 114• New Rule 115• Appendix A

Car Hire Rules Impact• Rule 7 • Rule 8


Pricing

• Per car fee based on Stenciled Mark Ownership in Umler©

• Will be billed in February with Umler©

24


DDCT – Getting Ready

• Get up to date information from the DDCT website: www.railinc.com/ddct

• Establish a Railinc Single Sign-On (SSO) account. Go to www.railinc.com for more information

• Register in FindUs.Rail. This is required by industry regulations, Rule 114

• Participate in training opportunities as they become available

25


Railinc Single Sign-On (SSO)

• Establish a Railinc Single Sign-On (SSO) account. Go to www.railinc.com for more information

• This is required to access Railinc applications

26


FindUs.Rail

• Register at FindUs.Rail. This is required for DDCT by industry regulations

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FindUs.Rail – RR and Car Owners

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Required for car owners and railroads

Available now


FindUs.Rail – Shops

Required for shops

Car owner cannot dispo a car to a shop that is not in FindUs.Rail

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FindUs.Rail – Shops

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FindUs.Rail

• Contact information is required for DDCT by industry regulations

• DDCT Category – Required for Car Owners & Railroads

• Shop Category– Required for Repair Shops – SPLC Required for each Shop location

31


Communication Efforts

• Railinc will provide information and training opportunities: – Meetings– Webinars– On-line demos– Circular letters, email notifications– User guides– FAQs

• Event dates/times are listed at www.railinc.com/ddct

32


Communication & Training Timeline


Hands on Training

• Railinc will open the pre-production environment to the industry for Training purposes during 4th quarter 2010

• Interested parties please email [email protected] stating desire to participate along with entering contact information into FindUs.Rail

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www.railinc.com/ddct


Webinars• Car Owners and DDCT:

– November 15, 2 PM (ET)– November 19, 11 AM (ET)

• Railroads and DDCT:– November 17, 3 PM (ET)– November 19, 2 PM (ET)

• Repair Shops and DDCT:– November 17, 11 AM (ET)– November 18, 3 PM (ET)

• DDCT Car Hire:– November 18, 11 AM (ET)– November 22, 3 PM (ET)

38


Recap

40


CAR HIRE FOR DDCT

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Car Hire Rules 7 and 8

• On January 1, 2011, updated Car Hire Rules 7 and 8 for Damaged and Defective Car Tracking System (DDCT) System are effective

• The updated rules eliminate the need to create reclaims

• The rules indicate special road marks that will be used to show car hire with the equipment owner or that the equipment is to be dismantled– DSP7,DVR7,DSP8,SHP7,SHP8 and DEAD

42


Special Road marks

• Car Hire Rule 7 (107 Incident ) o DSP7 -- Equipment owner’s account

Equipment interchanged to an intermediate carrier after DV/Disposition has been provided

o DVR7 -- Equipment owner’s accountDV/Disposition requested but equipment

owner has not responded within the 15 day time limit

43


Special Road marks Cont.

• Car Hire Rule 7 (107 incident)o SHP7 -- Equipment owner’s account

The equipment reported on-hand at a repair shop. This can occur by an interchange reported showing “SHOP” in the “to road” or the equipment is reported on-hand through DDCTS.

o DEAD -- Equipment owner’s accountThe equipment owner decides to dismantle the

equipment. All events after will be marked with LCS Code “X” for inactive. If the equipment was approved for dismantle, but the equipment was not dismantled and returned to service, please contact the Railinc Customer Support Center.

44


Special Road marks Cont.

• Car Hire Rule 8 (Incident 108 and 1)o DSP8 -- Equipment owner’s account

Disposition requested o SHP8 -- Equipment owner’s account

Equipment reported on-hand at a repair shop. This can occur by an interchange reported showing “SHOP” in the “to road” or the equipment is reported on-hand through DDCTS.

o DEAD -- Equipment owner’s accountThe equipment owner decides to dismantle the

equipment. All events after will be marked with LCS Code “X” for inactive. If the equipment was approved for dismantle, but the equipment was not dismantled and returned to service, please contact the Railinc Customer Support Center.

45


DDCT Interaction with LCS and ER

• When an incident is created in DDCT, a TRAIN10 message will be sent to the Event Repository (ER)

• The TRAIN10 message will flag the equipment to be evaluated by DDCT LCS and LCS will not be evaluating the equipment

• Once DDCT LCS is turned on, TRAIN10 messages sent to the ER from DDCT will be evaluated and GAP records will be created using the special road marks

46


LCS Messaging

• TRAIN61, TRAIN62, TRAIN63 and TRAIN69 messages will be created to show car hire in either a railroad’s account or the equipment owner’s account

• The DDCT special road marks will be sent in the “To Road” or “From Road” fields in the TRAIN message

• There has been no change to the format of the TRAIN messages

47


Key Events for 107 Description From Road To Road

Incident 107 created N/A N/A

DV/Disposition requested N/A N/A

15 days hit since DV/Disposition requested Damaging Carrier

DVR7

DV/Disposition Provided after 15 days DVR7 Damaging Carrier

Equipment interchanged after DV/Disposition Provided

Intermediate Carrier

DSP7

Offer accepted Damaging Carrier

DSP7 then to DEAD

Equipment reported on hand at SHOP Damaging Carrier or DSP7

SHP7

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Key Events for 1/108

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Description From Road To Road

Incident Created N/A N/A

Disposition requested Handling Carrier

DSP8

Disposition provided N/A N/A

Equipment interchanged after DV/Disposition Provided

Intermediate Carrier

DSP8

Equipment on-hand at SHOP Intermediate Carrier or DSP8

SHP8

Equipment released from SHOP SHP8 DSP8

Equipment marked as repaired SHP8 Handling Carrier


Example: Incident 107 EVENT TS FROM MARK TO MARK LCS Code DESCRIPTION

20AUG2010:13:38:00.000000 PAS PAS Vincident created

23AUG2010:11:30:00.000000 PAS PAS VDV_DIPSO requested

23AUG2010:12:30:00.000001 PAS PAS VDV_DISPO provided

23AUG2010:12:42:00.000000 PAS ST R interchange reported from DC

23AUG2010:12:43:00.000000 ST DSP7 G

23AUG2010:13:30:00.005272 DSP7 SHP7 G

23AUG2010:13:31:00.000000 SHP7 SHP7 Vcar reported on hand

23AUG2010:14:31:00.000001 SHP7 SHP7 V car reported repairs complete

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Example: Incident 108

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EVENT TS FROM MARK TO MARK LCS CODE DESCRIPTION

20AUG2010:11:56:00.000000 MRL MRL V incident created 23AUG2010:13:00:00.005272 MRL DSP8 G

23AUG2010:13:01:00.000000 DSP8 DSP8 V DV_DIPSO requested

23AUG2010:14:17:00.000000 DSP8 DSP8 V DV_DISPO provided23AUG2010:15:09:00.005272 DSP8 MRL G

23AUG2010:15:10:00.000000 MRL BNSF P interchange reported from HC

23AUG2010:15:11:00.000000 BNSF DSP8 G

23AUG2010:15:16:00.005273 DSP8 SHP8 G

23AUG2010:15:17:00.000001 SHP8 SHP8 V car reported on hand

23AUG2010:16:17:00.000002 SHP8 SHP8 V car reported repairs complete


Contact us:1- 877-RAILINC

[email protected]

Questions?

7001 Weston Parkway, Suite 200, Cary, NC 27513 –877.724.5462 -- www.railinc.com

©railinc 2010 all rights reserved 1 7001 weston parkway, suite 200, cary, nc 27513 –877.724.5462...

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