random topics: ole objects, mail merge and xml exporting
DESCRIPTION
Random Topics: OLE Objects, Mail Merge and XML Exporting. OLE Objects (specifically images). Open the Player table and in Design View add description for the fields made the last time. Add a new field called Picture and choose OLE Object as the Data Type. OLE definition in Webopedia.com. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/1.jpg)
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Random Topics: OLE Objects, Mail Merge and
XML Exporting
![Page 2: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/2.jpg)
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OLE Objects (specifically images)
![Page 3: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/3.jpg)
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Open the Player table and in Design View add
description for the fields made the last time.
![Page 4: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/4.jpg)
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Add a new field called Picture and choose
OLE Object as the Data Type.
![Page 5: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/5.jpg)
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OLE definition in Webopedia.com
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Access’s OLE Object Data Type
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Save Keith Adams’ picture.
• Return to the Eagles roster page http://www.philadelphiaeagles.com/team/default.jsp
• Click on the Adams, Keith hyperlink.
![Page 8: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/8.jpg)
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Right click on the picture and choose Save Picture As …
![Page 9: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/9.jpg)
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Click on the Create New Folder button and
rename the file. Click Open.
![Page 10: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/10.jpg)
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Click on Save.
![Page 11: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/11.jpg)
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Similarly pull down images of David Akers and Ian Allen.
![Page 12: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/12.jpg)
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Open the Player table in DataSheet View. Right click in the Picture field for the Keith Adams record and choose Insert Object …
![Page 13: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/13.jpg)
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In the dialog box, select the Create from File radio
button and check the Link checkbox.
![Page 14: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/14.jpg)
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Click on Browse ... and locate and highlight
the file and click OK.
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The file’s path should be filled in the File textbox. Click OK.
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Result of inserting the OLE object.
![Page 17: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/17.jpg)
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Close the table. Click on the drop-down arrow next
to the New Object button and select AutoForm.
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Result of AutoForm on Player table.
![Page 19: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/19.jpg)
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Double click on the jpg icon on the form. A package that displays the jpg image (in this case Internet Explorer) should arise. Save the Form.
![Page 20: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/20.jpg)
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Right click on the next image file, choose Open With/Choose Program and select Microsoft Paint from the list and click OK. Or open Microsoft Paint under Programs/Accessories and use File/Open ….
![Page 21: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/21.jpg)
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Go to File/Save As …. Choose 256 Color
Bitmap as the type. Click Save. Answer Yes.
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Similarly save David Akers’ image as a bitmap. Close Paint.
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Return to the Player table in DataSheet view. Right click in the Picture field of the David Akers record. Choose Insert Object …
![Page 24: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/24.jpg)
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Add the David Akers bmp file. Check Display as Icon.
![Page 25: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/25.jpg)
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Repeat for the Ian Allen image but do not
check Display as Icon this time.
![Page 26: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/26.jpg)
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Result of adding bitmap files. Note the field displays “Bitmap Image” instead of “Package”
![Page 27: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/27.jpg)
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Result in Form view. The bitmap not displayed as icon can be seen.
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Close the database. Return to Paint and change
the bitmap files and save them. Close Paint.
![Page 29: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/29.jpg)
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Reopen the database. The display as icon image should change, the other should not.
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Mail Merge
![Page 31: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/31.jpg)
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Open a Word document, go to Tools/Letters and Mailings/Mail Merge
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Select the type of document for the merge.
Proceed to the next step.
![Page 33: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/33.jpg)
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Make further choices about the document to be merged.
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Select recipients from an existing list. Browse.
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Find the database using the dialog box. Click Open.
![Page 36: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/36.jpg)
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Choose the table or query for the merge.
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Select recipients. Sort recipients.
![Page 38: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/38.jpg)
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Result of recipient selection. Proceed to next step.
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Insert Date
![Page 40: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/40.jpg)
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Prepare to add address block to your letter.
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In the Insert Address Block dialog box, click Match Fields ….
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Use the Match Fields dialog box to relate the database fields
to those standard to addressing a letter.
![Page 43: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/43.jpg)
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Matched fields. Address 2 is under Optional.
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Result of adding Address Block, position cursor to add Greeting.
![Page 45: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/45.jpg)
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Use the Greeting Line dialog box to select the greeting. We should have had a title field in our database to allow for a more formal address.
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Document after Greeting Line added. Start
writing your letter.
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Document after adding body of letter. Proceed to the letter preview.
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Preview shows examples of your letter. You
can return to previous steps to fix any errors.
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Another preview obtained by clicked >>. Proceed to merge the letter.
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We will choose to create a merged document
rather than print – to save on paper.
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Created a six page document with each
page being a letter to a different recipient.
![Page 52: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/52.jpg)
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Save merged letters document.
![Page 53: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/53.jpg)
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Save document that did merging.
![Page 54: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/54.jpg)
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Open the database and add a new record.
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Opening document that did merging.
![Page 56: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/56.jpg)
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Quickly run through merge process.
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Repeating previous procedure (not from
scratch) yields a 7-page document.
![Page 58: Random Topics: OLE Objects, Mail Merge and XML Exporting](https://reader035.vdocument.in/reader035/viewer/2022062723/56813bfa550346895da54503/html5/thumbnails/58.jpg)
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Exporting XML
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Open up the database, select a table, go to File/Export.
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In the export dialog box, choose XML from the Save as Type drop-down list. Then click Export.
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Webopedia.com definition of XML.
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For our case, check all the boxes. Click OK.
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Webopedia.com definition of XSD.
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Webopedia.com definition of XSL.
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View files created in Windows Explorer.
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The .htm file opened in Internet Explorer.
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The .htm file opened in Notepad.
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The .xml file opened in Internet Explorer.
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The .xml file opened Notepad.